SW8090217_Compliance Evaluation Inspection_20131011

,A=7&AA
NCDENR
North Carolina Department of Environment and Natural Resources
Division of Energy, Mineral, and Land Resources
Tracy E. Davis, PE, CPM Pat McCrory, Governor
Director John E. Skvarla, III, Secretary
October 11, 2013
Mr. Sterling Cheatham, City Manager
City of Wilmington, Parks, Recreation and Downtown Services
102 N 3rd St.
Wilmington, NC 28402
Subject: Notice of Inspection — Non Compliant
Olsen Park
Permit No. SW8 090217
New Hanover County
Dear Mr. Cheatham:
On October 1, 2013, the Wilmington Regional Office of the Division of Energy, Mineral and Land Resources
(DEMLR) inspected Olsen Park in New Hanover County to determine the status of compliance with the State
Stormwater Management Permit Number SW8 090217 issued most recently on January 12, 2012. DEMLR file
review and site inspection revealed that the site is not compliant with the terms and conditions of this permit. Please
find a copy of the completed form entitled "Compliance Inspection Report" attached to this letter, which summarizes
the findings of the recent inspection.
As indicated in the attached inspection report, the following deficiencies must be resolved:
1. Please submit a certification per Section II(9) of your permit which reads, "Within 30 days of completion of
the project, the permittee must certify in writing that the projects stormwater controls, and impervious
surfaces have been constructed within substantial intent of the approved plans and specifications. Any
deviation from the approved plans must be noted on the Certification.'.
Please inform this Office in writing before Date, of the specific actions that will be undertaken and the time frame that
will be required to correct the deficiencies. Failure to provide the requested information, or to respond to this letter by
the due date, may initiate enforcement action including the assessment of civil penalties of up to $25,000 per day. If
a written plan of action is not submitted to this office by Date then DEMLR staff will re -inspect the site and issue a
Notice of Violation if the listed deficiencies have not been addressed.
Please be advised that you are required to comply with the terms, conditions and limitations of your Stormwater
Management Permit under Title 15A North Carolina Administrative Code 2H .1003 and North Carolina General
Statute 143-214.7, including operation and maintenance of your permitted stormwater system. Violations of your
Stormwater Management Permit may be subject to the assessment of civil penalties of up to $25,000 per day per
violation. If the project has changed its name, ownership, or mailing address, it is your responsibility to submit a
completed and signed Name/Ownership Change form to DEMLR at least 30 calendar days prior to making the
changes. Please include the name, mailing address and phone number of the person or entity that is now
responsible for this permit on the Name/Ownership Change form. If you have any questions, please contact David
Cox at the Wilmington Regional Office, telephone number (910)-796-7215 or via email at [e-mail].
Sinc ly, a
e y Jo son
End' mental Engineer
enc: Compliance Inspection Report
p GDS*pj: S:UMStormwaterlPermits & ProjectM20091090217 LD1201310 CEI_deficient 090217
cc: Geor ette Scott, Wilmington Regional Office Stormwater Supervisor
WiRt� Stormwater File
Wilmington Regional Office
127 Cardinal Drive Extension, Wilmington, North Carolina 28406 Phone: [phone] / Fax: [phone]

Compliance Inspection Report
Permit: SW8090217 Effective: 01/12/12 Expiration Owner: City of Wilmington Parks Recreation and
Downtown Services
Project: Olsen Park
County: New Hanover 6035 Murrayville Rd
Region: Wilmington
Wilmington NC 28405
Contact Person: Sterling Cheatham Title: City Manager Phone: [phone]
Directions to Project:
Heading N on NC 132, right onto SE Northchase Pkwy, and travel east for approx. 1845' to Corporate Drive, right onto Corporate and
travel approx. 2,152', site at and of Corporate Drive,
Type of Project: State Stormwater - Low Density
Drain Areas: 1 - (Smith Creek) (03-06-23 } ( C;Sw)
On -Site Representative(s);
Related Permits:
Inspection Date: 10/01/2013 Entry Time: 01:10 PM
Primary Inspector: David W Cox
Secondary Inspector(s):
Reason for inspection: Routine
Permit Inspection Type: State Stormwater
Facility Status: ❑ Compliant ■ Not Compliant
Question Areas:
i State Stormwater
(See attachment summary)
Exit Time: 01:45 PM
Phone: [phone]
Inspection Type: Compliance Evaluation
Z"tt 1
Page: 1

Permit: SW8090217 Owner - Project: City of Wilmington Parks Recreation and Downtown
Services
Inspection Date: 10/01/2013 Inspection Type: Compliance Evaluation
Reason for Visit:
Routine
Inspection Summary:
File Review
Yes
No
NA
NE
Is the permit active?
■
❑
❑
n
Signed copy of the Engineer's certification is in the file?
n
■
❑
❑
Signed copy of the Operation & Maintenance Agreement is in the file?
■
n
n
n
Copy of the recorded deed restrictions is in the file?
n
n
■
n
Comment: No P.E. in file
Operation and Maintenance Yes No NA NE
Are the SW measures being maintained and operated as per the permit requirements? ■ ❑ ❑ ❑
Are the SW BMP inspection and maintenance records complete and available for review or provided to DWQ n n ■ ❑
upon request?
Comment:
Page: 2

STATE OF NORTH CAROLINA
Department of Environment and Natural Resources
WIRO Regional Office .
FILE ACCESS RECORD/
SECTION SWP DATE/TIME/
NAME �' `��`' `� '� REPRESENTING
Guidelines for Access: The staff of the Regional Office is dedicated to making public records in our
custody readily available to the public for review and copying. We also have the responsibility to the public
to safeguard these records and to carry out our day-to-day program obligations. Please read carefully the
following before signing the form.
1. Due to the large public demand for file access, we request that you call at least a day in
advance to schedule an appointment for file review so you can be accommodated.
Appointments are scheduled between 9:00 a.m. and 3:00 p.m. Viewing time ends at 4:45
p.m. Anyone arriving without an appointment may view the files to the extent that time and
staff supervision are available.
2.. You must specify files you want to review by facility name or incident number, as
appropriate. The number of files that you may review at one appointment will be limited to
five.
3. You may make copies of a file when the copier is not in use by the staff and if time permits.
There is no charge for 25 or less copies.: cost per copy after the initial 25 is 2.5 per copy.
Payment is to be made by check, money order, or cash in the administrative offices.
4. Files must be kept in the order you received'them. Files may. not be taken from the office.
No briefcases, large totes, etc. are permitted in the file review area. To remove, alter,
deface, mutilate, or destroy material in public files is a misdemeanor for which you can be
fined up to $500.00.
5. In accordance with GS 25-3-512, a $25.00 processing fee will be charged and collected for
checks on which payment has been refused.
6. The customer must present a photo ID, sign -in, and receive a visitor sticker prior to
reviewing files.
FACILITY NAME
1.
2.
.3.
4.
5.
NZ- bwln Rvo
Signafure/Name of Fir or Business Date Time In
(Please attach business card to form if available)
# Copes: �- Amt. Pd:
COUNTY
Time Out

Casmer, Jo
From: Jim Quinn pim.Quinnewiimingtonnc.gov]
Sent: Friday, June 10, 2011 11:25 AM
To: Casmer, Jo
Subject: File Review
Hey Jo,
After reviewing that list I would like to take a look at these files:
SW8020720 /j
SW8040916►/
SW8050626 ✓
SW8070850
SW80902011/
SW8090329
SW8940810
SW8880806 ✓
SW8940831✓
SW8971204 ✓/
SW8980336
-/0 Coca -/-L
We had recently (March -Apr 2011) modified a pond at Legion Stadium and then re -permitted all the ponds under one
permit. I did not see a recent permit on that list for this site.
Also, we have maintenance responsibilities on the BMPs out at Olsen Park in the County. I see a sewer permit but not a
stormwater.
Have a good weekend. d41b
Jim Quinn
Stormwater Specialist
Stormwater Services
City of Wilmington
[phone]
[phone] fax
[e-mail]

Casmer, Jo
From: Casmer, Jo
Sent: Wednesday, June 08, 2011 10:03 AM
To: 'Jim Quinn'
Subject: Eastport Subdivision
After looking at the file on this project (it's a very old file and did not have an owner attached to it in our
database), 1 discovered it's not a City file. Owner on this is Dallis Harris.....so 1 have nothing for this project in
the name of the City. You may need to research this one as well.
_/a Cgswer
Administrative Assistant IV
NC Dept. of Environment & Natural Resources
Division of Water Quality -Surface Water Protection Section
127 Cardinal Drive Extension
Wilmington, NC 28405
Phone: [phone]
Fax: [phone]
Please note email address has d►angec%
Email comespon *nce to and from this address may be 5u4txt to the North Carokne Pub& Recw& Lawand may be disdosed to third
parties

Casmer, Jo
From: Casmer, Jo
Sent: Wednesday, June 08, 2011 9:10 AM
To: 'Jim Quinn'
Subject: RE: File Review
Attachments: City of Wri-Imington Pmjects.doc
I have scheduled you for Tuesday, June 10 at 9AM. I've allowed you until noon which should hopefully give you a good
amount of time to go through what I am pulling together for you.
Certainly we can talk about the other projects that we haven't identified as yet, but honestly, the only way I can search
for the files that are in question is my owner name or facility name — from there I get the permit number, which is how
we file our tiles. I did have an idea however that may help you identify the ones in question — I took screenshots from
our data base of all the permits with the City of Wilmington as owner — this is attached. Perhaps if you reviewed this list,
it may help you identify the ones we can't locate with the info you have given me thusfar.
—10 casrxrr
Administrative Assistant 1V
NC Dept, of Environment & Natural Resources
Division of Water Quality -Surface Water Protection Section
127 Cardinal Drive Extension
Wilmington, NC 28405
Phone: [phone]
Fax: [phone]
Pease note email adass has chaflgad.
Email correspondence to and fiom this address may be subject to the North Carolina Public Records Law and may be disclosed to third
parties
From: Jim Quinn [mailto•Jim Ouinn@)wilminatonnc gov]
Sent: Wednesday, June 08, 20118:50 AM
To: Casmer, Jo
Subject: RE: File Review
Yes that would be great. Anytime in the morning this week (if available) or any morning next week. If you would like we
can discuss some of these files during my visit if that would help.
Jim Quinn
Stormwater Specialist
Stormwater Services
City of Wilmington
[phone]
[phone] fax
iim.auinnC�wilminetonnc.eov
From: Casmer, Jo [mailto:io.casmerOncdenr.gov]
Sent: Wednesday, June 08, 20118:46 AM
To: Jim Quinn.
Subject: File Review

Jim: Although we haven't resolved the questions about some of the facilities, would you like to get started with
reviewing some of the files? I can pull together the ones that I know are onsite in our office and you can start
with those. Being as there are so many files, you will need more than one appointment anyway.
Let me know if you would like to do this and give me an idea of day/time you would like to come in and 1 will
check the appointment schedule and confirm for you.
Jo casnur
Administrative Assistant 1V
NC Dept. of Environment & Natural Resources
Division of Water Quality -Surface Water Protection Section
127 Cardinal Drive Extension
Wilmington, NC 28405
Phone: [phone]
Fax: [phone]
PleMe note envil address has drange d.
Email correspondence to and from this address imy be subject to the Not Carolina Public Records Law and may be disclosed to third
parties

Casmer, Jo
From: Jim Quinn [[e-mail]]
Sent: Friday, June 03, 2011 3:17 PM
To: Casmer, Jo
Subject: File review for City owned BMPs
Hey Jo,
I talked to you several weeks ago regarding pulling the files for our City BMPs. We are looking to update our files (or
make sure they are current) so I was hoping to get copies of the original DWQ permits and the associated O&M
agreements, engineer certifications, etc.
We use the site name of the facility when identifying the various locations so I'm hoping the permit is listed as the same.
The sites I would need to review would be:
/Carriage Hills - ? �0 0 � v`
_
Eastport (subdivision)
City of Wilmington Fire Station #10 (Bagley Ave.)
VHalyburton Park s1- /I r. jpbdoe
Legion Stadium
Maides Park - a 7o9Sd
f City of Wilmington Operations Center (or Complex) - 7/moo rf
Pine Valley Golf Course c L L,6 s�� X-s -� - _ �4i�� % !� �`c�a L c o/oa
✓Preston Woods -' 49 r/V/
6-Ster4ing,-Place ,0
- - tonegate-- /v 0
Vjcto6a-P1aM - v e2
✓Wilmington Police Headquarters r/
V Empie Park — p c/0 3 2— y
I don't know how many files I can review at one time, but I can certainly come by to review a few at a time if it makes
things easier. Let me know if you have any questions and thank you for your help.
Have a good weekend.
Jim Quinn
Stormwater Specialist
Stormwater Services
City of Wilmington
[phone]
[phone] fax
[e-mail]
1

Casmer, Jo
From: Jim Quinn [Jim.QuinnQwilmingtonnc.gov]
Sent: Monday, June 06, 2011 9:26 AM
To: Casmer, Jo
Subject: RE: File review for City owned BMPs
Hey Jo,
Some comments below attached to your e-mail.
*****************
Jim Quinn
Stormwater Specialist
Stormwater Services
City of Wilmington
[phone]
[phone] fax
[e-mail]
From: Casmer, Jo [mailto•io casmerOncdenr gov1
Seat: Friday, June 03, 20114:01 PM
To: Jim Quinn
Subject: RE: File review for City owned BMPs
Hi Jim: I went through your list and did some research on all these. A lot of them are "old" files and stored in our offsite
facility — I will put the numbers on the list and when they are brought back here, we will get you set up to review them.
Since there are so many files, we will need to set you up with a couple appointments. What I can do is pull the newer
files first since we keep those onsite and let you get started on those.
A couple problems however (nothing is ever simple, is it?):
I don't have a facility called Fire Station #10 (or any indication of Bagley Ave). I broadened the search to all of the fire
stations for the City and this is what I have: Fire Station HO, Eastwood Fire Station, Fire Station 2 Empie Park, Military
Cutoff Fire Station, and Pine Valley Fire Station. Any of those the one you are looking for? I'll check on this one.
I do not have a facility called Halyburton Park but 1 do have one for the City called "South 17t' Street Neighborhood
Park." Common sense tells me this has to be Halyburton — agree? Agree
I do not have a facility called Pine Valley Golf Course with the City as the owner but I do have: Pine Valley Club Stream
Restoration and Pine Valley Sidewalk. Either of these? This was part of the Pine Valley Drainage Improvement project
for the streets. I don't know of it may be listed under that.
1 do not have Randall Pond but I do have a (new-2010) project owned by the city called Randall Pond Parkway
Improvements. Want to see that? No, I'm almost certain there was no permit for this one.
Do not have: Sterling Place, Stonegate, or Victoria Place. Any chance these are pre-1988 (before state stormwater)?
They might be. The only one the I feel was not is Sterling Place. I'll try to see if I can get more info. on that.
Thanks for your help.

Let me know what you think.
Have a good weekend.
Jo CRsnaer
Administrative Assistant IV
NC Dept. of Environment & Natural Resources
Division of Uftter Quality -Surface Water Protection Section
127 Cardinal Drive Extension
Wilmington, NC 2M5
Phone: [phone]
Fax: [phone]
Please note email address has d►an+d.
Email ponwpondenae to and from this address may be subject to the Not i Carolina Public Reccrdr Law and may be disdosed to thin/
parties
From: Jim Quinn jmailto:Jim.OuinnOwilmingtonnc.gov]
Sent: Friday, June 03, 20113:17 PM
TO: Casmer, Jo
Subject: File review for City owned BMPs
Hey Jo,
I talked to you several weeks ago regarding pulling the files for our City BMPs. We are looking to update our files (or
make sure they are current) so I was hoping to get copies c f the original DWQ permits and the associated O&M
agreements, engineer certifications, etc.
We use the site name of the facility when identifying the various locations so I'm hoping the permit is listed as the same.
The sites I would need to review would be:
Carriage Hills
Eastport (subdivision)
City of Wilmington Fire Station #10 (Bagley Ave.)
Halyburton Park
Legion Stadium
Maides Park
City of Wilmington Operations Center (or Complex)
Pine Valley Golf Course
Preston Woods
Randall Pond (may be too old)
Sterling Place
Stonegate
Victoria Place
Wilmington Police Headquarters
Empie Park
I don't know how many files I can review at one time, but I can certainly come by to review a few at a time if it makes
things easier. Let me know if you have any questions and thank you for your help.
Have a good weekend.

Casmer, Jo
From: Casmer, Jo
Sent: Friday, June 03, 2011 4:01 PM
To: 'Jim Quinn'
Subject: RE: File review for City owned BMPs
Hi Jim: I went through your list and did some research on all these. A lot of them are "old" files and stored in our offsite
facility — I will put the numbers on the list and when they are brought back here, we will get you set up to review them.
Since there are so many files, we will need to set you up with a couple appointments. What I can do is pull the newer
files first since we keep those onsite and let you get started on those.
A couple problems however (nothing is ever simple, is it?):
I don't have a facility called Fire Station #10 (or any indication of Bagley Ave). I broadened the search to all of the fire
stations for the City and this is what I have: Fire Station HO, Eastwood Fire Station, Fire Station 2 Empie Park, Military
Cutoff Fire Station, and Pine Valley Fire Station. Any of those the one you are looking for?
I do not have a facility called Halyburton Park but I do have one for the City called "South 17`" Street Neighborhood
Park," Common sense tells me this has to be Halyburton — agree?
I do not have a facility tailed Pine Valley Golf Course with the City as the owner but I do have: Pine Valley Club Stream
Restoration and Pine Valley Sidewalk. Either of these?
I do not have Randall Pond but I do have a (new-2010) project owned by the city called Randall Pend Parkway
Improvements. Want to see that?
Do not have: Sterling Place, Stonegate, or Victoria Place. Any chance these are pre-1988 (before state stormwater)?
Let me know what you think.
Have a good weekend.
jo aasrxer
Administrative Assistant 1V
NC Dept. of Environment & Natural Resources
Division of Water Quality -Surface Water Protection Section
127 Cardinal Drive Extension
Wilmington, NC 28405
Phone: [phone]
Fax: [phone]
Please note eirafi address has L*al �Yi
Email cone *orx&nce to and from this address may be suhjea to the North Cato ina Pkib is Recoids Law and may be disdos+ed to thin/
parties;
From: Jim Quinn jmailto:]im.QuinnCcitwilmingtonnc.gov]
Sent: Friday, June 03, 20113:17 PM
To: Cawner, Jo
Subject: File review for City owned BMPs
Hey Jo,

STATE OF NORTH CAROLINA
Department of Environment and Natural Resources
WIRO Regional Office
FILE ACCESS RECORD
SECTION
SWP
DATE/TIME
NAME �` "�
��' " ~''
REPRESENTING
Guidelines for Access: The staff of the Regional Office is dedicated to making public records in our
custody readily available to the public for review and copying. We also have the responsibility to the public
to safeguard these records and to carry out our day-to-day program obligations. Please read carefully the
following before signing the form.
1. Due to the large public demand for file access, we request that you call at least a day in
advance to schedule an appointment for file review so you can be accommodated.
Appointments are scheduled between 9:00 a.m. and 3:00 p m Viewing time ends at 4:45
p.m. Anyone arriving without an appointment may view the files to the extent that time and
staff supervision are available.
2. You must specify files you want to review by facility name or incident number, as
appropriate. The number of files that you may review at one appointment will be limited to
five.
3. You may make copies of a file when the copier is not in use by the staff and if time permits.
There is no charge for 25 or less copies.: cost per copy after the initial 25 is 2.5 per copy.
Payment is to be made by check, money order, or cash in the administrative offices.
4. Files must be kept in the order you received them. Files may not be taken from the office.
No briefcases, large totes, etc. are permitted in the file review area To remove, alter,
deface, mutilate, or destroy material in public files is a misdemeanor for which you can be
fined up to $500.00.
5. In accordance with GS 25-3-512, a $25.00 processing fee will be charged and collected for
checks on which payment has been refused.
6. The customer must present a photo ID, sign -in, and receive a visitor sticker prior to
reviewing files.
FACILITY NAME
-
2.
3.
4.
5.
Sigh- ture/Name o Firm or Business Date
(I le'99e attach busihess card to form if available)
# Copes: /U) Amt. Pd:2—C
COUNTY
Time In Time Out

STATE OF NORTH CAROLINA
Department of Environment and Natural Resources
WIRO Regional Office
FILE ACCESS RECORD
SECTION SWP DATE/TIME ' 4/1/
NAMEC-
REPRESENTING�%s" �� s ✓G� �--
Guidelines for Access: The staff of the Regional Office is dedicated to making public records ie our
custody readily available to the public for review and copying. We also have the responsibility to the public
to safeguard these records and to carry out our day-to-day program obligations. Please read carefully the
following before signing the form.
1. Due to the large public demand for file access, we request that you call at least a day in
advance to schedule an appointment for file review so you can be accommodated.
Appointments are scheduled between 9:00 a.m. and 3:00 a.m. Viewing time ends at 4:45
p.m- Anyone arriving without an appointment may view the files to the extent that time and
staff supervision are available.
2.. You must specify files you want to review by facility name or incident number, as
appropriate. The number of files that you may review at one appointment will be limited to
five.
3. You may make copies of a file when the copier is not in use by the staff and if time permits.
There is no charge for 25 or less copies.: cost per copy after the initial 25 is 2.5 per copy.
Payment is to be made by check, money order, or cash in the administrative offices.
4: Files must be kept in the order you received'them. Files may not be taken from the office.
No briefcases, large totes, etc. are permitted in the file review area. To remove, alter,
deface, mutilate, or destroy material in public files is a misdemeanor for which you can be
fined up to $500.00.
N5. In accordance with GS 25-3-512, a $25.00 processing fee will be charged and collected for
checks on which payment has been refused.
6. The customer must present a photo ID, sign -in, and receive a visitor sticker prior to
reviewing files.
FACILITY NAME
2.
3.
4.
5.
Signa re/Name of Firm or B siness Date
(Please attach business card I f6cm if available)
9 Copes: _ �L Amt. Pd:
COUNTY
9:oS 9�3d
Time In Time Out