WQCS00138_Compliance Evaluation Inspection_20190710

Roy' COOPER
(iuiemor
NilCHAEL S. REGAN
Secretary
LINDA CULPEPPER
birec rur
NORTH CAROLINA
Environmental Quality
July 10, 2019
William N. Stovall, PE, Director of Engineering
NC Department of Public Safety— Central Engineering
4216 Mail Service Center
Raleigh, NC 27699-4216
Subject: NPDES Compliance Evaluation Inspection
Caledonia Correctional Institution
Wastewater Collection System (CS)
Permit No, WQCS00138
Halifax County
Dear Mr. Stovall:
On June 12, 2019, Jason Robinson of the NC Division of Water Resource's Raleigh Regional Office (RRO)
conducted a compliance evaluation inspection of the NC Department of Public Safety's Caledonia Correctional
Institution's Collection System and Wastewater Treatment Facility. The assistance of Geoffrey Pittard and
Scott Smart was appreciated.
Permit Information: The most recently issued permit (January 6, 2017) states that the Caledonia
Correctional Institution operates a wastewater collection system consisting of approximately 1.24
miles of gravity sewer, approximately .65 miles of forcemain, one (1) simplex pump station and
three (3) duplex pump stations. The Collection System serves the two separate complexes
(Caledonia Medium and Caledonia Minimum (formerly Tillery), some staff houses, a cannery and
farm/shop buildings. The current permit expires on December 31, 2025. A renewal application
should be submitted at least 180 days prior to expiration.
tl, Operator information: The collection system is classified as a CS-1 (downgraded from a CS-2 on
10/1/2016). Geoffrey Pittard is the acting Operator in Responsible Charge (ORC) and Raymond
Price is the backup Operator (bORC). Both operators are classified as CS-2 operators. Currently,
DWR's database shows Mr. Pittard as the bORC and Mr. Price as the ORC. The attached Operator
Desi nation Form should be com leted and submitted to correct this.
III- Records: Documents were reviewed with staff at the Benson Public Works facility at 501 N.
Market St. Findings are described below:
A. Fats, Oils and Grease: Flyers are distributed to the kitchens at both of the complexes
(Caledonia Medium and Caledonia Minimum (formerly Tillery)).
North Carolina Department of Envoronmentat Quality IDiwslon of Water Resources
Raleigh Regional I Office 11628 Mad Service Center Raleigh NC 27699-1628
Phvsical Address 3800 Barrels Drive Raleinh NC 27609 919-79I-4250

Caledonia Correctional Institution
Collection System Compliance Evaluation
Permit No. WQCS001038
B. Collection System Map: A new map was available that was developed in response to the
previous inspections. This newer map should be available to staff (Section 111.3 of permit).
C. The operator's log book and other documents were reviewed. The facility should continue to
keep detailed records that include documentation of pump station inspection (including
testing of high water audible and visual alarms), annual inspection of entire system, system
cleaning, system maintenance, emergency equipment testing, outfall observation and all
other record -keeping requirements of the permit.
D. Spill Response Action Plan: A plan for addressing SSOs was available for review. The older
version of this should be discarded. (Section 11.9 of permit).
E. Sanitary Sewer Overflows (SSOs): SSO 5-day reports were available for review. Any press
releases and public notices associated with the SSOs should be kept with these records
(Section 111.2 & IV.2 of permit).
IV. Collection System Inspection
A. High Priority Lines: The System does not have any high -priority lines.
B. Pump Stations: The Facility has four pump stations. All were visited. It was stated that
standby generators are tested weekly and under load monthly.
Tillery Pump Station (#1) —This duplex pump station serves the Minimum Housing
Facility (formerly known as the Tillery Facility). It was determined that all of the floats
had to be activated for the audible and visual alarms to be triggered. Since the
inspection, video was submitted to the inspector to show that this has been corrected,
and now only the only the high-water alarm float needs to be activated to trigger the
alarms. This pump station is served by the same generator that serves the whole
Tillery Facility.
Post 2 Pump Station (#2) - This simplex pump station was formerly referred to as the
"temporary Pump Station". It consists of a manhole that has been converted to a
simplex pump stations due to a broken line. It serves a farm/maintenance shed. This
pump station was upgraded in April 2016 to add audible and visual high-level alarms, a
new breaker box, a latch to limit access to the well, and a spare pump was ordered.
The pump station is served by the same generator that serves the treatment plant
Influent Pump Station (#3). Alarms were tested and functional.
iii. Caledonia Pump Station (#3) - This duplex pump station serves as the influent pump
station for the Wastewater Treatment Facility. It has primary and bypass bar screen
that are manually cleaned daily. The high-water float was activated, and the audible
and visual alarms were triggered. The upstream manhole was opened and observed.
iv. Effluent Pump Station (#4): This duplex pump station is located beside and just after
the chlorine contact chamber. A part needed to be ordered for the alarm system.
Since the inspection, a video has been submitted showing that the high-water float
now triggers the audible and visual alarms.
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Caledonia Correctional Institution
Collection System Compliance Evaluation
Permit No. WQC5001038
Please submit the O erator Designation Form as described in Item II above. If you have any questions
regarding the report or any of the findings, please contact Jason Robinson at: [phone] or email:
[e-mail].
ATTACHMENTS
Inspection Checklist
Operator Designation Form
Cc: Central Files w/attachment
Raleigh Regional Office w/attachment
Sincerely
Rick Bolich, L.G., Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
3 of 3

Compliance Inspection Report
Permit: WOCS00138 Effective: 01/06/17 Expiration: 12/31/25 Owner: NC Department of Public Safely
SOC: Effective: Expiration: Facility: Caledonia Correctional Facility Collection System
County: Halifax 4216 Mail Service Ctr
Region: Raleigh
Raleigh NC 276994216
Contact Person: Kenneth G Hart Title: Facility Engr. Specialist Phone: [phone]
Directions to Facility:
System Classifications: CS1,
Primary ORC: Geoffrey Steven Pittard
Secondary ORC(s):
On -Site Representative(s):
Certification: 1000026
Related Permits:
NC0027626 NC Department of Public Safety - Caledonia WWTP
Inspection Date: 06/12/2019 EntryTime: 10 00AM Exit Time: 12 30PM
Primary Inspector. Jason T Robinson
Secondary Inspector(s): '
Phone: [phone]
Phone: C/ 0 - 7 41- LI Z CI O
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards e Operation & Mainl Reqmts
Records Monitoring & Rpting Reqmts Inspections
Pump Station Manhole Lines
(See attachment summary)
Page 1 of 7

permit VVQCS00138 Owner - Facility: NC Department of Public Safety
Inspection Date: 06112/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
On June 12, 2019, Jason Robinson of the NC Division of Water Resource's Raleigh Regional Office (RRO) conducted a
compliance evaluation inspection of the NC Department of Public Safety's Caledonia Correctional Institution's Collection
System and Wastewater Treatment Facility. The assistance of Geoffrey Pittard and Scott Smart was appreciated.
t. Permit Information: The most recently issued permit (January 6, 2017) states that the Caledonia Correctional Institution
operates a wastewater collection system consisting of approximately 1.24 mites of gravity sewer, approximately .65 miles of
forcemain, one (1) simplex pump station and three (3) duplex pump stations. The Collection System serves the two
separate complexes (Caledonia Medium and Caledonia Minimum (formerly Tillery), some staff houses, a cannery and
farm/shop buildings. The current permit expires on December 31, 2025. A renewal application should be submitted at least
180 days prior to expiration,
It. Operator information: The collection system is classified as a CS-1 (downgraded from a CS-2 on 10/112016). Geoffrey
Pittard is the acting Operator in Responsible Charge (ORC) and Raymond Price is the backup Operator (bORC). Both
operators are classified as CS-2 operators. Currently. DWR's database shows Mr. Pittard as the bORC and Mr. Price as the
ORC. The attached Operator Designation Form should be completed and submitted to correct this.
Ill. Records: Documents were reviewed with staff at the Benson Public Works facility at 501 N. Market St. Findings are
described below:
A. Fats, Oils and Grease: Flyers are distributed to the kitchens at both of the complexes (Caledonia Medium and
Caledonia Minimum (formerly Tillery)).
B. Collection System Map: A new map was available that was developed in response to the previous inspections. This
newer map should be available to staff (Section 111.3 of permit).
C. The operator's log book and other documents were reviewed. The facility should continue to keep detailed records that
include documentation of pump station inspection (including testing of high water audible and visual alarms), annual
inspection of entire system, system cleaning, system maintenance, emergency equipment testing, outfall observation and
all other record -keeping requirements of the permit.
D. Spill Response Action Plan: A plan for addressing SSOs was available for review. The older version of this should be
discarded. (Section 11.9 of permit).
E. Sanitary Sewer Overflows (SSOs): SSO 5-day reports were available for review. Any press releases and public notices
associated with the $SOS should be kept with these records (Section 111.2 & IV.2 of permit).
IV. Collection System Inspection
A. High Priority Lines: The System does not have any high -priority lines.
B. Pump Stations: The Facility has four pump stations. All were visited. It was stated that standby generators are tested
weekly and under load monthly.
L Tillery Pump Station (#1) — This duplex pump station serves the Minimum Housing Facility (formerly known as the Tillery
Facility). It was determined that all of the floats had to be activated for the audible and visual alarms to be triggered. Since
the inspection, video was submitted to the inspector to show that this has been corrected, and now only the only the
high-water alarm float needs to be activated to trigger the alarms. This pump station is served by the same generator that
serves the whole Tillery Facility.
ii. Post 2 Pump Station (#2) - This simplex pump station was formerly referred to as the "temporary Pump Station".
consists of a manhole that has been converted to a simplex pump stations due to a broken line. It serves a
Page 2 of 7

permit- WaCS00136 Owner - Facility: NC Department or Publ c Safety
Inspection Date: 06/1212019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
farm/maintenance shed. This pump station was upgraded in April 2016 to add audible and visual high-level alarms, a new
breaker box, a latch to limit access to the well, and a spare pump was ordered. The pump station is served by the same
generator that serves the treatment plant Influent Pump Station (#3), Alarms were tested and functional.
iii. Caledonia Pump Station (#3) -This duplex pump station serves as the influent pump station for the Wastewater
Treatment Facility. It has primary and bypass bar screen that are manually cleaned daily. The high-water float was
activated, and the audible and visual alarms were triggered. The upstream manhole was opened and observed.
iv. Effluent Pump Station (#4): This duplex pump station is located beside and just after the chlorine contact chamber. A
part needed to be ordered for the alarm system. Since the inspection, a video has been submitted showing that the
high-water float now triggers the audible and visual alarms.
Page 3of7

permit WQCS00138 Owner - Facility: NC Department of Public Safety
Inspection Date: 0611212019 Inspection Type : Collection System Inspect Non Sampl ng Reason for Visit Routine
Performance Standards
Yes No NA _NE
Is Public Education Program for grease established and documented?
❑ ❑ ❑
What educational tools are used?
Flyers are posted in both kitchens
Is Sewer Use Ordinance/Legal Authority available?
❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced?
❑ ❑ M ❑
Is Grease Trap Ordinance available?
❑ ❑ M ❑
Is Septic Tank Ordinance available (as applicable, i.e. annexation)
❑ ❑ ❑
List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital Improvement Plan {GIP} been imptemented?
❑ ❑ ❑
Does CIP address short term needs and long lertn Y'rnaster pianl" concepts?
❑ ❑ M ❑
Does CIP cover three to five year period?
❑ ❑ 0 ❑
Does CIP include Goal Statement?
❑ ❑ M ❑
Does CIP include description of project area?
❑ ❑ 0 ❑
Does CIP Include description of existing facilities?
❑ ❑ 0 ❑
Does CIP include known deficiencies?
❑ ❑ 0 ❑
Does CIP include forecasted future needs?
❑ ❑ M ❑
Is CIP designated only for wastewater collection and treatment?
❑ ❑ M ❑
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
Is system free of known points of bypass?
0 ❑ ❑ ❑
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
❑ ❑ ❑
# Does the sign include:
Instructions for notification?
❑ ❑ ❑
Pump station identifier?
❑ ❑ M ❑
24-hour contact numbers
❑ ❑ M ❑
If no, list deficient pump stations
# Do ALL pump stations have an "auto polling" featurelSCADA?
❑ 0 ❑ ❑
Number of pump stations
4
Number of pump stations that have SCADA
0
Number of pump stations that have simple telemetry
o
Page 4 of 7

Permit: WOCS00138 Owner - Facility: NC Department or Public Safety
Inspection Date: 06112/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Number of pump stations that have only audible and visual alarms 4
Number of pump stations that do not meet permit requirements o
# Does the permittee have a root control program? ❑ M El F1
# If yes, date implemented?
Describe:
No issue with roots
Comment:
Operation & Maintenance Requirements
vas_No NA NE
Are all log books available?
Does supervisor review all log books on a regular basis?
Does the supervisor have plans to address documented short-term problem areas?
M ❑ ❑ ❑
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
Are maintenance records for equipment available?
Is a schedule maintained for testing emergencylstandby equipment?
M ❑ ❑ []
Wliat is the schedule for testing emergencylstandby equipment?
weekly/monthly
Do pump station logs include:
Inside and outside cleaning and debris removal?
r]
Inspecting and exercising all valves?
0El ❑ ■
Inspecting and lubricating pumps and other equipment?
❑ ❑
Inspecting alarms, telemetry and auxiliary equipment?
■ El El M
Is there at least one spare pump for each pump station wro pump reliability?
11 []
Are maintenance records for right-of-ways available?
Are right-of-ways currently accessible in the event of an emergency?
Are system cleaning records available?
❑ El
Has at least 1 Q% of system been cleaned annually?
0 13 ❑ ❑
What areas are scheduled for cleaning in the next 12 months?
Is a Spill Response Action Plan available?
0 E] ❑ ❑
Does the plan include:
24-hour contact numbers
0 ❑ 1313
Response time
■ El 0 El
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
11
Source of emergency funds
rl
Site sanitation and cleanup materials
Page 5 of 7

Permit WOCS001313 owner- Facility: NC Department of Public Safety
inspection pate: 06112/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit Routine
Post-overflow/spill assessment M ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Is the spare parts inventory adequate? 0 ❑ ❑ ❑
Comment: _-
Records
Yes No NA NE
Are adequate records of all SSOs, spills and complaints available?
❑ ❑ ❑
Are records of SSOs that are under the reportable threshold available?
❑ ❑ ❑
Do spill records indicate repeated overflows (2 or more In 12 months) at same location?
❑ ❑ ❑
If yes, is there a corrective action plan?
r ❑ ❑ ❑
Is a map of the system available?
M ❑ ❑ ❑
Does the map include:
Pipe sizes
❑ ❑ ❑
Pipe materials
! ❑ ❑ ❑
Pipe location
❑ ❑ ❑
Flow direction
❑ ❑ ❑
Approximate pipe age
❑ ❑ ❑
Number of service taps
❑ ❑ ❑
Pump stations and capacity
E ❑ ❑ ❑
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
Pipe Age Unknown
# Does the permittee have a copy of their permit?
❑ ❑ ❑
Comment:
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available? E ❑ ❑ ❑
Are public notices and proof of publication available? M ❑ ❑ ❑
# Is an annual report being prepared in accordance with G.S. 143-215.1C? 0 ❑ ❑ ❑
# Is permittee compliant with all compliance schedules in the permits? ■ ❑ ❑ ❑
If no, which one(s)?
Comment: _
Inspections Yes No NA NE
Are maintenance records for sewer lines available? 0 ❑ ❑ ❑
Are records available that document pump station inspections? ❑ ❑ ❑
Are SCADA or telemetry equipped pump stations inspected at least once a week? ❑ ❑ A ❑
Are non-SCADAItelemetry equipped pump stations inspected every day? M ❑ Cl ❑
Page 6 of 7

Permit VVQCS001 ]B Owner - Facility: NC Department of Public Safety
Inspection Date: 0611212019 Inspection Type: Collection System Inspect Non Sampl ng Reason for Visit Routine
Are records available that document citizen complaints?
M ❑
# Do you have a system to conduct an annual observation of entire system?
E
# Has there been an observation of remote areas in the last year?
M
Are records available that document inspections of high -priority lines?
El El 0 El
Has there been visual inspections of high -priority lines in last six months?
1113 Sri
Comment:
Page 7 of 7