20151065 Ver 1_Precon Mtg Minutes_20190808

Homewood, Sue
From: Darling, Richard <[e-mail]>
Sent: Wednesday, August 14, 2019 3:53 PM
To: [e-mail]
Cc: Homewood, Sue; Alex Rosser; Lisa Elmore; Lorin Akins; Kimberly Hodges; Wright,
Matt; Leopardi, Heather/PGH; Burhans, Terry
Subject: [External] GSO Northwest Site Development, Action ID SAW -2012-01547
Attachments: GSO_NW_PreConMinutes.pdf
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an
attachment to [e-mail]<maiIto: [e-mail]>
Dave:
Attached are Minutes (minus attachments due to file size) from the Pre -Construction Meeting held on 8/8/2019 for the
referenced Department of the Army Permit. Jacobs CH2M's Matt Wright described the on-site and adjacent
jurisdictional resources permitted to be impacted and those to be protected. Per the revised 404 Agenda, MICHAEL
BAKER'S Terry Burhans conveyed the Corps' concerns for off-site sediment loss and turbidity in downstream waters and
requested the contractors pay close attention to the water entering the downstream aquatic resources from the work
area to ensure that all water quality standards are being met. Terry then summarized each of the applicable 404 and
401 Permit conditions and clarified the availability of the Permits and requirement for on-site access. Please let me
know if you have any questions or comments regarding PTAA compliance with Permit conditions. Thanks.
Richard
-----Original Message -----
From: Bailey, David E CIV USARMY CESAW (USA) <[e-mail]>
Sent: Thursday, August 1, 2019 1:12 PM
To: Darling, Richard <[e-mail]>
Subject: RE: EXTERNAL: RE: GSO Northwest Site Development, Action ID SAW -2012-01547
Sounds great. Thanks Richard.
David E. Bailey, PWS
Regulatory Project Manager
US Army Corps of Engineers
CE -SAW -RG -R
3331 Heritage Trade Drive, Suite 105
Wake Forest, North Carolina 27587
Phone: [phone], Ext. 30.
Fax: [phone]
Email: David. [e-mail]
We would appreciate your feedback on how we are performing our duties. Our automated Customer Service Survey is
located at:
https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fcorpsmapu.usace.army.mil%2Fcm_apex%2Ff%3F
p%3D136%3A4%3A0&amp;data=02%7C01%7CRDarling%40mbakerintl.com%7C1e4378fb24c94041de2408d716a3d56d

Piedmont Triad International Airport (GSO)
Northwest Development—Phase 2
August8, 2019 - 11:00AM - Stanley Frank Boardroom
See below for the meeting agenda — additional discussion from the meeting is shown in red.
1. Introductions
a. Sign — In Sheet
b. Key Contacts — See sign -in sheet for list of contacts.
c. Agenda
2. Project Location
a. Northwest of Runway 5L -23R
b. Formerly Pleasant Ridge Golf Course Owned by the Airport
3. Roles and Funding
a. Funding — NCDOT Grant Managed by Division of Aviation (no federal funding anticipated) State
DBE tracking form to be used
b. Contract —With Piedmont Triad Airport Authority (PTAA)
c. Engineer of Record — CH2M/Jacobs
d. Construction Administration and Management Services — CH2M/Jacobs
e. Quality Control — Provided by Contractor Kessel Engineering Group will provide QC.
f. Quality Assurance — CH2M/Jacobs ECS will provide QA.
4. Project Summary
a. Conformed Documents issued
b. Project Site - 150 Acres of Disturbance
c. Tree Removal
i. Clearing and Grubbing - 20 Acres
ii. Individual Tree Removal —three bid items for range of sizes
d. Demolition Completed by Contractor
i. Pond Dewatering and Removal of Unsuitable Material
ii. Miscellaneous Demolition— Items include miscellaneous pavement, cart paths, inlets, and
electrical bases.
e. Demolition Completed by Others
i. Major Structures & Wells—Wells and septic structures have been demolished prior to this
meeting.
ii. Duke Energy has removed all known electrical utilities they are responsible for. If
electrical utilities are encountered during construction, the Contractor should EXERCISE
EXTREME CAUTION to ensure that the utilities are not live and then remove them.
iii. Additional demolition by others is to begin August 14. It is not anticipated that demolition
activities will interfere with Wright Brothers' dewatering work.
August 8, 2019 Northwest Development — Phase 2 Page 1
Piedmont Triad International Airport

Items to be demolished by others include 2 pumphouses by the ponds, one building in
the back of the site, club house, and the maintenance shop.
Wright Brothers will begin dewatering Existing Pond 3 and will communicate their
activities and coordinate with demolition team to prevent conflict.
f. Unclassified Embankment —1,100,000 CY
g. Erosion and Sediment Control
i. Diversion Dikes
ii. Silt Fence — Confirm setbacks and buffers per plans
iii. Check Dams
iv. Erosion Control Blankets
v. Skimmer/Sediment Basins
vi. French Drains
vii. Coordinate with NCDEQ
h. Fence Work — Fence to be installed along Pleasant Ridge Road and along the 1-73 ramp.
i. Additional Tree Buffer — Thuja Green Giant trees are to be planted behind the existing tree buffer,
as shown in the plans.
i. Detail on Sheet C-303 is based on airport property line which is not surveyed
j. Seeding and Mulching
i. Permanent Seeding
ii. Supplemental Seeding
iii. Permanent Mulching
5. Project Schedule - It is requested that WB contractor provide an updated schedule.
a. Duration — 240 Calendar Days
b. Award — July 23, 2019
c. Anticipated Notice to Proceed —August 19, 2019
d. Weather Delays — Section 01035 — RPR will be tracking weather activity daily, recording all days
that receive more than 0.1 inch of rain, and will provide a weekly summary of weather to be signed
by the contractor. Any conflicts between RPR's records and contractor's records will be resolved
weekly.
The current schedule assumes that the contractor will be working through the winter. If conditions
do not allow continued construction through the winter, the contractor should request a stop work
order.
e. Stop Work Orders Must be submitted by the contractor in writing. Written approval from PTAA is
necessary to stop contract time.
f. Substantial Completion —April 2020 (CD240)
g. Liquidated Damages - $2,000/day
i. Per 01010 Punch list items shall be completed in 30 days, with liquidated damages of
$1,000/day for any day over 30. It is WB's responsibility to request a final punch list
inspection. Thirty (30) days after receiving punch list, if punch list items have not been
completed, liquidated damage penalties will apply.
August 8, 2019 Northwest Development — Phase 2 Page 2
Piedmont Triad International Airport

6. 401/404 Permit
a. See separate agenda attached
b. Draining of ponds is anticipated to begin August 9, 2019
Contractor should review the 401/404 permit and ensure that work conforms to its conditions
throughout the project.
Summary:
1. Offsite sediment loss and turbidity of downstream waters should be considered at all times,
and water quality standards must be met.
2. If the following items are discovered on the site, the Corps of Engineers should be notified,
and a work stoppage should be expected: archeologic remains, protected or endangered
species, and cultural resources.
3. Water should be protected from coming into contact with fresh concrete.
4. The Corps and NCDEQ reserve the right to inspect the site at any time, to ensure that their
standards are being met.
5. The 401/404 permit must be accessible on the site at all times. It is located on the airport's
Environmental SharePoint site (https:Hprojects.mbakercorp.com/PTIA/404/NW_IP.pdf)
6. No impact to wetlands is permitted. A buffer must be maintained that is a minimum of 15 feet
from the edge of the wetland as shown on the plans. Surveyor must stake it out, and
contractor must protect it with silt fence.
7. Any additional impacts to stream flow are not authorized. Culverts must be installed so that
the original profile of the stream is not altered.
8. Equipment must not leak fluids and contaminate the stream. Best practices must be used for
equipment maintenance and cleaning.
9. Fill material must come from an upstream location and must not contain "unsightly" debris.
Other:
1. NEPA process and environmental evaluation has been conducted, and there are no
anticipated resources in this area. If something is uncovered during construction, then there
needs to be notification.
2. Contractor should ensure that all parties are using conformed documents.
3. The Spill Response Plan and instructions can be found in Appendix B.
4. The contractor must keep the land disturbance permit on site at all times and may be asked
to produce it if DEQ or the Corps inspects the site.
5. Wright Brothers plans to start dewatering Aug 9, with the official notice to proceed to take
effect on the 19th. Water from the ponds must be clean before it enters receiving channels.
6. See airport specific SPPP attached to these minutes. — Contractor should contact Richard
Darling at [e-mail] for access to the website that contains the most updated
version of the SPPP.
7. Additionally, for the airport specific SPCC, Contractor should contact Richard Darling at
[e-mail] for access to the website that contains the most updated version of
the SPCC.
7. Erosion and Sediment Control
a. Phasing/Order of Construction
i. No specific construction phasing, but order of construction as indicated on the plans must
be adhered to for E&S to be successful
ii. E&S control measures will stay in place after construction is complete—The project's land
disturbance permit allows for leaving erosion control devices in place.
b. Coordination with DEQ
c. Erosion Control Inspections and corrective action
August 8, 2019 Northwest Development — Phase 2 Page 3
Piedmont Triad International Airport

i. Anticipated that the Airport may contract out inspections - Contractor is responsible for
their own inspections and maintenance — The contractor shall monitor and continually
maintain devices. The airport will engage Pilot Environmental to conduct inspections.
8. Unsuitable Excavation
a. Can be wasted on site — There is a stockpile location marked on the plans. Coordination with the
Engineer is required before storing material.
b. Definition of unsuitable - Wet soil is not considered unsuitable. Soil that is unsuitable is
characterized by excessive organic and root material. This soil must be hauled off site and disposed
of by the Contractor.
9. Specifications
a. 10% Mobilization Limit - C-105 Specifications provide specific method of payment for mobilization.
i. Engineer Field Office —Section 60-05
b. 40% of work must be completed by Prime Contractor
c. Contractor Quality Control Program - C-100 Jacobs requests to see the division of labor written
out. Educational requirement for each role is listed in the specs, please reference them.
Testing — modified proctor, 6-12" lifts and every 3,000 yards of earthwork in accordance with Item
P-152. Embankment is to be compacted to 95% of maximum density unless otherwise shown.
Diagram on plans shows areas under future pavement to be compacted to 100% of maximum
density. Optimum moisture content requirements are +4%, -3%.
Testing should be done soon before installing a new lift. There should not be a long delay between
testing and installing a new lift, and retesting should be done if there has been inclement weather
since the last test.
Kessel will notify contractor of failing tests immediately and will submit documentation daily or
weekly. If moisture is a major issue, Kessel will notify Jacobs and recommend exploring alternate
methods.
Both Kessel and ECS are using nuclear gauges. Both parties should use the same proctors, soil
samples, etc. QC/QA may present a weekly tabular summary instead of a daily report.
d. Utility Adjustment — Section 01001
e. Pre/Post Survey
Contractor shall perform a pre/post survey that is to be provided to the Owner. The
difference in volume between these surveys is the bases of payment for earthwork.
f. Measurements and Incidentals
i. Topsoil — stripped and stockpiled. Paid for under P-152 unclassified excavation.
ii. Unsuitable Excavation — measured in the field. No separate payment for replacement
material.
iii. Earthwork for Basins—with the exception of unsuitable, paid for under P-152 Unclassified
Excavation. Measured by pre/post survey.
iv. Sediment/Skimmer Basins — Incidentals include; riser, barrel, stone, wattles, skimmer,
baffles, erosion control matting, and cleaning. Plan view of risers/baffles/slop drains
shown for information only — locations and length of pipe shall be verified in the field.
Follow the details for the riser location, it must be located at the toe of slope of the
downstream berm.
v. Diversion Dikes — Incidentals include; wattles, and cleaning and re -working.
vi. Silt Fence — Incidentals include cleaning and re -working. If additional fence/outlets are
needed, let Jacobs know in advance.
August 8, 2019 Northwest Development — Phase 2 Page 4
Piedmont Triad International Airport

vii. Silt Fence Outlets — Incidentals include cleaning and re -working.
viii. Temporary Stream Crossing (DBL 30") — Incidentals include; culverts, stone, filter cloth,
cleaning, and re -working.
ix. French Drains — Incidentals include; excavation, stone, filter fabric, and PVC pipe.
x. Plant Trees (Thuja Green Giant 6') — Incidentals include caring for and watering.
A. Seeding— Incidentals include lime and fertilizer.
g. Progress Payments
i. Due Monthly on the 1ST of the Month — submit to Jacobs at least a week before to begin
review and quantity reconciliation.
ii. Retainage -5%
iii. DBE Form Required (AV-509/AV-510) —This form lags a month behind because it is based
on payment, not performance. If the contractor needs the DBE short fall form, let Jacobs
know as soon as you know you're not going to hit the DBE goal.
iv. Sales Tax Form Required
v. Certified Pay Rolls (No Davis -Bacon Requirements) - required for all non-professional
services.
vi. Updated Schedule
h. Close Out Requirements — Section 01700 — Closeout requirements should be completed between
substantial completion and final acceptance. All documentation is required prior to final payment.
If possible, submit before the third Tuesday of the month of the finishing month, so approval of
final payment can be included in the Airport Authority's board meeting.
i. Updated Contractor Guidelines — Appendix A
j. Spill Response Procedures—Appendix B
k. Report of preliminary Subsurface Exploration — Appendix C
I. 401/404 Permit—Appendix D
10.Submittals
a. List of anticipated submittals
b. No items will be accepted for payment without previously approved submittal
c. Digital copies sufficient
11.Testing
a. P-152
b. Fill Area Testing
c. Quality Control vs. Quality Acceptance
d. Multiple proctors
e. Areas of Fill/Embankment:
i. Lifts shall be not less than 6" but not more than 12" of compacted thickness
ii. Density tests shall be taken for every 3,000 SY of compacted embankment for each lift
iii. Material compacted to 95% of maximum density as determined by ASTM 1557.
iv. Under areas to be paved in the future as shown on the plans, the top 12" shall be
compacted to not less than 100% of the maximum density as determined by ASTM 1557.
f. Areas of cut/pavement removal:
August 8, 2019 Northwest Development — Phase 2 Page 5
Piedmont Triad International Airport

i. Under areas to be paved in the future as shown on the plans, the top 12" shall be
compacted to not less than 95% of the maximum density as determined by ASTM 1557.
g. +4%,-3% Optimum Moisture
Accidental repeat of paragraph 9.g.
a-. Appreved pay request must be signed and submitted to PTAA ne later than the first of each menth
for T
tl GeRfirm q .,tities with DDD ahead of time
c—. Sales Tax Reper-t
4, DBE SwmmaFy (paid vs perfeFR+ed4
i-- Updated Sehed4e-
f-. Certified Pay Re4s
13.Change Orders
a. Only items included already in a signed change order will be eligible for payment
b. Only the sponsor can direct additional work
Quantity overruns shall be approved by the RPR BEFORE the work is performed. Additionally,
constructing something not shown on the plans or additionally professional services (i.e. survey)
will not be paid for unless coordinated and approved by the RPR BEFORE the work is performed.
Incurring additional survey or other professional services needs a change order request BEFORE
the work is performed.
14.RFIs
a. Only written submissions will be considered
b. Jacobs will provide a form to be used for RFI submittals
15.Safety
a. Badging Requirements — No Badging
b. 7460
i. 30' equipment
ii. 2019 -ASO -18692 -OE (closest point)
2019 -ASO -18693 -OE (highest point)
c. Burning — No burning allowed.
i. Smoke near an airport is dangerous and should be avoided.
ii. No drones are permitted on the site.
d. Access to the site
i. Signage on Pleasant Ridge Road
e. Staging Area and Employee Parking
f. Vehicle Identification
g. Morning safety meetings
h. Emergency — 911
Michael Maul — Airport Safety Manager
Airport Communications should be contacted at 336-665-5642 in an emergency or if there are
trespassers on the site.
August 8, 2019 Northwest Development — Phase 2 Page 6
Piedmont Triad International Airport

In the event of an emergency, the site address is: 1518 Pleasant Ridge Road
Airport police will come by and monitor the property until the terrain does not allow it.
Lorin -
Jersey barriers at the entrance have a lock and chain. Contractor shall Michael Maul to replace
airport lock with a contractor lock. The key holder will need to fill out a lock and key audit.
Emergency contact info will be on that form.
There are no noise ordinances for the area, but there have been noise complaints.
Contractor shall provide emergency contact info for at least three employees that can be
contacted 24 hours per day, 7 days per week.
Vehicles should be marked, let RPR know if there's someone on site in an unmarked car.
16.Project Closeout
a. Final cleanout of erosion control ponds
b. Contractor to request substantial completion
c. Inspection of Erosion Control Measures by DEQ Inspector They will need to do an inspection to
confirm the site is stable.
d. Punch List
e. Final Inspection
f. Section 01700
i. Contractor Warranty Form
ii. Affidavit of Payment
iii. Affidavit of Release of Liens
iv. Final Waiver of Lien
v. Consent of surety for Final Payment
vi. DBE Participation Report
vii. DBE/MBE/WBE/HUB Vendor Payments
viii. Contractor's Sales Tax Report
17.Other items of discussion
a. CADD files
b. Survey Control — Jacobs to provide
C. SWPPP/SPCC
i. Spill Response Procedures—Appendix B
ii. Jacobs to provide airport specific SWPPP — see attachment to these minutes
iii. Contractor shall contact Richard Darling at [e-mail] for access to
website containing the most up to date airport specific SWPPP and SPCC.
d. NCDOT Coordination
i. Driveway Permit
ii. Tree Clearing/ ROW Fence/ Grading
e. Smoking on site is allowed, just keep site clean
f. Trash on site
August 8, 2019 Northwest Development — Phase 2 Page 7
Piedmont Triad International Airport

Questions and Answers:
Question:
Answer:
Question
Answer:
Question
Answer:
Question
Answer:
Question
Answer:
NCDOT is funding the project so do NCDOT testing requirements apply?
NO, FAA (federal) specification P-152 shall be followed.
Can a 7,000 -gallon fuel tank be stored on site?
The contractor must make the airport aware and follow regulations for fuel storage.
Can a trailer with lubricants be stored on site?
Contractor will follow up after the meeting about what exactly needs to be on site, and
Jacobs will coordinate.
During winter, excess moisture may be a problem. Is the use of lime allowed?
The decision will need to be made at a later date.
Are there any existing survey control points?
Jacobs will provide control points that were used for the aerial survey.
Question: While draining EP -4, after EP -3 is drained, is it permitted to start logging the individual
trees in the area, and install check dams in the empty bed of EP -3? Grubbing activity
would occur after SB -1 is constructed.
Answer: Submit an RFI including a drawing markup specifying the disturbance and erosion control
methods proposed.
August 8, 2019 Northwest Development — Phase 2 Page 8
Piedmont Triad International Airport

INTERNATIONAL
AFFILIATION
NAME
GSO Northwest Site Development
404 Pre -Construction
PHONE
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US Army Corps of Engineers Dave Bailey [phone] [e-mail]
NC Division of Water Resources Sue Homewood
Piedmont Triad Airport Authority Alex Rosser, PE
Jacobs CH2M
Michael Baker International
Lorin Akins
Matt Wright, PE
Heather Leopardi, PE
Terry Burhans, PWS, CPSS
Sian - In
SIGNATURE
[phone] [e-mail] not in attendance
[phone] [e-mail]
[phone] [e-mail]
[phone] [e-mail]
[e-mail]
[phone] [e-mail]
Richard Darling, CE [phone] [e-mail]
Accepting contractor responsibility for
404/401 Permit compliance:
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Attendees Sheet 1 of 2 August 8, 2019

INTERNATIONAL Meeting Agenda
MEETING: 404 Pre -Construction
PROJECT: GSO Northwest Site Development
DATE/TIME: August 8, 2019; 11:00 AM
LOCATION: Stanley Frank Board Room, Piedmont Triad International Airport;
1000A Ted Johnson Parkway; Greensboro, NC 27409
OBJECTIVE: "...to ensure that there is a mutual understanding of all terms and conditions contained
within the Department of the Army Permit."
INVITEES: David Bailey (USACE) not able to attend; Sue Homewood (NCDEQ) not able to attend
Alex Rosser, Lisa Elmore, Loren Akins (PTAA);
Terry Burhans (MICHAEL BAKER);
Matt Wright, Heather Leopardi (JACOBS CH2M);
CONTRACTOR PERSONNEL
Special Condition 5 of the Clean Water Act Section 404 Individual Permit (Action ID SAW -2012-01547)
issued on April 11, 2016 by the United States Army Corps of Engineers (USACE) to the Piedmont Triad
Airport Authority (PTAA) for the Northwest Site Development including cross -field taxiway specifies the
onsite pre -construction meeting. Preliminary clearing and grubbing of the permitted construction areas,
excluding jurisdictional waters and riparian buffers, was approved on August 25, 2017. Construction is
scheduled to commence approximately two weeks after this pre -construction meeting.
Introductions
Attendees will provide contact information on "sign -in" sheet. Signatures of attending contractor
personnel indicate understanding and acceptance of responsibilities for compliance with all applicable
conditions of the 404 Individual Permit and 401 Water Quality Certification.
Specific USACE Concerns
"Given that the aquatic resources being impacted by the upcoming construction are impoundments on a
golf course, the Corps is primarily concerned with off-site sediment loss and turbidity in downstream
waters. The dewatering plan you submitted appears reasonable; however, please pay close attention to
the water entering the downstream aquatic resources from your work area to ensure that all water
quality standards are being met. ...If specific issues arise at the meeting that concern the Corps' permit
or aquatic resources, please let me [David Bailey] know."
404 Permit General Conditions
1. Expiration December 312026
2. Abandonment
3. Archaeological Remains
4. Sale
5. Section 401 Water Quality Certification (WQC004054, 20 Conditions)
6. Inspection
Page 1 of 2

GSO Northwest Site Development
404 Pre -Construction
Work Limits
404 Special Conditions
1. Compliance with Workplans
2. No Wetland Impacts
3. No Flow Impacts
4. Verification of Construction Plans ✓
5. Pre -Construction Meeting ✓
Related Laws
404 Special Conditions
6. Contamination
7. Protected Species
8. Cultural Resources
Project Maintenance
404 Special Conditions
9. Construction Notification ✓
10. Clean Fill
11. Concrete
12. Permit Distribution
13. E&SC Devices
14. E&SC Removal
Enforcement
404 Special Conditions
15. Restoration
16. Submittals
17. Violations
18. Inspections
Mitigation
404 Special Condition 19 ✓
401 Conditions
1. Approved Impacts
3. No Other Impacts
5. Modification
8. No Stream Impacts
18. Compliance with Workplans
401 Conditions
4. Stormwater Management Plan(s)
7. NPDES Construction Permit ✓
16. Other Approvals
401 Conditions
6. E&SC Practices
6. E&SC Placement
9. Concrete
10. Culverts
11. Temporary Impacts
12. E&SC P&D Manual
13. Riprap Installation
14. Riprap Specifications
15. Fertilizer
19. Completion Certification
401 Conditions
17. Responsibility
20. Inspections
401 Condition 2 ✓
Compensatory Mitigation for authorized impacts to 244 linear feet perennial stream has been
completed by PTAA through application of 488 stream mitigation units (SMUs) from the Causey Farm
mitigation site.
Attachments
404 Individual Permit (14 pages)
401 Water Quality Certification (8 pages)
Permit Drawings (15 sheets)
Meeting Agenda Page 2 of 2 August 8, 2019