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HomeMy WebLinkAboutWQCS00047_Compliance Evaluation Inspection_20190508ROY COOPER ' i� ' MICHAEL S. REGAN�` az� LINDA CULPEPPER E�rrecror rs,OPTH CAFZO_Iria Environmental Quality May 8, 2019 Victor Czar, Public Works Director City of Sanford P.O. Box 3729 Sanford, NC 27331-3729 Subject: Compliance Evaluation Inspection City of Sanford Wastewater Collection System Permit Number WQCS00047 Lee County Dear Mr. Czar: Mitch Hayes of the Raleigh Regional Office conducted the subject inspection on May 07, 2019. The assistance and help provided by Gerald Cox, Kay Bunnell, Jason Satterfield, and David Rivera with this inspection was greatly appreciated. Below is a list of findings developed from the inspection and review of the permit. 1. The subject permit was reissued, became effective December 01, 2016 and will expire November 30, 2024. 2. The City of Sanford operates and maintains a Class-3 collection system. Basinwide Information Management Systems (RIMS) lists Gerald Cox as the CS grade-3 Operator in Charge (ORC) and Kristopher Furmage as the CS grade-3 back-up ORC. 3. A map of the collection system is being maintained on paper and on computer. The map contains all required permit information, 4. The Capital Improvement Program was updated this year and includes projects for fiscal years 2016 through 2024. Known deficiencies have been identified and are prioritized by importance. Monies are approved yearly for projects_ 5. Education materials on proper grease disposal are sent to customers twice a year. Information on proper grease disposal is also available on the web. Food establishments are inspected throughout the year. There have been no enforcements for the past year. 6. Work orders, complaints, repairs made to equipment, line cleaning, right of way maintenance, high priority line inspection, SSO's, pump station maintenance are maintained in separate log books. Log books are reviewed monthly. 7. According to the permit, the amount of gravity sewer in the collection system is 207 miles or 1,092,960 feet. A review of the records indicate that 190,674 feet have been cleaned this year. North Carolina Department of Environmental Qua .ty D vis an of Water Resources - Raleigh Regional office 3800 Barrett Drive 1628 Mail Sery ce Center Rale gh, North Carolina 27699 1628 S. BIMS lists 27 Sanitary Sewer Overflows (SSO's) for the review period January 2016 — April 29, 2019, Three SSO's resulted in NOV's being issued, Documentation of the SSO's and SSO's that are below reporting thresholds are being kept. 9. There are 9 duplex pump stations in the collection system. All pump stations have restricted access, contact information signage, audible 1 visual alarms, on site generators, and SCADA. All pump stations are visited daily. Pump stations inspected were Gasters Creek, Lemon Springs, Kelly Drive, and Little Buffalo, All audible 1 visual alarms and SCADA functioned when the wet well was allowed to fill up to the high well level or when the high-water float was lifted. All generators started and operated under load when power was turned off to the pump station. SCADA reported a power outage. 10. Three aerial lines were inspected. The aerial line off US 421 connected two elevated manholes above a creek. There was no erosion along the base of the manholes and the elevated aerial appeared straight. The aerial had no indication of rust. The aerial line on Boone Trail is elevated above a dry creek bed. There are no piers and no bank erosion. The third aerial line is a 12" DI with concrete side on both banks_ There was no indication of erosion. 11. The Boone Trail right of way was inspected, The right of way was well maintained and free of excess vegetation. There were no indication of depressions or sinkholes. l would like to thank everyone involved with this inspection_ if you have any questions concerning this letter or the inspection, please contact Mitch Hayes at mitch,hayes@ncdenr_aov_ or at 919.791.4261 Sincerely, Rick Bolich L.G., Assistant Regional Supervisor Raleigh Regional Operations Section Raleigh Regional Office Division of Water Resources, NC DEQ cc: permit files, central files, Deborah Gore, PERCS Unit North Carolina Departinentof Environmental Quality Division of Water Resources 512 North Salisbury Street 1617 Mal Service Center Raleigh, North Carol na 27699.1617 010 7n7 annn Permit: WQCS00047 SOC: County: Lee Region: Raleigh Contact Person: Victor I Czar Directions to Facility: Compliance Inspection Report Effective: 1210106 Expiration: 11/30/24 Owner: City Of Sanford Effective: Expiration: Facility: Sanford Collection System PO Box 338 System Classifications: CS3. Primary ORC: Gerald Foster Cox Secondary ORC(s): Krislopher Daniel Furmage On -Site Representative(s): 24 hour contact name On -site representative Related Permits: Title; Public Works Director Phone: 919-777-1118 Certification: 988236 Phone: 919-775-8137 989588 919-775-8336 Gerald Foster Cox 919-775-8247 Gerald Foster Cox 919-775-8247 NCO024147 City Of Sanford - Big Buffalo WWTP Inspection Date: 05/0712019 Entry Time: 09 OOAM Exit Time: 01 3CPM Primary Inspector: Mitchell S HayesM-{G���f s �J? (�C 26 l G Phone: 919-791-4200 Secondary Inspector(s): 1 Reason for Inspection: Routine Inspection Type; Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status- Compliant ❑ Not Compliant Question Areas: Miscellaneous Quest-ws Performance Standards Operation & Mainl Reqmts Records Monitoring & Rpiing Reqmts Inspections Pump Staticn Lines (See attachment summary) Page 1 of 11 Permit: WOCS00047 owner - Facility: City Of Sanford Inspection Date: 05/0712019 Inspection Type ; Collection System Inspect Non Sampling Reason for Visit. Routine Inspecton Summary The City of Sanford operates and maintains a Class-3 collection system. Basinwide Information Management Systems (BIMS) lists Gerald Cox as the CS grade-3 Operator in Charge (ORC) and Krislopher Furmage as the CS grade-3 back-up ORC. A map of the collection system is being maintained on paper and on computer. The map contains all required permit information. The Capital Improvement Program was updated this year and includes projects for fiscal years 2016 through 2024 Known deficiencies have been identified and are prioritized by importance. Monies are approved yearly for projects. Education materials on proper grease disposal are sent to customers twice a year. Information on proper grease disposal is also available on the web. Food establishments are inspected throughout the year. There have been no enforcements for the past year. Work orders complaints. repairs made to equipment line cleaning, right of way maintenance, high priority I=ne inspection, SSO's, pump station maintenance are maintained in separate log books. Log books are reviewed monthly. Accord ng to the permit, the amount of gravity sewer in the collection system is 207 miles or 1,092,960 feet. A review of the records indicate that 190.674 feet have been cleaned this year. BIMS lists 27 Sanitary Sewer Overflows (SSO's) for the review period January 2016 — April 29. 2019. Three SSO's resulted in NOV's being issued. Documentation of the SSO's and SSO's that are below reporting thresholds are being kept There are 9 duplex pump stations in the collection system. All pump stations have restricted access, contact information signage, audible f visual alarms, on s to generators, and SCADA. All pump stations are visited daily. Pump stations inspected were Gasters Creek, Lemon Springs, Kelly Drive, and Little Buffalo. All audible ! visual alarms and SCADA functioned when the wet well was allowed to fill up to the high well level or when the high-water float was lifted. Ail generators started and operated under load when power was turned off to the pump station. SCADA reported a power outage. Three aerial lines were inspected. The aerial l',ne off US 421 connected two elevated manholes above a creek. There was no erosion along the base of the manholes and the elevated aerial appeared straight. The aerial had no indication of rust. The aerial line on Boone Trail is elevated above a dry creek bed. There are no piers and no bank erosion. The third aerial line is a 12' DI with concrete side on both banks. There was no indication of erosion. The B=one Trail right of way was inspected. The right of way was well maintained and free of excess vegetation. There were no indication of depressions or sinkholes. Page 2 of 11 permit; WOCS00047 Owner - Facility: City Of Sanford Inspection Date. 0510712019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit POLL-9 Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? What educational tools are used? educational flyers. educating the public during open house events. Public access TV. Is Sewer Use Ordinance,'Legal Authority available? m ❑ Does it appear that the Sewer Use Ordinance is enforced? Is Grease Trap Ordinance available? 0 Is Septic Tank Ordinance available (as applicable, i.e. annexation) List enforcement actions by perm-ttee, if any, in the last 12 months None Has an acceptable Capital Improvement Plan (CIP) been implemented? M ❑ 0 El Does CIP address short term needs and long term I"master plant" concepts? Does CIP cover three to five year period? Does CIP include Goal Statement? Does CIP include description of project area-, Does CIP include description of existing facil;ties? Does CIP include known deficiencies? 0 Does CIP include forecasted future needs? Is CIP designated only for wastewater collection and tmatmen!? El M Approximate capital improvement budget for collection system? $5 447 32400 Total annual revenue for wastewater collection and treatment'? $2.194 890 00 CIP Comments Monies are approved each year for projects Is system free of known prints of bypass? ■ It no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? 0 ❑ ❑ ❑ # Does the sign include: Instructions for notification? ❑ 1111 Pump station identifier? 24-hour contact numbers M ❑ ri If no, list deficient pump slat. rns # Do ALL pump stations have an'autca polling" feature;SCADA? ❑ Number of pump stations 9 Number of pump stations that have SCADA 9 Number of pump stations that have simple telemetry 0 Number of pump stations that have only audible and visual alarms 0 Page 3 of 11 Permit: WOCS00047 Owner - Facility: City Of Sanford Inspection Date: 05107/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Rc..b-e Number of pump stations that do not meet permit requirements 0 # Does the permittee have a root control program? 0 ❑ ❑ ❑ # If yes. date implemented? 11( 112P79 Describe. Root control is contracted out by Duke's Root Control. Comment: Inspections Yes No NA NE Are maintenance records for sewer lines available? 0 ❑ ❑ ❑ Are records available that document pump station inspections? E ❑ ❑ ❑ Are SCADA or telemetry equipped pump stations inspected at least once a weak? N ❑ ❑ ❑ Are non-SCADAItelemetry equipped pump stations inspected every day? ❑ ❑ ■ ❑ Are records available that document citizen complaints? ❑ ❑ ❑ # Do you have a system to conduct an annual observation of entire system? 0 ❑ ❑ ❑ # Has there been an observation of remote areas in the last year? M ❑ ❑ ❑ Are records available that document inspections of high -priority lines? 0 ❑ ❑ ❑ Has there been visual inspections of high -priority lines in last six months? 0 ❑ ❑ ❑ Comment: Operation & Maintenance Requirements Yes No NA NE Are all log books available? N ❑ ❑ ❑ Does supervisor review all log books on a regular basis? E ❑ ❑ ❑ Does the supervisor have plans to address documented short-term problem areas? 0 ❑ ❑ ❑ What is the schedule for reviewing inspection. maintenance. & operations logs and problem areas? Monthly Are maintenance records for equipment available? N ❑ ❑ ❑ Is a schedule maintained for testing emergencylstandby equipment? E 110 ❑ What is the schedule for testing emergencylstandby equipment? weekly Do pump station logs include - Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑ Inspecting and exercising all valves? N ❑ ❑ ❑ Inspect ng and lubricating pumps and other equipment? 0 ❑ ❑ ❑ Inspecting alarms. telemetry and auxiliary equipment? 0 ❑ ❑ ❑ Is there at least one spare pump for each pump station w/o pump reliability? 0 ❑ ❑ ❑ Are maintenance records for right-of-ways available? N ❑ ❑ ❑ Are right-of-ways currently accessible in the event of an emergency? ■ ❑ ❑ ❑ Are system cleaning records available? E ❑ ❑ ❑ Has at least 10`Y, of system been cleaned annually? N ❑ ❑ ❑ Page 4 of 11 Permit: WOCS00047 Owner - Facility: City Of Sanford Inspection Date: 0510712019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine What areas are scheduled for cleaning in the next 12 months? Line cleaning is done by basin area, Is a Spill Response Action Plan available? 0❑ ❑ ❑ Does the plan include. 24-hour contact numbers 0❑ ❑ El Response time . Equipment list and spare parts inventory M Access to cleaning equipment M D 0 ❑ Access to construction crews, contractors, andlor engineers Source of emergency funds 0❑ ❑ ❑ Site sanitation and cleanup materials Post-overflowlspill assessment 0❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? Is the spare parts inventory adequate? M Comment: Records Yes No NA NE Are adequate records of all SSOS, spills and complaints available? 0 ❑ ❑ ❑ Are records of SSOs that are under the reportable threshold available? 0❑ ❑ Do spill records indicate repealed overflows (2 cr mcre in 12 months) at same locaticn? ❑ ❑ 0 ❑ If yes is there a corrective action plan? ❑ 0 . El Is a map of the system available? 1:1 El Does the map include Pipe sizes M Pipe materials Pipe location Flow direction ❑ Approximate pipe age Number of service taps 11❑ ❑ Pump stations and rapacity . ❑ ❑ If no, what percent is complete? List any modifications and extens.ons that need to be added to the map Weekly # Does the permittee have a copy of their permit? Comment: Monitoring and Reporting Requirements Yes No -NA NE Are copies of required press releases and distnbulion lists available? Are public notices a -id proof of publication available? Page 5 of 11 Penult: WOCS00047 Owner -Facility. City Of Sanford Inspection Date: 05107/2019 Inspection Type: Collection System Inspect Non SaAILIJ'0 Reason for Visit Pauline # Is an annual report being prepared in accordance with G.S. 143-215.1C? ■ ❑ ❑ ❑ # Is permittee compliant with all compliance schedules in the permits? M ❑ ❑ ❑ If no which one(s)? Comment: AERIAL - 1385 North Horne Lines/Right-of-WayslAeriet Lines Yes No NA NE Is right-of-way accessible for emergency? 0 ❑ ❑ ❑ Is right-of-way free of sinkholes or depressions? M ❑ ❑ ❑ Is linelright-of-way free of evidence of leakage? 0 ❑ ❑ ❑ # Are there areas of exposed line? M ❑ ❑ ❑ # Is any exposed tine constructed of ductile iron or other approved material? M ❑ ❑ ❑ Are water crossing and supports in good condition? M ❑ ❑ ❑ # Is right-of-way free of non -utility motorized traffic? M ❑ ❑ ❑ Is line free of visible damage? M ❑ ❑ ❑ # Are there siphons in this system? ❑ 0 ❑ ❑ If yes. are they maintained and documented? Comment, CASTER'S CREEK - 4016 L Pump Station Yes No NA HE Pump station type Duplex Are pump station logs available? 0 ❑ ❑ ❑ Is it accessible in all weather conditions? ❑ ❑ ❑ # Is general housekeeping acceptable? ❑ ❑ ❑ Are all pumps present? 0 ❑ ❑ ❑ Are all pumps operable? ❑ ❑ ❑ Are wet wells free of excessive debris? ❑ ❑ ❑ Are upstream manholes free of excessive debris/signs of overflow? M ❑ ❑ ❑ Are floats/controls for pumpslalarms operable? M ❑ ❑ ❑ Is "auto polling" featurelSCADA present? 0 ❑ ❑ ❑ Is "auto polling" feature/SCADA operational? M ❑ ❑ ❑ Is simple telemetry present? ❑ 0 ❑ ❑ Is simple telemetry operational? ❑ ❑ 0 ❑ Are audio and visual alarms present? ❑ ❑ ❑ Are audio and visual alarms operable? 0 ❑ ❑ ❑ Is the Pump station inspected as required? ❑ ❑ ❑ Are backf ow devices in place? ❑ ❑ ❑ Page 6 of 11 Permit: WOCS00047 Owner - Facility: City Of Sanford Inspection Date: 0510712019 Inspection Type; Collection System Inspect Non Sampling Reason for Visit: RcAne Are backfiow devices operable? ❑ El El Are air relief valves in place? Are air relief valves operable? ■ # Is an emergency generator available? ■ ❑ 0 ❑ Can the emergency generator run the pumps? M❑ Is the pump station equipped for quick hook-up? ❑ Is the generator operable? ■ El 0 El # Is fuel in tank and sufficient? ❑ Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? M 0 ❑ El Dees it include Instructions for notification? . Pump station identifier? . Emergency phone number ■ Is public access limited? . Is pump station free of overflow piping? M❑ ❑ Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? yes Comment: There is no telemet LEMON SPRINGS - 2899 Lf Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? Is it accessible in all weather conditions? M El ❑ # Is general housekeeping acceptable? 0 11 El❑ Are all pumps present? 0 11 El El Are all pumps operable? 0 Are wet wells free of excessive debris? 0 El 11 ❑ Are upstream manholes free of excessive debristsigns of overflow? M ❑ Are floats/controls for pumps/alarms operable? Is "auto polling' featurelSCADA present? Is 'auto polling" featurelSCADA operational? 0 ❑ ❑ Is simple telemetry present? Is simple telemetry operational? El D ■ El Are audio and visual alarms present? M Are audio and visual alarms operable? Page 7 of 11 permit: W00500047 Owner -Facility: City Of Sanford Inspection Date: 0510712019 Inspection Type: Collection System Inspect Non Samplinrt Reason for Visit R.-.Ub-e Is the Pump station inspected as required? M ❑ ❑ ❑ Are backtlow devices in place? 0 ❑ ❑ ❑ Are backflow devices operable? M ❑ ❑ ❑ Are air relief valves in place? M ❑ ❑ ❑ Are air relief valves operable? M ❑ ❑ ❑ # Is an emergency generator available? ❑ ❑ ❑ Can the emergency generator run the pumps? ❑ ❑ ❑ Is the pump station equipped for quick hook-up? ❑ ■ ❑ ❑ Is the generator operable? ❑ ❑ ❑ # Is fuel in tank and sufficient? ❑ ❑ ❑ Is the generator inspected according to their schedule? M ❑ ❑ ❑ Is a 24-hour notification sign posted? ❑ ❑ ❑ Does it include Instructions for notification? 0 ❑ ❑ ❑ Pump station identifier? ❑ ❑ ❑ Emergency phone number ❑ ❑ ❑ Is public access limited? 0 ❑ ❑ ❑ Is pump station free of overflow piping? M ❑ ❑ ❑ Is the pump station free of signs of overflow? M ❑ ❑ ❑ Are run times comparable for multiple pumps? yes Comment: There is no telemetry. AERIAL - 1450 North Horne LineslRi ht-of-Wa slAerlet Lines Yes No NA NE Is right-of-way accessible for emergency? M ❑ ❑ ❑ Is right-of-way free of sinkholes or depressions? 0 ❑ ❑ ❑ Is linelright-of way free of evidence of leakage? 0 ❑ ❑ ❑ # Are there areas of exposed line? M ❑ ❑ ❑ # is any exposed line constructed of ductile iron or other approved material? a ❑ ❑ ❑ Are water crossing and supports in good condition? 0 ❑ ❑ ❑ # Is right-of-way free of non -utility motorized traffic? M ❑ ❑ ❑ Is line free of visible damage? 0 ❑ ❑ ❑ # Are there siphons in this system? ❑ ❑ ❑ If yes, are they maintained and documented? Comment: There are no piers for this aerial. No indication of stream bank erosion. LITTLE BUFFALO CREEK - Pump Station Yes No NA NE Page 8 of 11 Permit: WOCS00047 Owner • Facility: City Of Sanford Inspection Date: 05/07/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit Routine Pump station type Duplex Are pump station logs available? 0❑ ❑ ❑ Is it accessible in all weather conditions? ❑ # is general housekeeping acceptable? 0❑ Are all pumps present? 0 11 11❑ Are all pumps operable? Are wet wells free of excessive debris? M Are upstream manholes free of excessive debris/signs of overflow? Are floaWconlrols for pumpslalarms operable? ❑ 1:1 El Is "auto polling" feature/SCADA present? . ❑ ❑ Is "auto polling" featurelSCADA operational? ❑ ❑ Is simple telemetry present? ❑ Is simple telemetry operational? Are audio and visual alarms present? M Are audio and visual alarms operable? M Is the Pump station inspected as required? Are backflow devices in place? 0 0 El El Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? M # Is an emergency generator available? M Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? ❑ Is the generator operable? 0 ❑ ❑ # Is fuel in tank and sufficient? 0❑ Is the generator inspected according to their schedule? 0❑ ❑ ❑ Is a 24-hour notification sign posted? Does it include Instructions for notification? Pump station identifier? Emergency phone number 0 Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? 0 El ❑ ❑ Are run limes comparable for multiple pumps? yes Comment: There is no telemetry. Page 9 of 11 Permit: WQU500047 Owner -Facility: City Of Sanford Inspection Date: 05r0' 2019 Inspection Type : Collection System Inspect Non 5ampl ng Reason for Visit: Ftoutirie AERIAL - Behind shopping c LinesfRight-of-WayslAeriel Lines Yes No NA NE Is right-of-way accessible for emergency? 0 ❑ ❑ ❑ Is right-of-way free of sinkholes or depressions? M ❑ ❑ ❑ Is linelflght-of-way free of evidence of leakage? M ❑ ❑ ❑ # Are there areas of exposed line? 0 ❑ ❑ ❑ # Is any exposed line constructed of ductile iron or other approved matenall M ❑ ❑ ❑ Are water crossing and supports in good condition? 0 ❑ ❑ ❑ # Is right-of-way free of non -utility motorized traffics 0 ❑ ❑ ❑ 1s line free of visible damage? M ❑ ❑ ❑ # Are there s;phons in this syslem'' ❑ 0 ❑ ❑ If yes, are they maintained and documented? Comment: 12" DI. Concrete sides on both banks of creels. No indication of stream bank erosion. KELLY DRIVE - 1599 Winsli Pump Station Yes No NA NE Pump station type Duplex Are pump slat on logs available? M ❑ ❑ ❑ Is it accessible in all weather conditions? M ❑ ❑ ❑ # Is general housekeeping acceptable? M ❑ ❑ ❑ Are all pumps present? M ❑ ❑ ❑ Are all pumps operable? M ❑ ❑ ❑ Are wet wells free of excessive debris? ■ ❑ ❑ ❑ Are upstream manholes free of excessive debrislsigns of overflow? 0 ❑ ❑ ❑ Are floatslcontrols for pumps/alarms operable? M ❑ ❑ ❑ Is "auto polling" featurelSCADA present? ❑ ❑ ❑ Is "auto polling" featurelSCADA operational? ❑ ❑ ❑ Is simple telemetry present? ❑ 0 ❑ ❑ Is simple telemetry operational? ❑ ❑ 0 ❑ Are audio and visual alarms present? M ❑ ❑ ❑ Are audio and visual alarms operable? M ❑ ❑ ❑ Is the Pump station inspected as required? M ❑ ❑ ❑ Are backflow devices in place? 0 ❑ ❑ ❑ Are backflow devices operable? 0 ❑ ❑ ❑ Are air relief valves in place? M ❑ ❑ ❑ Are air relief valves operable? M ❑ ❑ ❑ # Is an emergency generator available? M ❑ ❑ ❑ Page 10 of 11 Permit: WOCS00047 Owner - Facility: City Of Sanford Inspection Date: 05/07/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit; Routine Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include. Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? Comment: There is no telemetry. M ❑ ❑ ❑ ❑ M ❑ ❑ M ❑ ❑ ❑ M ❑ ❑ ❑ M ❑ ❑ ❑ ❑ ❑ ❑ ■❑❑❑ ❑ 1111 • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ■❑❑❑ yes Page 11 of 11