WQCS00194_Compliance Evaluation Inspection_20181001

ROY COOPER
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�' _ MICHAEL S.REGAN
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Water Resources LINDA CULPEPPER
Environmental Quality lrrferrr,r Du^cctor
October 1, 2018 RECEIVED/DENR/DWR
Howard Fleming, PE, Engineering / Stormwater Supervisor OCT 04 2018
Orange County Planning & Inspections Dept.
PO Box 8181 Water Resources
Hillsborough, NC 27278 Permitting Section
Subject: Compliance Evaluation Inspection
Efland Cheek Wastewater Collection System
Permit No. WQCS00194
Orange County
Dear Mr. Fleming:
On September 27, 2018 Mitch Hayes of the Division of Water Resources conducted the subject
inspection. The assistance of Wayne Pore, Kyle Smith, Christopher Sandt, and yourself with this
inspection was appreciated. Below is a list of findings developed from the inspection and review
of the permit:
1. The permit was reissued, became effective May 01, 2013 and will expire April 30, 2021.
BIMS lists the subject collection system as a Class 2 facility.
2. The current Capital Improvement Plan projects through the year 2022. Monies are
approved yearly for projects.
3. The Phase 2 extension project is expected to be completed by the end of October. This
project would divert all flow from the Efland Cheek Collection system to the Town of
Mebane Wastewater Treatment Plant, NC0021474 for treatment and disposal. Once the
Town of Mebane assumes responsibility of all aspects of the Efland Cheek Wastewater
Collection System, please send a request to rescind the Efland Cheek wastewater
collection permit to Deborah Gore, NC Division of Water Resources, Water Quality
Permitting Section, Wastewater Branch- PERCS Unit, 1617 Mail Service Center, Raleigh,
NC 27699-1617. If you have any further questions concerning rescinding the permit,
please contact Deborah Gore at 919.707.3624 or at de borah.gore(a�ncdenr.gov
4. Orange Alamance Water System (OAWS) is responsible for the Fats Oils and Grease
(FOG) program Currently, there are no restaurants on the collection system. Proper
disposal of FOG is available on their web page. Please ensure that some type of
information of FOG disposal is mailed out to customers at least once a year.
5. The map of the collection system is complete and contains all permit requirements. The
map is available on GIS and paper.
6. The following records are documented: right of way maintenance, pump station visitation
and maintenance, annual observation of collection system, high priority line observation
once every six months, and line cleaning. A review of all records is conducted weekly.
"l<'tx`tlli I
Compares7—L,
Division of Water Resources, Raleigh Regional Office,Water Quality Operations Section http.//portal.ncdenr.otg/web/wq/aps
1628 Mail Service Center,Raleigh,NC 27699-1628 Phone. [phone]
Location:3800 Bat tettDrive,Raleigh,NC 27609 Fax:[phone]

7. There are two pump stations in the wastewater collection system. Both pump stations
have secured access, telemetry, audible/visual alarms, notification/information signage,
and on-site generators. Audible / visual alarms, telemetry, and generators were
operational at the time of inspection.
8. An 8" DI creek crossing was inspected. There are no piers, and no indication of bank
erosion. The line appeared straicht. You stated that there are several other sub-water way
crossings. These lines are considered high-priority lines and must be inspected once per
every six-month period.
If there are any questions concerning this letter or inspection, please contact Mitch Hayes at
919.791.4261 or at mitch.hayes(c�ncdenr.gov . 7
Sincerer,
/2/2 it
Danny Smith, Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NC DEQ
cc: permit files
Central files
Deborah Gore, PERCS Unit 1617. Mail Service Center, Raleigh, NC 27699-1617

Compliance Inspection Report
Permit: WQCS00194 Effective: 05/01/13 Expiration: 04/30/21 Owner• Orange County Government .
SOC: Effective: Expiration: Facility: Efland Cheek Collection System
County: Orange PO Box 8181
Region: Raleigh
Contact Person: R Kevin Lindley Title: Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Charlie Wayne Pore Certification: 994130 Phone: [phone]
Secondary ORC(s):
Gregory Robert Barts 1004574 336-563-3401
On-Site Representative(s): ,
24 hour contact name Howard Fleming 919-245-2586
On-site representative Charlie Wayne Pore 919-563-3401
Related Permits:
NC0026433 Town of Hillsborough-Hillsborough UWVTP
Inspection Date: 09/27/2018 Entry_Time: 10 00AM Exit Time: 12 30PM
Primary Inspector: Mitchell S Hayes 4 w,,,a2,5, *7, 10,0/, 2-01 e" Phone: [phone]
Secondary Inspector(s):
'Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation •
Facility Status. El Compliant 0 Not Compliant
Question Areas:
Miscellaneous Questions a Performance Standards g Operation&Maint Reqmts
Records fft Monitoring&Rpting Reqmts El Inspections
EE Pump Station Lines
(See attachment summary)
Page• 1

Permit WQCS00194 Owner-Facility.Orange County Government
Inspection Date- 09/27/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit Routine
Inspection Summary
The permit was reissued, became effective May 01, 2013 and will expire April 30, 2021 BIMS lists the subject collection
system as a Class 2 facility.
The current Capital Improvement Plan projects through the year 2022 Monies are approved yearly for projects
The-P_hase_2_extension_project_Is expected to be completed by the_end of October This project would divert all flow from the
Efland Cheek Collection system to the Town of Mebane Wastewater Treatment Plant, NC0021474 for treatment and
disposal Once the Town of Mebane assumes responsibility of all aspects of the Efland Cheek Wastewater Collection
System, please send a request to rescind the Efland Cheek wastewater collection permit to Deborah Gore, NC Division of
Water Resources,Water Quality Permitting Section,Wastewater Branch- PERCS Unit, 1617 Mail Service Center, Raleigh,
NC 27699-1617. If you have any further questions concerning rescinding the permit, please contact Deborah Gore at
919 707.3624 or at deborah gore@ncdenr gov
Orange Alamance Water System (OAWS) is responsible for the Fats Oils and Grease (FOG) program Currently, there are
no restaurants on the collection system Proper disposal of FOG is available on their web page. Please ensure that some
type of information of FOG disposal is mailed out to customers at least once a year
The map of the collection system is complete and contains all permit requirements The map is available on GIS and paper
The following records are documented right of way maintenance, pump station visitation and maintenance, annual
observation of collection system, high priority line observation once every six months, and line cleaning.A review of all
records is conducted weekly.
There are two pump stations in the wastewater collection system Both pump stations have secured access,telemetry,
audible/visual alarms, notification/information signage, and on-site generators Audible/visual alarms,telemetry, and
generators were operational at the time of inspection
An 8" DI creek crossing was inspected There are no piers, and no indication of bank erosion The line appeared straight
You stated that there are several other sub-water way crossings These lines are considered high-priority lines and must be
inspected once per every six-month period. _
•
Page. 2

Permit. WQCS00194 Owner-Facility:Orange County Government
•
Inspection Date• 09/27/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards
Yes No NA NE
Is Public Education Program for grease established and documented'? El El
What educational tools are used'?
Educational materials on proper disposal of FOG is located on webpage
Is Sewer Use Ordinance/Legal Authority available'? El ❑ 0
Does it appear that the Sewer Use Ordinance is enforced'? El 0 0
Is Grease Trap Ordinance available'? V El 0 El
Is Septic Tank Ordinance available(as applicable, l e annexation) 111 0 0 0
List enforcement actions by permittee, if any, in the last 12 months
None
Has an acceptable Capital Improvement Plan(CIP)been implemented'? El 0 0
Does CIP address short term needs and long term\"master plan\"concepts'? 0 El El
Does CIP cover three to five year period'? El 0 0
Does CIP include Goal Statement'? if El 0 0
Does CIP include description of project area'? El ® El
Does CIP include description of existing facilities'? E El El El
Does CIP include known deficiencies'? tgEl 0
Does CIP include forecasted future needs'? E El El El
Is CIP designated only for wastewater collection and treatment'? 0 El 0
Approximate capital improvement budget for collection system'?
Total annual revenue for wastewater collection and treatment'?
CIP Comments
' Projects in the CIP are planned to the year 2022 Monies are budgeted annual for projects.
Is system free of known points of bypass'? El ❑ 0
If no,describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations'? &V 0
#Does the sign include
Instructions for notification'? lb ❑ El
Pump station identifier? El El El El
24-hour contact numbers El El ❑
If no,list deficient pump stations
#Do ALL pump stations have an"auto polling"feature/SCADA? El El El El
Number of pump stations 2
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 2
Number of pump stations that have only audible and visual alarms 2
Page' 3

Permit: WQCS00194 Owner-Facility:Orange County Government i , 4
Inspection Date: 09/27/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit. Routine
Number of pump stations that do not meet permit requirements o
#Does the permittee have a root control program'? ❑ '$ El El
#If yes,date implemented'?
Describe
Comment:
Inspections _^_ V Yes No NA NE
Are maintenance records for sewer lines available? El El El ❑
Are records available that document pump station Inspections? ❑ ❑ ❑
Are SCADA or telemetry equipped pump stations inspected at least once a week'? 1 El El ❑
Are non-SCADA/telemetry equipped pump stations inspected every day'? El ❑ El
Are records available that document citizen complaints'? El El 0
#Do you have'a system to conduct an annual observation of entire system'? ® El 0 0
#Has there been an observation of remote areas in the last year? El El ❑
Are records available that document inspections of high-pnonty lines'? El ❑ 0
Has there been visual inspections of high-priority lines in last six months'? ❑ ❑ El
Comment:
Operation&Maintenance Requirements Yes No NA NE
Are all log books available'? 0 El ❑
Does supervisor review all log books on a regular basis? 44 El El ❑
Does the supervisor have plans to address documented short-term problem areas'? M ❑ ❑ ❑
What is the schedule for reviewing inspection,maintenance,&operations logs and problem areas'?
Weekly
Are maintenance records for equipment available'? EA ❑ El El
Is a schedule maintained for testing emergency/standby equipment'? 1 ❑ El ❑
What is the schedule for testing emergency/standby equipment'? weekly
Do pump station logs include
Inside and outside cleaning and debris removal? El ❑
Inspecting and exercising all valves'? Ea El El ❑
Inspecting and lubricating pumps and other equipment? 0 El ❑ ❑
Inspecting alarms,telemetry and auxiliary equipment? MI El El
Is there at least,one spare pump for each pump station w/o pump reliability? Ell El ❑ El
Are maintenance records for right-of-ways available? . E El El
Are right-of-ways currently accessible in the event of an emergency?
Are system cleaning records available'? ' Fl 0 ❑ ❑
Has at least 10%of system been cleaned annually'? ❑ EV ❑ El
What areas are scheduled for cleaning in the next 12 months?
No areas are scheduled
Page. 4
( '

Permit: WQCS00194 Owner-Facility.Orange County Government
Inspection Date: 09/27/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available'? L El El El
Does the plan include
•
24-hour contact numbers El 0 0
Response time _ El El 0
Equipment list and spare parts inventory El El 0
Access to cleaning equipment El El 0
Access to construction crews,contractors,and/or engineers El 0
Source of emergency funds 0 El El
Site sanitation and cleanup materials -,4 El El El
Post-overflow/spill assessment al0 0 0
Is a Spill Response Action Plan available for all personnel'? '
Is the spare parts inventory adequate? 64 El El
Comment
Records
Yes No NA NE
Are adequate records of all SSOs,spills and complaints available? El 0 N/ 0
Are records of SSOs that are under the reportable threshold available'? El El
Do spill records indicate repeated overflows(2 or more in 12 months)at same location'? El
If yes,is there a corrective action plan'? El 0
Is a map of the system available'? A El 0 ❑
Does the map include
Pipe sizes El El El El
Pipe materials fr2El 0 0
Pipe location ET El El
Flow direction it3 El 0
Approximate pipe age KE El El
Number of service tapsgg 0 0 Cl
Pump stations and capacity - E El 0
If no,what percent is complete'?
List any modifications and extensions that need to be added to the map
#Does the permittee have a copy of their permit'? : El El
Comment .
Monitoring and Reporting Requirements Yes No NA NE
Are copies of required press releases and distribution lists available'? 0 ❑ E
Are public notices and proof bf publication available'? El El PI
#Is an annual report being prepared in accordance with G S. 143-215.1C7 5i 0 El
#Is permittee compliant with all compliance schedules in the permits'? Si El 0
Page. 5

Permit WOCS00194 Owner-Facility•Orange County Government
Inspection Date: 09/27/2018 Inspection Type•Collection System Inspect Non Sampling Reason for Visit Routine
If no,which one(s)?
Last SSO reported was in 2006
Comment
BROOKHAVEN - end of Brc
Pump Station Yes No NA NE
Duplex
Pump station type
Are pump station logs avail'abler— ^^ �J El El
Is it accessible in all weather conditions'? El ❑ ❑ ❑
#Is general housekeeping acceptable'? ❑ ❑ ❑
Are all pumps present'? ❑ ❑ ❑
Are all pumps operable'? El ❑ ❑ ❑
Are wet wells free of excessive debris'? El 000
Are upstream manholes free of excessive debris/signs of overflow'? tE ❑ ❑ 0
Are floats/controls for pumps/alarms operable'? ❑ ❑ ❑
Is"auto polling"feature/SCADA present'? ❑ z07 ❑ ❑
Is"auto polling"feature/SCADA operational? ❑ ❑ ❑
Is simple telemetry present'? ❑ ❑ ❑
Is simple telemetry operational'? 0000
Are audio and visual alarms present'? HOOD
Are audio and visual alarms operable'? ❑ ❑ ❑
Is the Pump station inspected as required'? M ❑ ❑ ❑
Are backflow devices in place'? ❑ ❑ ❑
Are backflow devices operable'? >
Are air relief valves in place'? ❑ ❑ E 0
Are air relief valves operable'? ❑ ❑ E ❑
# Is an emergency generator available , ® ❑ ❑
Can the emergency generator run the pumps'? ❑ ❑ ❑
Is the pump station equipped for quick hook-up'? ❑ 0. 0
Is the generator operable'? E1000
#Is fuel in tank and sufficient'? El ❑ ❑ ❑
Is the generator inspected according to their schedule'? M ❑ ❑ ❑
Is a 24-hour notification sign posted'? fy ❑ ❑ ❑
Does it include
Instructions for notification'? ❑ ❑ ❑
Pump station identifier'? E1 ❑ ❑ ❑
Emergency phone number E' ❑ ❑ ❑
Is public access limited'? ❑ ❑ ❑
Page 6

, Permit: WOCS00194 Owner-Facility.Orange County Government
Inspection Date: 09/27/2018 Inspection Type.Collection System Inspect Non Sampling Reason for Visit. Routine
Is pump station free of overflow piping'? 000
Is the pump station free of signs of overflow'? 000
Are run times comparable for multiple pumps" yes
Comment Wet well had little debris.
RICHMOND HILLS - 200 All
Pump Station Yes No NA NE
Pump station type Duplex
Are pump station logs available'? ® 000
Is it accessible in all weather conditions'? 000
#Is general housekeeping acceptable'? 000
Are all pumps present? 000
Are all pumps operable'? • i 000
Are wet wells free of excessive debris'? 0 400
Are upstream manholes free of excessive debns/signs of overflow'? •• 000
Are floats/controls for pumps/alarms operable'? 6 ❑ 0
Is"auto polling"feature/SCADA present'? 0 E 0
Is"auto polling"feature/SCADA operational'? 00 0
Is simple telemetry present'? -- 000
Is simple telemetry operational'? fA000
Are audio and visual alarms present'? '1000
Are audio and visual alarms operable'? MOOD
Is the Pump station inspected as required'? 000
Are backflow devices in place'? ® ® ❑
Are backflow devices operable'? E U U U
Are air relief valves in place'? 00 ID
Are air relief valves operable'? 0
# Is an emergency generator available'? E000
Can the emergency generator run the pumps'? 21000
Is the pump station equipped for quick hook-up'? 0000
Is the generator operable'? 91000
#Is fuel in tank and sufficient'? 0000
Is the generator inspected according to their schedule'? EA 0 '00 .
Is a 24-hour notification sign posted'? ® U U
Does it include.
Instructions for notification'? E000
Pump station identifier? I U U U
Page 7

Permit: WOCS00194 Owner-Facility Orange County Government
Inspection Date: 09/27/2018 Inspection Type.Collection System Inspect Non Sampling Reason for Visit Routine
Emergency phone number ❑ ❑ ❑
Is public access limited'? ❑ ❑ ❑
Is pump station free of overflow piping'? ❑ ❑ ❑
Is the pump station free of signs of overflow'? a4. ❑ ❑ ❑
Are run times comparable for multiple pumps'? yes
Comment. Excessive debris in'wet well Cleaning is budgeted.
AERIAL -
Lines/Right-of-Ways/Aeriel Lines Yes No NA NE
Is right-of-way accessible for emergency'? ❑ ❑ ❑
Is right-of-way free of sinkholes or depressions'? ❑ ❑ ❑
Is line/right-of-way free of evidence of leakage'? El ❑ ❑ ❑
#.Are there areas of exposed line'? El ❑ ❑ ❑
#Is any exposed line constructed of ductile iron or other approved material'? El ❑ ❑ ❑
Are water crossing and supports in good condition'? E ❑ ❑ ❑
#Is right-of-way free of non-utility motorized traffic'? E ❑ ❑ ❑
Is line free of visible damages ❑ ❑ ❑
#Are there siphons in this system? ❑ EZ ❑ ❑
If yes,are they maintained and documented?.
Comment The aerial crosses a small creek. The aerial appeared straight. There are no piers and no bank
erosion noted.
Page 8