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Home My WebLink AboutWQ0033804_Compliance Evaluation Inspection_20190507 May 7, 2019 Kathleen A Drysdale NC Asset Mgnt LLC 12502 Carriage Hill Houston, TX 77077 SUBJECT: Compliance Inspection Report Laurel Mountain Retreat Non-discharge Permit No. WQ0033804 Buncombe County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Laurel Mountain Retreat on 4/17/2019. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Non-discharge Permit No. WQ0033804. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. If you should have any questions, please do not hesitate to contact Mikal Willmer with the Water Quality Regional Operations Section in the Asheville Regional Office at 828-296-4500 or via email at mikal.willmer@ncdenr.gov. Sincerely, Mikal Willmer, Environmental Specialist I Water Quality Regional Operations Section Asheville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS: Inspection Report EC: WQS-ARO Server LF Bob Barr G:\WR\WQ\Buncombe\Wastewater\Non-discharge\Laurel Mountain Retreat formerly Deerborne Cottages, LLC\Inspections\20190507_WQ0033804_CEI DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Compliance Inspection Report Permit:WQ0033804 Effective:02/21/17 Expiration:01/31/22 Owner :NC Asset Mgnt LLC SOC: Contact Person: Region: County: Directions to Facility: Buncombe Asheville Kathleen A Drysdale Effective:Expiration:Facility:Laurel Mountain Retreat 6 Deerborne Ln Weaverville NC 28787 Title:Phone:281-900-6248Member From I-26 take the Marshall exit (US Hwy 70/25). Go approximately 3.5 miles and exit right onto Sheppard Branch Road (SR 1741). Go 0.25 miles to Lower Sheppard Branch Road. Facility is on the left. Secondary ORC(s): Phone:993157Certification:Richard Morgan SwillingPrimary ORC: SI,System Classifications: On-Site Representative(s): Related Permits: Secondary Inspector(s): Primary Inspector: Inspection Date:Exit Time:Entry Time: Phone: 04/17/2019 09:20AM 11:00AM Mikal Willmer 828-296-4686 Beverly Price Facility Status: Permit Inspection Type: Reason for Inspection:Inspection Type: Not CompliantCompliant Routine Wastewater Irrigation Compliance Evaluation Question Areas: Treatment Flow Measurement-Effluent Treatment Flow Measurement-Influent Miscellaneous Questions Treatment Flow Measurement-Water Use Records Treatment Treatment Filters Record Keeping End Use-Irrigation Treatment Disinfection Treatment Flow Measurement Storage Standby Power (See attachment summary) Page 1 of 7 DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0033804 04/17/2019 Compliance Evaluation NC Asset Mgnt LLC Routine Inspection Summary: Inspectors Mikal Willmer and Beverly Price, with the Asheville Regional Office, conducted a compliance evaluation inspection of the wastewater drip irrigation system that services Laurel Mountain Retreat. This inspection was conducted to determine whether the system is being operated and maintained in compliance with Non-discharge Permit No. WQ0033804. Bob Barr (RPB Systems), Rick Swilling (ORC) and Mike Schraver (Facility Maintenance Manager) were present and assisted in the inspection. Overall the system is being operated and maintained in compliance with Permit No. WQ0033804. The following additional items were noted at the time of the inspection. Vegetation: It is highly recommended vegetation be cut back and removed from around the treatment units. This would allow easier accessibility to the treatment units for routine maintenance and observation. Additionally, woody vegetation could potentially compromise precast concrete tanks as the seams begin to deteriorate. Calibration: Turbidimeter and flow meter were both calibrated in April 2019 by RPB Systems. Rain Sensor: This did not appear to be working at the time of the inspection and was replaced. Staff should begin checking this sensor periodically to determine if it's operational. Recirculation Tank: The visual alarm was working at the time of the inspection. Audible alarm appeared to be inoperable. The audible alarm should be fixed. Inspectors recommend moving the visual alarm to a more conspicuous location or removing the vegetation directly in front of the panel. Dosing Tank: Permit indicates there is an audible and visual alarm associated with the dosing tank high water alarm. The visual alarm was tested and operable; however, there did not appear to be an audible alarm installed. Recommend installing an audible alarm if not already present. Drip Fields: Currently only field 6 is being utilized. Recommend utilizing all certified fields for more even hydraulic and nutrient loading. Additionally, the facility's current floating annual total is approximately 19.3 inches. This should be monitored closely so the yearly max (23.53) is not exceeded. Wet-weather Pond: The pond had more than adequate freeboard. Inspectors noted several minor tears within the liner above the normal high-water line. These should be monitored and/or repaired to prevent further damage. Earthen bank: Please note, any woody vegetation has the potential to structurally compromise the dam and inhibits staff’s ability to inspect the integrity of the dam. It is recommended any small trees and shrubs be removed from the bank and reseeded with grass. Removal of any larger trees from the dam should be assessed by an engineer. Page 2 of 7 DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0033804 04/17/2019 Compliance Evaluation NC Asset Mgnt LLC Routine Type Yes No NA NE Reuse (Quality) Infiltration System Activated Sludge Spray, LR Lagoon Spray, LR Single Family Spray, LR Activated Sludge Spray, HR Recycle/Reuse Single Family Drip Activated Sludge Drip, LR Treatment Yes No NA NE Are Treatment facilities consistent with those outlined in the current permit? Do all treatment units appear to be operational? (if no, note below.) The wet-weather storage pond has a synthetic liner (permit description says clay). Staff should verify the effluent filters are being checked regularly to ensure the tanks are functioning as designed. Facility staff report solids have never been removed from system. Staff should also verify solids depth within all the tanks to determine if they need to be pumped. Floating sludge was visible in the dosing tank. No expansion, still only four cabins on system. Zones 1A, 1B, 2, 3, 4 and 5 have not been certified. Comment: Treatment Flow Measurement-Influent Yes No NA NE Is flowmeter calibrated annually? Is flowmeter operating properly? Does flowmeter monitor continuously? Does flowmeter record flow? Does flowmeter appear to monitor accurately? Comment: Treatment Flow Measurement-Water Use Records Yes No NA NE Is water use metered? Are the daily average values properly calculated? Facility staff are taking weekly water meter readings for a more accurate monthly average flow.Comment: Treatment Flow Measurement-Effluent Yes No NA NE Is flowmeter calibrated annually? Is flowmeter operating properly? Does flowmeter monitor continuously? Does flowmeter record flow? Page 3 of 7 DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0033804 04/17/2019 Compliance Evaluation NC Asset Mgnt LLC Routine Does flowmeter appear to monitor accurately? Comment: Standby Power Yes No NA NE Is automatically activated standby power available? Is generator tested weekly by interrupting primary power source? Is generator operable? Does generator have adequate fuel? Log indicates the generator is being tested monthly. Liquid propane fuel tank on-site. Fuel level was approximately 90% at the time of the inspection. Comment: Treatment Filters Yes No NA NE Is the filter media present? Is the filter media the correct size and type? Is the air scour operational? Is the scouring acceptable? Is the clear well free of excessive solids? Is the mud well free of excessive solids and filter media? Does backwashing frequency appear adequate? System utilizes EZ Treat pods which contain Styrofoam media. System does not backwash, media is replaced as needed. Comment: Treatment Disinfection Yes No NA NE Is the system working? Do the fecal coliform results indicate proper disinfection? Is there adequate detention time (>=30 minutes)? Is the system properly maintained? If gas, does the cylinder storage appear safe? Is the fan in the chlorine feed room and storage area operable? Is the chlorinator accessible? If tablets, are tablets present? Are the tablets the proper size and type? Is contact chamber free of sludge, solids, and growth? If UV, are extra UV bulbs available? If UV, is the UV intensity adequate? # Is it a dual feed system? Does the Stationary Source have more than 2500 lbs of Chlorine (CAS No. 7782-50-5)? If yes, then is there a Risk Management Plan on site? If yes, then what is the EPA twelve digit ID Number? (1000-____-____) Page 4 of 7 DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0033804 04/17/2019 Compliance Evaluation NC Asset Mgnt LLC Routine If yes, then when was the RMP last updated? UV is used for disinfection. Six ballasts are installed, staff recently replaced two. #5 was turned off at the time of the inspection. Facility staff have no easy indicators that bulbs are going bad (no intensity reading and/or light indicator). Higher fecal numbers and burned bulbs are the only indication bulbs have failed. Comment: Record Keeping Yes No NA NE Is a copy of current permit available? Are monitoring reports present: NDMR? NDAR? Are flow rates less than of permitted flow? Are flow rates less than of permitted flow? Are application rates adhered to? Is GW monitoring being conducted, if required (GW-59s submitted)? Are all samples analyzed for all required parameters? Are there any 2L GW quality violations? Is GW-59A certification form completed for facility? Is effluent sampled for same parameters as GW? Do effluent concentrations exceed GW standards? Are annual soil reports available? # Are PAN records required? # Did last soil report indicate a need for lime? If so, has it been applied? Are operational logs present? Are lab sheets available for review? Do lab sheets support data reported on NDMR? Do lab sheets support data reported on GW-59s? Are Operational and Maintenance records present? Were Operational and Maintenance records complete? Has permittee been free of public complaints in last 12 months? Is a copy of the SOC readily available? No treatment units bypassed since last inspection? The ORC had a draft copy of the most recent permit. A finalized copy should be kept on file to avoid any discrepancies. Comment: End Use-Irrigation Yes No NA NE Are buffers adequate? Is the cover crop type specified in permit? Is the crop cover acceptable? Page 5 of 7 DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0033804 04/17/2019 Compliance Evaluation NC Asset Mgnt LLC Routine Is the site condition adequate? Is the site free of runoff / ponding? Is the acreage specified in the permit being utilized? Is the application equipment present? Is the application equipment operational? Is the disposal field free of limiting slopes? Is access restricted and/or signs posted during active site use? Are any supply wells within the CB? Are any supply wells within 250' of the CB? How close is the closest water supply well? Is municipal water available in the area? # Info only: Does the permit call for monitoring wells? Are GW monitoring wells located properly w/ respect to RB and CB? Are GW monitoring wells properly constructed, including screened interval? Are monitoring wells damaged? Permit does not specify crop type. Crop is mainly Pines and hardwoods. Closest supply wells are >500' away from the certified drip fields. Staff recently cleared out brush and weeds to more easily inspect and repair damaged drain lines. Comment: ST-1 - Storage Yes No NA NE Storage Type?Pond Gallons Storage amount?77600 # At what point is side-stream wastewater returned to treatment? Is there a Spill Control Plan? Aerated or Mixed?NONE If aeration is present, is it adequate? If present, are diffusers cleaned regularly? Is influent structure acceptable? Are banks/berms free of seepage and erosion? Are banks/berms free of excessive vegetation? Is pond lined? Liner Type Apron, synthetic Is liner acceptable? Are baffles/curtains acceptable? Does the pond have a freeboard marker? Required freeboard?2 Page 6 of 7 DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQ0033804 04/17/2019 Compliance Evaluation NC Asset Mgnt LLC Routine Feet Feet Actual freeboard?7 Is there suitable grassed vegetation? Is the vegetation maintained? Is the area free of excessive weeds and/or woody species? Is the area free from signs of overflow? Is color acceptable? Are floating mats acceptable? No excessive buildup of solids? Are aerators/mixers acceptable? Is effluent structure acceptable? If present, is pond cover acceptable? Less than two feet of water in the wet weather storage pond. The system was automatically dosing the drip field at the time of the inspection. Staff report there is currently no means of irrigating directly from the wet weather storage pond. There is an established stand of grass on the earthen dam; however, pines are growing along the bank. See summary for further details. Comment: Page 7 of 7 DocuSign Envelope ID: 8B8B394E-3C4B-41D6-87C1-D7728515AD15 Certificate Of Completion Envelope Id: 8B8B394E3C4B41D687C1D7728515AD15 Status: Completed Subject: Please DocuSign: 20190507_WQ0033804_CEI.ltr.docx, 20190507_WQ0033804_CEI.pdf Source Envelope: Document Pages: 8 Signatures: 1 Envelope Originator: Certificate Pages: 2 Initials: 2 Mikal Willmer AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-05:00) Eastern Time (US & Canada) 217 W. Jones Street Raleigh, NC 27699 Mikal.willmer@ncdenr.gov IP Address: 149.168.204.10 Record Tracking Status: Original May 6, 2019 | 15:53 Holder: Mikal Willmer Mikal.willmer@ncdenr.gov Location: DocuSign Signer Events Signature Timestamp Mikal Willmer mikal.willmer@ncdenr.gov Environmental Specialist North Carolina Department of Environmental Quality Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 149.168.204.10 Sent: May 6, 2019 | 15:54 Viewed: May 6, 2019 | 15:54 Signed: May 6, 2019 | 15:54 Electronic Record and Signature Disclosure: Not Offered via DocuSign Beverly Price bev.price@ncdenr.gov North Carolina Department of Environmental Quality Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 149.168.204.10 Sent: May 6, 2019 | 15:54 Viewed: May 6, 2019 | 16:25 Signed: May 6, 2019 | 16:25 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted May 6, 2019 | 15:54 Certified Delivered Security Checked May 6, 2019 | 16:25 Signing Complete Security Checked May 6, 2019 | 16:25 Envelope Summary Events Status Timestamps Completed Security Checked May 6, 2019 | 16:25 Payment Events Status Timestamps