NCS000250_NCDOT Audit Info Request_20190826

August 26, 2019

North Carolina Department of Transportation
Attn: Andrew McDaniel, PE
1590 Mail Service Center
Raleigh, NC 27699-1590

Subject: COMPLIANCE AUDIT – DOCUMENTATION REQUEST
NC Department of Transportation
NPDES MS4 Permit No. NCS000250
Statewide Permit

Dear Mr. McDaniel:

The Department of Environmental Quality (DEQ) will be performing a National Pollutant Discharge
Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit Compliance
Audit for the subject permit on September 23 – 25, 2019 from 8:30 am to 4:30 pm each day. The
audit is expected to take at least three (3) full days.

The preliminary agenda is provided below. Please note that DEQ staff have pre-inspected multiple
NCDOT maintenance facilities and construction sites statewide prior to the audit. These inspection
results and the below requested documentation will inform the full scope of the audit, and a more
detailed final agenda will be provided closer to the audit date.

It is expected that NCDOT staff will provide a brief presentation regarding the implementation of
each permit component prior to a detailed compliance discussion of each. Please ensure that
appropriate staff are available to present, answer questions and provide any necessary documentation
for each permit component. In addition, it is recommended that senior management be invited to the
closing conference on the final day of the audit, which will occur at 4:00 pm. Preliminary findings
will be presented and any necessary additional documentation will be requested at that time.

Day 1:
Introduction to the Audit Process
Stormwater Program Administration/Management
Construction
Post-Construction Controls (starting with MS4 Inventory & Prioritization)

Day 2:
Post-Construction Controls Continued
Illicit Discharge Detection & Elimination Program
Industrial Facilities

Day 3:
Industrial Facilities Continued
Education & Involvement Program
Research Program
Closing Conference/Preliminary Findings (4:00 pm)

Please submit the following permit information to DEQ within seven (7) calendar days:
• Current Stormwater Management Plan (SWMP)
• Most recent Annual Report
• Organizational Chart, including responsible parties for each permit component
• Formal agreements with any outside entities that implement MS4 Program components

All submitted documentation will become a permanent record of the compliance audit.
Additional information may be requested by DEQ prior to, during and/or following the
compliance audit. Documentation shall be submitted via e-mail to [e-mail],
or to:

NCDEQ-DEMLR Stormwater Program
Attn: Jeanette Powell, MS4 Program Coordinator
1612 Mail Service Center
Raleigh, NC 27699-1612

Please ensure that appropriate MS4 staff will be available during the audit to answer questions and
provide program implementation, record keeping and compliance information. Please also arrange
for an appropriate meeting room in Raleigh that will accommodate NCDOT staff, four staff
members from DEQ, and access to any electronic tools routinely utilized to implement the MS4
Program (e.g. databases, GIS, etc.).

Should you have any questions regarding the scheduled MS4 Permit Compliance Audit, please feel
free to contact me at [e-mail] or [phone].

Sincerely,
Jeanette Powell
MS4 Program Coordinator

cc:
James H. Trogdon, III, NCDOT
Stephen Morgan, NCDOT
Alaina Morman, DEMLR Stormwater Compliance & Enforcement
DEMLR Regional Offices
Robert Patterson, DWR Stormwater Engineer
Taylor Young, DEMLR Assistant State Sedimentation Engineer
DEMLR NPDES MS4 Permit Laserfiche File