SW8950519_HISTORICAL FILE_20220307 (2)

STORMWATER DIVISION CODING SHEET
POST -CONSTRUCTION PERMITS
PERMIT NO.
SW8
DOC TYPE
❑ CURRENT PERMIT
❑ APPROVED PLANS
HISTORICAL FILE
❑ COMPLIANCE EVALUATION INSPECTION
DOC DATE
20 7_2 O 3 0-1
YYYYMMDD

Burd, Tina J
From: Burd, Tina J
Sent: Wednesday, March 2, 2022 9:56 AM
To: [e-mail]
Subject: SW8 950519 - Berkleigh Subdivision Northchase
The Wilmington Regional Office of the Division of Energy, Mineral and Land Resources (Stormwater Section) accepted
the Stormwater Permit Renewal Application and $505.00 fee for the subject project on February 28, 2022. The project
has been assigned to Ashley Smith and you will be notified if additional information is needed.
Best Regards,
Tina Burd
Administrative Associate II
Wilmington Regional Office
Division of Environmental Assistance & Customer Service
Phone [phone]
NCDEQ
Wilmington Regional Office
127 Cardinal Drive Ext.
Wilmington, INC 28405
�EQ
Email correspondence to and from this address is subject to the,
North Carolina Public Records Law and may be disclosed to third patties.
Website: htto //deg nc gov/about/divisions/energy-mineral-land-resources/stormwater
Based on the current guidance to minimize the spread of COV ID-tq, the Department of Environmental Quality has adjusted
operations to protect the health and safety of the staff and public. Many employees are working remotely or are on staggered
shifts. To accommodate these staffing changes, all DEQoffice locations are limiting public access to appointments only. Please
check with the appropriate staff before visiting our offices, as we may be able to handle your requests by phone or email. We
appreciate your patience as we continue to serve the public during this challenging time.

Non -Transfer Application Completeness Review Checklist
Project Name: BQ_eICIC I GyI fj'l�'� M,9 -r 4CA,4 S (=
Project County/Location: B� a rcwt+F J t,
Permit Action: New New Permit #2;
Not located in the ETl of the following delegated
and functioning programs:
Date Delivered to WIRO: 2,5 A02 2
BIMS Received/Accepted Date: 2/Z8 f9z2
Date Given to Admin:
BIMS Acknowledged Date': A
NHC: Carolina Beach / Kure Beach / Wilmington / Wrightsville Beach
Bruns: Leland / Navassa (?) / Oak Island
Cart: Emerald Isle Onsl: Jacksonville Pend: Surf City
Major Mod / Minor Mod Renewal ®Existing Permit #:
Applicant & Permittee are the same?' Expiration Date°:
zse 956s / %
Permit Type: "OLD / LD Overall / HD &LD Combo
General Permit / Offsite / Exempt + Redevelopment
mot site to SW8:
Development Type: Commercial Residentia Other
�Is Offsite Lot approved in Master Permit?5
Subdivided?: ubdivision r Single Lot
Rule(s): �2017 Coastal �2008 Coastal
1995 Coastal
.
ElPhase II Universal
Coastal
1:11988
Permittee Type & Documents Needed:
Owner(s) = Purchaser
Lessee
�HOA Developer
12Property
=Viable? Viable?
=Viable?
I Viable? OViable?
©Deed Qpurchase Agmt
QLease
QElection Minutes
Paperwork
®Application
®C FFee: ®S505 (within 6mo) Check#(,): 31 ONo Fee
Supplement' (1 new form orfor older forms: 1 original per SCM)
FT&M2
Soils Report (lnffl or PP)
Calculations (signed/sealed)
®Deed Restrictions, if subdivided'
Project Narrative
MUSGS Map (or on file?) Subject to SA?: Y / N Subject to ORW?: Y / N
Plans (2 Sets)
NOTES:
'Enter BIMS Acknowledged Date on this Sheet
'For New Projects -Enter New Permit # on Supplements & Deed Restriction Templates.
31f permittee is different, STOP. Needs to be transferred first.
°If w/in 6 months and they are requesting a mod, STOP. Needs a renewal first.
slf Lot not approved in master permit, STOP. Master permit needs mod.
EMAILED ENGINEER DATE:
REVIEWER NAME: �QS LLB
Comments: "_„ Pm FQ—.e T (DEZ T5-
1 6 C �4AfZ) 4c r7
G:WQ\\\Reference Library\Procedures\Checklists\Completeness Review Checklist 20210908

NORTHCHASE HOA— ANNUAL MEETING — DECEMBER 6. 2021
Call to Order: 6:30 PM by Richard Collins, HOA President
Roll Call: Richard Collins, Christine Sprow, Desirae Maestro, Eric Ross,
Lester Jones, Adam Bolick, Barbara Mullins
Board accepted resignations Nov 2021 HOA Board meeting of:
Jerry Ricardez, John Holmes — And Lester Jones (as of 12/6/2021)
Proof of Notice/Waiver of Notice: Cepco confirmed notice of meeting and
envelopes mailed to all homeowners
Reading of Prior Annual Meeting Minutes — Motion made by Christine Sprow,
seconded by Phil Vanderhoff to omit the minutes of the January 2021 HOA
Annual meeting. All in favor. So, moved. Minutes are posted on the Cepco
website.
Officer/Committee Reports:
Pool/Rec Center (Desirae): Good pool season reported. End of season many
staffing issues and changes being put in place for next year. Quite bit money
returned to HOA by Pool Professionals since contract was not fulfilled. Board
has instructed Pool Professionals NorthChase will need monitors next year
rather than lifeguards Desirae reminded homeowners to hold onto their new
FOB passes as they will be needed next pool season Lost FOB will cost
homeowner $50 to replace. Beautification project around outer gates of pool
being planned next Spring to enhance landscaping near driveway and outer
pool entrance.
Financials (Adam): Treasurer reports spending went well this 2021 year No
hurricanes, so no additional costs Richard Collins had done financial study &
passed out to Board to review as there are concerns that there is not enough
funds in Reserves. Going forward the new HOA Board will review Reserves and
A-- ^'
plan accordingly.
FEB 2 8 2022
RV•

Documents Review Committee (Eric): Eric formed a new committee this past
year to look at the deficiencies in modern times compared to By -Laws now in
place. Committee is still in early stages but will look at different alternatives to
approve a change in By -Laws. Current attorney advises takes 90% of
homeowners votes to make any change. Eric and Committee hope to find
another solution.
Community Affairs (Barbara): Barbara praised the new Community Affairs
Chair (Krystal Cristillo) for the many activities and fun events she planned this
year. Krystal did her best to include activities for all ages; different days/times
for events; handled large group activities well; used funding well Barbara also
thanked Jessica Zacharius (Chair of NorthChase newsletter) for excellent job
bringing community news, as well as Wilmington area info, together quarterly
in a nice layout and interesting presentation. And thanks to Angela and Chris
Baynes for their donation of printing and help distributing newsletter to those
without email addresses.
Drainage (Lester 1: Lester has been on Drainage Committee for 17 years and
served on HOA Board a cumulative 7 years — He is intricate part of making sure
drainage needs in NorthChase are met. Ditches are fully cleaned/maintained 3
times a year. Heather Ridge recently had water backing onto NorthChase
Parkway for over 3 hours. Lester inspected the pipes & pipe underneath
Parkway had a 5" drop and then laid flat, allowing water to pool and backup.
Needs 50% decrease in flow This is area Board is addressing currently to
resolve this issue
Architectural (Phil): Phil reports 83 requests total for 2021 Pools, solar panels,
fences are majority of requests ARC Committee here to assist and Phil
encourages homeowners to contact him so requests are submitted properly,
and approval can be made easily. Reminded all those homeowners, as well as
renters, need to follow the same guidelines. Encouraged reviewing Handbook
for what is allowable change. Phil thanked all members on his committee for
their time and commitment.
FEB 2 8 2022
BY:

Hearing Committee (Walt): Richard shared report that 35 violations were
served in 2021— 25 pending and 3 verified Walt thanked his Committee and
the Gatekeepers for their service to NorthChase this year.
ELECTION OF NEW DIRECTORS: 6:56 PM there is not enough for quorum to
hold election. Adjourn for 5 minutes and reconvene to vote
7:06 PM — Meeting called back to order
Notifications properly sent (packet to all homeowners via US Postal)
Cepco confirmed bulk emails were sent again advising of meeting
Cepco confirmed NorthChase site with minutes, applications, documents for
Homeowners to review
HOA Facebook has had less negative effects
3-4 times year newsletter has gone out to community
No floor nominations. Desirae did ask to speak as she wished to run again
(her term ended 2021) and she had not submitted to be placed on ballot. Kate
Washburn spoke because although she had submitted a candidate request, no
one had ever contacted her, so she was surprised to see her name on ballot
tonight. She tried to retract her ballot but was convinced to run and try
serving on Board this year.
Candidate intro: Gary Werbil —Jim Klungle — Kate Washburn — Desirae
Maestro — William Lovett Each candidate spoke 2 minutes Krissy Kleine not in
attendance
Board has 3 rolling off Board this year (Barbara-Desirae-Richard) — 3 that
resigned this year (Lester -John -Jerry) Remaining are Christine, Eric, Adam.
And 6 new candidates running. Question asked if Board should accept the "top
vote getters" (to fill the year requirements) since there are openings for all
that are running for a director position Board in agreement to fill positions
CEPCO passed out ballots to homeowners in FICA Annual Meeting and to
current Board Members. Collection and count of ballots and presentation of
Director Terms to Richard to announce.

New HOA Board 2021 is: Christine Sprow (1 year remaining)
Eric Ross (2 year remaining)
Adam Bolick (2 year remaining)
Gary Werbil (3 year term)
Jim Klungle (3 year term)
Kate Washburn (3 year term)
William Lovett (2year term)
Desirae Maestro (1 year term)
Krissy Kleine (1 year term)
RATIFICATION OF BUDGET: HOA Board approved budget increase of 5% of
HOA dues for upcoming year. Ratified by Board. One opposed
UNFINISHED BUSINESS: 2020 Audit performed & CEPCO/HOA is in compliance
— recommended reserve study — County standards will require pond cleaning
which is very big expense to NorthChase (ponds not cleaned in past 25-30
years) 2 front ponds will be priority Northchase has 11 ponds to maintain
Eric Ross thanked the past Board members for their time and diligence and
looks forward to new Board meeting asap and preparing to serve the
community needs
QUESTIONS FROM FLOOR:
Questioned cost of FOB passes this year and if lost/homeowner moved — how
is cost absorbed? Answer: FOB replaced when $50 fee paid FOB are cleared
and not re -activated until dues for 2022 are paid
Question from floor (Kyle): Analyzed budget - $26,000 fees, reserves, special
projects Richard explained that each action looked at from different
perspectives (ie: drainage, pool)
Ratification of 2022 budget — Reserve study needed to be sure enough money
as needed will be available
Kevin McDonald thanked Board for approval of use of pool for firefighter
training These firemen serve our community and use our pool early morning
before pool opens. Kevin advised they plan to remove the dry hydrants in
neighborhood. Board needs to consult with Fire Marshall as rule is Fire Dept is

to draw from ponds when there is a fire. New Board will look into immediately
in New Year. Kevin's suggestion is to cutoff or cap the hydrants.
Brick Building at Rec Center? — Belongs to Cape Fear Utility Pump Station -
Board trying to attain building — It is spacious building and would need heating,
air, etc. Board hopes turnover with no cost to HOA. Chair of CF Utilities not
responding to HOA Board. Original deed is to Andy Adams and title needs to
be changed to NorthChase Association.
ADJOURNMENT: Motion made by Lester Jones, seconded by Eric Ross to
close the Annual HOA meeting. Meeting adjourned at 7:40 PM
Respectfully submitted,
Barbara Mullins
Secretary NorthChase HOA Board
December 6, 2021