WQCSD0032_Inspection_20190723

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July 23, 2019
Willis Williams
Town of Jamesville
PO Box 215
Jamesville, NC 27846-0215
SUBJECT: Compliance Inspection Report
Jamesville Collection System
Collection System Permit No. WQCSDO032
Martin County
Dear Mr. Williams:
The North Carolina Division of Water Resources conducted an inspection of the Jamesville Collection
System on 7/08/2019. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0032.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report".
If you should have any questions, please do not hesitate to contact Sarah Toppen with the Water
Quality Regional Operations Section in the Washington Regional Office at 252-946-6481 or via email at
[e-mail].
Sincerely,
&A -A Jew,
Sarah Topper, Environmental Specialist
Water Quality Regional Operations Section
Washington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Washington Regional Office - Enforcement File
PERCS Compliance/Enforcement Unit - Enforcement File
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Compliance Inspection Reoort
Permit: WQCSD0032 Effective: 03/01/00 Expiration: Owner: Townof Jamesville
SOC: Effective: Expiration: Facility: Jamesville Collection System
County: Martin
Region: Washington
Contact Person: Willis Williams Title: Phone: [phone]
Directions to Facility
System Classifications: CS1,
Primary ORC: Samuel Comelius Lilley Certification: 26906 Phone: [phone]
Secondary ORC(s):
On -Site Representative(a):
Related Permits:
Inspection Date: 07/08/2019 Entry Time: 12:30PM Exit Time: 03:30PM
Primary Inspector: Sarah A Toppen Phone: [phone]
Secondary Inspectors):
Allen Clark Phone:
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: ❑ Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Lines
Pump Stations
(See attachment summary)
Page 1 of 6

Permit: WQCSDO032 Owner- Facility: Town of Jamesville
Inspection Date: 07108/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary
On July 8, 2019, Sarah Toppen and Allen Clark with NCDWR conducted a Compliance Inspection for the Town of Jamesville
Collection System. Neal Lilley, ORC was present for the town. Also, Town Clerk, Kimberly Cockrell was assisting as
needed.
There was a overall sewer system map for the town but several items were not included. the items missing are the flow
direction, Pump Station ID, location and capacity, and the force main air release valve location and type. Update the map so
that all necessary items are on the overall sewer system map.
There was no Spill Response Action Plan available. Allen Clark entailed Kim Cockrell a Spill Response Plan shell.
The ORC stated the town has two aerial lines. These two lines had been cleared but there were still some trees that need to
be removed. Also, The Right-of-ways need to have a full width for access. These areas need to be maintained for access if
needed.
Marco pumpstation doesn't have a 24 hours notification sign. Also, the sign needs the owner's name and instructions for
notification.
Hwy 171 has a generator present. Make sure the generator is connceted in a way that it can operate during an emergency.
River Edge pump station doesn't have a generator on -site. There is only a seasonal restaurant connected to this pump
station.
The pump station logs have not been recorded and kept. Allen Clark has emailed Kim Cockell an Excel Spreadsheet so
that you have an example log book that the town can use to record the necessary information.
The facility is currently in noncompliance. Work on the issues stated above and contact our office for a reinspection
Page 2 of 6

Permit: WQCSD0032 Owner- Facility: Town of Jamesville
Inspection Date: 07/08/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
General
Yes No NA NE
# Is this system a satellite system?
❑
0 ❑ ❑
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
0
❑ ❑ ❑
Does the map include:
Pipe sizes
0
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
0
❑ ❑ .❑
Pipe location
0
❑ ❑ ❑
# Flow direction
❑
0 ❑ ❑
# Approximate pipe age
0
❑ ❑ ❑
# Pump station ID, location and capacity
❑
0 ❑ ❑
# Force main air release valve location & type
❑
0 ❑ ❑
# Location of satellite connections
❑
❑ 0 ❑
Are system maintenance records maintained?
0
❑ ❑ ❑
Comment: The overall sewer system map was missing several important items The missing items are
the flow direction all pump stations identified with there location and capacity,
and the force main
air release valve location and type.
Grease Control
Yes No NA NE
Is grease/sewer education program documented with req'd customer distribution?
0
❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
❑
0 ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
The town utilizes their grease control program.
For public systems, is there a Grease Control Program via an ordinance/agreement?
M
❑ ❑ ❑
If Yes, does it require grease control devices at applicable locations?
M
❑ ❑ ❑
Is the Grease Control Program enforced via periodic inspections/records review?
0
❑ ❑ ❑
Is action taken against violators?
❑
❑ M ❑
Comment.
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
0
❑ ❑ ❑
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
❑
0 ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria?
❑
❑ 0 ❑
If applicable, is there documentation of press releases and public notices issued?
❑
❑ M ❑
Are all spills or sewer related issues/complaints documented?
M
❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
❑
0 ❑ ❑
Page 3 of 6

Permit: WQCSDO032 Owner- Facility: Town of Jamesville
Inspection Date: 07/08/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit:
Routine
# If Yes, is there a corrective action plan?
❑
❑ 0 ❑
Is a Spill Response Action Plan available?
❑
0 ❑ ❑
Is a Spill Response Action Plan available for all personnel?
❑0
❑ ❑
Does the plan include:
# 24-hour contact numbers
❑
0 ❑ ❑
# Response time
❑0
❑ ❑
# Equipment list and spare parts inventory
❑
0 ❑ ❑
# Access to cleaning equipment
❑
0 ❑ ❑
# Access to construction crews, contractors, and/or engineers
❑
M ❑ ❑
# Source of emergency funds
❑
0 ❑ ❑
# Site sanitation and cleanup materials
❑
0❑ ❑
# Post-overflow/spill assessment
❑
0 ❑ ❑
Comment: The current ORC has been in this position for 1.5 years. Since he's been the ORC no sewer
spills have been documented.
The town doesn't have a Spill Response Plan Allen Clark has emailed Kim Cockrell Town Clerk
a Spill Response plan so that the town can create one.
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
M
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
0
❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station?
0
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
0
❑ ❑ ❑
Is the annual inspection documented?
0
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
0
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
0
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
0
❑ ❑ ❑
Comment
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Two aerial lines were observed parallel to Astoria Road. There were trees still in the area of the aerial lines
that need to be removed. The facility has been working on clearing the area. .
Are right-of-ways and easements maintained for the full width for access? ❑ M ❑ ❑
If No, give details on temporary access:
There is the right of way that was observed without a full width of access. This area needs to be maintained
for access if needed.
Is maintenance documented? 0 ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment
Page 4 of 6

Permit: VVQCSD0032 Owner- Facility: Town of Jamesvil(e
Inspection Date: 07/08/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
Hwy 171 pump station, River Edge pump station, and Marco pump station.
# Number of duplex or larger pump stations in system
3
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
o
# Number of simplex pump stations in system serving more than one building
o
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
o
# A simple one-way telemetry/communication system (auto -dialer) installed?
2
For pump stations inspected:
Are they secure with restricted access?
0
❑ ❑ ❑
Were they free of by-pass structures/pipes?
0
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
❑
0 ❑ ❑
Is the telemetry system functional?
❑
0 ❑ ❑
Is a 24-hour notification sign posted ?
❑
0 ❑ ❑
Does the sign include:
Owner Name?
❑
E ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
0
❑ ❑ ❑
Instructions for notification?
❑
0 ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
0
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
❑
E ❑ ❑
If tested during inspection, did it function properly?
❑
❑ 0 ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
0
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
❑
0 ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
0
❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Staff.
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ N ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
❑
N ❑ ❑
Page 5 of 6

Permit: WQCSD0032 Owner- Facility: Town of Jamesville
Inspection Date: 07/08/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspecting and exercising all valves? ❑ 0 ❑ ❑
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
❑■❑❑
01 1■U�
Comment. Marco pumpstation doesn't have a 24 hours notification sign. Also the sign needs the owner's
name and instructions for notification.
Hwy 171 has a generator present but doesn't have a quick connect on the generator nor is it
hard wired. River Edge pump station doesn't have a generator on -site. There is only a seasonal
restaurant connected to this pump station.
The pump station logs have not been recorded and kept. Allen Clark has emailed Kim Cockell
an Excel Spreadsheet so that you have an example log book that the town can use to record the
necessary information.
Page 6 of 6