The URL can be used to link to this page

Home My WebLink AboutWQ0029233_Compliance Evaluation Inspection_20190906 September 06, 2019 Cliffton Hill BOTO NC Properties, LLC 8300 Douglas Ave, Suite 900 Dallas, TX 75225 SUBJECT: Compliance Inspection Report Bear Lake Reserve WWTP Non-discharge Permit No. WQ0029233 Jackson County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Bear Lake Reserve WWTP on 8/29/2019. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Non-discharge Permit No. WQ0029233. Carefully review any comments noted in the attached inspection report. If you should have any questions, please do not hesitate to contact me at 828-296-4686 or via email at mikal.willmer@ncdenr.gov. Sincerely, Mikal Willmer, Environmental Specialist I Water Quality Regional Operations Section Asheville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS: Inspection Report EC: WQS-ARO Server LF G:\WR\WQ\Jackson\Wastewater\Non-discharge\Bear Lake Reserve\Inspections\August 29, 2019\20190906_WQ0029233_CEI Compliance Inspection Report Permit:WQ0029233 Effective:06/13/18 Expiration:10/31/19 Owner :Mag Bear Lake LLC SOC: Contact Person: Region: County: Directions to Facility: Jackson Asheville Allen Jones Effective:Expiration:Facility:Bear Lake Reserve WWTP 412 Lake Forest Dr Tuckasegee NC 28783 Title:Phone:972-715-6421Vice President I-40 W to Hwy. 19/23 to Sylva. Take Hwy. 107 past WCU. At intersection of Hwy. 107 & Hwy. 281 cross bridge and left onto Shook Cove Rd. Bear Lake is at end of road (follow signs). Secondary ORC(s): 828-545-7724Phone:991669Certification:Michael Dwayne BeckPrimary ORC: SI,WW2,System Classifications: On-Site Representative(s): Related Permits: Secondary Inspector(s): Primary Inspector: Inspection Date:Exit Time:Entry Time: Phone: 08/29/2019 10:00AM 01:00PM Mikal Willmer 828-296-4686 Facility Status: Permit Inspection Type: Reason for Inspection:Inspection Type: Not CompliantCompliant Routine Reclaimed Water Compliance Evaluation Question Areas: Treatment Flow Measurement-Effluent Treatment Flow Measurement-Influent Miscellaneous Questions Treatment Flow Measurement-Water Use Records Treatment Treatment Barscreen Treatment Filters Record Keeping Treatment Activated Sludge Treatment Sludge Storage/Treatment Treatment Influent Pump Station Treatment Clarifiers Treatment Disinfection Treatment Flow Measurement Treatment Return pumps Storage End Use-Reuse Standby Power (See attachment summary) Page 1 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0029233 08/29/2019 Compliance Evaluation Mag Bear Lake LLC Routine Inspection Summary: Mikal Willmer, with the Asheville Regional Office, conducted a Compliance Evaluation Inspection of the Bear Lake Reserve WWTP. This inspection was completed in conjuction with the upcoming permit renewal and to determine whether the facility is being operated and maintained in compliance with Permit No. WQ0029233. ORC, Mike Beck with RPB Systems, was present and assisted in the inspection. Overall the facility is being operated and maintained in compliance. Please review the summary and recommendations detailed below for futher consideration. Fuel Vendor: It is recommended the facility obtain a fuel vendor to service the generators. At the time of the inspection, the generator was approximately 30% full. Sampling: Facility staff are considering moving the sampling location from the effluent wet well to the effluent weir box. Less distance from the sampler to the sampling location increases the accuracy of the sample volume being pulled. Fecals are currently being collected from the sampler. It should be noted, while this is technically a grab sample, it is not advisable since the tubing is not sterilized before each use and has the potential to contaminate the sample. Sampling Frequency: A sampling variance can be requested if effluent is routinely routed to the 5-Day storage tank and not the irrigation tank. The ORC reports irrigation is only needed about once a year (when tank is full). Effluent is often routed to the 5-day storage tank. Flow Meter Calibration: The percent from true flow needs to be recorded at the time of calibration. If greater than 10%, the meter may need to be replaced. Page 2 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0029233 08/29/2019 Compliance Evaluation Mag Bear Lake LLC Routine Type Yes No NA NE Activated Sludge Drip, LR Single Family Spray, LR Activated Sludge Spray, HR Lagoon Spray, LR Recycle/Reuse Activated Sludge Spray, LR Single Family Drip Infiltration System Reuse (Quality) Treatment Yes No NA NE Are Treatment facilities consistent with those outlined in the current permit? Do all treatment units appear to be operational? (if no, note below.) The second train is not in use. Flows are minimal.Comment: Treatment Influent Pump Station Yes No NA NE Is the pump station free of bypass lines or structures? Is the general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are floats/controls operable? Are audio and visual alarms available? Are audio and visual alarms operational? # Are SCADA/Telemetry alarms required? Are SCADA/Telemetry available? Are SCADA/Telemetry operational? Influent pump station is connected to an auto-dialer. RPB staff check the lift station and floats weekly. Comment: Treatment Flow Measurement-Influent Yes No NA NE Is flowmeter calibrated annually? Is flowmeter operating properly? Does flowmeter monitor continuously? Does flowmeter record flow? Does flowmeter appear to monitor accurately? Comment: Page 3 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0029233 08/29/2019 Compliance Evaluation Mag Bear Lake LLC Routine Treatment Flow Measurement-Water Use Records Yes No NA NE Is water use metered? Are the daily average values properly calculated? Comment: Treatment Flow Measurement-Effluent Yes No NA NE Is flowmeter calibrated annually? Is flowmeter operating properly? Does flowmeter monitor continuously? Does flowmeter record flow? Does flowmeter appear to monitor accurately? ORC, Mike Beck calibrates the flow meter annually. Flow calibration is recorded in the operator’s log book. The meter was last calibrated on 3/5/2019. Flow into the facility is minimal. No flow entering the facility at the time of the inspection. Staff are in the process of adjusting the EQ basin floats to provide a more consistent flow through the facility. Comment: Standby Power Yes No NA NE Is automatically activated standby power available? Is generator tested weekly by interrupting primary power source? Is generator operable? Does generator have adequate fuel? Propane generators are onsite. Current fuel levels are approximately 30%. The facility no longer has a contracted fuel vendor. ORC reports the facility rarely loses power and that the majority of homes connected to the wastewater treatment plant have grinder pumps. It is advised Bear Lakes maintain a fuel vendor in the event of an extended power failure. Comment: Treatment Barscreen Yes No NA NE Is it free of excessive debris? Is disposal of screenings in compliance? Are the bars spaced properly? Is the unit in good condition? Small manual bar screen. No flow coming into the EQ basin at the time of the inspection.Comment: Treatment Activated Sludge Yes No NA NE Is the aeration mechanism operable? Is the aeration basin thoroughly mixed? Is the aeration equipment easily accessed? Is Dissolved Oxygen adequate? Are Settleometer results acceptable? Is activated sludge an acceptable color? Page 4 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0029233 08/29/2019 Compliance Evaluation Mag Bear Lake LLC Routine Diffusers in the aeration basin are set to run for 2.5 hours and turn off for half an hour. ORC reports the DO remains high (>5 mg/L). Mixed liquor is very light in color due to low flow conditions. Comment: Treatment Clarifiers Yes No NA NE Are the weirs level? Are the weirs free of solids and algae? Is the scum removal system operational? Is the scum removal system accessible? Is the sludge blanket at an acceptable level? Is the effluent from the clarifier free of excessive solids? Very little solids generated due to low flow. Digester primarily contains rainwater.Comment: Treatment Return pumps Yes No NA NE Are they in place? Are they operational? Airlift pumps are operational.Comment: Treatment Filters Yes No NA NE Is the filter media present? Is the filter media the correct size and type? Is the air scour operational? Is the scouring acceptable? Is the clear well free of excessive solids? Is the mud well free of excessive solids and filter media? Does backwashing frequency appear adequate? Rotary drum screen. Automatically backwashes when needed.Comment: Treatment Sludge Storage/Treatment Yes No NA NE Is the aeration operational? Is the aeration pattern even? If required, are Sanitary "Ts" present in tankage? Digester mainly contains rainwater. ORC reports he has not had to waste due to the low flow and seasonal nature of the community. Comment: Treatment Disinfection Yes No NA NE Is the system working? Do the fecal coliform results indicate proper disinfection? Is there adequate detention time (>=30 minutes)? Is the system properly maintained? If gas, does the cylinder storage appear safe? Page 5 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0029233 08/29/2019 Compliance Evaluation Mag Bear Lake LLC Routine Is the fan in the chlorine feed room and storage area operable? Is the chlorinator accessible? If tablets, are tablets present? Are the tablets the proper size and type? Is contact chamber free of sludge, solids, and growth? If UV, are extra UV bulbs available? If UV, is the UV intensity adequate? # Is it a dual feed system? Does the Stationary Source have more than 2500 lbs of Chlorine (CAS No. 7782-50-5)? If yes, then is there a Risk Management Plan on site? If yes, then what is the EPA twelve digit ID Number? (1000-____-____) If yes, then when was the RMP last updated? UV bulbs are now being wiped and cleaned weekly as part of routine maintenance. Bulbs are replaced about once a year. Facility has had previous fecal exceedance. Effluent weir box has algal growth. Closing the weir box lid would help reduce growth. Comment: Record Keeping Yes No NA NE Is a copy of current permit available? Are monitoring reports present: NDMR? NDAR? Are flow rates less than of permitted flow? Are flow rates less than of permitted flow? Are application rates adhered to? Is GW monitoring being conducted, if required (GW-59s submitted)? Are all samples analyzed for all required parameters? Are there any 2L GW quality violations? Is GW-59A certification form completed for facility? Is effluent sampled for same parameters as GW? Do effluent concentrations exceed GW standards? Are annual soil reports available? # Are PAN records required? # Did last soil report indicate a need for lime? If so, has it been applied? Are operational logs present? Are lab sheets available for review? Do lab sheets support data reported on NDMR? Do lab sheets support data reported on GW-59s? Are Operational and Maintenance records present? Page 6 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0029233 08/29/2019 Compliance Evaluation Mag Bear Lake LLC Routine Were Operational and Maintenance records complete? Has permittee been free of public complaints in last 12 months? Is a copy of the SOC readily available? No treatment units bypassed since last inspection? Comment: End Use-Reuse Yes No NA NE Is the acreage in the permit being utilized? Does the acreage specified in the permit correspond to the measured acreage at the site? Are all essential units provided in duplicate? Is an automatically activated standby power source available? Is the equalization capacity adequate? Is aerated flow equalization present? Has the turbidity meter been calibrated in the last 12 months? Does the turbidity meter have recording capabilities? Is all flow diverted at the appropriate times? Is all upset wastewater diverted from reuse storage unit? Is all upset wastewater treated, retreated, or disposed of acceptably? Is upset wastewater treated prior to discharge to irrigation storage? Is public access restricted from irrigation area during active site use? If golf course, is a sign posted in plain sight on the club house? Is the cover crop acceptable? Are buffers adequate? Is the site free of ponding/runoff? Is the acreage in the permit being utilized? Is the application equipment acceptable? Is the application area free of limiting slopes? How close is the closest water supply well? Are any supply wells within the CB? Are any supply wells within 250' of the CB? Is municipal water available in the area? Are GW monitoring wells required? Are GW monitoring wells located properly w/ respect to RB and CB? Are GW monitoring wells properly constructed, including screened interval? Page 7 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0029233 08/29/2019 Compliance Evaluation Mag Bear Lake LLC Routine Upset wastewater is diverted to the 5-day storage tank if the turbidity is exceeded and sent back through the facility for treatment. Unable to instantaneously reroute upset wastewater that has exceeded the fecal limit. Minor modification to change the CB was completed last year. Water supply wells are no longer within the compliance boundary. Drip lines are inspected once a year and repaired before irrigation occurs. Comment: Page 8 of 8 Certificate Of Completion Envelope Id: FD491769CD234ECD899A29FB343CC603 Status: Completed Subject: Please DocuSign: 20190906_WQ0029233_CEI.ltr.docx, 20190906_WQ0029233_CEI.inspect.pdf Source Envelope: Document Pages: 9 Signatures: 1 Envelope Originator: Certificate Pages: 1 Initials: 1 Mikal Willmer AutoNav: Disabled EnvelopeId Stamping: Disabled Time Zone: (UTC-05:00) Eastern Time (US & Canada) 217 W. Jones Street Raleigh, NC 27699 Mikal.willmer@ncdenr.gov IP Address: 149.168.204.10 Record Tracking Status: Original Sep 6, 2019 | 12:10 Holder: Mikal Willmer Mikal.willmer@ncdenr.gov Location: DocuSign Signer Events Signature Timestamp Mikal Willmer mikal.willmer@ncdenr.gov Environmental Specialist North Carolina Department of Environmental Quality Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 149.168.204.10 Sent: Sep 6, 2019 | 12:11 Viewed: Sep 6, 2019 | 12:11 Signed: Sep 6, 2019 | 12:12 Freeform Signing Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Sep 6, 2019 | 12:11 Certified Delivered Security Checked Sep 6, 2019 | 12:11 Signing Complete Security Checked Sep 6, 2019 | 12:12 Completed Security Checked Sep 6, 2019 | 12:12 Payment Events Status Timestamps