WQ0039818_Pump & Haul permit_20180221

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Water Resources
ENVIRONMENTAL QUALITY
February 21, 2018
Dail Ballard, Executive Director
Don Lee Camp and Retreat Center
700 Waterfield Ridge Place
Garner, NC 27529
Subject: Permit No. WQ0039818
Camp Don Lee
Domestic Wastewater Pump & Haul Permit
Pamlico County
Dear Ms. Ballard:
ROY COOPER
Governor
MICHAEL S. REGAN
Secrelmy
LINDA CULPEPPER
Interim Dueclnr
In accordance with your application received February 20, 2018 we are forwarding herewith Permit No.
WQ0039818, dated February 21, 2018 to Don Lee Camp and Retreat Center forthe time -limited operation
of a domestic wastewater pump and haul operation. This permit shall be effective from the date of
issuance, February 21, 2018, and will expire on August 21, 2018, and shall be subject to the conditions
and limitations as specified therein. This cover letter and supplement shall be considered a part of this
permit and are therefore incorporated therein by reference.
Please pay particular attention to the following conditions contained within this permit:
Condition 1.1: The Permittee or its representative shall inspect the permitted pump and haul facilities at
least daily to prevent malfunctions and deterioration, operator errors, and discharges
that may cause or lead to the release of wastes to the environment, a threat to human
health, or a nuisance condition.
Condition 11.1: An accurate record of the pump and haul activities must be maintained by the Permittee,
indicating; Date and time wastewater is removed from the facility; Name of contract
hauler; Name of facility receiving wastewater; & Volume of wastewater removed.
Condition 11.14: This permit shall expire August 21, 2018. Should the pump and haul activities stop prior
to the date of expiration send written notification to the Washington Regional Office,
Water Quality Section notifying them of that the permit is no longer required and
detailing the final disposal solution
If any parts, requirements, or limitations contained in this permit are unacceptable, you have the right to
request an adjudicatory hearing upon written request within 30 days following receipt of this permit. This
request must be in the form of a written petition, conforming to Chapter 150B of North Carolina General
Slate of North Carolina I Environmental Quality I Water Resources
1617 Mail service Center I Raleigh, North Carolina 27699-1611
919 807 6300

Don Lee Camp and Retreat Centerr
Permit No. WQ0039818
Statutes, and filed with the Office of Administrative Hearings, 6714 Mail Service Center, Raleigh, NC
27699-6714. Unless such demands are made, this permit shall be final and binding.
If you need additional information concerning this matter, please contact Scott Vinson at [phone]
or via e-mail at [e-mail] .
Sincerely7 -1 �
for Linda Culpepper
Interim Director, Division of Water Resources
by David May, Regional Supervisor
Water Quality Regional Operations Section
Washington Regional Office
Division of Water Resources, NCDEQ
cc: Gary MacConnell, PE (email)
Tony Hawkins, ORC, City of New Bern WWTP (email)
Jordan Hughes, PE, City Engineer, City of New Bern (email)
Washington Regional Office Files
Water Resources Central Files: Attention Diane Rodman
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Water Resources
ENVIRONMENTAL QUALITY
DOMESTIC WASTEWATER PUMP & HAUL PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina as
amended, and other applicable Laws, Rules, and Regulations, permission is hereby granted to the
Don Lee Camp and Retreat Center
for the construction and operation of a domestic wastewater pump and haul operation to serve Camp
Don Lee. The facility from which pumping will occur shall be the on -site high rate infiltration basin. The
anticipated flow for this pump and haul operation is expected to be greater than 12,000 gallons per day
of domestic wastewater, pursuant to the application received on February 20, 2018 and in conformity
with 15A NCAC 02T and other supporting data subsequently filed and approved by the Department of
Environmental Quality and considered a part of this permit.
This permit shall be effective from February 21, 2018, and will expire on August 21, 2018, and shall be
subject to the conditions and limitations as specified therein.
foffPnda Culpepper
Interim Director, Division of Water Resources
By Authority of The Environmental Management Commission
Permit Number: WQ0039818
Permit Issued: February 21, 2018
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Don Lee Camp and Retreat Center is hereby authorized to:
Construct and operate the aforementioned domestic wastewater pump and haul operation. The
wastewater collected by this system shall be pumped and hauled to the City of New Bern Wastewater
Treatment Facility (Permit No. NC0025348) for final treatment and disposal.
It shall be the Permittee's responsibility to ensure that the as -constructed project meets the appropriate
design criteria and rules. Failure to comply may result in penalties in accordance with North Carolina
General Statute §143-215.6A through §143-215.6C, construction of additional or replacement facilities,
and/or referral of the North Carolina -licensed Professional Engineer to the licensing board.
Construction and operation is contingent upon compliance with the Standard Conditions and any Special
Conditions identified below.
SPECIAL CONDITIONS
1. The Permittee or its representative shall inspect the permitted pump and haul facilities at least daily
to prevent malfunctions and deterioration, operator errors, and discharges that may cause or lead to
the release of wastes to the environment, a threat to human health, or a nuisance condition. The
Permittee shall maintain an inspection log or summary including at least:
a. Date and time of inspection;
b. Observations made;
c. Any maintenance, repairs, or corrective actions taken by the Permittee.
The Permittee shall maintain this log of inspections for as long as the pump and haul activities are
being conducted and shall be made available to the Division or other permitting authority, upon
request. Records shall be submitted quarterly to the Supervisor of the Water Quality Regional
Operations of the Washington Regional Office. The records must be submitted within 30 days of the
end of each quarter (quarters end on the last day of March, June, September, and December). [15A
NCAC 02T .0204(d)]
2. The Washington Regional Office, must be notified at least 48 hours prior to the commencement of
the pump and haul activities so that a site inspection may be performed. [15A NCAC 02T .0110]
3. This permit shall become voidable unless the agreement between Camp Don Lee, Craven Ag Services,
Inc., and the City of New Bern WWTP for the collection, transportation, and final treatment of
wastewater is in full force and effect. [15A NCAC 02T.0204(b)]
II. STANDARD CONDITIONS
1. An accurate record of the pump and haul activities must be maintained by the Permittee, indicating:
a. Date and time wastewater is removed from the facility;
b. Name of contract hauler;
c. Name of facility receiving wastewater;
d. Volume of wastewater removed.
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The Permittee shall maintain this log for as long as the pump and haul activities are being conducted
and shall be made available to the Division or other permitting authority, upon request. Records shall
be submitted quarterly to the Supervisor of the Water Quality Regional Operations of the REGION
Regional Office. The records must be submitted within 30 days of the end of each quarter (quarters
end on the last day of March, June, September, and December). [15A NCAC 02T .0108]
2. This permit shall not be transferable. In the event there is a desire for the facilities to change
ownership, or there is a name change of the Permittee, a formal permit request shall be submitted to
the Division accompanied by an application fee, documentation from the parties involved, and other
supporting materials as may be appropriate. The approval of this request shall be considered on its
merits and may or may not be approved. [15A NCAC 02T .0104; G.S. 143-215.1(d3)]
3. The Permittee shall provide for the installation and maintenance of an audible and visual high-water
alarm on all storage and pumping facilities associated with this pump and haul operation. [15A NCAC
02T .0204(c)]
4. This permit shall become voidable unless the subject pump and haul activities are carried out in
accordance with the conditions of this permit; 15A NCAC 2T; and other supporting materials unless
specifically mentioned herein. [15A NCAC 02T.01101
5. This permit shall be effective only with respect to the nature and volume of wastes described in the
application and other supporting data. No type, kind or quantity of wastewater other than the
pumped and hauled wastewater from the facility shall be included in these pump and haul activities.
[15A NCAC 02T .0110]
6. The wastewater collection facilities shall be properly maintained and operated at all times. Adequate
inspection, maintenance, and cleaning shall be provided by the permittee to insure proper operation
of the subject facilities. [15A NCAC 02T .0403]
7. The Permittee shall report by telephone to a Water Resources staff member at the Washington Water
Quality Regional Operations Section, telephone number [phone], as soon as possible, but in
no case more than 24 hour, following the occurrence or first knowledge of the occurrence of either
of the following:
a. If the flow volume estimated above is exceeded by any amount on any day; or
b. Any process unit failure, due to known or unknown reasons, that renders the facility incapable
of adequate wastewater storage, such as failures of tanks, piping, pumps, aerators,
compressors etc.; or
c. Any failure of a pumping station, sewer line, etc., resulting in a spill or by-pass directly to
receiving waters without treatment of all or any portion of the influent to such station or
facility; or
d. Any SSO and/or spill over 1,000 gallons; or
e. Any SSO and/or spill, regardless of volume, that reaches surface water
Voice mail messages or faxed information is permissible, but this shall not be considered as the initial
verbal report. Overflows and spills occurring outside normal business hours may also be reported to
the Division of Emergency Management at telephone number [phone] or [phone].
Persons reporting any of the above occurrences shall file a spill report by completing and submitting
Part I of Form CS-550 (or the most current Division approved form) within five days following first
knowledge of the occurrence. This report must outline the actions taken or proposed to be taken to
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ensure that the problem does not recur. Part II of Form CS-SSO (or the most current Division approved
form) can also be completed to show that the SSO was beyond control. [G.S. 143-215.1C(a1)]
8. Failure to abide by the conditions and limitations contained in this permit; 15A NCAC 02T; and other
supporting materials may subject the Permittee to an enforcement action by the Division, in
accordance with North Carolina General Statutes §143-215.6A through §143-215.6C, construction of
additional or replacement wastewater collection facilities, and/or referral of the North Carolina -
licensed Professional Engineer to the licensing board. [15A NCAC 02T .0104; 15A NCAC 02T .0108(b-
c)]
9. In the event that the wastewater collection facilities fail to perform satisfactorily, including the
creation of nuisance conditions, the Permittee shall cease operation of all pump and haul activities
and shall take immediate corrective action, including those as may be required by this Division, such
as the construction of additional or replacement facilities. [15A NCAC 02T .0110; 15A NCAC 02T
.0108(b)]
10. Any duly authorized officer, employee, or representative of the Division of Water Resources may,
upon presentation of credentials, enter and inspect any property, premises, or place on or related to
the pump and haul collection facilities at any reasonable time for the purpose of determining
compliance with the Division's approval; may inspect or copy any records that must be maintained
under the terms and conditions of this permit; and may obtain samples. [15A NCAC 02T .0110]
11. The issuance of this permit shall not exempt the Permittee from complying with any and all statutes,
rules, regulations, or ordinances that may be imposed by the Division any other Federal, State, or
Local government agencies which have jurisdiction or obtaining other permits which maybe required
by the Division or any other Federal, State, of Local government agencies. [G.S. 143-215.1(b)]
12. Operation of this permit is based on acceptance of the certification attached to this permit, completed
by the Permittee and a North Carolina licensed Professional Engineer. Note that a completed
certification is only required for activities that met the definition of the Practice of Engineering in
accordance with G.S. 89C-3. In some instances this certification may not be required.
13. A copy this permit, and approved plans and specifications (if applicable) shall be maintained on file by
the Permittee for the life of the project. [15A NCAC 02T .0104]
14. This permit shall expire August 21, 2018. Should the pump and haul activities stop prior to the date
of expiration send written notification to the Washington Regional Office, Water Quality Regional
Operations Section notifying them that the permit is no longer required and detailing the final disposal
solution. [15A NCAC 02T .0105(j), 15A NCAC 02T.0204(a)]
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DOMESTIC WASTEWATER PUMP & HAUL ENGINEERING CERTIFICATION
This certification shall be completed and submitted to the appropriate regional office for activities that
result in the Practice of Engineering in accordance with G.S. 89C-3. In some instances this certification
may not be required.
PERMITTEE: Don Lee Camp and Retreat Center
PERMIT#: WQ0039818
PROJECT: Camp Don Lee Pump and Haul
ISSUE DATE: February 21, 2018
This project shall not be considered complete nor allowed to operate until the Division has received this
Certification. It should be submitted in a mannerthat documents the Division's receipt. Send the required
documentation to the Regional Supervisor, Water Quality Regional Operations Section at the address at
the bottom.
PERMITTEE'S CERTIFICATION
I, the undersigned agent for the Permittee, hereby state that this project has been constructed pursuant
to the applicable standards & requirements, the Professional Engineer below has provided applicable
design/construction information to the Permittee, and the Permittee is prepared to operate & maintain
the pump and haul system permitted herein or portions thereof.
Printed Name, Title Signature Date
ENGINEERS CERTIFICATION
1, , as a duly registered Professional En Ineer in the State of North Carolina,
having been authorized to observe (❑ periodically, ❑ weekly, LJ full time) the construction of the
project name and location as referenced above for the above Permittee hereby state that, to the best of
my abilities, due care and diligence was used in the observation of the construction such that the
construction was observed to be built within substantial compliance of this permit; 15A NCAC 2T and
other supporting materials.
North Carolina Professional Engineer's Seal w/signature & date:
❑ Final ❑ Partial (include description)
Certification Comments/Qualifiers (attach if necessary):
NC Division of Water Resources — Water Quality Regional Operations Section Washington Regional Office
943 Washington Square Mall, Washington, NC 27889 Phone: [phone]