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Home My WebLink AboutWQCS00170_Compliance Evaluation Inspection_20190304 March 4, 2019 Regina Mathis Town of Bryson City PO Box 726 Bryson City, NC 28713-0726 SUBJECT: Compliance Inspection Report Bryson City Collection System Collection System Permit No. WQCS00170 Swain County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Bryson City Collection System on 2/01/2019. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCS00170. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". Please respond in writing to this office within 30 days of your receipt of this letter regarding your plans or measures to be taken to address the following issues: 1. Please provide a status report for the Asset Inventory & Assessment Grant and the Community Block Development Grant. 2. Please provide notification when the FOG educational information is placed on the Town’s website. 3. Please provide notification when the 24-hour emergency notification sign has been placed at the WWTP influent lift station. If you should have any questions, please do not hesitate to contact me at 828-296-4500 or via email at bev.price@ncdenr.gov. Sincerely, Beverly Price, Environmental Specialist II Water Quality Regional Operations Section Asheville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS: Inspection Report Ec: WQS ARO Server LF Compliance Inspection Report Permit:WQCS00170 Effective:06/01/13 Expiration:05/31/21 Owner :Town of Bryson City SOC: Contact Person: Region: County: Directions to Facility: Swain Asheville Regina Mathis Effective:Expiration:Facility:Bryson City Collection System PO Box 726 Title:Phone:828-488-3335Town Manager Travis Wesley McCall 996706 828-736-3247 Secondary ORC(s): 828-488-3335Phone:989194Certification:Thomas Leslie ShookPrimary ORC: CS1,System Classifications: 24 hour contact name Regina Mathis 828-488-3335 On-site representative Regina Mathis 828-488-3335 On-site representative Thomas Leslie Shook 828-488-3335 On-site representative Travis Wesley McCall 828-488-3335 On-Site Representative(s): Related Permits: NC0026557 Town of Bryson City - Bryson City WWTP Secondary Inspector(s): Primary Inspector: Inspection Date:Exit Time:Entry Time: Phone: 02/01/2019 10:00AM 12:15PM Beverly Price 828-296-4500 Facility Status: Permit Inspection Type: Reason for Inspection:Inspection Type: Not CompliantCompliant Routine Collection system management and operation Collection System Inspect Non Sampling Question Areas: Miscellaneous Questions Performance Standards Records Monitoring & Rpting Reqmts Pump Station (See attachment summary) Page 1 of 6 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00170 02/01/2019 Collection System Inspect Non Sampling Town of Bryson City Routine Inspection Summary: The inspection was conducted by Beverly Price of the Asheville Regional Office. Regina Mathis, Tom Shook and Travis McCall assisted with the inspection. The Fats, Oils & Greases (FOG) brochure should be included on the Town's website. The ORC reports that the 24 hour notification sign for the new WWTP influent lift station is on order. The following issues have been addressed since the last inspection: The influent pump station to the WWTP was replaced in 2018. The replacement of this pump station should help alleviate the SSO’s that were occurring at MH #2 located just prior to the WWTP. The collection system map is almost complete. The approximate pipe age, material and pump station locations have been added. The ORC indicated that the number of service taps and pump station capacities are in the process of being added to the map. The following actions have been taken by the Town to further address collection system issues: There have been repeat SSO’s at MH #27B Everette St. during the last 12 months. The Town is in the process of updating (will require lockable spring-loaded sewer caps for campsites with sewer connections) the Sewer Use Ordinance to address inflow from local campgrounds in flood prone areas. The Town purchased a vac truck and camera system in 2018. A by-pass pump is now available and dedicated for use in collection system maintenance. The Town will begin smoke testing the collection system in March. The Town is working with McGill & Associates to update the CIP. The Town has applied for an CBDG to address I&I at Carringer St. This is the number one priority in the CIP for the collection system. The Town has applied for an Asset Inventory & Assessment Grant to conduct a comprehensive I&I evaluation of the collection system. Page 2 of 6 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00170 02/01/2019 Collection System Inspect Non Sampling Town of Bryson City Routine Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? What educational tools are used? A new FOG phamplet has been developed - it is currently available at Town Hall but will also be placed on the Town's website. Is Sewer Use Ordinance/Legal Authority available? Does it appear that the Sewer Use Ordinance is enforced? Is Grease Trap Ordinance available? Is Septic Tank Ordinance available (as applicable, i.e. annexation) List enforcement actions by permittee, if any, in the last 12 months Has an acceptable Capital Improvement Plan (CIP) been implemented? Does CIP address short term needs and long term \"master plan\" concepts? Does CIP cover three to five year period? Does CIP include Goal Statement? Does CIP include description of project area? Does CIP include description of existing facilities? Does CIP include known deficiencies? Does CIP include forecasted future needs? Is CIP designated only for wastewater collection and treatment? Approximate capital improvement budget for collection system?$616,121.00 Total annual revenue for wastewater collection and treatment? CIP Comments Beginning in July 2018, McGill & Associates began updating the CIP. The Town met with McGill again in January to discuss the 5 year CIP. Is system free of known points of bypass? If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? # Does the sign include: Instructions for notification? Pump station identifier? 24-hour contact numbers If no, list deficient pump stations # Do ALL pump stations have an "auto polling" feature/SCADA? Number of pump stations Number of pump stations that have SCADA Number of pump stations that have simple telemetry Number of pump stations that have only audible and visual alarms Page 3 of 6 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00170 02/01/2019 Collection System Inspect Non Sampling Town of Bryson City Routine Number of pump stations that do not meet permit requirements # Does the permittee have a root control program? # If yes, date implemented? Describe: There is no formal root control program however, roots are removed when discovered. The Town now ownes a vac truck and camera which will help inidentification and removal of roots. The Sewer Use Ordinance is being updated.Comment: Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? Are records of SSOs that are under the reportable threshold available? Do spill records indicate repeated overflows (2 or more in 12 months) at same location? If yes, is there a corrective action plan? Is a map of the system available? Does the map include: Pipe sizes Pipe materials Pipe location Flow direction Approximate pipe age Number of service taps Pump stations and capacity If no, what percent is complete?95% List any modifications and extensions that need to be added to the map # Does the permittee have a copy of their permit? The permittee continues to update the collection system map. The pump station capacities and number of service taps still need to be added. Comment: Monitoring and Reporting Requirements Yes No NA NE Are copies of required press releases and distribution lists available? Are public notices and proof of publication available? # Is an annual report being prepared in accordance with G.S. 143-215.1C? # Is permittee compliant with all compliance schedules in the permits? If no, which one(s)? No Public Notices required since the last inspection.Comment: WWTP INFLUENT - Pump Station Yes No NA NE Pump station type Triplex Are pump station logs available? Page 4 of 6 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00170 02/01/2019 Collection System Inspect Non Sampling Town of Bryson City Routine Is it accessible in all weather conditions? # Is general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? Are floats/controls for pumps/alarms operable? Is "auto polling" feature/SCADA present? Is "auto polling" feature/SCADA operational? Is simple telemetry present? Is simple telemetry operational? Are audio and visual alarms present? Are audio and visual alarms operable? Is the Pump station inspected as required? Are backflow devices in place? Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include: Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps?yes The 24- hour notification sign is on order; this lift station was installed in 2018.Comment: GOVERNORS ISLAND - Pump Station Yes No NA NE Page 5 of 6 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00170 02/01/2019 Collection System Inspect Non Sampling Town of Bryson City Routine Pump station type Duplex Are pump station logs available? Is it accessible in all weather conditions? # Is general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? Are floats/controls for pumps/alarms operable? Is "auto polling" feature/SCADA present? Is "auto polling" feature/SCADA operational? Is simple telemetry present? Is simple telemetry operational? Are audio and visual alarms present? Are audio and visual alarms operable? Is the Pump station inspected as required? Are backflow devices in place? Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include: Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? Comment: Page 6 of 6 Certificate Of Completion Envelope Id: DCC49001D2314D0D90B8B45AF20A42F5 Status: Completed Subject: Please DocuSign: 20190304_WQCS00170_CEI.docx, 20190304_WQCS00170_CEI_Draft.pdf Source Envelope: Document Pages: 8 Signatures: 1 Envelope Originator: Certificate Pages: 1 Initials: 1 Beverly Price AutoNav: Disabled EnvelopeId Stamping: Disabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 217 W. Jones Street Raleigh, NC 27699 Bev.Price@ncdenr.gov IP Address: 149.168.204.10 Record Tracking Status: Original 3/4/2019 2:04:52 PM Holder: Beverly Price Bev.Price@ncdenr.gov Location: DocuSign Signer Events Signature Timestamp Beverly Price bev.price@ncdenr.gov North Carolina Department of Environmental Quality Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 149.168.204.10 Sent: 3/4/2019 2:05:09 PM Viewed: 3/4/2019 2:05:15 PM Signed: 3/4/2019 2:05:44 PM Freeform Signing Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/4/2019 2:05:09 PM Certified Delivered Security Checked 3/4/2019 2:05:15 PM Signing Complete Security Checked 3/4/2019 2:05:44 PM Completed Security Checked 3/4/2019 2:05:44 PM Payment Events Status Timestamps