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Home My WebLink AboutWQCS00110_Compliance Evaluation Inspection_20190603ROY COOPER Governor MICHAEL S. REGAN Srcretor. LINDA CULPEPPER Director NORTH CAW_INA Environmental Quality June 3, 2019 Byron Poelman, Distribution & Collection System Manager Town of Clayton PO Box 879 Clayton, NC 27528 Subject: Compliance Evaluation Inspection Town of Clayton Wastewater Collection System Permit No_ WQCS00110 Johnston County Dear Mr. Poelman: Mitch Hayes of the Division of Water Resources conducted the subject inspection on May 24. 2019. Yours and James Blalock's assistance with this inspection was greatly appreciated. Below is a list of findings developed from the inspection: 1. The permit was reissued, became effective January 01, 2016 and will expire December 31, 2024. Basinwide Information Management System (BIMS) lists Byron Poelman as the grade -IV Operator in Responsible Charge (ORC) and James Blalock as the grade -IV back-up ORC for the Class-2 collection system. 2. The Capital Improvement Plan (CIP) lists projects up to the year 2029. Monies for projects are approved yearly. Some projects include sewer replacement for Regency Drive and Blanch Street, ECPI pump station installation, and the Little Creek outfall replacement. 3. Education materials on proper grease disposal are sent to customers twice a year. Information on proper grease disposal is also available on the web. Food establishments are inspected throughout the year. There have been no enforcements for the past year. 4. Work orders, complaints, repairs made to equipment, line cleaning, right of way maintenance, high priority line inspection, SSO's, pump station maintenance are maintained in separate log books and on computer. Records are reviewed weekly, 5. BIMS lists ten Sanitary Sewer Overflows (SSO's) for the review period May 2017-May 2019. Documentation of the SSO's and unreportable SSO's are being kept. 6. According to you, the amount of gravity sewer in the collection system is 127 miles or 670,560 feet. A review of the records indicates that 15% of total line have been cleaned so far during 2019. Line cleaning is conducted throughout the year. 7. There are 27 pump stations in the collection system. All pump stations have contact information signage, restricted access, SCADA, and quick connect connection. Eleven North Carolina Department of Environmental Quality Divis on of Water Resources Raleigh Regional Office 3800 Barrett Drive 1628 NI ail Service Center Raleigh, Worth Carol na 27699.1628 pump stations have on -site generators and four have by-pass pumping capability. There are two portable generators available. Pump stations are checked twice a day. 8. Pump stations inspected were Glen Haven, Cobblestone, Peele, Neuse River #1 and Neue River #2. All audible/visual alarms functioned when the high-water float was lifted. SCADA reported a high wet well. All generators operated and ran on load when power was cut off. SCADA reported a power out status. All manholes upstream of the pump station appeared normal. 9. The Cobblestone right-of-way was inspected. The right-of-way was well maintained. There were no indication of sink holes or depressions. Flow appeared normal in two manholes that were inspected. There was no debris build up. The aerial creek crossing appeared straight with no bowing. The concrete piers appeared solid with no undermining. I would like to thank you and James Blalock for you time and assistance with this inspection, if you have any questions about the inspection or this letter, please contact Mitch Hayes at 919.791.4261 or at mitch.hayes@ncdenr.gov . Sincerely, �Rii Bolich, L. G., Assistant Regional Supervisor Water Quality Regional Operations Section Raleigh Regional Office Division of Water Resources, NC DEQ cc: permit files Central files Deborah Gore, PERCS Unit North Carolina Department of Environmental Quality Division of Water Resources 512 North Salisbury Street 13.617 hla I Service Center Raleigh, North Carolina 27699.1617 01Q 7ny annn Compliance Inspection Report Permit: WOCS00110 Effective: 01;a1i10 Expiration; 12031124 Owner: Town of Clayton SOC; Effective: Expiration; Facility: Clayton Collection System County; .ichnslcn PO Box 879 Region: Raleigh Clayton NC 27520 Contact Person: Byron Wayne Poelman Title: Phone: 919.553-1530 Directions to Facility: System Classifications: CS2 Primary ORC: Byron Wayne Poelman Certification: 25446 Phone: 919-553-1530 Secondary ORC(s): ,fames Ernest Blalock 1E-C2321 919-538-3320 On -Site Represenlative(s): 24 hour contact name Byron Wayne Poelman 919-553-1530 On -site representative James Ernest Blalock 919-538-3320 Related Permits: NCO030716 Johnston County Publ.c Utilities - Central Johnston County VWV F- NCO025453 Town of Clayton - Little Creek WWTP Inspection Date: 05/24/2019 Entry Time: 09 OOAM Exit Time; 11 30AM Primary Inspector: Mitchell S Hayes �Gtt'? ffJ r AZ &IC,Phone: 919-791-4200 Secondary Inspectors): Reason for Inspection; Routine Inspection Type: Collection System Inspect Non Sampl ng Permit Inspection Type: Collection system management and operation Facility Status: Compliant [] Not Compliant 'Question Areas: Miscellaneous Ouesliom 0 Performance Standards Operation & Maint Reqmts Records : Monitoring & Rpling Reqmts Inspections Pump Stations Lines (See attachment summary) Page 1 of 11 Permit: WOCS00110 Owner -Facility: Town of Clayton Inspection Date: 05/2412019 Inspection Type • Collecuon System Inspect Non Sampling Reason for Visit: Rouge Inspection Summary: The permit was reissued, became effective January 01. 2016 and will expire December 31, 2024. Basinwide Information Management System (BIMS) lists Byron Poelman as the grade -IV Operator in Responsible Charge (ORC) and James Blalock as the grade -IV back-up ORC for the Class-2 collection system. The Capital Improvement Plan (CIP) lists projects up to the year 2029. Monies for projects are approved yearly. Some projects include sewer replacement for Regency Drive and Blanch Street, ECPI pump station installation, and the Little Creek outfall replacement. Education materials on proper grease disposal are sent to customers twice a year. Information on proper grease disposal is also available on the web. Food establishments are inspected throughout the year. There have been no enforcements for the past year. Work orders, complaints, repairs made to equipment. line cleaning right of way maintenance, high priority line inspection, SSO s, pump station maintenance are maintained in separate log books and on computer. Records are reviewed weekly. BIMS lists ten Sanitary Sewer Overflows (SSO's) for the review period May 2017-May 2019. Documentation of the SSO's and unreportable SSO's are being kept. According to you, the amount of gravity sewer in the collection system is 127 miles or 670,560 feet A review of the records indicates that 15% of total fine have been cleaned so far during 2019. Line cleaning is conducted throughout the year. There are 27 pump stations in the collection system. All pump stations have contact information s gnage, restricted access, SCADA, and quick connect connection. Eleven pump stations have on -site generators and four have by-pass pumping capability. There are two portable generators available. Pump stations are checked twice a day. Pump stations inspected were Glen Haven, Cobblestone, Peele, Neuse River #1 and Neue River #2. All audiblelvisual alarms functioned when the high-water goat was lifted. SCADA reported a high wet well. All generators operated and ran on load when power was cut off. SCADA reported a power out status. All manholes upstream of the pump station appeared normal. The Cobblestone right-of-way was inspected. The right-of-way was well maintained. There were no indication of sink holes or depressions. Flow appeared normal in two manholes that were inspected. There was no debris build up. The aerial creek crossing appeared straight with no bowing. The concrete piers appeared solid with no undermining. Page 2 of 11 Permit: WOCS00110 Owner - Facility: Town of Clayton Inspection Date: 0512412019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Performance Standards Is Public Education Program for grease established and documented? Yes No NA NF . ❑ ❑ El What educational tools are used? Educational flyers on proper grease disposal. Is Sewer Use Ordinance/Legal Authority available? ■ Does it appear that the Sewer Use Ordinance Is enforced? ■ Is Grease Trap Ordinance available? ■ ❑ EJ ❑ Is Septic Tank Ordinance available (as applicable, i.e. annexation) ■ List enforcement actions by permittee, it any, in the last 12 months None Has an acceptable Capital Improvement Plan (CIP) been implemented? ■ Does CIP address short term needs and long term 1"master plank" concepts? D❑ ❑ Does CIP cover three to five year period? ■ ❑ 0 ❑ Does CIP include Goal Statement? ■ ❑ ❑ Does CIP include description of project area? ■ Does CIP include description of existing facilities? ■ El El 0 Does CIP include known deficiencies? ■ Does CIP include forecasted future needs? ■ Is CIP designated only for wastewater collection and treatment? ■ Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment? CIP Comments CIP covers up to the year 2029 Is system free of known points of bypass? ■ El El El If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? . ❑ ❑ # Does the sign include Instructions for notification? ■ 1:10 El Pump station identifier? ■ El ME] 24-hour contact numbers ■ ❑ El ❑ If no, list deficient pump stations # Do ALL pump stations have an "auto polling" feature/SCADA? ■ ❑ Number of pump stations 27 Number of pump stations that have SCADA 27 Number of pump stations that have simple telemetry 0 Number of pump stations that have only audible and visual alarms 0 Page 3 of 11 Permit; WOCSO0110 owner - Facility: Town of Clayton Inspection Date: 0512412019 Inspection Type :Collection System Inspect Non Samplhg Reason for Visit Routine Number of pump stations that do not meet permit requirements o ❑ ❑ # Does the permittee have a root control program? # If yes. date implemented? Describe Duke's Root Control Comment: Roots are chemically treated and removed. Inspections Yes N NA NE 0 ❑ ❑ ❑ Are maintenance records for sewer lines available? Are records available that document pump station inspections? N ❑ ❑ ❑ Are SCADA or telemetry equipped pump stations inspected at least once a week? E ❑ ❑ ❑ Are non-SCADAltelemetry equipped pump stations inspected every day? ❑ ❑ ■ ❑ E ❑ ❑ ❑ Are records available that document citizen complaints? # Do you have a system to conduct an annual observation of entire system? 0 ❑ ❑ ❑ it Has there been an observation of remote areas in the last year? 0 ❑ ❑ ❑ Are records available that document inspections of high -priority lines? ❑ ❑ ❑ Has there been visual inspections of high -priority lines in last s.x months? ❑ ❑ ❑ Comment: High priority lines are inspected once every 3 months operation & Maintenance Reauirements Yes No NA HE E Are all log books available? Does supervisor review all log books on a regular basis? E ❑ ❑ Does the supervisor have plans to address documented short-term problem areas? ❑ ❑ ❑ What is the schedule for reviewing inspection, maintenance, & operations togs and problem areas? weekly 11 ElAre E] maintenance records for equipment available? Is a schedule maintained for testing emergencylstandby equipment? ❑ ❑ ❑ What is the schedule for testing emergency/standby equipment? weekly Do pump station logs include: Inside and outside cleaning and debris removal? 0 ❑ El 1:1 Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? ❑ 1:1 El Is there at least one spare pump for each pump station w/o pump reliability? ❑ ❑ ❑ Are maintenance records for right-of-ways available? ❑ ❑ Are right-of-ways currently accessible in the event of an emergency? ❑ ❑ ❑ ❑ El 1:1 Are system cleaning records available? Has at least 10% of system been cleaned annually? El ❑ ❑ Page 4 of 11 Permit: WOCS00110 Owner - Facility: Town of Clayton Inspection Data: 0512412019 Inspection Type: Collection System Inspect Non Sampi r j Reason for Visit. Fled; What areas are scheduled for cleaning in the next 12 mcrlhs? Areas that have not been cleaned. Is a Spill Response Action Plan available? ■ ❑ El El Does the plan include: 24-hour Contact numbers . Response time ■ Equipment list and spare parts inventory . Access to cleaning equipment ■ Access to construction crews, contractors, and/or engineers ■ ❑ El 11 Source of emergency funds ■ Cl El 0 Site sanitation and cleanup materials ■ Past-overflowlspill assessment ■ Is a Sp II Response Action Plan available for all personnel? ■ Is the spare parts inventory adequate? ■ 11 El ❑ Comment: Records Yes No NA NE Are adequate reccrds of all S�Ds, spills and complaints available? ■ 1:11:1 El Are records of SSOS that are under the reportable threshold available'? M ❑ rl Do spill records indicate repeated overflows (2 or more in 12 months) at same location? El 0 El 11 If yes is there a corrective action plan? Cl El ■ Is a map of the system available? ■ Does the map include Pipe sizes ■ ❑ El 1:1 Pipe materials ■ Pipe location ■ ❑ ❑ ❑ Flow direction ■ El ❑ Approximate pipe age ■ ❑ ❑ ❑ Number of service taps . ❑ ❑ Pump stations and capacity ■ ❑ If no, what percent is complete? List any modifications and extensions that need to be added to the map None # Does the penmittee have a copy of the r permit? ■ Comment: No repeated SSO in the same location Monitoring and Reporting Requirements Yes No NA NE Are copies of required press releases and distribution lists available? ■ ❑ Are public notices and proof of publication available? ■13 ❑ Page 5 of 11 Permit: WQCS00110 Owner • Facility: Town of Clayton Inspection Date: 05124I2019 Inspection Type: Colleotion System Inspect Non Sampling Reason for Vislt: # Is an annual report being prepared in accordance with G S. 143-215.1 C? M 0 0 ❑ # Is permittee compliant with all compliance schedules In the permits? M ❑ If no which one(s)? Comment: GLEN HAVEN - Glen Haver Pump Station Yes No NA NE C.uplex Pump station type M ❑ El 11 Are pump station logs available? 0 ❑ ❑ Is it accessible in all weather conditions? 0 # Is general housekeeping acceptable? M ❑ El Are all pumps present? El El Are all pumps operable? Cl Are wet wells free of excessive debris? Are upstream manholes free of excessive debrislsigns of overflow? Are floatslcontrols for pumpslalarms operable? Is "auto polling" featurelSCADA present? Is "auto polling" featurelSCADA operational? 0 Is simple telemetry present? 0 Is simple telemetry operational? M ❑ Are audio and visual alarms present? Are audio and visual alarms operable? M ❑ Is the Pump station inspected as required? M ❑ 11 Are backflow devices in place? 0 Are backflow devices operable? M Are air relief valves in place? M Are air relief valves operable? M # Is an emergency generator available? M Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? M Is the generator operable? 0 # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? 0 0 Is a 24-hour notification sign posted? Does it include Instructions for notification? M Pump station identifier? Page 6 of 11 Penult: 1M1ldCS00110 Owner - Facility: Town of Clayton Inspection Date: 05/24/2019 Inspection Type : Ccllection System Inspect Non Sampling Reason for Visit: Routine Emergency phone number ■ ❑ ❑ Is public access limited? . El ❑ El Is pump station free of overflow piping? ■ El 1:1 El Is the pump station free of signs of overflow? ■ ❑ El Are run times comparable for multiple pumps? yes Comment: Dump station has by-pass Dumping capability. COBBLESTONE - Cobblest- Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? ■ 1:10 ❑ Is it accessible in all weather conditions? ■ ❑ ❑ El # Is general housekeeping acceptable? ■ Are all pumps present? . Are all pumps operable? ■ Are wet wells free of excessive debris? ■ ❑ Are upstream manholes free of excessive debrisisigns of overflow? ■ ❑ Are floatstcontrols for pumpslalarms operable? 11 ■ ❑ Is "auto polling" feature/SCADA present? ■ ❑ Is "auto polling" feature SCADA operational? ■ ❑ Is simple telemetry presents ■ Is simple telemetry operational? ■ Are audio and visual alarms present? ■ Are audio and visual alarms operable? ■ Is the Pump station inspected as required? ■ Are backtlow devices in pine? ■ 11 ❑ Are backflow devices operable? ■ El ❑ El Are air relief valves in place" ■ Are air relief valves operable? ■ # Is an emergency generator available? ■ Can the emergency generator run the pumps? ■ Is the pump station equipped for quick hook-up? Is the generator operable? ■ # Is fuel in tank and sufficient? ■ 11 El ❑ Is the generator inspected according to their schedule? ■ Is a 24-hour notification sign posted? . Does it include: Page 7 of 11 Permit: WOCSO0110 Owner - Facility: Town of Claytcn Inspection Dale: 051241201 B Inspection Type: Ccllection System Inspect felon Sampling Reason for Visit: Routine Instructions for notification? M 13 13 ❑ Pump station identifier? 0 Emergency phone number 11 ❑ Is public access limited? Is pump station free of overflow piping? ❑ 1:1 El Is the pump station free of signs of overflow? Are run limes comparable for multiple pumps? yes Comment: This station has by pass I)umpin_q capability, PEELE - Peele Puma Station Yes No NA NE Duplex Pump station type Are pump station logs available? Is it accessible in all weather conditions? # Is general housekeeping acceptable? M Are all pumps present? M Are all pumps operable? M Are wet wells free of excessive debris? Are upstream manholes free of excessive debrislsigns of overflow? 0 M Are floats/controls for pumpslalarms operable? ❑ Is "auto polling" featurelSCADA present? Is "auto polling" featurelSCADA operational? El M ❑ Is simple telemetry present? El ❑ 0 11 Is simple telemetry operational? ❑ El El Are audio and visual alarms present? Are audio and visual alarms operable? ❑ 110 Is the Pump station inspected as required? M El ❑ Are backflow devices in place? Are backflow devices operable? ■ Are air relief valves in place? 0 Are air relief valves operable? 0 # Is an emergency generator available? Can the emergency generator run the pumps? El 0 M ❑ 0 1s the pump station equipped for quick hook-up? ■ Is the generator operable? # is fuel in lank and sufficient? Is the generator inspected according to their schedule? El El 0 ❑ Page 8 of 11 Permit: WOCS00110 Owner -Facility: Town ofClaytan Inspection Date: 0512412019 Inspection Type : Collection System Inspect Non Sampl ng Reason for Visit: Routine Is a 24-hour notification sign posted? ■ ❑ ❑ ❑ Does it include: Instructions for notification? ■ ❑ ❑ ❑ Pump station identifier? ■ ❑ ❑ ❑ Emergency phone number ■ ❑ ❑ ❑ Is public access limited? . ❑ ❑ ❑ Is pump station free of overflow piping? ■ ❑ ❑ ❑ Is the pump station free of signs of overflow? ■ ❑ ❑ ❑ Are run times comparable for multiple pumps? yes Comment: No on -site generator. NEUSE RIVER #1 - Neuse I Pump Station " Yes No NA NE Pump station type Duplex Are pump station logs available? ■ ❑ ❑ ❑ Is it accessible in all weather conditions? . ❑ ❑ ❑ # Is general housekeeping acceptable? ■ ❑ ❑ ❑ Are all pumps present? ■ ❑ ❑ ❑ Are all pumps operable? ■ ❑ ❑ ❑ Are wet wells free of excessive debris? ■ ❑ ❑ ❑ Are upstream manholes free of excessive debris/signs of overflow? ❑ Are floats/controls for pumpslalarms operable? ■ ❑ ❑ ❑ Is "auto polling" feature/SCADA present? ■ ❑ ❑ ❑ Is "auto polling" feature/SCADA operational? ■ ❑ ❑ ❑ Is simple telemetry present? ❑ ■ ❑ ❑ Is simple telemetry operational? ❑ ❑ . ❑ Are audio and visual alarms present? ■ ❑ ❑ ❑ Are audio and visual alarms operable? . ❑ ❑ ❑ Is the Pump station inspected as required? ■ ❑ ❑ ❑ Are backflow devices in place? . ❑ ❑ ❑ Are backflow devices operable? . ❑ ❑ ❑ Are air relief valves in place? ■ ❑ ❑ ❑ Are air relief valves operable? ■ ❑ ❑ ❑ # Is an emergency generator available? . ❑ ❑ ❑ Can the emergency generator run the pumps? M ❑ ❑ ❑ Is the pump station equipped for quick hook-up? ■ ❑ ❑ ❑ Is the generator operable? ■ ❑ ❑ ❑ Page 9 of 11 permit: WOCS00110 Owner -Facility: Town of Clayton Inspection Date: W2412015 Inspection Type: Ccliection System Inspect Non Sampling Reason for Visit Routine # Is fuel in tank and sufficient? ❑ El 13 1s the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include. Instructions for notification? Pump station identifier? Emergency phone number ❑ Is public access limited? is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? yes Comment: Has on -site generator. NEUSE RIVER #2 - Neuse I Pump Station Yes No NA NE; Pump station type Triplex Are pump station logs available? E Is it accessible in all weather conditions? # Is general housekeeping acceptable? El El 1:1 Are all pumps present? ❑ ❑ Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debrislsigns of overflow? E El❑ Are flOat51canlrols for pumpslalarms operable? N ❑ 11 ❑ Is "auto polling" feature/SCAIDA present? ❑ 0 ❑ is "auto polling" featurelSCADA operational? ❑ El 0 ❑ 11 Is simple telemetry present? ■ ❑ Is simple telemetry operational? ❑ Are audio and visual alarms present? Are audio and visual alarms operable? Is the Pump station inspected as required? 0 El 1:1 El Are backflow devices in place? Are backflow devices operable? N 0 0 El El Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? E El ❑ Can the emergency generator run the pumps? N ❑ Page 10 of 11 permit: waCsoo 11 a Owner - Facility: Town of Ctayton Inspection Date: 0512412019 Inspection Type • Collection System Inspect Non Sampl ng Reason for Visit: Routi-e Is the pump station equipped for quick hook-up? M❑ Is the generator operable? ■ # Is fuel in tank and sufficient? ■ Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? ■ 11 0 Does it include Instructions for notification? ■ Pump station identifier? ■ Emergency phone number 11 El Is public access limited? ■ 13 El El Is pump station free of overflow piping? 0 El El n Is the pump station free of signs of overflow? 0❑ 0 El Are run times comparable for multiple pumps? yes Comment: Pump station can Dump to city of Raleigh WWTP or to Town of Clayton WWTP AERIAL - Cobblestone ROY LinesfRi ht-of-Wa sfAeriel Lines Yes No NA NE Is right-of-way accessible for emergency? M❑ ❑ ❑ Is right-of-way free of sinkholes or depressions? . ❑ 0 ❑ Is linelright-of-way free of evidence of leakage? 0 ❑ ❑ # Are there areas of exposed line? ■ ❑ El ❑ # Is any exposed line constructed of ductile iron or other approved material? M❑ El ❑ Are water crossing and supports in good condition? M❑ El ❑ # Is right-of-way free of non -utility motorized traffic? ■ ❑ ❑ ❑ Is line free of visible damage? ■ ❑ 013 # Are there siphons in this system? El M If yes, are they maintained and documented? Comment: Aerial line is a creek crossing. All piers appeared solid with no undermining Page 11 of 11