WQCSD0638_Compliance Evaluation Inspection_20190926

DocuSign Envelope ID: 2BCEAA8C-24E7-4BF0-8EBE-6916F2CFC406
ROY COOPED
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K41CHAEL S. REGAN
Secretary
LINDA CULPEPPER
arwtor
Randy Williamson, Mayor
Town of Boardman
PO Box 87
Boardman, NC 28438-0087
NORTH CAROLINA
Environmental Qual"
September 26, 2019
SUBJECT: Compliance Inspection Report
Boardman -Cerro Gordo Deemed Municipal Collection System
Collection System Permit No. WQCSD0638
Columbus County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Boardman -Cerro Gordo
Deemed Municipal Collection System on September 26, 2019. This inspection was conducted to verify that the
facility is operating in compliance with the conditions and limitations specified in 15A NCAC 02T .0403 as a
deemed system. The findings and comments noted during this inspection are provided in the enclosed
copy of the inspection report entitled "Compliance Inspection Report".
There were some issues or findings noted during the inspection that should be addressed, but a formal
response to this inspection report is not required.
If you should have any questions, please do not hesitate to contact Dean Hunkele with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
dean. [e-mail].
Sincerely,
ATTACHMENTS
Cc: Town of Fairmont
Al Leonard
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DocuSigned by:
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Tom Tharrington, Asst. Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
(Laserfiche link via email)
(Laserfiche link via email)
NorthCaroLnaDepartmentofi:nvironmeatailQaadrty I DioisionofWater Resoirroes
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Permit: WQCSD0638
SOC:
County: Columbus
Region: Wilmington
Contact Person: Al J Leonard
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
On -site representative
Compliance Inspection Report
Effective: 03/01/00 Expiration: Owner: Town of Boardman
Effective: Expiration: Facility: Boardman -Cerro Gordo Deemed Municipal Collectio
Title:
Certification:
Kevin H Taylor
Related Permits:
WQCS00097 Town of Fairmont - Fairmont Collection System
WQCS00254 Town of Fair Bluff - Fair Bluff Collection System
Inspection Date: 09/26/2019 Entry Time: 10:30AM
Primary Inspector: Dean Hunkele DocuSigned by:
Secondary Inspector(s): E
E1 D9294C4D3746E...
Phone: [phone]
Phone:
910-272-0833
Exit Time: 12:OOPM
Phone: [phone]
9/26/2019
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Lines
Manholes Pump Stations
(See attachment summary)
Page 1 of 6

Permit: WQCSD0638 Owner - Facility: Town of Boardman
Inspection Date: 09/26/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Overall the system is being operated well by Fairmont per their agreement.
This system is lightly loaded and oversized due to no mandatory connection requirement in the construction grant. This is
causing damage from H2S gas generation from long residency time which should be addressed; see comments in report.
Need to locate or obtain the pump station designs for records. Recommend using the applicable logs that DWR has
developed and keeping a pump station log on -site. Also recommend keeping a file for each pump station documenting all
O&M done.
Page 2 of 6

Permit: WQCSD0638 Owner - Facility: Town of Boardman
Inspection Date: 09/26/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
General
Yes No NA NE
# Is this system a satellite system?
0
❑ ❑ ❑
# If Yes, what is system name or permit number?
WQCS00097
Is there a overall sewer system map?
0
❑ ❑ ❑
Does the map include:
Pipe sizes
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
❑ ❑ ❑
Pipe location
❑ ❑ ❑
# Flow direction
❑
❑ ❑
# Approximate pipe age
❑ ❑ ❑
# Pump station ID, location and capacity
❑
❑ ❑
# Force main air release valve location & type
❑
❑ ❑
# Location of satellite connections
❑
❑ ❑
Are system maintenance records maintained?
❑ ❑ ❑
Comment:
Grease Control
Yes No NA NE
Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement? ❑ ❑ ❑
If Yes, does it require grease control devices at applicable locations? ❑ ❑ ❑
Is the Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
Comment: Adopted Fairmont's ordinances: Fairmont provides sewer/FOG education to Town for
distribution. Only 1 commercial grease generator - convenience store along Hwy 74 near Main
PS
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
❑ ❑ ❑
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
❑
❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria?
❑
❑ ❑
If applicable, is there documentation of press releases and public notices issued?
❑
❑ ❑
Are all spills or sewer related issues/complaints documented?
❑
❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
❑
❑ ❑
# If Yes, is there a corrective action plan?
❑
❑ ❑
Page 3 of 6

Permit: WQCSD0638 Owner - Facility: Town of Boardman
Inspection Date: 09/26/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Is a Spill Response Action Plan available?
0
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
0
❑ ❑ ❑
Does the plan include:
# 24-hour contact numbers
❑ ❑ ❑
# Response time
❑
❑ ❑
# Equipment list and spare parts inventory
❑ ❑ ❑
# Access to cleaning equipment
❑ ❑ ❑
# Access to construction crews, contractors, and/or engineers
❑
❑ ❑
# Source of emergency funds
❑
❑ ❑
# Site sanitation and cleanup materials
❑ ❑ ❑
# Post-overflow/spill assessment
❑ ❑ ❑
Comment:
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑
❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
0
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑
❑ ❑
Are inspections of HPL documented at least every 6 months?
❑
❑ ❑
Are new lines being added to the HPL list when found or created?
❑
❑ ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways and easements maintained for the full width for access? ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Were all areas/lines inspected free of issues? ❑ ❑ ❑
Comment:
Manholes Yes No NA NE
Please list the Manholes Inspected:
Are manholes accessible? ❑ ❑ ❑
# Are manhole covers/vents above grade? ❑ ❑ ❑
Are manholes free of visible signs of overflow? ❑ ❑ ❑
Are manholes free of sinkholes and depressions? ❑ ❑ ❑
Page 4 of 6

Permit: WQCSD0638 Owner - Facility: Town of Boardman
Inspection Date: 09/26/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are manhole covers present?
❑
❑ ❑
# Are manholes properly seated?
❑
❑ ❑
# Are manholes in good condition?
❑
❑ ❑
# Are inverts in good condition?
❑
❑ ❑
Is flow unrestricted in manholes?
❑
❑ ❑
Are manholes free of excessive amounts of grease?
❑
❑ ❑
Are manholes free of excessive roots?
❑
❑ ❑
Are manholes free of excessive sand?
❑
❑ ❑
Are manhole vents screened?
❑
❑ ❑
Are vents free of submergence?
❑
❑ ❑
Are manholes free of bypass structures or pipes?
❑
❑ ❑
Comment: The manhole receiving flow via force main from the South should be inspected at least annually
for degradation due to H2S gas effects especially given the condition of the downstream main
pump station's wetwell. This manhole should have been coated inside and should be
considered if damage starts to appear.
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
Main #1 has onsite generator and a bypass connection plus flow meter; the wetwell is showing moderate
damage due to H2S gas with pitting and aggregate starting to show and should be addressed soon to avoid
a much more expensive repair. Should be coated and consider chemical injection in Cerro Gordo due to low
flows. PS #2 was flooded by Hurricane Matthew; has a generator connection & Town has a portable unit.
Should consider strobe style visual and louder audible alarms when replacement is needed.
# Number of duplex or larger pump stations in system
2
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
0
# A simple one-way telemetry/communication system (auto -dialer) installed?
2
For pump stations inspected:
Are they secure with restricted access?
❑ ❑ ❑
Were they free of by-pass structures/pipes?
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
❑ ❑ ❑
# Do they all have telemetry installed?
❑ ❑ ❑
Is the telemetry system functional?
❑ ❑ ❑
Is a 24-hour notification sign posted ?
❑ ❑ ❑
Does the sign include:
Owner Name?
❑
❑ ❑
Pump station identifier?
❑
❑ ❑
Page 5 of 6

Permit: WQCSD0638 Owner - Facility: Town of Boardman
Inspection Date: 09/26/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Address?
0
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
0
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
0
❑ ❑ ❑
If tested during inspection, did it function properly?
❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
❑ ❑ ❑
# If Yes, is there a distribution plan?
❑
❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
❑
❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
❑
0 ❑ ❑
Inspecting and exercising all valves?
❑
0 ❑ ❑
Inspecting and lubricating pumps and other equipment?
❑
0 ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment?
0
❑ ❑ ❑
Comment: Signage does not indicate who owns the station nor whom is operating, but needs to.
There are
ongoing discussions about an ownership change, thus need to consider this information in the
future. Pump station logs could be better with more comprehensive information. Were tracking
pump run times and float checks only. Recommend using the Division's form and keep
a
monthly log at the site.
Page 6 of 6