HomeMy WebLinkAboutWQ0040943_Permit (Issuance)_20190614ROY COOPER
Governor
MICHAEL S. REGAN
Secretary
LINDA CULPEPPER
Director
Frank Bottorff, City Manager
City of Havelock
PO Box 368
Havelock, NC 28532
NORTH CAROLINA
Environmental Quality
June 14, 2019
Subject: Permit No. WQ0040943
City of Havelock
Woodfield Cove Apartments Sewer Project
Wastewater Collection System Extension
Craven County
Dear Mr. Bottorff:
In accordance with your application received June 7, 2019, with additional information received June 14, 2019,
we are forwarding herewith Permit No. WQ0040943, dated June 14, 2019, to the City of Havelock for the
construction of the subject wastewater collection system extension. This permit shall be effective from the date
of issuance until rescinded and shall be subject to the conditions and limitations as specified therein. This cover
letter shall be considered a part of this permit and is therefore incorporated therein by reference.
Please pay particular attention to the following conditions contained within this permit:
Condition 11.1: This permit shall not be automatically transferable; a request must be made and approved.
Condition 11.4: Requires that the wastewater collection facilities be properly operated and maintained in
accordance with 15A NCAC 02T .0403 or any individual system -wide collection system permit
issued to the Permittee.
Condition 11.7: Upon completion of construction and prior to operation of these permitted facilities, the
completed Engineering Certification form with checklist attached to this permit shall be
submitted with the required supporting documents to the address provided on the form. Permit
modifications are required for any changes resulting in non-compliance with this permit,
regulations, or the Minimum Design Criteria. [15A NCAC 02T.0116]
It shall be the responsibility of the City of Havelock to ensure that the as -constructed project meets the
appropriate design criteria and rules. Failure to comply may result in penalties in accordance with North Carolina
General Statute §143-215.6A through §143-215.6C, construction of additional or replacement wastewater
collection facilities, and/or referral of the North Carolina -licensed Professional Engineer to the licensing board.
o.w.0 fmmvlm.m Io..i1 �
North Carolina Department of Environmental Quality I Division of Water Resources
Washington Regional Office 1943 Washington Square Mail, Washington, NC 27889
252-946-6481
City of Havelock
Woodfield Cove Apartments Sewer Project
WQ0040943
June 14, 2019
If any parts, requirements, or limitations contained in this permit are unacceptable, you have the right to request
an adjudicatory hearing upon written request within 30 days following receipt of this permit. This request must
be in the form of a written petition, conforming to Chapter 150B of North Carolina General Statutes, and filed with
the Office of Administrative Hearings, 6714 Mail Service Center, Raleigh, NC 27699-6714. Unless such demands
are made, this permit shall be final and binding.
If you need additional information concerning this matter, please contact Allen Clark at (252)948-3918 or via e-
mail at allen.clark@ncdenr.gov.
Sincerely,
ROW TOW."
for Linda Culpepper
Director, Division of Water Resources
By Robert Tankard
Assistant Regional Supervisor
Water Quality Regional Operations Section
Washington Regional Office
cc: J. Stephen Janowski, PE, Rivers & Associates, Inc. (electronic copy)
Stuart Barwick, Rivers & Associates, Inc. (electronic copy)
PERCS (electronic copy)
Washington Regional Office Files
Page 2 of 8
NORTH CAROLINA
Environmental Quality
WASTEWATER COLLECTION SYSTEM EXTENSION PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina as amended,
and other applicable Laws, Rules, and Regulations, permission is hereby granted to the
City of Havelock
for the construction and operation of approximately 780 linear feet of 8-inch diameter PVC gravity sewer; an 85—
gallon per minute pump station with duplex pumps, on -site audible and visual high water alarms, telemetry, and
permanent generator with automatic transfer switch; as well as approximately 1,577 linear feet of 4-inch diameter
PVC force main to serve as part of the Woodfield Cove Apartments Sewer Project, and the discharge of 20,520
GPD (36 — 2 bedroom apartments @ 120 GPD/bedroom; 24 — 3 bedroom apartments @ 120 GPD/bedroom; 1
clubhouse @ 360 GPD; and, 12 —1 bedroom apartment @ 240 GPD/bedroom) of collected domestic wastewater
into the City of Havelock WWTP's existing sewerage system, pursuant to the application received June 7, 2019,
with additional information received June 14, 2019, and in conformity with 15A NCAC 02T; the Division's Gravity
Sewer Minimum Design Criteria adopted February 12, 1996 as applicable; the Division's Minimum Design Criteria
for the Fast -Track Permitting of Pump Stations and Force Mains adopted June 1, 2000 as applicable; and other
supporting data subsequently filed and approved by the Department of Environmental Quality and considered a
part of this permit.
This permit shall be effective from the date of issuance until rescinded and shall be subject to the specified
conditions and limitations contained therein.
R T"
for Linda Culpepper
Director, Division of Water Resources
By Authority of The Environmental Management Commission
Permit Number: WQ0040943
Permit Issued: June 14, 2019
Page 3 of 8
SUPPLEMENT TO PERMIT COVER SHEET
City of Havelock is hereby authorized to:
Construct, and then operate upon certification the aforementioned wastewater collection extension. The sewage
and wastewater collected by this system shall be treated in the City of Havelock WWTP in accordance with Permit
Number NC0021253.
Permitting of this project does not constitute an acceptance of any part of the project that does not meet 15A
NCAC 2T; the Division's Gravity Sewer Minimum Design Criteria adopted February 12, 1996 as applicable; and the
Division's Minimum Design Criteria for the Fast -Track Permitting of Pump Stations and Force Mains adopted June
1, 2000 as applicable, unless specifically mentioned herein. Division approval is based on acceptance of the
certification provided by a North Carolina -licensed Professional Engineer in the application. It shall be the
Permittee's responsibility to ensure that the as -constructed project meets the appropriate design criteria and
rules.
Construction and operation contingent upon compliance with the Standard Conditions and any Special Conditions
identified below.
I. SPECIAL CONDITIONS
1. No flow in excess of the quantity permitted herein, 20,520 GPD, shall be made tributary to the subject sewer
system until an application for permit modification for an increase in flow has been submitted to and approved
by the Division. [15A NCAC 02T.0304(b)]
2. The abandonment of any existing wastewater facilities including septic systems being replaced by new sewer
infrastructure shall be done in accordance with the applicable agency having compliance oversight on such
facilities. [15A NCAC 02T.0105(c)(6)]
II. STANDARD CONDITIONS
1. This permit shall not be transferable. In the event there is a desire for the wastewater collection facilities to
change ownership, or there is a name change of the Permittee, a formal permit request shall be submitted to
the Division accompanied by documentation from the parties involved, and other supporting materials as may
be appropriate. The approval of this request shall be considered on its merits and may or may not be
approved. [15A NCAC 02T.0116; G.S 143-215.1(d3)]
2. This permit shall become voidable unless the wastewater collection facilities are constructed in accordance
with the conditions of this permit; 15A NCAC 02T; the Division's Gravity Sewer Minimum Design Criteria
adopted February 12, 1996 as applicable; the Division's Minimum Design Criteria for the Fast -Track Permitting
of Pump Stations and Force Mains adopted June 1, 2000 as applicable; and other supporting materials unless
specifically mentioned herein. [15A NCAC 02T.0110]
3. This permit shall be effective only with respect to the nature and volume of wastes described in the application
and other supporting data. [15A NCAC 02T .0110]
Page 4 of 8
4. The wastewater collection facilities shall be properly maintained and operated at all times. The Permittee
shall maintain compliance with an individual system -wide collection system permit for the operation and
maintenance of these facilities as required by 15A NCAC 02T .0403. If an individual permit is not required, the
following performance criteria shall be met:
a. The sewer system shall be effectively maintained and operated at all times to prevent discharge to land
or surface waters, and to prevent any contravention of groundwater standards or surface water
standards.
b. A map of the sewer system shall be developed and shall be actively maintained.
c. An operation and maintenance plan including pump station inspection frequency, preventative
maintenance schedule, spare parts inventory and overflow response has been developed and
implemented.
d. Pump stations that are not connected to a telemetry system shall be inspected every day (i.e. 365 days
per year). Pump stations that are connected to a telemetry system shall be inspected at least once per
week.
e. High -priority sewer lines shall be inspected at least once per every six -months and inspections are
documented.
f. A general observation of the entire sewer system shall be conducted at least once per year.
g. Overflows and bypasses shall be reported to the appropriate Division regional office in accordance with
15A NCAC 2B .0506(a), and public notice shall be provided as required by North Carolina General Statute
§143-215.1C.
h. A Grease Control Program is in place as follows:
1. For public owned collection systems, the Grease Control Program shall include at least biannual
distribution of educational materials for both commercial and residential users and the legal means
to require grease interceptors at existing establishments. The plan shall also include legal means for
inspections of the grease interceptors, enforcement for violators and the legal means to control
grease entering the system from other public and private satellite sewer systems.
2. For privately owned collection systems, the Grease Control Program shall include at least bi-annual
distribution of grease education materials to users of the collection system by the permittee or its
representative.
3. Grease education materials shall be distributed more often than required in Parts (1) and (2) of this
Subparagraph if necessary to prevent grease -related sanitary sewer overflows.
i. Right-of-ways and easements shall be maintained in the full easement width for personnel and equipment
accessibility.
j. Documentation shall be kept for Subparagraphs (a) through (i) of this Rule for a minimum of three years
with exception of the map, which shall be maintained for the life of the system.
5. The Permittee shall report by telephone to a water resources staff member at the Washington Regional Office,
telephone number (252) 946-6481, as soon as possible, but in no case more than 24 hours, following the
occurrence or first knowledge of the occurrence of either of the following:
Page 5 of 8
a. Any process unit failure, due to known or unknown reasons, that renders the facility incapable of
adequate wastewater transport, such as mechanical or electrical failures of pumps, line blockage or
breakage, etc.; or
b. Any SSO and/or spill over 1,000 gallons; or
c. Any SSO and/or spill, regardless of volume, that reaches surface water
Voice mail messages or faxed information is permissible, but this shall not be considered as the initial verbal
report. Overflows and spills occurring outside normal business hours may also be reported to the Division of
Emergency Management at telephone number (800) 858-0368 or (919) 733-3300. Persons reporting any of
the above occurrences shall file a spill report by completing and submitting Part I of Form CS-SSO (or the most
current Division approved form) within five days following first knowledge of the occurrence. This report must
outline the actions taken or proposed to be taken to ensure that the problem does not recur. Part II of Form
CS-SSO (or the most current Division approved form) can also be completed to show that the SSO was beyond
control. [G.S. 143-215.1C(a1)]
6. Construction of the gravity sewers, pump stations, and force mains shall be scheduled so as not to interrupt
service by the existing utilities nor result in an overflow or bypass discharge of wastewater to the surface
waters of the State. [15A NCAC 02T.0108(b)]
7. Upon completion of construction and prior to operation of these permitted facilities, the completed
Engineering Certification form with checklist attached to this permit shall be submitted with the required
supporting documents to the address provided on the form. A complete certification is one where the form
is fully executed, and the supporting documents are provided as applicable. Any wastewater flow made
tributary to the wastewater collection system extension prior to completion of this Engineer's Certification
shall be considered a violation of the permit and shall subject the Permittee to appropriate enforcement
actions.
If the permit is issued to a private entity with an Operational Agreement, then a copy of the Articles of
Incorporation, Declarations/Covenants/Restrictions, and Bylaws that have been appropriately filed with
the applicable County's Register of Deeds office shall be submitted with the certification.
A complete certification is one where the form is fully executed, and the supporting documents are provided
as applicable. Supporting documentation shall include the following:
a. One copy of the project construction record drawings (plan & profile views of sewer lines & force mains)
of the wastewater collection system extension. Final record drawings should be clear on the plans or on
digital media (CD or DVD disk) and are defined as the design drawings that are marked up or annotated
with after construction information and show required buffers, separation distances, material changes,
etc.
b. One copy of the supporting applicable design calculations including pipe and pump sizing, velocity, pump
cycle times, and level control settings, pump station buoyancy, wet well storage, surge protection,
detention time in the wet well, and force main, ability to flush low points in force mains with a pump
cycle, and downstream sewer capacity analysis. If a portable power source or pump is dedicated to
multiple stations, an evaluation of all the pump stations' storage capacities and the rotation schedule of
the portable power source or pump, include travel timeframes, shall be provided.
Page 6 of 8
Changes to the project that do not result in non-compliance with this permit, regulations, or the Minimum
Design Criteria should be clearly identified on the record drawings, on the certification in the space
provided, or in written summary form.
Prior to Certification (Final or Partial): Permit modifications are required for any changes resulting in non-
compliance with this permit (including but not limited to pipe length changes of 10% or greater, increased
flow, pump station design capacity design increases of 5% or greater, and increases in the number/type of
connections), regulations, or the Minimum Design Criteria. Requested modifications or variances to the
Minimum Design Criteria will be reviewed on a case -by -case basis and each on its own merit. Please note that
variances to the Minimum Design Criteria should be requested and approved during the permitting process
prior to construction. After -construction requests are discouraged by the Division and may not be approved,
thus requiring replacement or repair prior to certification & activation. [15A NCAC 02T .0116]
8. Gravity sewers installed greater than ten percent below the minimum required slope per the Division's Gravity
Sewer Minimum Design Criteria shall not be acceptable and shall not be certified until corrected. If there is
an unforeseen obstacle in the field where all viable solutions have been examined, a slope variance can be
requested from the Division with firm supporting documentation. This shall be done through a permit
modification with fee. Such variance requests will be evaluated on a case -by -case basis. Resolution of such
request shall be evident prior to completing and submitting the construction certification. [ 15A NCAC
02T.0105(n)]
9. A copy of the individual permit and construction record drawings shall be maintained on file by the Permittee
for the life of the wastewater collection facilities. [15A NCAC 02T .01161
10. Failure to abide bythe conditions and limitations contained in this permit; 15A NCAC 02T; the Division's Gravity
Sewer Design Criteria adopted February 12, 1996 as applicable; the Division's Minimum Design Criteria for the
Fast -Track Permitting of Pump Station and Force Mains adopted June 1, 2000 as applicable; and other
supporting materials may subject the Permittee to an enforcement action by the Division, in accordance with
North Carolina General Statutes §143-215.6A through §143-215.6C, construction of additional or replacement
wastewater collection facilities, and/or referral of the North Carolina -licensed Professional Engineer to the
licensing board. [15A NCAC 02T .0108(b-c)]
11. In the event that the wastewater collection facilities fail to perform satisfactorily, including the creation of
nuisance conditions, the Permittee shall take immediate corrective action, including those as may be required
by this Division, such as the construction of additional or replacement facilities. [15A NCAC 02T .0110; 15A
NCAC 02T .0108(b)]
12. The issuance of this permit shall not exempt the Permittee from complying with any and all statutes, rules,
regulations, or ordinances that may be imposed by the Division any other Federal, State, or Local government
agencies which have jurisdiction or obtaining other permits which maybe required by the Division or any other
Federal, State, of Local government agencies. [G.S. 143-215.1(b)]
Page 7 of 8
CERTIFICATION CHECKLIST
To be completed by the certifying engineer prior to operation of the permitted sewers, per 15A NCAC 02T.0116.
Certifying Engineer:
Certification Review Date:
Project Name:
WQ00 Project County:
1) Has permittee information changed since the permit was issued (or last modified): change of mailing address,
change of ownership, transfer from developer to HOA/POA, etc. ❑ Yes ❑ No
• If yes, please provide either a change of ownership form or new contact information. Note that transfer of
permits from the developer to the HOA/POA must occur with the first certification.
2) Have the as -built drawings have been signed, sealed, and dated by an N.C. PE? ❑ Yes ❑ No
3) Final Engineering certification? ❑ Yes ❑ No
• If Partial Engineering certification, provide detailed narrative including what is being certified in the current
phase, what was previously certified (if applicable), and what is left to be certified.
4) Adequate information related to sewer lines: ❑ Yes ❑ No ❑ N/A
• Three feet minimum cover has been provided for all sewers unless ferrous pipe was installed.
• Minimum diameters for gravity sewers are 8-inches for public lines and 6-inches for private lines.
• Manholes have been installed: At the end of each line, at all changes in grade, size, or alignment, at all
intersections, and at distances not greater than 425 feet; minimum diameter shall be 4 feet (48-inches).
5) Adequate information related to pump stations: ❑ Yes ❑ No ❑ N/A
• Ensure power reliability option was selected per 15A NCAC 02T.0305(h).
6) Was project construction completed in accordance with all of the following: ❑ Yes ❑ No ❑ N/A
• 15A NCAC 02T, Minimum Design Criteria (MDC) for the permitting of Gravity Sewers (latest version), and MDC
for the Permitting of Pump Stations and Force Mains (latest version)?
If not, a variance approval is required in accordance with 15A NCAC 02T.0105(b), prior to certification and operation.
• Contact the Central Office to discuss the variance to determine a course of action.
• Applicant must submit two copies of the variance request form, plans, specifications, calculations, and any other
pertinent information to the Central Office (one hard copy, one digital copy).
• The central office will review the variance request, and if approvable, specific language regarding the variance
will be incorporated into the permit, either via a special condition or a supplementary letter. A copy of the
reissued permit with variance language or the variance letter must be maintained with the original documents.
7) Does the project contains high priority lines (15A NCAC 02T .0402(2))? ❑ Yes ❑ No
• If yes, ensure that the permit already contains the necessary condition related to high priority lines 15A NCAC
02T.0403 (a)(5). If the permit does not include this language, the Fast Track reviewer will reissue the permit with
the appropriate language.
8) Are Permit modifications are required for any changes resulting in non-compliance with this permit (including but not
limited to pipe length changes of 10% or greater, change in flow, pump station design capacity design change of 5% or
greater, and/or change in the number/type of connections)? ❑ Yes ❑ No
• If yes, a permit modification request must be submitted to the appropriate Regional Office, and a modified
permit with revised certification must be issued prior to certification and operation.
NC DWR — Water Quality Regional Operations Section 943 Washington Square Mall, Washington, NC 27889
Washington Regional Office Phone: (252)-946-6481
FAST TRACK SEWER ENGINEERING CERTIFICATION
PERMITTEE:
City of Havelock
PERMIT #:
WQ0040943
PROJECT:
Woodfield Cove Apartments Sewer
ISSUE DATE:
June 14, 2019
This project shall not be considered complete nor allowed to operate in accordance with Condition 7 of this permit
until the Division has received this Certification and all required supporting documentation. It should be
submitted in a manner that documents the Division's receipt. Send the required documentation the Regional
Supervisor, Water Quality Regional Operations Section at the address at the bottom. Any wastewater flow made
tributary to the wastewater collection system extension prior to completion of this Certification shall be
considered a violation of the permit and shall subject the Permittee to appropriate enforcement actions. The
Permittee is responsible for tracking all partial certifications up until a final certification is received. A Final
Certification shall be a complete set of record drawings and design calculations regardless of whether partials
have been submitted.
Permittee's Certification
I, the undersigned agent for the Permittee, hereby state that this project has been constructed pursuant to the
applicable standards & requirements, the Professional Engineer below has provided applicable
design/construction information to the Permittee, and the Permittee is prepared to operate & maintain the
wastewater collection system permitted herein or portions thereof.
Printed Name, Title Signature Date
ENGINEERS CERTIFICATION
I, , as a duly registered Professional Engineer in the State of North Carolina, having
been authorized to observe (❑ periodically, ❑ weekly, ❑ full time) the construction of the project name and
location as referenced above for the above Permittee hereby state that, to the best of my abilities, due care and
diligence was used in the observation of the following construction: 780 linear feet of 8-inch diameter PVC gravity
sewer; an 85—gallon per minute pump station with duplex pumps, on -site audible and visual high water alarms,
telemetry, and permanent generator with automatic transfer switch; as well as approximately 1,577 linear feet
of 4-inch diameter PVC force main; such that the construction was observed to be built within substantial
compliance of this permit; 15A NCAC 02T; the Division of Water Resources' (Division) Gravity Sewer Minimum
Design Criteria adopted February 12, 1996 as applicable; the Division's Minimum Design Criteria for the Fast -Track
Permitting of Pump Stations and Force Mains adopted June 1, 2000 as applicable; and other supporting materials.
North Carolina Professional Engineer's Seal w/signature & date:
❑ Final ❑ Partial (include description)
:...............................................:
Certification Comments/Qualifiers (attach if necessary):
NC DWR — Water Quality Regional Operations Section 943 Washington Square Mall, Washington, NC 27889
Washington Regional Office Phone: (252)-946-6481