WQCS00213_Compliance Evaluation Inspection_20190517

Roy COOPER
Govemo
MICHAEL S. REGAN
Secretary
LINDA CULPEPPER
Director
NORTH CAROLINA
Environmental Quality
May 17, 2019
Gary Davis, Town Manager
Town of Stantonsburg
PO Box 10
Stantonsburg, NC 27883
Subject: NPDES Compliance Evaluation Inspection
Town of Stantonsburg Wastewater Collection System
Permit No. WQCS00213
Wilson County
Dear Mr. Davis:
On April 30, 2019, Jason Robinson and Zach Thomas of the NC Division of Water Resource's Raleigh Regional
Office (RRO) conducted a compliance evaluation inspection of the Town of Stantonsburg's Wastewater
Collection System. The assistance of Stantonsburg staff Mr. Davis, Eddie Evans and Roger Sullivan was
appreciated. Please see the inspection report below:
Permit Information:
A. The most recently issued permit (February 20, 2018) states that The Town of Stantonsburg
operates a wastewater collection system consisting of approximately 5.5 miles of gravity
sewer, approximately 2.5 miles of forcemain, 2 duplex pump stations and 4 simplex pump
stations. The current permit expires on April 30, 2026. A renewal application should be
submitted at least 180 days prior to expiration.
Operator information:
A. The collection system is classified as a CS-1. the Town's designated Primary Operator in
Charge (ORC) is Eddie Evans. Gary Davis and Roger Sullivan are backup Operators in
Responsible Charge (bORC). All are certified CS-1 operators (Section 11.1 of permit).
III. Records
Documents were reviewed with Town staff at the Stantonsburg's Town office at 108 E.
Commercial Avenue. Findings are described below:
A. Ordinance/Charter: A Sewer Use Ordinance/Charter that was updated in April 2019 was
available that addresses sewer construction and grease control (Section 1.3 & 1.4 of permit).
North Carolina Department of Environmental Quality 10,v,sion of Water Resources
Raleigh Regional I Office 11628 Mail Service Center Ra;eigh NC 27699-1626
Phvsical Address 3800 Barrett Drive Raleigh NC 27609 919-791.4200

Town of Stantonsburg's Wastewater Collection System
Compliance Evaluation
Permit No. WQCS00213
B. Fats, Oils and Grease:
Staff stated that the county inspects local grease traps. Upon inspection, grease was
observed in the manholes and pump station just downstream of the Stantonsburg
Elementary School on Main St, and staff stated that there was an intermittent issue
with grease there. Town staff should talk with school officials and investigate regular
inspections of the school's grease trap (Section 1.5 of permit).
ii. A Fats, Oils and Grease Trap Program is implemented that includes information
packages sent with water bills twice a year, as well as a webpage (Section 1.5 of
permit)
C. Capital Improvement Plan (CIP): The Town's CIP was revised in 2017 and will be revised again
soon to incorporate new information from a recent Assessment Report completed in May
2018 (Section 1.6).
D. Right -of -Way / Easements: These are inspected several times a year when they are cleared
(Section 11.7 of permit).
E. System Cleaning: The permit requires that at least 10`Ye of the system is cleaned annually, and
the entire system is cleaned every 10 years. The town cleaned 5,774 feet in 2017,
approximately 20% of the system. This is tracked in ledger and on maps (Section 11.8 of the
permit).
F. Maintenance Records: The Town keeps maintenance records.
G. Spill Response Action Plan: A plan for addressing SSOs was available for review. (Section 11.9 of
permit).
H. Sanitary Sewer Overflows (SSOs): SSO 5-day reports were available for review. Any press
releases and public notices associated with the SSOs should be kept with these records
(Section 111.2 & IV.2 of permit).
1. Citizens' Complaints: Work orders associated with citizens' complaints are kept by the Town.
J. Collection System Map: A map was available that showed the pipe size, material, flow
direction, and pump stations. This is kept and updated in GIS (Section 111.3 of permit).
K. Annual Inspection: All manholes are inspected annually. This is tracked in a ledger as well as
on the maps (Section V.3 of permit).
L. High -Priority lines: Documentation should be kept that demonstrates that all hi h- riorit
lines are inspected at least twice per year as required by the permit (Section V.4 of permit).
M. Annual Report: An annual report should be developed at the end of the calendar/fiscal year
and distributed to users, as described in G.S. 143-215.1C_(Section IV.3 of permitL
2of3

Town of Stantonsburg's Wastewater Collection System
Compliance Evaluation
Permit No. WQCS00213
IV. Collection System Inspection
A. High Priority Lines: The Town's permit lists three high priority lines. The below High Priority
Lines were observed during the inspection. No issues were found.
i. 425 feet of aerial line behind Wainsfield Subdivision Phase 2
ii. 290 ft. of aerial line behind Stantonsburg Cemetery
B. Pump Stations: The Town has 2 duplex pump stations. Both were visited during the inspect:
Main Lift Station (#01) High water float was pulled and audible and visual alarm
worked. The power was cut, and the generator automatically started. The upstream
manhole in the right-of-way between the pump station and the school was observed
to have standing grease in it. Staff stated there is intermittently excessive grease
coming through this line. As mentioned in Item III.B.1 above, staff should speak with
school staff about prease, and discuss regular inspections of the school's grease trap.
ii. Speight Middle School Lift Station (#02): This pump station solely serves the middle
school. This pump station is served by a bubbler system that triggers the high-water
alarms. The audible and visual alarms were tested manually.
• Please make sure to regular inspect and clean the bubbler tube as necessary,
as they can commonly become clogged. Also, routinely check on the
mechanical air supply.
• Determine the location of the pipe and cleanouts along the road that route
the wastewater from the school to the Pump station and ensure these are
shown on the Town's wastewater map.
Overall, staff is doing an excellent job with record -keeping and maintaining the wastewater collection system.
We commend you for this. The following items that are underlined above should be addressed in a written
response submitted to this office within 30 days after receiving this report: 1111, IlLM and IV.B. If you have
any questions regarding the report or any of the findings, please contact Jason Robinson at: [phone] (or
email: [e-mail]).
ATTACHMENTS
Inspection Checklist
Sincerely,
4fficB'olic�h, L.G., Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
Cc: Central Files w/attachment
Raleigh Regional Office w/attachment
Eddie Evans, ORC: [e-mail]
3of3

Permit: WQCS00213
SOC:
County: Wilson
Region: Raleigh
Contact Person: Eddie Evans
Directions to Facility:
Compliance Inspection Report
Effective: 05101/18 Expiration: 04/30/26 owner: Town of Stanlonsburg
Effective: Expiration: Facility: Stantonsburg Collection System
PO Box 10
System Classifications: CS1,
Primary ORC: Eddie Eugene Evans
Secondary ORC(s):
On -Site Representative(s):
Title: ORC
Certification: 997130
Stantonsburg NC 278830010
Related Permits:
NCO057606 Town of Stantonsburg - Stantonsburg WWfP
Inspection Date: 04/30/2019 Entry Time: 01 OOPM Exit Time: 03.30PM
Primary Inspector. Jason T Robinson %�� S11711 pt
Secondary Inspector(s):
Phone: [phone]
Phone: [phone]
Phone: -1I1-7 f/—YZ-00
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts
Records
(See attachment summary)
Page 1 0! 6

Permit: VVQC500213 Owner- Facility: Town of Stantonsburg
Inspection Date: 0413012019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
On April 30, 2019, Jason Robinson and Zach Thomas of the NC Division of Water Resource's Raleigh Regional Office (RRO)
conducted a compliance evaluation inspection of the Town of Stantonsburg's Wastewater Collection System. The
assistance of Stantonsburg staff Mr. Davis, Eddie Evans and Roger Sullivan was appreciated. Please see the inspection
report below:
I. Permit Information:
A. The most recently issued permit (February 20, 2018) states that The Town of Stantonsburg operates a wastewater
collection system consisting of approximately 5.5 miles of gravity sewer, approximately 2.5 miles of forcemain, 2 duplex
pump stations and 4 simplex pump stations. The current permit expires on April 30, 2026. A renewal application should be
submitted at least 180 days prior to expiration.
II. Operator information:
A. The collection system is classified as a CS-1. the Town's designated Primary Operator in Charge (ORC) is Eddie
Evans. Gary Davis and Roger Sullivan are backup Operators in Responsible Charge (bORC). All are certified CS-1
operators (Section 11.1 of permit).
III. Records
Documents were reviewed with Town staff at the Stantonsburg's Town office at 108 E. Commercial Avenue. Findings are
described below:
A. Ordinance/Charter: A Sewer Use Ordinance/Charter that was updated in April 2019 was available that addresses sewer
construction and grease control (Section 1.3 & 1.4 of permit).
B. Fats, Oils and Grease:
i. Staff stated that the county inspects local grease traps. Upon inspection, grease was observed in the manholes and
pump station just downstream of the Stantonsburg Elementary School on Main St, and staff stated that there was an
intermittent issue with grease there, Town staff should talk with school officials and investigate regular inspections of the
school's grease trap (Section 1.5 of permit).
ii. A Fats, Oils and Grease Trap Program is implemented that includes information packages sent with water bills twice a
year, as well as a webpage (Section 1.5 of permit)
C. Capital Improvement Plan (CIP): The Town's CIP was revised in 2017 and will be revised again soon to incorporate new
information from a recent Assessment Report completed in May 2018 (Section 1.6).
D. Right -of -Way 1 Easements: These are inspected several limes a year when they are cleared (Section 11.7 of permit).
E. System Cleaning: The permit requires that at least 10% of the system is cleaned annually, and the entire system is
cleaned every 10 years. The town cleaned 5,774 feet in 2017, approximately 20% of the system. This is tracked in ledger
and on maps (Section 11.8 of the permit).
F. Maintenance Records: The Town keeps maintenance records.
G. Spill Response Action Plan: A plan for addressing SSOs was available for review. (Section 11.9 of permit).
H. Sanitary Sewer Overflows (SSOs): SSO 5-day reports were available for review. Any press releases and public notices
associated with the SSOs should be kept with these records (Section 111.2 & IV.2 of permit).
Page 2 of 6

Permit: WOCS00213 Owner - Facility: Town ofStanlonsburg
Inspection Date: 04/30/2019 Inspection Type. Collection System Inspect Non Sampling Reason for Visit: Routine
I. Citizens' Complaints- Work orders associated with citizens' complaints are kept by the Town.
J. Collection System Map: A map was available that showed the pipe size, material. flow direction, and pump stations.
This is kept and updated in GIS (Section 111.3 of permit).
K. Annual Inspection All manholes are inspected annually. This is tracked in a ledger as well as on the maps (Section
V.3 of permit).
L. High -Priority lines: Documentation should be kept that demonstrates that all high -priority lines are inspected at least
twice per year as required by the permit (Section VA of permit),
M. Annual Report- An annual report should be developed at the end of the calendar/fiscal year and distributed to users, as
described in G.S. 143-215.1C (Section IV.3 of permit) -
IV. Collection System Inspection
A. High Priority Lines. The Town's permit lists three high priority lines. The below High Priority Lines were observed
during the inspection. No issues were found,
i. 425 feet of aerial line behind Wainsfield Subdivision Phase 2
ii. 290 ft. of aerial line behind Stantonsburg Cemetery
B. Pump Stations: The Town has 2 duplex pump stations, Both were visited during the inspect:
i. Main Lift Station (#01) High water float was pulled and audible and visual alarm worked. The power was cut, and the
generator automatically started. The upstream manhole in the right-of-way between the pump station and the school was
observed to have standing grease in it. Staff stated there is intermittently excessive grease coming through this line. As
mentioned in Item III.B.1 above, staff should speak with school staff about grease, and discuss regular inspections of the
school's grease trap.
ii. Speight Middle School Lift Station (#02)- This pump station solely serves the middle school. This pump station is
served by a bubbler system that triggers the high-water alarms. The audible and visual alarms were tested manually.
• Please make sure to regular inspect and clean the bubbler tube as necessary, as they can commonly become clogged.
Also, routinely check on the mechanical air supply.
• Determine the location of the pipe and cleanouts along the road that route the wastewater from the school to the pump
station and ensure these are shown on the Town's wastewater map.
Overall, staff is doing an excellent job with record -keeping and maintaining the wastewater collection system. We commend
you for this.
Page 3 of 6

permit: VMCS00213 Owner -Facility: Town of Stantonsburg
Inspection Date: 0413012019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards
Yes No NA NE
Is Public Education Program for grease established and documented?
❑ ❑ ❑
What educational tools are used?
Is Sewer Use Ordinance/Legal Authority available?
M ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced?
0 ❑ ❑ ❑
Is Grease Trap Ordinance available?
❑ ❑ 0 ❑
Is Septic Tank Ordinance available (as applicable, i e. annexation)
❑ ❑ M ❑
List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital improvement Plan (CIP) been implemented?
M ❑ ❑ ❑
Does CIP address short tern needs and long term 1"master plant" concepts?
M ❑ ❑ ❑
Does CIP cover three to five year period?
M ❑ ❑ ❑
Does CIP include Goal Statement?
❑ ❑ ❑ ❑
Does CIP include description of project area?
0 ❑ ❑ ❑
Does CIP include description of existing facilities?
M ❑ ❑ ❑
Does CIP include known deficiencies?
0 ❑ ❑ ❑
Does CIP include forecasted future needs?
M ❑ ❑ ❑
Is CIP designated only for wastewater collection and treatment?
❑ ❑ ❑
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
Is system free of known points of bypass?
❑ ❑ ❑
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
M ❑ ❑ ❑
# Does the sign include
Instructions for notification?
❑ ❑ ❑
Pump station identifier?
❑ ❑ ❑
24-hour contact numbers
0 ❑ ❑ ❑
If no. list deficient pump stations
# Do ALL pump stations have an "auto polling" feature/SCADA?
0 ❑ ❑ ❑
Number of pump stations
2
Number of pump stations that have SCADA
0
Number of pump stations that have simple telemetry
2
Number of pump stations that have only audible and visual alarms
0
Number of pump stations that do not meet permit requirements
0
# Does the permittee have a root control program?
1:10 ❑ ❑
Page 4 of 6

Permit WOCS00213 owner - Facility: Town of Stantonsburg
Inspection Date: 04/30/2019 Inspection Type ; Collection System Inspect Non Sampling Reason for Visit: Routine
# If yes, date implemented?
Describe:
Roots cleared as needed
Comment:
Operation & Maintenance Requirements
Yes No NA NE
Are all log books available?
Does supervisor review all log books on a regular basis?
Does the supervisor have plans to address documented short-term problem areas?
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
Are maintenance records for equipment available?
Is a schedule maintained for testing emergency/standby equipment?
0 El 1:10
What is the schedule for testing emergency/standby equipment?
Weekly
Do pump station logs include -
Inside and outside cleaning and debris removal?
0 ❑ ❑
Inspecting and exercising all valves?
❑
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Is there at least one spare pump for each pump station w/o pump reliability?
a 0 ❑ ❑
Are maintenance records for right-of-ways available?
MEl ❑ 11
Are right-of-ways currently accessible in the event of an emergency?
■ ❑ ❑ ❑
Are system cleaning records available?
M❑ ❑ ❑
Has at least 1 a% of system been cleaned annually?
0❑ El El
What areas are scheduled for cleaning in the next 12 months?
Is a Spill Response Action Plan available?
11110
Does the plan include:
24-hour contact numbers
Response time
M❑ 13 ❑
Equipment list and spare parts inventory
0❑ ❑ ❑
Access to cleaning equipment
0 ❑ 0 El
Access to construction crews, contractors, andlor engineers
M
Source of emergency funds
0
Site sanitation and cleanup materials
Post-overflow/spill assessment
Is a Spill Response Action Plan available for all personnel?
Is the spare parts inventory adequate?
Comment:
Page 5 of 6

Permit: WOCS00213 Owner - Facility: Town of Stantonsburg
Inspection Date: 0413012019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit, Routine
Records
Yes No NA NE
Are adequate records of all SSOs, spills and complaints available?
M ❑ ❑ ❑
Are records of SSOs that are under the reportable threshold available?
M ❑ ❑ ❑
Do spill records indicate repeated overflows (2 or more in 12 months) at same location?
E ❑ ❑ ❑
If yes. is there a corrective action plan?
M ❑ ❑ ❑
Is a map of the system available?
❑ ❑ ❑ ❑
Does the map include'
Pipe sizes
0 ❑ ❑ ❑
Pipe materials
E ❑ ❑ ❑
Pipe location
0 ❑ ❑ ❑
Flow direction
0 ❑ ❑ ❑
Approximate pipe age
❑ M ❑ ❑
Number of service taps
❑ M ❑ ❑
Pump stations and capacity
E ❑ ❑ ❑
If no. what percent is complete?
List any modifications and extensions that need to be added to the map
# Does the pennittee have a copy of their permit?
M ❑ ❑ ❑
Comment: _
Page 6 of 6