WQCSD0030_Compliance Evaluation Inspection_20190815

ROY COOPER
Governor
MICHAEL S. REGAN
Secretary
LINDA CULPEPPER
Director
Kenneth Manuel, Mayor
PO Box 297
Woodland, NC 27897
Dear Mr. Manuel,
NORTH CAROLINA
Environmental Quality
August 15, 2019
Subject: Compliance Evaluation Inspection
Town of Woodland Collection System
Permit WQCSDO030
Northampton County
On Thursday, August 15, 2019, Zach Thomas, Rick Trone, and Josh Brigham of the Raleigh Regional
Office conducted a compliance evaluation inspection of the deemed collection system for the Town of
Woodland. The purpose of this inspection was to ensure compliance with the subject permit. During the
inspection, the presence and cooperation of Mr. Lassiter, ORC and Ms. Jessica Griffey was very helpful
and appreciated.
This compliance evaluation inspection consisted of the followin :
• Review of the 15A NCAC 02T .0403 permit requirements;
• Review of the owner/facility information;
• Review of records;
• On -site inspection of the collection system and lift station units
Findings durine the inspection and file review were as follows:
1. The collection system is classified as CS-1. Our records currently list Raymond Eaton as the ORC. It
was indicated during the inspection that Mr. Lassiter is the current ORC and Chris Wheeler as a
BUORC. Please fill out artd reltirn the provided ORC designation form to have this updated in otir
records.
2. The collection system contains approximately 140 manholes, 2 known high priority lines, and 4 lift
stations. All wastewater is received by the Town's treatment facility and is irrigated on to spray
Fields. A paper map of the system is kept at the Town Flail.
3. The Town has a Fats, Oil and Grease (FOG) program and materials are hand delivered two times per
year. It was stated that there are no current areas where grease is a continuous issue.
4. Maintenance, inspection, and system records are compliant and are reviewed by the ORC. The
operation and maintenance plan was readily available. It was requested that the plan contain more
detailed information to better align with the requirements under 15A ArCAC 02T.0403 (3 - "all
operation and maintenance plan including pump station inspection fi"equency, preventative
D QZ
A North Carolina Department of Environmental Quality I Division of Water Resources
_ Raleigh Regional Office 1 3800 Barrett Drive I Raleigh. North Carolina 27609
W�-.w I a o+1 r 919.791.4200

maintenance schedule, spare pails inventory, and overflow response shall have been developed and
im, 116nen'ted'*%
S�T.ha_TowweurreTnVas 4 generators. Lift Station #1 contains a permanent generator auto -tested
every Monday, and all other stations contain generator hookup connections for the Town's 3 portable
generators.
Right of Way and high priority line inspections were in compliance with the permit requirements.
There are approximately 1000 feet of right of ways that are cut twice a year and are inspected
frequently. High priority lines are inspected daily with a thorough inspection performed on the first
Friday of each month. While inspecting Lift Station 92, a recently mowed ditch along jVlain Street
revealed what appeared to be a high priority line. Inspectors requested this line be added to ORC's
future inspection lists
7. SSO records are kept with the ORC and BIMs shows there have been approximately 9 SSOs since the
last inspection. Many of the SSOs are reported to be a result of heavy rains.
8. Several lift stations, manholes, and high priority lines were inspected:
a) All 4 lift stations were inspected. Each station is visited daily and Stations # I & #2 have
telemetry. All were in compliance with permit requirements and appeared to be in good working
order on the day of inspection (alarms, signage, condition). The following observations were
noted:
i) Lift Station #1 is the Town's main lift station that pumps to the WWTP. There was a large
amount of debris inside of the wet well caused by wide grates in the on -site bar screen. It
was stated by staff that the wet well is thoroughly cleaned out every six months.
ii) Lift Station #3 is currently serving one residence and staff stated that they intend to abandon
the station in the future by connecting the home to the system in a different manner.
iii) Lift Station #4 showed signs of rust inside of the wet well. It was stated that if a grant is
secured, this station would be renovated.
b) All inspected manholes were found to be in good condition, free of excessive debris and signs of
overflow.
c) The high priority lines inspected appeared to be in good condition.
The overall condition of the system was compliant with the permit requirements as observed on the day of
the inspection. If you have questions or comments about the inspection, this report or the requirements to
take corrective action (if applicable), please contact:
Zach Thomas at 919-791-4247 or via email at zacharv.thomasrla ncdenr.eov.
Sinc
yglyt
fl��e
Riclebolich, LG
Assistant Water Quality Regional Supervisor
Raleigh Regional Office
Attachments: EPA Compliance Inspection Report & ORC Designation Form
Cc: Mr. Lassiter (ORC) & Jessica Griffey (via email: ivoodland ncna mchsi.com
RRO Files
Laserfiche

Compliance Inspection Report
Permit: WQCS00030 Effective: 03/01/00 Expiration:
5OC: Effective: Expiration:
County: Northampton
Region: Raleigh
Contact Person: Kenneth E Manuel Title: Mayor
Directions to Facility:
System Classifications: CS1,
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 08/16/2019
Primary Inspector: Zachary Thomas
Secondary Inspector(s):
Certification -
Owner: Town of Woodland
Facility: Woodland Town Collection System
Phone: [phone]
Phone:
EntryTime: 10.00AM Exit Time: 12.30PM
Phone. [phone]
Rick V Trone
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections lines
Manholes Pump Stations
(See attachment summary)
Page 1 of 7

permit. VVQCSDO030 Owner - Facility: Town of Woodland
Inspection Date: 06,1512019 Inspection Type: CQIIectl0n System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary -
On Thursday, August 15. 2019, Zach Thomas, Rick Trone, and Josh Brigham of the Raleigh Regional Office conducted a
compliance evaluation inspection of the deemed collection system for the Town of Woodland. The purpose of this inspection
was to ensure compliance with the subject permit. During the inspection, the presence and cooperation of Mr. Lassiter,
ORC and Ms_ Jessica Griffey was very helpful and appreciated.
This compliance evaluation inspection consisted of the following:
• Review of the 15A NCAC 02T .0403 permit requirements;
• Review of the owner/facility information,
• Review of records;
• On -site inspection of the collection system and lift station units
Findings during the inspection and file review were as follows:
1 _ The collection system is classified as CS-1. Our records currently list Raymond Eaton as the ORC. It was indicated
during the inspection that Mr. Lassiter is the current ORC and Chris Wheeler as a BUORC. Please fill out and return the
provided ORC designation form to have this updated in our records.
2. The collection system contains approximately 140 manholes, 2 known high priority lines, and 4 lift stations. All
wastewater is received by the Town's treatment facility and is irrigated on to spray fields. A paper map of the system is kept
at the Town Hall.
3, The Town has a Fats, Oil and Grease (FOG) program and materials are hand delivered two times per year. It was
stated that there are no current areas where grease is a continuous issue.
4. Maintenance, inspection, and system records are compliant and are reviewed by the ORC. The operation and
maintenance plan was readily available. It was requested that the plan contain more detailed information to better align with
the requirements under 15A NCAC 02T .0403 (3): "an operation and maintenance plan including pump station inspection
frequency, preventative maintenance schedule, spare parts inventory, and overflow response shall have been developed and
implemented".
5. The Town currently has 4 generators. Lift Station #1 contains a permanent generator auto -tested every Monday, and all
other stations contain generator hookup connections for the Town's 3 portable generators.
6. Right of Way and high priority line inspections were in compliance with the permit requirements. There are
approximately 1000 feet of right of ways that are cut twice a year and are inspected frequently. High priority lines are
inspected daily with a thorough inspection performed on the first Friday of each month. While inspecting Lift Station #2, a
recently mowed ditch along Main Street revealed what appeared to be a high priority line. Inspectors requested this line be
added to ORC's future inspection lists.
7. SSO records are kept with the ORC and BIMs shows there have been approximately 9 SSOs since the last inspection.
Many of the SSOs are reported to be a result of heavy rains.
8. Several lift stations, manholes, and high priority lines were inspected:
a) All 4 lift stations were inspected. Each station is visited daily and Stations #1 & #2 have telemetry. All were in
compliance with permit requirements and appeared to be in good working order on the day of inspection (alarms, signage,
condition). The following observations were noted:
i) Lift Station #1 is the Town's main lift station that pumps to the WWTP. There was a large amount of debris inside of the
wet well caused by wide grates in the on -site bar screen. It was stated by staff that the wet well is thoroughly cleaned out
every six months.
ii) Lift Station #3 is currently serving one residence and staff stated that they intend to abandon the station in the future by
connecting the home to the system in a different manner.
Page 2 of 7

Permit: WOCS0003C Owner -Facility. Town of Woodland
Inspection Rate: 081502019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
iii) Lift Station #4 showed signs of rust inside cf the wet well, It was stated that if a grant is secured, this station would be
renovated.
b) All inspected manholes were found to be in good condition, free of excessive debris and signs of overflow,
c) The high priority lines inspected appeared to be in good condition.
The overall condition of the system was compliant with the permit requirements as observed on the day of the inspection,
Page 3 of 7

Permit. WOCS00030 Owner -Facility: Town of Woodland
Inspection Data: 0811512019 Inspection Type: Collection System Inspect Non Sampling
Reason for Visit: Routine
General
Yes No NA NE
❑ E ❑ ❑
# Is this system a satellite system?
# If Yes, what is system name or permit number?
❑ ❑ ❑
Is there a overall sewer system map?
Does the map include
0 ❑ ❑ ❑
Pipe sizes
E ❑ ❑ ❑
Pipe materials (PVC. DIP, etc)
E ❑ ❑ ❑
Pipe location
E ❑ ❑ ❑
# Flow direction
E ❑ ❑ ❑
# Approximate pipe age
E ❑ ❑ ❑
# Pump station ID location and capacity
# Force main air release valve location & type
❑ ❑ N ❑
❑ ❑ E ❑
# Location of satellite connections
Are system maintenance records maintained?
E ❑ ❑ ❑
Comment: Parts of the CS information is indicated on the map and parts are kept on a se erate sheet with
more detailed information.
Grease Control Yes No NA NE
Is greaselsewer education program documented with req'd customer distribution? E ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ N ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement?
❑ ❑ M ❑
If Yes, does it require grease control devices at applicable locations?
❑ ❑ M ❑
Is the Grease Control Program enforced via periodic inspections/records review?
❑ ❑ M ❑
Is action taken against violators?
❑ ❑ ❑
Comment:
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
M ❑ ❑ ❑
If No. describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
M ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria?
M ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued?
❑ ❑ ❑
Are all spills or sewer related issues/complaints documented?
❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
❑ ❑ ❑
# If Yes, is there a corrective action plan?
❑ ❑ M ❑
Is a Spill Response Action Plan available?
M ❑ ❑ ❑
Page 4 of 7

Permit: V4CS00030 Owner- Facility: Town of woodland
Inspection Date: 0811512019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit
Routine
Is a Spill Response Action Plan available for all personnel?
■ ❑ ❑ ❑
Does the plan include
# 24-hour contact numbers
■ ❑ El
# Response time
■ ❑
# Equipment list and spare parts inventory
■ 1:1 El
# Access to cleaning equipment
El ■ 00
# Access to construction crews, contractors. and/or engineers
El ■ ❑
# Source of emergency funds
.
# Site sanitation and cleanup materials
■
# Past-overflow/spill assessment
■
Comment: It was requested that the 131an contain more detailed information to better ali-cin with the
requirements under 15A NCAC 02T .0403 3 : "an operation and maintenance plan including
pump station inspection frequency, reventative maintenance schedules are Parts invento
and overflow response shall have been developed and implemented"
Inspections
Yes No NA NE
Are adequate maintenance records mainla.ned?
.
Are pump stations being inspected at the required frequency?
■
Is at least one complete functionality test conducted weekly per pump station?
E
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
■ ❑
# Does the system have any high -priority linesllocalions?
■ ❑ 0 ❑
Are inspections of HPL documented at least every 6 months?
. ❑ El ❑
Are new lines being added to the HPL list when found cr created?
■ ❑ Cl ❑
Comment: While nspecting Lift Station #2 a recently mowed ditch along Main Street revealed what
appeared to be a high Pdority line. Inspectors requested this line be added to ORC's future
inspection lists.
LineslRi ht-of-Wa slAerial Lines
Yes No NA NE
Please list the Lines?Right of WayslAeriat Lines Inspected
The main aerial line was in good condition at the time of inspection
Are right-of-ways and easements ma'ntained for the full wdlh for access?
■El ❑
If No, give details on temporary access
Is maintenance documented?
■ ❑ IJ
Were all areas/lines inspected free of issues?
■D ❑ ❑
Comment:
Manholes
Yes No NA NE
Please list the Manholes Inspected
Are manholes accessible? ■ ❑
Page 5 of 7

Permit: WOCSDO030 owner -facility. Town of Woodland
Inspection Gale: 00115/2019 Inspection Type: Collection system Inspect Non Sampl Mg
Reason for Visit Routine
all 0 El
# Are manhole coverslvents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes In good condition?
0 El
# Are inverts in good condition?
❑ ❑
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
U
M
Are manholes free of excessive roots?
M
Are manholes free of excessive sand?
❑ E3 0
Are manhole vents screened?
❑ 0 ❑ 0
Are vents free of submergence?
M
Are manholes free of bypass structures or pipes?
Comment: All inspected manholes were found to be in good condition free of excessive debris and signs of
overflow.
Pump Stations
yes No NA NE
Please list the Pump Stations Inspected,
All four lit stations were inspected.
# Number of duplex or larger pump stations in system
3
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
1
# Number of simplex pump stations in system serving more than one building
0
Haw many pumplvacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
0
# A simple one-way telemetrylcommunication system (auto-diater) installed?
2
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass stnrctureslpipes?
Were wet wells free of excessive grease/debris?
N 0
El El El
# Do they all have telemetry installed?
M El El El
Is the telemetry system functional?
M El 11 El
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
❑ ❑
Pump stat on identifier?
D El •
# Address?
Page 6 of 7

Permit: WOCS00030 Owner -Facility: Town of woodland
Inspection Date: 08I15/201 g Inspection Type: CallecWn System Inspect Non Sampling Reason for Visit Routine
Instructions for notification?
■ ❑ ❑
24-hour emergency contact numbers?
■ ❑ El El
Are audio and visual alarms present?
■ ❑ El ❑
Are audio and visual alarms operable?
■ ❑ El ❑
# Is there a backup generator or bypass pump connected?
■ ❑ ❑
If tested during inspection, did it function properly?
❑ ■
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
■
# Is the owner relying on portable units in the event of a power outage?
# It Yes, is there a distribution plan?
.
If Yes, what resources (Units/StaffNehiclestetc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordlieeping of pump station inspection and maintenance program adequate? ❑
Do pump station logs include at a minimum
Inside and outside cleaning and debris removal? ■ ❑
Inspecting and exercising all valves? .
Inspecting and lubricating pumps and other equipment? ■
13013
Inspecting alarms, telemetry and auxiliary equipment? ■
111:1 El
Comment: There was a tare amount of debris inside of the wet well at Lift Station #1 caused by wide
rates in the on -site bar screen. It was stated by staff that the wet well is thoroughly cleaned out
every six months.
Page 7 of 7