#5424 - 12 - 2009 - FINAL

INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #:
Laboratory Name:
Inspection Type:
Inspector Name(s):
Inspection Date:
Date Report Completed:
Date Forwarded to Reviewer:
Reviewed by:
Date Review Completed:
Cover Letter to use:
Unit Supervisor:
Date Received:
Date Forwarded to Alberta:
Date Mailed:
0424
Kace Environmental Inc.
Field Commercial Maintenance
Jason Smith
December 10. 2009
January 7, 2010
January 7, 2010
Ramon L. Cook
January 11. 2010
Insp. Initial X Insp. Reg. _ Insp. No Finding _ Insp. CP
Gary Francies
1/12/2010
L

Beverly Eaves Perdue
Governor
5424
Mr. Ken Deaver
Kace Environmental, Inc.
P.O. Box 63
Rutherfordton, NC 28139
_ Ir
RCDENR
North Carolina Department of Environment and Natural Resources
Division of Water Quality
Coleen H. Sullins
Director
January 13, 2010
SUBJECT: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC)
Maintenance Inspection
Dear Mr. Deaver:
Dee Freeman
Secretary
Enclosed is a report for the inspection performed on December 10, 2009 by Jason Smith. Where finding(s) are
cited in this report, a response is required. Within thirty days of receipt, please supply this office with a written
item for item description of how these finding(s) were corrected. If the finding(s) cited in the enclosed report are
not corrected, enforcement actions may be recommended. For certification maintenance, your laboratory must
continue to carry out the requirements set forth in 15A NCAC 2H .0800.
Copies of the checklists completed during the inspection may be requested from this office. Thank you for your
cooperation during the inspection. If you wish to obtain an electronic copy of this report by email, or if you have
questions or need additional information please contact me at 828-296-4677.
Sincerely,
Gary Francies
Unit Supervisor
Laboratory Section
CC: Asheville Regional Office
Jason Smith
DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch
1623 Mail Service Center, Raleigh, North Carolina 27699-1623
Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445
Phone: [phone] \ FAX: [phone]
Internet: wvv v.dwglab.org
An Equal Opportunity \ Affirmative Action Employer Customer Service: 1-877-623-6748 www.ncwaterquality.org
Nne
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Natut'allif

LABORATORY NAME:
ADDRESS:
CERTIFICATE #:
DATE OF INSPECTION:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
INTRODUCTION:
On -Site inspection Report
Kace Environmental, Inc.
P.O. Box 63
Rutherfordton, NC 28139
5424
December 10, 2009
Field Commercial Maintenance
Jason Smith
Ken Deaver
This laboratory was inspected to verify its compliance with the requirements of 15A NCAC 2H .0800 for
the analysis of environmental samples.
11. GENERAL COMMENTS:
The facility has all the equipment necessary to perform the analyses. Copies of Technical Assistance
documents for all certified parameters were provided at the time of the inspection. Finding A is a new
policy that has been implemented by our program since the last inspection.
III. FINDINGS, REQUIREMENTS, COMMENTS AND RECOMMENDATIONS:
General Laboratory
A. Finding: The laboratory does not have a system of traceability for chemicals and reagents.
Requirement: All chemicals, reagents, standards and consumables used by the laboratory must
have the following information documented: Date Received, Date Opened (in use), Vendor, Lot
Number, and Expiration Date. A system (e.g., traceable identifiers) must be in place that links
standard/reagent preparation information to analytical batches in which the solutions are used.
Documentation of solution preparation must include the analyst's initials, date of preparation, the
volume or weight of standard(s) used, the solvent and final volume of the solution. This
information as well as the vendor and/or manufacturer, lot number, and expiration date must be
retained for chemicals, reagents, standards and consumables used for a period of five years.
Consumable materials such as pH buffers and lots of pre -made standards are included in this
requirement. Ref: North Carolina Wastewater/Groundwater Laboratory Certification document,
Qualify Assurance Policies for Field Laboratories.
pH — Standard Methods, 215t Edition, 4500 H+ B
Temperature — Standard Methods, 21s4 Edition, 2550 B
Dissolved Oxygen — Standard Methods, 21st Edition, 4500 O G
Total Residual Chlorine — Standard Methods, 21st Edition, 4500 Cl G
B. Finding: The times of collection and analysis are not documented.

IV.
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#5424 Kace Environmental, Inc.
Requirement: Data pertinent to each analysis must be maintained for five years. Certified Data
must consist of date collected, time collected, sample site, sample collector, and sample anal
time. The field benchsheets must provide a space for the signature or initials of the analyst, and
proper units of measure for all analyses. Ref: 15A NCAC 2H .0805 (g) (1).
Comment: For analyses performed in situ, a general statement reflecting this may be added to
the benchsheet and/or the column header may be modified to "collection/analysis time".
Total Residual Chlorine — Standard Methods, 215` Edition, 4500 Cl G
C. Finding: Performance testing (PT) samples are analyzed on the incorrect meter program (i.e.
curve).
Requirement: The analysis of performance testing (PT) samples is designed to evaluate the
entire process used to routinely report environmental analytical results. Therefore, PT samples
must be analyzed in the same manner as environmental samples. Ref: North Carolina
Wastewater/Groundwater Laboratory Certification document, Quality Assurance Policies for Field
Laboratories.
Comment: Total Residual Chlorine (TRC) PT samples must be analyzed on the same
spectrophotometric program (i.e., the sample wavelength) using the same procedure that is used
for sample analysis. There are two options for achieving this:
1. If a regular level TRC performance evaluation sample is analyzed, it must be diluted to the
verified range of the low level curve. The reported result must then be calculated using the
dilution factor and the TRC value obtained.
2. Since the dilution factor in option 1 may introduce error, it is recommended that the low
level TRC sample be analyzed. These are currently available from many approved
vendors. This sample should be within the range of your verified curve on the low level
program.
PAPER TRAIL INVESTIGATION:
No paper trail was performed.
V. CONCLUSIONS:
Correcting the above -cited findings will help this lab to produce quality data and meet certification
requirements. The inspector would like to thank the staff for its assistance during the inspection and
data review process. Please respond to all findings.
Report prepared by: Jason Smith
Report reviewed by: Ramon L. Cook
Date: January 7, 2010
Date: January 11, 2010