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Home My WebLink AboutWQCSD0377_Compliance Evaluation Inspection_20180905DocuSign Envelope ID: 85581862-646C-4BFA-B2F1-249BOD33D811 ROY COOKER NORTH CAROLINA Gotisrrevr Enviranmenral Quality Ne i. S_ REGAIN Eeorel¢w LLDA CLZPEPPER Zntsrrn[ Dirsclor November 26, 2018 Harold Nobles Columbus County 111 Washington St Whiteville, NC 28472 SUBJECT: Compliance Inspection Report Columbus County Deemed Municipal Collection System Collection System Permit No. WQCSD0377 Columbus County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Columbus County Deemed Municipal Collection System on September 5, 2018. This inspection was conducted to verify that the system is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0377. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. If you should have any questions, please do not hesitate to contact Dean Hunkele with the Water Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at dean.hunkele@ncdenr.gov. ATTACHMENTS Cc: Upload to LaserFiche Sincerely, DocuSigned by: E ev�((a S� 6" E3ABA14AC7DC434... Morella Sanchez -King, Regional Supervisor Water Quality Regional Operations Section Wilmington Regional Office Division of Water Resources, NCDEQ D_EQ5 Ueys�vn N [i��w.e.W Ou�Pft� North Carolina Department of Environmental Quality I Division of Water Resources 127 Cardinal Drive Extension, Wilmington, North Carolina 28405 910-796-7215 Permit: WQCSD0377 SOC: County: Columbus Region: Wilmington Compliance Inspection Report Effective: 03/01/00 Expiration: Owner: Columbus County Effective: Expiration: Facility: Columbus County Deemed Municipal Collection Sys Contact Person: Harold Nobles Directions to Facility: System Classifications: Primary ORC: Secondary ORC(s): On -Site Representative(s): 24 hour contact name On -site representative On -site representative On -site representative Related Permits: Inspection Date: 09/05/2018 Primary Inspector: Dean Hunkele Secondary Inspector(s): Title: Utilities Director Certification: Eddie Smith Harold Nobles David T Strickland Eddie Smith Phone: 910-642-5257 Phone: 843-443-8322 910-642-5257 843-443-8288 843-443-8322 EntryTime: 10:15AM Exit Time: 01:OOPM Phone: 910-796-7215 Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Deemed permitted collection system management and operation Facility Status: Compliant ❑ Not Compliant Question Areas: Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records Monitoring & Rpting Reqmts Inspections Pump Station (See attachment summary) Page: 1 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: All of the issues or items mentioned at last inspection have been addressed and the system continues to appear to be well operated. Based on discussions with Grand Strand staff, they seem very capable and knowledgable about the systems they operate and manage. Page: 2 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? 0 ❑ ❑ ❑ What educational tools are used? bi-annual mailing of brochure Is Sewer Use Ordinance/Legal Authority available? ❑ ❑ ❑ Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑0 ❑ Is Grease Trap Ordinance available? ❑ ❑ ❑ Is Septic Tank Ordinance available (as applicable, i.e. annexation) ❑ ❑ ❑ List enforcement actions by permittee, if any, in the last 12 months Has an acceptable Capital Improvement Plan (CIP) been implemented? ❑ ❑ ❑ Does CIP address short term needs and long term \"master plan\" concepts? ❑ ❑ ❑ ❑ Does CIP cover three to five year period? ❑ ❑ ❑ ❑ Does CIP include Goal Statement? ❑ ❑ ❑ ❑ Does CIP include description of project area? ❑ ❑ ❑ ❑ Does CIP include description of existing facilities? ❑ ❑ ❑ ❑ Does CIP include known deficiencies? ❑ ❑ ❑ ❑ Does CIP include forecasted future needs? ❑ ❑ ❑ ❑ Is CIP designated only for wastewater collection and treatment? ❑ ❑ ❑ ❑ Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment? CIP Comments Is system free of known points of bypass? ❑ ❑ ❑ If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? ❑ ❑ ❑ # Does the sign include: Instructions for notification? ❑ ❑ ❑ Pump station identifier? ❑ ❑ ❑ 24-hour contact numbers ❑ ❑ ❑ If no, list deficient pump stations # Do ALL pump stations have an "auto polling" feature/SCADA? ❑ ❑ ❑ Number of pump stations 2 Number of pump stations that have SCADA 0 Number of pump stations that have simple telemetry 2 Number of pump stations that have only audible and visual alarms 39 Number of pump stations that do not meet permit requirements 0 # Does the permittee have a root control program? ❑ ❑ 0 ❑ Page: 3 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine # If yes, date implemented? Describe: Comment: Grand Strand staff indicated that customers are provided with grinder station info when they establish an account. Users should be provided with FOG and sewer education materials especially for simplex grinder stations. This should be available for review at next inspection. Inspections Yes No NA NE Are maintenance records for sewer lines available? ❑ ❑ ❑ Are records available that document pump station inspections? ❑ ❑ ❑ Are SCADA or telemetry equipped pump stations inspected at least once a week? ❑ ❑ ❑ Are non-SCADA/telemetry equipped pump stations inspected every day? ❑ ❑ ❑ Are records available that document citizen complaints? ❑ ❑ ❑ # Do you have a system to conduct an annual observation of entire system? ❑ ❑ ❑ # Has there been an observation of remote areas in the last year? ❑ ❑ ❑ Are records available that document inspections of high -priority lines? ❑ ❑ ❑ Has there been visual inspections of high -priority lines in last six months? ❑ ❑ ❑ Comment: Operation & Maintenance Requirements Yes No NA NE Are all log books available? ❑ ❑ ❑ Does supervisor review all log books on a regular basis? ❑ ❑ ❑ Does the supervisor have plans to address documented short-term problem areas? ❑ ❑ ❑ What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? Are maintenance records for equipment available? ❑ ❑ ❑ Is a schedule maintained for testing emergency/standby equipment? ❑ ❑ ❑ What is the schedule for testing emergency/standby equipment? Do pump station logs include: Inside and outside cleaning and debris removal? ❑ ❑ ❑ Inspecting and exercising all valves? ❑ ❑ ❑ Inspecting and lubricating pumps and other equipment? ❑ ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? ❑ ❑ ❑ Is there at least one spare pump for each pump station w/o pump reliability? ❑ ❑ ❑ Are maintenance records for right-of-ways available? ❑ ❑ ❑ Are right-of-ways currently accessible in the event of an emergency? ❑ ❑ ❑ Are system cleaning records available? ❑ ❑ ❑ Has at least 10% of system been cleaned annually? ❑ ❑ ❑ What areas are scheduled for cleaning in the next 12 months? Is a Spill Response Action Plan available? ❑ ❑ ❑ Page: 4 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Does the plan include: 24-hour contact numbers ❑ ❑ ❑ ❑ Response time ❑ ❑ ❑ ❑ Equipment list and spare parts inventory ❑ ❑ ❑ ❑ Access to cleaning equipment ❑ ❑ ❑ ❑ Access to construction crews, contractors, and/or engineers ❑ ❑ ❑ ❑ Source of emergency funds ❑ ❑ ❑ ❑ Site sanitation and cleanup materials ❑ ❑ ❑ ❑ Post-overflow/spill assessment ❑ ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑ ❑ Is the spare parts inventory adequate? ❑ ❑ ❑ ❑ Comment: Should have one -- wasn't reviewed if available Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? ❑ ❑ ❑ Are records of SSOs that are under the reportable threshold available? ❑ ❑ ❑ Do spill records indicate repeated overflows (2 or more in 12 months) at same location? ❑ ❑ ❑ If yes, is there a corrective action plan? ❑ ❑ ❑ ❑ Is a map of the system available? ❑ ❑ ❑ Does the map include: Pipe sizes ❑ ❑ ❑ Pipe materials ❑ ❑ ❑ Pipe location ❑ ❑ ❑ Flow direction ❑ ❑ ❑ Approximate pipe age ❑ ❑ ❑ Number of service taps ❑ ❑ ❑ Pump stations and capacity ❑ ❑ ❑ If no, what percent is complete? List any modifications and extensions that need to be added to the map # Does the permittee have a copy of their permit? ❑ ❑ 0 ❑ Comment: Monitoring and Reporting Requirements Yes No NA NE Are copies of required press releases and distribution lists available? ❑ 1:10 ❑ Are public notices and proof of publication available? ❑ ❑ ❑ # Is an annual report being prepared in accordance with G.S. 143-215.1 C? ❑ ❑ ❑ # Is permittee compliant with all compliance schedules in the permits? ❑ ❑ ❑ If no, which one(s)? Page: 5 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Comment: SIMPLEX - New Liqht AME Pump Station Yes No NA NE Pump station type Simplex, Single Are pump station logs available? ❑ ❑ ❑ Is it accessible in all weather conditions? 0 ❑ ❑ ❑ # Is general housekeeping acceptable? ❑ ❑ ❑ Are all pumps present? ❑ ❑ ❑ Are all pumps operable? ❑ ❑ ❑ Are wet wells free of excessive debris? ❑ ❑ ❑ Are upstream manholes free of excessive debris/signs of overflow? ❑ ❑ 0 ❑ Are floats/controls for pumps/alarms operable? ❑ ❑ ❑ Is "auto polling" feature/SCADA present? ❑ ❑ ❑ Is "auto polling" feature/SCADA operational? ❑ ❑ ❑ Is simple telemetry present? ❑ ❑ ❑ Is simple telemetry operational? ❑ ❑ ❑ Are audio and visual alarms present? ❑ ❑ ❑ Are audio and visual alarms operable? ❑ ❑ ❑ Is the Pump station inspected as required? ❑ ❑ ❑ Are backflow devices in place? ❑ ❑ ❑ Are backflow devices operable? ❑ ❑ ❑ Are air relief valves in place? ❑ ❑ ❑ Are air relief valves operable? ❑ ❑ ❑ # Is an emergency generator available? ❑ ❑ ❑ Can the emergency generator run the pumps? ❑ ❑ ❑ Is the pump station equipped for quick hook-up? ❑ ❑ ❑ Is the generator operable? ❑ ❑ ❑ # Is fuel in tank and sufficient? ❑ ❑ ❑ Is the generator inspected according to their schedule? ❑ ❑ ❑ Is a 24-hour notification sign posted? ❑ ❑ ❑ Does it include: Instructions for notification? ❑ ❑ ❑ Pump station identifier? ❑ ❑ ❑ Emergency phone number ❑ ❑ ❑ Is public access limited? ❑ ❑ ❑ Is pump station free of overflow piping? ❑ ❑ ❑ Page: 6 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Is the pump station free of signs of overflow? 0 ❑ ❑ ❑ Are run times comparable for multiple pumps? Comment: GUIDEWAY SCHOOL - 115 Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? ❑ ❑ ❑ Is it accessible in all weather conditions? ❑ ❑ ❑ # Is general housekeeping acceptable? ❑ ❑ ❑ Are all pumps present? ❑ ❑ ❑ Are all pumps operable? ❑ ❑ ❑ Are wet wells free of excessive debris? ❑ ❑ ❑ Are upstream manholes free of excessive debris/signs of overflow? ❑ ❑ ❑ Are floats/controls for pumps/alarms operable? ❑ ❑ ❑ Is "auto polling" feature/SCADA present? ❑ ❑ ❑ Is "auto polling" feature/SCADA operational? ❑ ❑ ❑ Is simple telemetry present? ❑ ❑ ❑ Is simple telemetry operational? ❑ ❑ ❑ Are audio and visual alarms present? ❑ ❑ ❑ Are audio and visual alarms operable? ❑ ❑ ❑ Is the Pump station inspected as required? ❑ ❑ ❑ Are backflow devices in place? ❑ ❑ ❑ Are backflow devices operable? ❑ ❑ ❑ Are air relief valves in place? ❑ ❑ ❑ Are air relief valves operable? ❑ ❑ ❑ # Is an emergency generator available? ❑ ❑ ❑ Can the emergency generator run the pumps? ❑ ❑ ❑ Is the pump station equipped for quick hook-up? ❑ ❑ ❑ Is the generator operable? ❑ ❑ ❑ # Is fuel in tank and sufficient? ❑ ❑ ❑ Is the generator inspected according to their schedule? ❑ ❑ ❑ Is a 24-hour notification sign posted? ❑ ❑ ❑ Does it include: Instructions for notification? ❑ ❑ ❑ Pump station identifier? ❑ ❑ ❑ Emergency phone number ❑ ❑ ❑ Page: 7 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? ■❑❑❑ ■❑❑❑ ■❑❑❑ Are run times comparable for multiple pumps? Comment: The school has an on -site generator adiacent to the puma station and it would be recommended that the County investigate having the school district tie the station to it. This would allow the school to be used as an emergency shelter and not have to dismiss school in the event of a power exceeding the available storage which needs to be provided to the school's administrative staff. NAKINA ELEMENTARY - 9� Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? ❑ ❑ ❑ Is it accessible in all weather conditions? ❑ ❑ ❑ # Is general housekeeping acceptable? ❑ ❑ ❑ Are all pumps present? ❑ ❑ ❑ Are all pumps operable? ❑ ❑ ❑ Are wet wells free of excessive debris? ❑ ❑ ❑ Are upstream manholes free of excessive debris/signs of overflow? ❑ ❑ ❑ Are floats/controls for pumps/alarms operable? ❑ ❑ ❑ Is "auto polling" feature/SCADA present? ❑ ❑ ❑ Is "auto polling" feature/SCADA operational? ❑ ❑ ❑ Is simple telemetry present? ❑ ❑ ❑ Is simple telemetry operational? ❑ ❑ ❑ Are audio and visual alarms present? 0 ❑ ❑ ❑ Are audio and visual alarms operable? ❑ ❑ ❑ Is the Pump station inspected as required? ❑ ❑ ❑ Are backflow devices in place? ❑ ❑ ❑ Are backflow devices operable? ❑ ❑ ❑ Are air relief valves in place? ❑ ❑ ❑ Are air relief valves operable? ❑ ❑ ❑ # Is an emergency generator available? ❑ ❑ ❑ Can the emergency generator run the pumps? ❑ ❑ ❑ Is the pump station equipped for quick hook-up? ❑ ❑ ❑ Is the generator operable? ❑ ❑ ❑ # Is fuel in tank and sufficient? ❑ ❑ ❑ Is the generator inspected according to their schedule? ❑ ❑ ❑ Page: 8 Permit: WQCSD0377 Owner - Facility: Columbus County Inspection Date: 09/05/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Is a 24-hour notification sign posted? Does it include: Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? Comment: Not sure if this school has a qenerator or not as one wasn't visible from station. ■❑❑❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page: 9