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Home My WebLink AboutWQCS00138_Compliance Evaluation Inspection_20190717Rm* COOPER (;uk-entt„ , b11C1 ALL S. RI:G?\N Secretary UNDA CULPIvPPI--IZ Director NORTH CAROLINA Environmental Quality July 17, 2019 Jeffrey T O'Briant, PE, Central Engineering Director NC Department of Public Safety 4216 Mail Service Center Raleigh, NC 27699-4216 Subject: NPDES Compliance Evaluation Inspection Caledonia Correctional Institution Wastewater Collection System (CS) Permit No. WQCS00138 Halifax County Dear Mr. O'Briant: This letter is being re -sent to revise errors on the version dated July 10, 2019. On June 12, 2019, Jason Robinson of the NC Division of Water Resource's Raleigh Regional Office (RRO) conducted a compliance evaluation inspection of the NC Department of Public Safety's Caledonia Correctional Institution's Collection System and Wastewater Treatment Facility. The assistance of Geoffrey Pittard and Scott Smart was appreciated. Permit Information: The most recently issued permit (January 6, 2017) states that the Caledonia Correctional Institution operates a wastewater collection system consisting of approximately 1.24 miles of gravity sewer, approximately .65 miles of forcemain, one (1) simplex pump station and three (3) duplex pump stations. The Collection System serves the two separate complexes (Caledonia Medium and Caledonia Minimum (formerly Tillery), some staff houses, a cannery and farm/shop buildings. The current permit expires on December 31, 2025. A renewal application should be submitted at least 180 days prior to expiration. Operator information: The collection system is classified as a CS-1 (downgraded from a CS-2 on 10/1/2016). Geoffrey Pittard is the acting Operator in Responsible Charge (ORC) and Raymond Price is the backup Operator (bORC). Both operators are classified as CS-2 operators. Currently, DWR's database shows Mr. Pittard as the bORC and Mr. Price as the ORC. The attached O erator Designation Form should be completed and submitted to correct this. I11. Records: Documents were reviewed with staff at the shop building. Findings are described below: A. Fats, Oils and Grease: Flyers are distributed to the kitchens at both of the complexes North Carolina Department of Erwronmental Quality IDN sion of Water Resources P.a'eigh Regional I Offce 11628 Pala 15erwce Center Raleigh NC 27699-1628 Phvsical Address 3800 Barrett Dive Raleigh PVC 27609 919-791-4200 Caledonia Correctional Institution Collection System Compliance Evaluation Permit No. WQCS00138 (Caledonia Medium and Caledonia Minimum (formerly Tillery)). B. Collection System Map: A new map was available that was developed in response to the previous inspections. This newer map should be available to staff (Section 111.3 of permit). C_ The operator's log book and other documents were reviewed. The facility should continue to keep detailed records that include documentation of pump station inspection (including testing of high water audible and visual alarms), annual inspection of entire system, system cleaning, system maintenance, emergency equipment testing, outfall observation and all other record -keeping requirements of the permit. 0. Spill Response Action Plan: A plan for addressing SSOs was available for review. The older version of this should be discarded. (Section 11.9 of permit). E. Sanitary Sewer Overflows (SSOs): SSO 5-day reports were available for review. Any press releases and public notices associated with the SSOs should be kept with these records (Section 111.2 & IV.2 of permit), IV. Collection System Inspection A. High Priority Lines: The System does not have any high -priority lines- B. Pump Stations: The Facility has four pump stations. All were visited. It was stated that standby generators are tested weekly and under load monthly. Tillery Pump Station (#1) —This duplex pump station serves the Minimum Housing Facility (formerly known as the Tillery Facility)_ It was determined that all of the floats had to be activated for the audible and visual alarms to be triggered. Since the inspection, video was submitted to the inspector to show that this has been corrected, and now only the only the high-water alarm float needs to be activated to trigger the alarms. This pump station is served by the same generator that serves the whole Tillery Facility. Post 2 Pump Station (#2) - This simplex pump station was formerly referred to as the "temporary Pump Station". It consists of a manhole that has been converted to a simplex pump stations due to a broken line. It serves a farm/maintenance shed. This pump station was upgraded in April 2016 to add audible and visual high-level alarms, a new breaker box, a latch to limit access to the well, and a spare pump was ordered. The pump station is served by the same generator that serves the treatment plant Influent Pump Station (#3). Alarms were tested and functional. iii, Caledonia Pump Station (#3) - This duplex pump station serves as the influent pump station for the Wastewater Treatment Facility. It has primary and bypass bar screen that are manually cleaned daily. The high-water float was activated, and the audible and visual alarms were triggered_ The upstream manhole was opened and observed. iv. Effluent Pump Station (#4): This duplex pump station is located beside and just after the chlorine contact chamber. A part needed to be ordered for the alarm system. Since the inspection, a video has been submitted showing that the high-water float now triggers the audible and visual alarms. 2of3 Caledonia Correctional Institution Collection System Compliance Evaluation Permit No. WQCS00138 Please submit the Operator Designation Form as described in Item II above. If you have any questions regarding the report or any of the findings, please contact Jason Robinson at: (919) 791-4200 or email: Jason.t.robinson ncdenr. ov. ATTACHMENTS Inspection Checklist Operator Designation Form Cc: Central Files w/attachment Raleigh Regional Office w/attachment Sincerely, dBolich, L.G., Assistant Regional Supervisor Water Quality Regional Operations Section Raleigh Regional Office Division of Water Resources, NCDEQ 3of3 Compliance Inspection Report Permit: WQCS00138 Effective: 01/06/17 Expiration: 12131.25 Owner. NC Department of Public Safety SOC: Effective: Expiration; Facility- Caledonia Correctional Facility Colleclion System County: Halifax 4216 M1aii Service Cir Region: Raleigh Raleigh NC 276994216 Contact Person: Kenneth G Hart Title: Facility Engr. Specialist Phone: 919-324-1284 Directions to Facility: System classifications: CST Primary ORC: Geoffrey Steven Pittard Certification. 1 EC]M�6 Phone: 252.534-5611 Secondary ORC(s): On -Site Representative(s)- Related Permits! NCO027626 NC Department of Public Safety - Caledonia 'j'jV TP Inspection Date: 06112-2019 EntryTime: 10 00AP.1 Exit Time- 12 3GPM 7 } Primary Inspector: Jason T Robinson` %1 - Phone; �) _ 7 j _ t Z CI L1 Secondary Inspector(s): ' Reason for Inspection: Routine Inspection Type; Collection System Inspect Non Sampling Permit Inspection Type: Collect on system manage -rend and operation Facility Status: Compliant [] Not%cmpliant Question Areas: Miscellaneous Questions i Performance Standards S Operation & Mlaint Reqmts Records 0 Monitoring & Rpting Reqmts Inspections Pump Station M Manhole Lines (See attachment summary) Page 1 of 7 Permit: WOCS00139 Owner - Facility: NC Department of Public Safety Inspection Data: N612'2019 Inspection Type : Tolle=tion System ;nspact Pion Sampling Reason for Visit: Rotltlne Inspectcon Summary: On .tune 12, 2019, Jason Rob'nson of the NC Division of Water Resource s Raie gi Regional Office (RRO) conducted a compliance evaluation inspection of the NC Department of Public Safety's Caledonia Correctional Institut.on's Collection System and Wastewater Treatment Facility, The assistance of Geoffrey Pittard and Scott Smart was appreciated. I. Permit information. The most recently issued permit (January 6. 2017) states that the Caledonia Correctional Institution operates a wastewater collection system consisting of approx mately 1.24 miles of gravity sewer. approximately .65 miles of forcemain, one (1) simplex pump station and three (3) duplex pump statons, The Collection System serves the two separate complexes (Caledonia Medium and Caledonia Minimum (formerly Tillery), some staff houses a cannery and farmrshop buildings. The current permit exp'res on December 31. 2025. A renewal appl cation should be submitted at least 180 days pr.or to expiration. II. Operator information. The collection system is classified as a CS-1 (downgraded from a CS-2 on IOI 2016).. Geoffrey Pittard is the acting Operator in Responsible Charge (ORC) and Raymond Pr_ce is the backup Operator (bORC). Both operators are classified as CS-2 operators. Currently DVIR's database shows Mr. Pittard as the bORC and Mr. Price as the ORC_ The attached Operator Designation Form should be complctvd and subm't'ad to correct th.s III. Records: Documents were reviewed with staff at the Benson Public Works facility at 501 N. Market St. Findings are described below: A. Fats, O.'Is and Grease Flyers are distributed to the kitchens at both of the complexes (Caledon,a Med um and Caledonia Minimum (formerly Tillery)). B. Collection System Map: A new map was available that -was developed in response to the previous inspections. This newer map should be available to staff (Section 111.3 of permit) C. The operator's log book and other documents were reviewed. The facility should cont nue to keep detailed records that include documentation of pump station inspection (incluctng testing of high water audible and visual alarms;, annual inspection of entire system, system cleaning, system maintenance, emergency equipment testing outfail observation and all other record -keeping requirements of the permit. D. Spill Response Action Plan- A plan for address:ng SSOs -Nas available for review The older version of this should be discarded. (Section 11.9 of permit). B. Sanitary Sewer Overflows (SSOs): SSO 5-day reports were available for review. Any press releases and public notices associated with the SSOs should be kept with these records (Sect'an 1111 & IV.2 of perm t). IV. Collection System Inspection A. High Priority Lines. The System does not have any high -priority lines B. Pump Stations. The Facility has four pump stations. All were visited It was stated that standby generators are tested weekly and under load monthly, i. Tillery Pump Station (#1) — This duplex pump station serves the Minimum Housing Facility (formerly known as the Tillery Facility). It was determined that all of the floats had to be activated for the audible and visual alarms to be triggered. Since the inspection, video was submitted to the inspector to show that this has been corrected and now only the only the high-water alarm float needs to be activated to trigger the alarms. This pump station is served by the same generator that serves the whole Tillery Facility. ii. Post 2 Pump Station (#2) - 7 his simplex pump stat.on was formerly referred to as the "temporary Pump Station" consists of a manhole that has been converted to a s.mplex pump stations due to a broken line. It serves a Page 2 of 7 ' 0 Permit: WOCS00138 Owner - Facility: NC_ Cepertment of PuLl c Safety Inspection Date: 06)12I201 g Inspection Type : Coliecton System nspect Plan Sampi ng Reason for Visit Routine farmlmaintenance shed. This pump station was upgraded 1n April 2016 to add audible and visual high-level alarms, a new breaker box, a latch to limit access to the well, and a spare pump was ordered. The pump station is served by the same generator that serves the treatment plant Influent Pump Station (#31 Alarms were tested and functional. iii, Caledonia Pump Station (#3) - This duplex pump station serves as the influent pump station for the Wastewater Treatment Facility. It has primary and bypass bar screen that are manually cleaned da ly The high-water float was activated, and the audible and visual alarms were triggered The upstream manhole was opened and observed. iv. Effluent Pump Station (#4) This duplex pump station s located beside and lust after the chlorine contact chamber. A part needed to be ordered for the alarm system. Since the inspection a video has been submitted showing that the high-water float now triggers the audible and visual alarms Page 3 of 7 Permit: WQCS00138 owner - Facility: NC Department of Puttic Safety Inspection Date: 061112019 Inspection Type: Caliection System Inspect Nan Sampling Reason for Visit: Routine Performance Standards Yes No NA WE Is Public Education Program for grease established and documented? ® ❑ ❑ ❑ What educational tools are used? Flyers are posted In both kitchens Is Sewer Use Ordinance)Legal Authority available? ❑ ❑ M ❑ Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ® ❑ Is Grease Trap Ordinance available? ❑ ❑ 0 ❑ Is Septic Tank Ordinance available (as applicable i.e. annexation., ❑ ❑ ❑ List enforcement actions by permittee, if any. In the last 12 months Has an acceptable Capital Improvement Plan (CIP) been implemented? ❑ ❑ ® ❑ Does CIP address short term needs and long taint 1" indster ptan:' concepts? ❑ ❑ M ❑ Does CiP cover three to five year period? ❑ ❑ 0 ❑ Does CIP Include Goal Statement? ❑ ❑ M ❑ Does CIP include description of project area? ❑ ❑ ® ❑ Does CIP Include description of existing facilities? ❑ ❑ ❑ Does CIP include known defi:iencies? ❑ ❑ M ❑ Does CIP include forecasted future needs? ❑ ❑ ® ❑ Is CIP designated only for wastewater collection and treatment? ❑ ❑ E ❑ Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment? CIP Comments Is system free of known points of bypass? ® ❑ ❑ ❑ If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? ❑ ❑ ® ❑ # Does the sign include Instructions for notificatlon? Cl ❑ K ❑ Pump station identifier? ❑ ❑ M ❑ 24-hour contact numbers ❑ ❑ ® ❑ If no. list deficient pump stations # Do ALL pump stations have an "auto polling" featurelSCADA? ❑ ®❑ ❑ Number of pump stations 4 Number of pump stations that have SCADA o Number of pump stations that have simple telemetry o Page 4 of 7 0 Permit: "OCS00138 Owner - Facility - NC Departme^t sf Putter. Safety Inspection Date; 0011212019 Inspection Type : Ceflectcn system Inspect Nan Samphr : Reason for Visit: Rouline Number of pump stations that have only and=ble and visual alarms a Number of pump stations that do not meet permit requirements o # Does the permittee have a root control program? ID0 N If yes, date implemented? Describe. No issue with roots Comment: Operation & Maintenance Requirements Yes No NA NE Are all log books ava labl•2? Does supervisor review all log books on a regular basis? ®El El ❑ Does the supervisor have plans to address documented short-term problem areas? 'Ahat is the schedule fcr {Eviewing inspection, maintenance & �pera6.ns logs and problem areau :- Are maintenance records for equipment available? Is a schedule ma;ntained for testing emergencylstandby equ pment? 0 ❑ ❑ 'Ahat is the schedule for testing emergency/standby equipment? weeMy'monthly Oo pump station logs include Inside and outs'de cleaning and debris removal? 0 ❑ Inspecting and exercising all valves? 0 ❑ ❑ z Inspecting and lubricating pumps and other equipment? ❑ 0 El M Inspecting alarms telemetry and auxiliary equipmenO M Is there at least one spare pump for each pump stat.nn w.j pump reliaL�? ty? El ❑ ® ❑ Are maintenance records for right-of-ways available? El ❑ 0 ❑ Are right-of-ways currently accessible in the event cf an emerg=^cy? 0 ❑ Are system cleaning records available? ■ Has at least 10% of system been cleaned annually' ❑ 0 ❑ What areas are scheduled for cleaning in the next 12 mcnths7 Is a Spill Response Action Plan available? 0 ❑ El n Does the plan include 24-hour contact numbers N El El 0 Response time ❑ 11 ❑ Equipment list and spare parts nvenlary ®� Access to cleaning equipment 13 Access to construction crews. contractars, and'or eng+n"rs W ❑ Source of emergency funds M Site sanitation and cleanup materials 0 Page 5 of Permit: WOCS00138 Owner - Facility: NC Department cf Put' c Safely Inspection Date: 0611212019 Inspection Type : Collection System Inspect N-n Sampling Reason for Visit: Routine Post-overflow/spill assessment M ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnei7 M ❑ ❑ ❑ Is the spare parts Inventory adequate? M ❑ ❑ ❑ Comment: Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? 0 ❑ ❑ ❑ Are records of SSOs that are under the reportable threshold available? ® ❑ ❑ ❑ Do spill records indicate repeated overflows (2 or more in 12 months; at same location? M ❑ ❑ ❑ If yes, is there a corrective action plan? ®❑ ❑ ❑ Is a map of the system available? e ❑ ❑ ❑ Does the map include Pipe sizes E ❑ ❑ ❑ Pipe materials ®❑ ❑ ❑ Pipe location ®❑ ❑ ❑ Flow direction M ❑ ❑ ❑ Approximate pipe age ❑ ®❑ ❑ Number of service taps ❑ ❑ ® ❑ Pump stations and capacity ®❑ ❑ ❑ 1f no, what percent is complete? List any modifications and extensions that need to be added tc ire map Pipe Age Unknown # Does the permittee have a copy of their permit? ®❑ ❑ ❑ Comment: _ Monitoring and Reporting Requirements 'Yes No NA NE Are copies of required press releases and distribution lists a-ra !able') M ❑ ❑ ❑ Are public notices and proof of publication available? M ❑ ❑ ❑ # Is an annual report being prepared in accordance with G.S 143-215 1C? M ❑ ❑ ❑ # Is permittee compliant with all compliance schedules in the permits? 0 ❑ ❑ ❑ If no, which one(s)? Comment: _ Inspections Yes No NA NE Are maintenance records for sewer lines available? E ❑ ❑ ❑ Are records availabie that document pump station inspectionsli ® ❑ ❑ ❑ Are SCADA or telemetry equipped pump stations inspected at least once a week'? ❑ ❑ is ❑ Are non-SCADAttelemetry equipped pump stations inspected every da ? ®❑ ❑ ❑ Page 6 of 7 (2) Permit: WOCSOO138 Inspection bate: 06! 12-2019 Owner - Facility: NZ Cepar.ment cf Public Safety Inspection Type : wcllec'iorc System Ipspect "tan Semplmg Reason for Visit: RouWe Are records available that document citizen compla-nls? # Do you have a system to conduct an annual observation of entire system') # Has there been an observation of remote areas in the last year? Are records available that document nspections of high-pnonty lires? Has there been visual inspections of high -priority lines in last six months? Comment: ❑❑■❑ ■❑❑❑ ❑❑p❑ ❑ ❑ ® ❑ ❑ ❑ M ❑ Page 7 of 7