WQCS00370_Compliance Evaluation Inspection_20190510 (2)

Roti' COOPER
Go...emor
MICHAEL S. REGAN
Secretary
LINDA CULPEPPER
Db-ector
NORTH CAROLINA
Environmental Quality
Tracy Sullivan, Interim Town Administrator
Town of Sharpsburg
PO Box 1759
Sharpsburg, NC 27878
Subject:
Dear Ms. Sullivan:
May 10, 2019
NPDES Compliance Evaluation Inspection
City of Sharpsburg Wastewater Collection System
Permit No. WQC500370
Nash County
On April 23, 2019, Jason Robinson of the NC Division of Water Resource's Raleigh Regional Office (RRO)
conducted a compliance evaluation inspection of the City of Sharpsburg's Wastewater Collection System. The
assistance of Sharpsburg staff Brian Sullivan, Jason Landvater and Isiah Harris was appreciated. Please see the
inspection report below:
Permit Information:
A. The most recently issued permit (June 9, 2017) states that The City of Benson operates a
wastewater collection system consisting of approximately 14 miles of gravity sewer, eight
miles of forcemain, eight duplex pump stations and 1 simplex pump stations. The current
permit expires on February 28, 2025. A renewal application should be submitted at least 180
days prior to expiration. The -first page of the Town's permit states there are eight duplex
pump station, but the list of pump stations in the permit shows nine. Please confirm the
number of duplex pump stations.
II. Operator information:
A. The collection system is classified as a CS-2. Brian Sullivan, Public Utilities Director, is a CS-2
certified operator and is the Town's designated Primary Operator in Charge (ORC). At the
time, the Town does not have a backup operator, which is required by the permit. Additional
staff will be taking the certification test soon for a CS-1 operator. Upon certification of
additional staff, please notify this office and submit an Operator Designation Form (attached)
to the address on the form. This needs to be done as soon as possible.
III. Records
North Carolina Department of Erwronmental Qua +ty ID v sion of u`later Resources
Raleigh Regional I Office 11628 Ma I Service Center Raleigh NC 27699-162a
Phvsica Address 3800 Barrett Drive Raleigh NC 27609 919-791-4200

Town of Sharpsburg's Wastewater t ouection system
Compliance Evaluation
Permit No. WQCS0000370
Documents were reviewed with Town staff at the Sharpsburg Public Works facility on NE Railroad
St- Findings are described below:
A. Ordinance/Charter: Sewer is covered in Chapter 51 of Sharpsburg's Code of Ordinances. This
Chapter addresses installation of sewer and service lines, fats, oils and grease control and
septic tank installation.
B. Fats, Oils and Grease:
L The Town's Public Education Program for Grease includes mailing education material
to the Town's sewer users via utility bills every two months. (Section 1.5 of permit).
ii, A Fats, Oils and Grease Trap Program consists of inspecting the four grease traps in
Town every three months. Records of inspections and enforcements of the grease
traps should be kept. Section 1.5 of permit).
C. Capital Improvement Plan (CIP): A capital improvement plan was provided to the inspector
after the inspection. It was for the years 2010-2020. The permit re uires the CIP to cover the
next 3-5 years. An ul2dated CIP should be developed Section 1.6 ofpermit)
D. Collection System Map: A map was available that showed the pipe size, material, flow
direction, and pump stations (Section 111.3 of permit).
E. High -Priority lines: Documentation should be ke t that demonstrates that all high -priority
lines are inspected at least twice per year Section V.4 of ermit .
F. Annual Inspection: Staff keeps a MH Inspection log that demonstrates that all gravity lines are
inspected annually (Section V.3 of permit).
G. Right -of -Way / Easements: Documentation should be kept that describes all
maintenance/clearingmaintenance/clearing of the systems right-of-way/easements Section 11.7 of permit).
H. System Cleaning: The permit requires that at least 10% of the system is cleaned annually, and
the entire system is cleaned every 10 years. At least 18% has been cleaned this year. Please
keep records that show describe what portion of the lines have been cleaned and which areas
will be cleaned in the future Section 11.8 of the permit).
I. Maintenance Records: Records should be ke t for all maintenance done to the system-
J. Spill Response Action Plan: An updated spill response plan was available for review that
should replace the old pump contingency Ian. This new plan should be distributed to all staff
Section 11.9 of ermit .
K. Sanitary Sewer Overflows (SSOs): Please keep SSO 5-day reports and any associated press
releases and public notices (Section 111.2 & IV.2 of permit .
L. Citizens Complaints: Please keep records of citizens' complaints.
M. Annual Report: Systems with an annual average flow of 200,000 GPD or greater are required
2of4

- iown of 5harpsburg's Wastewater Collection System
Compliance Evaluation
Permit No. WQCS0000370
to develop an annual report as described in G_S_ 143-215.1C that summarizes the performance
of the collections stem and treatment works and any violations of the collections stem
Permit. Our database shows Shar sbur 's system has an as -built flow of approximately
200,000 GPD. and a Permitted flow of 350,000 GPD. Annual reports should be developed at
the end of the calendar fiscal year and distributed to all sewer users as described in G.S. 143-
215.1C (Section IV.3 of permit).
IV. Collection System Inspection
A. High Priority Mines: The Town's permit lists 4 high priority lines. The following High Priority
Lines were observed, including removing manhole lids, during the inspection:
Gravity sewer from 120 Railroad St to Rocky Mount lift station.
Gravity sewer from Milbranch Rd to Rocky Mount lift station.
iii. Gravity sewer behind Dollar General on Hwy 301.
B. Pump Stations: The Town has 8 duplex pump stations. Pump stations are equipped with
SCADA that is non -operational. Staff stated The Town intends to acquire and install a new
SCADA system in the future. No telemetry is present, so pump stations are inspected daily, as
confirmed by pump station inspection logs. The four stations listed below were visited during
this site inspection, with comments. All stations are fenced and have emergency signage.
Wet wells were observed, floats were pulled to test alarms, and upstream manholes were
observed. (The numbers provided below were present on the emergency signage).
Batchelor Rd. Pump Station (#4): The wet well had excessive grease in it and should
be cleaned. The pump run times were observed to be dramatically different (260 vs.
8). This should be investigated. The upstream manhole across the street covered
with dirt/grass. Staff uncovered the manhole and the inside was observed.
ii. Pine Needles (#2): The wet well had excessive grease in it and should be cleaned.
The monitor on the pump was not working so run times could not be
observed/recorded. The generator was tested. The upstream manhole was located
on an adjacent gravel drive and had recently been covered with gravel. Staff
uncovered the manhole and the inside was observed.
iii. Brickyard (#3): A recent storm (April 131h7) had caused a tree to fall on the pump
station fence and had caused a power outage at the pump station. The generator was
running the station at the time of the inspection while the Town was waiting for new
transformers to restore power to the station. The visual alarm worked but the audible
alarm did not. Repair the audible alarm restore power and repair the fence at this
location.
iv. Airport (#6): No issues. This station may be abandoned in the future.
• Wet wells with significant grease should be cleaned as needed.
• Non-functioning monitors on some of the pumps should be re aired so pump run
times can be observed and reported in pump station log books.
3 of 4

Town of Sharpsburg's Wastewater Collection System
Compliance Evaluation
Permit No. WQCS0000370
• Uncover any other upstream manholes that have been covered by di rt1grass ravel.
• The first a e of the nermit states there are eight duplex um stations but the list in
the 12ermit shows nine. Please confirm the number of numP stations.
It was noted by the inspector that improvements have been made to the Town's record-kee ing and to the
system since the last inslaection in 2017 which resulted in a Notice of Violation. With that said improvements
should continue to be made. Please address the underlined items above in writin s -ecifically Items I III.B.2
111.E III.G 111.H III.I IIl1.J III.K III.L HIM and IV.B. This written response should be submitted to this office to
the attention of Jason Robinson address on page 1). If you have any questions regarding the report or any of
the findings, please contact Jason Robinson at: [phone] (or email: Jason [e-mail]).
Sincerely,
50��
Rick Bolich, L.G., Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Inspection Checklist
Cc: Central Files w/attachment
Raleigh Regional Office w/attachment
Brian Sullivan, Public Works Director: bsullivan(@sharpsburgnc.com
4 of 4

Compliance Inspection -Repo
Permit: WQCS00370 Effective: 06/09/17 Expiration: 02/28/25 Owner: Town of Sharpsburg
SOC: Effective: Expiration: Facility: Sharpsburg Collection System
County: Nash
Region: Raleigh
Contact Person: Brian Richard Sullivan Title: Public Works Director Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Brian Richard Sullivan
Secondary ORC(s):
On -Site Representative(s):
Certification: 1000010
Related Permits:
NC0030317 City of Rocky Mount - Tar River Regional VWVTP
Inspection Date: 0412312019 Entry Time: 01 OOPM Exit Time: 03 30PM
Primary Inspector: Jason T Robinson 4A
Secondary Inspectors): S/ 1 d 1 r
Phone; 252-908-3612
Phone: Cfl 4` 7 It)— t'l Z G d
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: (] Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts
Records Mcnitoring & Rpting Regmis Inspections
(See attachment summary)
Page 1 of 8

Permit: W00500370 owner -Facility: Town ofSharpsburg
Inspection Date.• 04/2312019 Inspection 'Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
I. Permit Information:
A. The most recently issued permit (June 9, 2017) states that The City of Benson operates a wastewater collection system
consisting of approximately 14 miles of gravity sewer, eight miles of forcemain, eight duplex pump stations and 1 simplex
pump stations. The current permit expires on February 28, 2025. A renewal application should be submitted at least 180
days prior to expiration. The first page of the Town's permit states there are eight duplex pump station, but the list of pump
stations in the permit shows nine. Please confirm the number of duplex pump stations.
II. Operator information:
A. The collection system is classified as a CS-2. Brian Sullivan, Public Utilities Director, is a CS-2 certified operator and is
the Towns designated Primary Operator in Charge (ORC), At the time, the Town does not have a backup operator, which is
required by the permit. Additional staff will be taking the certification test soon for a CS-1 operator. Upon certification of
additional staff, please notify this office and submit an Operator Designation Form (attached) to the address on the form.
This needs to be done as soon as possible.
Ill. Records
Documents were reviewed with Town staff at the Sharpsburg Public Works facility on NE Railroad St. Findings are
described below:
A. Ordinance/Charter: Sewer is covered in Chapter 51 of Sharpsburg's Code of Ordinances. This Chapter addresses
installation of sewer and service lines, fats, oils and grease control and septic tank installation.
B Fats, Oils and Grease'
i. The Town s Public Education Program for Grease includes mailing education material to the Town's sewer users via
utility bills every two months. (Section 1.5 of permit).
ii A Fats, Oils and Grease Trap Program consists of inspecting the four grease traps in Town every three months.
Records of inspections and enforcements of the grease traps should be kept. (Section 1.5 of permit).
C. Capital Improvement Plan (CIP) A capital improvement plan was provided to the inspector after the inspection. It was
for the years 2010-2020. The permit requires the CIP to cover the next 3-5 years. An updated CIP should be developed
(Section 1.6 of permit)
D. Collection System Map A map was available that showed the pipe size, material, Flow direction, and pump stations
(Section 111.3 of permit).
E. High -Priority lines, Documentation should be kept that demonstrates that all high -priority lines are inspected at least
twice per year (Section VA of permit).
F. Annual Inspection: Staff keeps a MH Inspection log that demonstrates that all gravity lines are inspected annually
(Section V.3 of permit).
G. Right -of -Way 1 Easements: Documentation should be kept that describes all main ten ancelclearing of the systems
right-of-wayleasements (Section 11.7 of permit).
H. System Cleaning The permit requires that at least 10% of the system is cleaned annually, and the entire system is
cleaned every 10 years. At least 18% has been cleaned this year. Please keep records that showldescribe what portion of
the lines have been cleaned and which areas will be cleaned in the future (Section 11.8 of the permit).
Page 2 of 8

Permit: W00500370 owner - Facility: Town of 5harpsburg
Inspection Date: 04/2312019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
I. Maintenance Records: Records should be kept for all maintenance done to the system.
J. Spill Response Action Plan An updated spill response plan was available for review that should replace the old pump
contingency plan. This new plan should be distributed to all staff (Section 11.9 of permit).
K. Sanitary Sewer Overflows (SSOs) Please keep SSO 5-day reports and any associated press releases and public
notices (Section 111.2 & IV.2 of permit).
L. Citizens Complaints Please keep records of citizens complaints.
M. Annual Report Systems with an annual average flow of 200.000 GPD or greater are required to develop an annual report
as described in G.S. 143-215.1 C that summarizes the performance of the collection system and treatment works, and any
violations of the collection system permit. Our database shows Sharpsburg's system has an as -built flow of approximately
200,000 GPD. and a permitted flow of 350,000 GPD, Annual reports should be developed at the end of the calendar/fiscal
year and distributed to all sewer users. as described in G.S. 143-215.1 C (Section IV.3 of permit).
IV. Collection System Inspection
A. High Priority Lines The Town's permit lists 4 high priority lines The following High Priority Lines were observed,
including removing manhole lids, during the inspection
i. Gravity sewer from 120 Railroad St to Rocky Mount lift station,
ii. Gravity sewer from Mtlbranch Rd to Rocky Mount lift station.
iii. Gravity sewer behind Dollar General on Hwy 301.
B. Pump Stations. The Town has 8 duplex pump stations. Pump stations are equipped with SCADA that is
non -operational. Staff stated The Town intends to acquire and install a new SCADA system n the future. No telemetry is
present, so pump stations are inspected daily, as confirmed by pump station inspection logs. The four stations listed below
were visited during this site inspection, with comments All stations are fenced and have emergency signage. Wet wells
were observed, floats were pulled to test alarms, and upstream manholes were observed. (The numbers provided below were
present on the emergency signage),
i. Batchelor Rd. Pump Station (#4). The wet well had excessive grease in it and should be cleaned. The pump run times
were observed to be dramatically different (260 vs 8). This should be investigated. The upstream manhole across the street
covered with dirttgrass. Staff uncovered the manhole and the inside was observed.
ii. Pine Needles (#2) The wet well had excessive grease in it and should be cleaned. The monitor on the pump was not
working so run times could not be observed/recorded. The generator was tested. The upstream manhole was located on an
adjacent gravel drive and had recently been covered with gravel. Staff uncovered the manhole and the inside was observed
iii. Bdckyard (#3) A recent storm (April 13th?) had caused a tree to fall on the pump stat;on fence and had caused a
power outage at the pump station. The generator was runn.ng the station at the time of the inspection while the Town was
waiting for new transformers to restore power to the station. The visual alarm worked but the audible alarm did not. Repair
the audible alarm, restore power and repair the fence at this location.
iv. Airport (#6): No issues. This station may be abandoned in the future.
• Wet wells with significant grease should be cleaned as needed,
• Non-functioning monitors on some of the pumps should be repaired so pump run times can be observed and reported in
pump station log books.
Page 3 of 8

permit. WOCS00370 owner. Facility: Town of Sharpsburg
Inspection bate: 04123/2019 Inspection Type: Ccllectucn SysEem Inspect Non Sampling Reason for Visit Routine
• Uncover any other upstream manholes that have been covered by dlrtlgrasslgravel.
• The first page of the permit states there are eight duplex pump stations, but the list in the permit shows nine. Please
confirm the number of pump stations.
It was noted by the inspector that improvements have been made to the Town's record -keeping and to the system since the
last inspection in 2017, which resulted in a Notice of Violation_ Wth that said improvements should continue to be made.
Page 4 of 8

Permit: VVQCS00370 Owner - Facility: Town of Sharpsburg
Inspection Date: 0412312019 Inspection Type: Collection System Inspect Non Sampling
Reason for Visit: Routine
Performance Standards
Yes No NA NE
Is Public Education Program for grease established and documented?
. ❑ El
What educational tools are used?
Mailings
Is Sewer Use Ordinance/Legal Authority available?
■ ❑ El ❑
Does it appear that the Sewer Use Ordinance is enforced?
■
Is Grease Trap Ordinance available?
El
Is Septic Tank Ordinance available (as appl;cable, i.e. annexation)
■
List enforcement actions by permiltee, if any, in the last 12 months
Need to keep records of grease trap inspections and enforcements.
Has an acceptable Capital Improvement Plan (CIP) been implemented?
.
Does CIP address short term needs and long term Vmaster plant" concepts?
■ ❑ El
Does CIP cover three to five year period?
■ ❑ El El
Does CIP include Goal Statement?
■ ❑ ❑
Does CIP include description of project area?
.
Does CIP include description of existing facilities?
■
Does CIP include known deficiencies?
■
Does CIP include forecasted future needs?
❑ 11
Is CIP designated only for wastewater collection and treatment?
.
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
CIP provides was for 2010 to 2020. Updated CIP should be developed that covers 3-5 years Gnlo fulurc
Is system free of known points of bypass?
. ❑ ❑
If no describe type of bypass and location
Is a 24-hour notlfcation sign posted at ALL pump statrans?
■El❑ ❑
# Does the sign include:
Instructions for notrfitation?
. 11 ❑ El
Pump station identifier?
■ ❑ 1111
24-hour contact numbers
■
If no list deficient pump stations
Several pump stationns should be cleaned to to grease. Monitors should be repaired on some pump
stations so pump run times can be observed and reported, All upstream manholes should be uncovered.
Audible alarm needs to be repaired on Brickyard PS.
# Do ALL pump stations have an "auto polling" featurelSCADA?
r ❑ ❑
Number of pump stations
g
Number of pump stations that have SCADA
0
Page 5 of 8

Permit:
WOCSo0370 Owner - Facility: Town of Sharpsburg
Inspection Date: 0412312019 Inspection Type : Cailection System Inspect Non Sampling Reason for Visit Routine
0
Number of pump stations that have simple telemetry
8
Number of pump stations that have only audible and visual alarms
0
Number of pump stations that do not meet permit requirements ❑ ❑ ■ ❑
# Does the permittee have a root control program?
# If yes, date implemented?
Describe
Permit states 8 Duplex pump stations, but list in permit shows 9.
Comment: All PS have SCADA that is currentl ino erable. No telemet . Therefore ins ected daily.
Yes No NA NE
Inspections 01311
Are maintenance records for sewer lines available? ■ ❑ ❑ ❑
Are records available that document pump station inspections? ❑ ❑ ■ ❑
Are SCADA or telemetry equipped pump stations inspected at least once a week?
Are non-SCADA/telemetry equipped pump stations inspected every day? ❑ ■ ❑ ❑
Are records available that document citizen complaints? . ❑ ❑ ❑
# Do you have a system to conduct an annual observation of entire system? ❑ ❑ ❑ ❑
# Has there been an observation of remote areas in the last year? ■ ❑ ❑ ❑
Are records available that document inspections of high priority lines? ■ ❑ ❑ ❑
Has there been visual inspections of high -priority lines in last six months?
Comment; Records should be ke t for rease tra ins etions hi h- rioirt line ins ections
ROW/Easement ins ections and mowin s s stem cleanin and which areas will be cleaned in
the future maintenancelre air records and citizen complaints.
O eration & Maintenance Requirements
Yes o NA NE
❑ ■ ❑ ❑
Are all log books available?
■ ❑ ❑ ❑
Does supervisor review all log books on a regular basis?
■ ❑ ❑ ❑
Does the supervisor have plans to address documented short-term problem areas?
What is the schedule for reviewing inspection, maintenance & operations logs and problem areas?
❑ ❑ ❑
Are maintenance records for equipment available?
■ ❑ ❑ ❑
Is a schedule maintained for testing emergencyrstandby equipment?
Twice a year
What is the schedule for testing emergency/standby equipment?
Da pump station logs include.
. ❑ ❑ ❑
Inside and outside cleaning and debris removal?
❑ ❑ ❑ ❑
Inspecting and exercising all valves?
■ ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment?
■ ❑ ❑ ❑
Inspecting alarms. telemetry and auxiliary equipment?
■ ❑ ❑ ❑
Is there at least one spare pump for each pump station w!o pump reliability?
❑ ■ ❑ ❑
Are maintenance records for right-of-ways available?
Page 6 of 8

Permit: WOCS00370 Owner -Facility: Town of Sharpsburg
Inspection Dale: 0412312019 Inspection Type: Collection System Inspect Non Samph--, Reason for Visit; Pauline
Are righl-of-ways currently accessible in the event of an emergency? 0❑
1:1 El
Are system gleaning records available? ■
El El El
Has at least 10% of system been cleaned annually? ■ El ❑ ❑
What areas are scheduled for cleaning in the next 12 months?
Is a Spill Response Action Plan available?
■ El 1:1 El
Does the plan include
24-hour contact numbers
.
Response time
■ 11 El ❑
Equipment list and spare parts inventory
■ 1:1 El El
Access to cleaning equipment
■
Access to construction crews contractors, and/or engineers
Source of emergency funds
.
Site sanitation and cleanup materials
■ Cl El F1
Past-overflowlspill assessment
■ ❑ 0 El
Is a Spill Response Action Plan available for all personnel?
0 El El El
Is the spare parts inventory adequate?
■ ❑
Comment:
Records
Yes No NA NE
Are adequate records of all SSOs, spills and complaints available?
Are records of SSOs that are under the reportable threshold available? .
Do spill records indicate repeated overflows (2 or more in 12 months) at same location?
If yes, is there a corrective action plan? ■
Is a map of the system available? ■
Does the map include
Pipe sizes
■ ❑ EIO
Pipe materials
■
Pipe location
■
Flow direction
.
Approximate pipe age
.
Number of service taps
1:1 El El
Pump stations and capacity
.
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
# Does the permittee have a copy of their permit?
.
Comment:
Page 7 of 8

Permit WOCS00370 owner - Facility: Town of sharpsburg
Inspection Date: 0412312015 Inspection Type : Collection System Inspect Non Sampling Reason for visit Routine
Yes No NA NE
Monitoring and Reporting Requirements ❑ ■ El
❑
Are copies of required press releases and distribution lists available? ❑ . ❑ ❑
Are public notices and proof of publication available? ❑ ■ ❑ ❑
# Is an annual report being prepared in accordance with G.S. 143-215.1C? ■ ❑ ❑ ❑
# Is permittee compliant with all compliance schedules in the permits?
If no, which one(s)?
Develope annual report to be distributed to users.
Comment: Kee ress releases and public notices with SSO 5-clav reports.
Page 8 of 8