20171100 Ver 1_180823 Progress Meeting Minutes Revised 083118_20180831

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` _ ����� E�IGIN�ERS
& ASSOCIATES, 1NC.
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PL�NN�f�S SURVEYOf�S LAh�SCAPf_ARC911TE(,1�
"Celebrating Itl(1 Years of Service" 1918-2018
MEM{]RANDUI'VI
"I'Q: All Attendees
F RO M
DATE
S[J6JCCT:
J. Ranclal l Jones, .lr., P.E., Project Cnbineei� � .
August 28, 2018
Revised Augrrs! 31� 2(118
Montl�ly Progress Meeting — Meetiu� #�i
Tyrr•ell Ca�Eilty - SR I 249 Draiilabe I�r�proveil�c��ts
Rei�rsrnrrslclurifccr�inrls rs�urlt� iia t�esp��7se fn srtggc�sli�its of flte Cairlruclor ure indicnled irz bold,
ilalic fo►rf.
I'l�t(�(sR1:SS ME�TII�� MINUT�S R�VISION NO, 1—CONTRACT 1
M�LT[NG f�ATC
LOCA°1'ION
ATTENUEF_,S
ADDITIONAL
DISTRII3U`['ION:
Th��rsd��y, Aug�ist 23, 201 R cJ 2:00 i'M
Tyrrell Caunly Go�crnn�ent Ofrce
10� Water Street, Columbia, NC
Or��niz�ttion
Tyr�'ell Co��nty
R.P.C. Coi�tracting, inc.
"1'own �f Col�nz�bi��
Rivers & Associatcs, Inc
Namc;
David Clegg, County Managcr
.lohnny Spencer, WaterlSewer 5upervisor
Jay Hawelcottc, Project Mana�ea-
Ecic�ic Valdivieso, P.E., Project Enginee�•
Glenn Willoughby, Superintcndent
Rl�ett White, Town Manager
James Calloo�l, Mayor
Gre� Churehill, P.E., Si'. Project Manager
l�at�dal] Joiles, P.E., Project C�lgiileer
Dale Aiiderson, Co�lstruction lnspec#or
Tim Oli�ei•, Colutnbia Wate��/Waste Watet' Supervisor
Paul Williams, NCDOT Divisic�n 1
Guy White, NCDO`I' Divisiail l Bricl�e
Marsh�tkl Gill, NCDOT Tyrrell County
RiveG's f i le 20 l � 1$0 .f l.2
107 East 5econd 5freet Greenville, NC; 27858 ■ Post Office Box 929, Greenville, NC 27835 ■ Phone: [phone] ■ Fax: [phone]
NCaELS Lic, Na. F-0334 www.riversandassociates.com NC�30� Lic. No. C-312

"l'y�-rell Co�i��t.y - SR1209 laz-ainag� lznp�•ovea��c��ts
Au.gust 23, 2018 P��o�ress M��*ting Mi��utes
i"I��:MS DI� llI�ClJ5S1QN:
I. SUI3MITTALS:
A. Coalst►•uctio�� ScE�ed��le:
I'age 2
Cc�nstr��ction Scl-►edtile Revisiot� #3 IZ�s been appt•oved wit{� tEie ful€ t'oad closu�'e
to acct►r na ea���ier tl�a�l T«esday, 9�4-18 �c�7, 9:00 AM, tlle da}r afte►• Labo►• Day.
7'lze timefiame for full �°oad closu�•e ��vas set for iive weeks. Ca��t�acta�� to keep
Owt�er and �ngineer i�llormed as soon as p►-actical if c6�a►iges a��e eequi��ed.
"1'yr►•ell Cou��ty 11as issued �ioti�cation 3-eg�jrdi�-►b the �-oad closir►g to tEic publ'tc far
six. weeks.
2. Jay nated that at this ju►ictu�•e, adllea•ence to the pz•oposed schedule hinged
p��itnarily o►i Do�ninion Power's ability to relocate the eEectric setvice pol� i�1
short order. Ri'C a��d Rivers agreed to folfow up with Lucian Gregory wit11
Do�ri�lion in ordei� to dete�-�ri��e the i��te�lded date for relocatia�� of the pole.
B. Sl-►op Drawi�lgs:
1. Fngineer i�as retur��cd Shap Drawings 1 tl�rougli 14 a��d all related ►•evisio�is. At
tt�is tiine all s11op drawings ha�e been review�d and approved i�� same f'ashion.
2. Remi�7de�• or� Shop Drawing No. 3— RPC is checking with their utility
subconh�acto�', Enviz•o-Teck�, to detez�miale wl1et17er tlle fou�° (4) sanitary sewer
manhole rings and cove�•s can be switched o�t to water-tight in lieLt oftllat which
��vas sub�nitied.
3. If a portion af AC watec linc must be �•cplaccd with D1P due to a stor►n drain
co�lllict, Rivers requested t11at a cui shect for ihe proposed transition coupli�lg be
sLtbanitted #or ��cvaew a��d appz•or�a[.
IT, 11T[LITIES:
A. New Installatian:
1. Cont�'actor's and L��ginecr's foctts I�as bcet� on idcntifying poteniial «ndergi•o�nd
utility conflicts and ide��tifyi��g expcdient aE�d cost-ciFecti�c �reasu�-es to
�ni�iimize thc impact of tl�c d��ai�iage i�npror�e�ne��ts o�1 tk�e existi��g watcr a�id
sewer systems.
B. Cxisting Co��t�iicts:
l. So�ne minor horizoaltal aaid vcrtical �djust�ncnts l�ave b�e�� �nade to tl�e 18" RCP
and assaciated d��ai��age stEvctures iil order to �void i�-►-►pacts to tl�e utility systcans.
2. I�i otller a�-cas, thcre is i10 choice but to adjust o�° �nodify tlle existi��g ��tilities to
�tvoid the co��flict. U��it priccs }�a�e been established w�ih a��pro��t[ by TyrrelE
Y:Il.,andl)cv17)�rrell Cnunl�� - 5R 1209 Drainsibe fmpvts - 2O] 51801A]J�vl]N11-Cunstructinn11.2-CoritrTcto�� Cor�11808?3„_ I'robress Meetin� I�fo.
lli ROR23 Pro�ress Mcetine Mimues f2evised [1R3] tl3.doc

1'y►-reli Coui�ty - SR1209 L��-ai��abe Imp�-avements
Elugust 23, 2018 �'z•ogress Meetii�g IVliriutes
I'�ge 3
�ou�lty to adj�►st several existi��� water a��d sanitaty sewe[� serv[ces that cot�flict
with tlle p�•oposed 18" RCI'.
3. Additional i�1te►�fe��ence marlholes may be required i�l certain a►�eas. Unit prices
aa•e estal�lished i�� thc coaatract to add��ess tllese additions.
4. A uilit price €nay be ►•equired to accoL�t�t toa• ►nodificatians or ad.just��le►�is to t11e
existing 6" AC water inai��.
5. 1'ipin� �»aterials foi� t(�e w�ter a��d sewer serv�ce �•eplace�nents were delivered o»
the day of the probress �neeting.
6. Jay noled ti�at otller tl�an o►�e sl�ort sticic of AC water pipe that may I�ave to be
►°eplaced witl� DiP, !�e bclieves aEl othei• potential contlicts J1ave bee�� addressed
tl�us far.
III. Sl]RVEYING:
A. Const��Lictio►� Stalceout:
1. "l,he Contt•actoi•'s surveyo�• h��s est�tblished i�a►'izonta[ contral fo�� �•aadway a��d
stor�n drainage latcrals. At ihe app��opriate time, the L,ngineer will �rovide
modifred finished grades far the lops af cu�-b and tops af catch Uasi��s to account
I:o�• field adjustments tl�at may be required of sa�ne catch basins.
2. The p��oject 6encl��nark �nust be t'elocatcd as ti�e tz•ee ti�ai i��cludes the original
6enchmark w�ll be t•emoved to �ccomrn��date tE�e utility �•eiocatioE� wot'k. 13oth
the Co►�t��actoi° and l7ale will independently establisf� a re�ocated be��ch�ra►•k.
�, R�Cp1'd Uk'�W111�5:
1, l�ur�uar�t tn NCDOT SPeci�ccrtio�� Sectior� .l 500-7, Prnvide us-Gc�ilt plaras r�f the
instaJled utilify. Tlze pJa��,� si�u�c,n�cu�r� ►��rurl�,z.s of tlze size und type muteriu!
irtstullecl, cvar�dir�rrtes r�f utilrtJ� cnratrnl4 ur�d hor�izontul ur�d verticrr! locations of
the piping.
2. 'T'11e L:��gineer also expressed the i►nportance of �-ecordii�b elevations and locatians
far n�adifrcatrons ra�ade to existii�g «tilities.
IV. SAFTTY:
A. Coa�st�•uctian Procedu�-es: RPC i��dicated tl�at tl�ey co►�ti����e ta faflaw il�eir co►��pany
safety p(a��, at�d condttct daily praject meetin�s to ensure a safe worlcing envirantnent,
l. Injuries
No��e ��ated.
2. Cooa•dinatio��
P:1LandC7e�1`l�yrrell C'ounty - S12 1209 t7r�i�a�gc Impvfs - 20151 ROIAllMIN�I-Co��s[ructionit 2-Co��lraclor Corrll $0323_Pro�ress 1��eeting No,
I11$i1823 Pragress Meetinn MinoLes iZevised 083118.�ac

Tyrrell Caunry - SIZ1209 D�•ai�iage I�npr•ove►ner�ts
l�ugust 23, 201 S Pragress Meeting Minutes
I'age 4�
Rllett White raised ihe rssue of scl�ool c{�ildz'e�� tliat ��vi11. be escorted by
�eachers/char�erones across tE�e pedest��ian 6►•idge ta a bus wa.itit�g on tl�e ather
side o�� il�e sireet. A fe��cc or so�»e so►•t of tempora�•y 6ai•��ie�• was suggested.
Mr. Clegg noted that tEie teinpo��ary pedest►•ian bridge does not I�ave E�a��d
rai[s, 6ut is fai�•ly wide, t�o�igi�ly 7 feet, a��d tllat a railir�g cauld be added.
�'Ite per%Siri�r�� b�•rcdgc� is ►xvi a�art of �Ite work coves•ed ��� slzowsa on dlte
Coratt�uct Doctrment5. Aa sucla, fhe �°esponsrbrliPy _�or !he prnvis°iort, sitis�g,
ifa4lrrllrrtron, naarnferrance und �•enzoval vf tlte pedebtria�� brirlge plu.� llze
rrssnciated �r°ovisro�� of a11 srefegurerds, safety devices rer�d pratective
equip�stent thaP nzay be needed to protec! tlze sr{f'ety of!lae�u6lic when using
�he 6ridge shall rest wifJt the County.
V. 7'EIVIPORARY FACiLITI
11. l{acilities:
l . Paria lohns
O►ic po��a johr► has been eeected o��-site.
2, Pedestrian Foot Bridgc —"The locatio�� for tlie foat bE•idge has beea� discussed and
esta61isl1ed by Tyrreli Cot�nty and RPC. It will be located on the east side of
SR 1209 just outside of the p�•oject [i�nits. Wcs l�apk�ns with Tyrt•ell County
Eme�•gency Managemet�t will deliver the b�id�e to the site. The Cantractor and
Tyrrell County will coordiilate the sci�edule such tl�at the slleet pile subcontraclor
can set the bridge whiEe his crane is onsate. The existialg Dominion electric
service pole, project venchmar]<, and existi��g teees i�i tEie vici��ity must be
addeessed �cioz• to setting the bridge.
�'he proJ�osed Iacation o�111e pede,slrian foot 6rirl�;e wus estul�liahed by Tyrrel!
Cnunly nfficicals. Wi1h r•espect tn the liming o f delivery nf llre bridge 6y Tyr•re11
Cou�tfy to tlrei�� .selected 6rid�;e locutiorr .site, RPC .51Lj�'�LS1clI II?Cll l,f IITL I11i7117g
coirrcided wilh I�PC's sl�eet pile in.strrllatio►� sar6cont��actor 6ein� on the job
witlz a crane tlre tlzat subcorrtractr�r may be willing tn set tlte pe�Iestrian bridge
ir� place for the Courrty af fern�s (if any) se�ut•utely u�;��eed uporz betweer� �he
Courzty ulzd tl�e su6corrtruc�tvr.
I3. Mate�-ials Storage:
1. Soine materia[s have been stored onsite an the Tawn's ��'ape��ty. 'Tl�e Contractor
sl�ould a'eview tl�e lacatior►s and quantities of stored materials with Dale if Rl'C
desires conside��ation far payme��t as stared matcrials.
1':1C._and17ev1'�I'yrrell Coiinry - SR �209 Draina�e ]mp�[s - 20151 Rt11AD1�41MJ-Conslructin�i11.2-C'onlractor Cnrr1150323_1'rngress Mecting No.
L1180823 Pro�ress i9ee[in� Minules ftcviscd D831 18.duc

Tyrrell Cou►�ty T SFt1209 i���aia�age lar�prove�r�e��ts
August 23; 20l S Prog�-�ss Meeti��g Minutes
VL CROSION CONTROI.:
A. IVliscella��eous:
Pag� S
[. Silt bag is i�� �lace, a��d beirlg uiilized as required for dewateri��g. �ilt fence and
silt fe��ce outlets are in plaee in t'�quit°ed loeat[ot�s.
2. No oti�e�� issues we►•e reported relati�c to e��asion coa�t�•oE n�easut•es.
V1I. CONSTItUCT10N PROGR�SS:
1�. Co�n��leted:
l. �ome curb and gutter and sidewal� have been removed to accom��lodate storm
drainage instaliatio��.
2. Tlie Cantractor repo►-Eed that raugl�ly 30% of tl�e RCP stoi•m drain piping has
been i�lsialled.
3. Catcl� Basiz�s and associatcd sto�•m dc•ain pi�ing have been instailed as follaws ai�
the nortli end of the pt•oject: Pipc is laid out of tl�e locatio�� of C13-1 ihrou�h
CB-2, C13-3, CI3-4 to ti�e locatioi� of CB-5. CB-i and CB-5 are »ot i��stal�ed.
Thc frames and g►-ates are installed an each box with fulal ad,justme��t sti[] to be
i��ade.
4. 0�� the soutl� e��d of t11e pcoject, t11e followi��g I�as been accompfished: I'ia3e has
been instalIed from C13-6 throu�l� tl�e I��Eea•fe�•ealce �lanl�ole to CB-7. CB�t has
the frame and gi•ate installed ta accom�nodate fiaial adjust�nent. TIZe masonry
baxes have been installcd at the Inferfei�ence Mani�ole and CB-7. 5tee1 �fates are
eove�'ing the boxes for safety pu�-poses.
I3. One Mant�l� Outloak:
1. As noted }�rcviously, much af the co��struction forecast depends upo�� w(���� the
Don�inio» electric service pole is relocated.
2. D�•op Ialkets i�]-i. aR�d DI-2 expected to be co�n��leted by Monday of ��ext wee�,
August 27th.
3. RI'C will be i3�stalling storm drain pi��ing sauthward towards CB-&, CI3-9, at�d
CBW 10. CB�9, at the southern praject boundaE-y wili iikely be reached witE�i�1 oa1�
week ���iless utility coa�filicts de[ay installatio��.
4. WateE� and Sewe�• Relocatio��: Jay repo►'tcd ti�at Fnva�'o-Tech is q«ile l�usy o�l
othec projecis at present, a��d he was u�icertain exactly wiiat day utility i°elocatio�l
will begin. Tfle wate�- and sewer ►-elocation can�lat be iizitiated tmtil tl�e electz•ic
service pole is t•elocaled, tE�e bencl��narfc is ►-elocated, a�1d tile trees at•e clea►'ed,
Tlae Liti[ity rcloeation ��nigf�t be delayed u��til Septe�nbet• 4��' following tl�e t•aad
closu►•e.
P:Il..tu�d[Jevl`I�}�rrcll Counly - SR 12D9 Draina�e Imp�[s - 2U15181)IAl)MIN11-C:onstructinri11.2-Can[ractor Corrll SSi323_Proaress fvl�etin� No.
11� BO&23 f'rogress Meelitt� Mi�tuies Rc�rised �831 ] S.cioc

"I�yrrell Couz�ty - �1�1209 l��•ai�aage Im��•ovcanc�ats
nugust 23, 20 �� Progress Meeti�lg Mi�lut�s
1'age b
5. S�aeet Pili��g, Dewat�ering: Sheet piling and dewatering will co�n��e��ce fallowing
cle�tE�ing of tl�e trees. The pedest�,ian foai bridge will be i��stalled during tllat
same time�i�ame.
6. Road Closti���e, I'a�e�nent Cut: Road closure at�d associa�cd pa�einent ci�t is
antieipated to acettr on �epte�nber 4`�' after 9:00 AM.
7. Arcl�ed Culvert InstalEatio��: AE'cl�ed c��lvert i�-►stallation �nay �e delayed until the
ls` or 2"`� week of Sep�embe►� fi�oan �l�e curren! scl7edule, a►1d anigl�i be ��►�oceeding
ia1 pa�•a11e1 witl� tlae utility eelocatiot� wo�•k.
C. Installatio�l C'i�ob�ems or [ssues:
1. No installatian ��roblems or co�lst►-uction issties we�-e reported at tl-►is time.
V111. TCSTING:
A. Coi7tractor s11ou(d cooz�dinate specific tesii��g req��ii•eme�lis witl� NCDOT, especially in
�•ega�•d to NCDOT's E'equi��ements for the subg�•ad� soils beneatia tlie pz�oposed a�•clied
cuEve�K,
IX. CHANGE ORD�RS:
A. Chaiige Order Na. 1: Owner E�as given ver�al approval to proceed with worlc cif CI-►a�-►ge
Ordei• No. 1. T17is wo�•1< is i►�te�.7ded to relocate existing water a�1d sa�litary sewer services
to a�oid coR�flict ��vitll the proposed sto�•�n d�•ai►iage lateE•als. Tl�e u�ait costs a�•e
$G6Q.25/�A for water service ad,justmeE�ts, a�ld $785.90/�� for sanitaiy sewer service
adjustments.
X. I'AYMENT & COMPLETION:
l. 1Vlonthly pay reqti�est c��t off is the 25`h of each i�ionill.
2. Tl�e Cont►•aeior is ►•eqtrested to review all ii�sta[led a�1d stored c�ua►itities witl� Dale
A��de�•so�� pz•io� to sub�nittal to ti�c Fiagia�ce�• i:or �•eco►na�lendaiio�� of pay�ne►�t.
Ti�e a�cxt Pt�ogress Meetii�g is sclleduled for Thursda��Septe«�ber 27`�`, 20�$ (u� �0:00 ,�]V�.
{�1;�' Thw•sday af each montE�)
]':l1_a��dl]evl'iyrrell Cou�rty - SR I�t)9 Drainage f�npvis - 20151801AI�A91N11-Consfructicmll .2-Co3itrlcic�r Corrll ii0823._Pragress \�ceti�r5 No.
1/180523 1'rogress Mccting Ytinu[�s Rcviscd 083 ] 1 S.doc