WQ0014306_Final Permit_20010412

State of North Carolina
Department of Environment
and Natural Resources
Division of Water Quality
Michael F. Easley, Governor
William G. Ross Jr., Secretary
Kerr T. Stevens, Director
April 12, 2001
Raymond Gottlieb
Sandler Utilities at Mill Run, L.L.C.
448 Viking Dr - Suite 225
Virginia Beach, VA 23452
Dear Mr. Gotlieb:
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NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL- RESOURCES
Subject: Permit No. WQ0014306
Sandler Utilities at Mill Run, L.L.C.
Eagle Creek Development
Wastewater Treatment and Reclaimed
Water Utilization System
Currituck County
In accordance with your request for modification received January 18, 2001, we are forwarding herewith
Permit Number. WQ0014306, dated April 12, 2001, to Sandler Utilities at Mill Run, L.L.C. for the construction and
operation of the subject wastewater treatment reclaimed water utilization system.
This permit shall be effective from the date of issuance until December 31,2002, shall void Permit No.
WQ0014306 issued Ot tober 4, 1999, and shall be subject to the conditions and limitations as specified therein.
Please pay particular attention to the monitoring requirements in this permit. Failure to establish an adequate
system for collecting and maintaining the required operational information will result in future compliance
problems_
If any parts, requirements, or limitations contained in this permit are unacceptable, you have the right to
request an adjudicatory hearing upon written request within thirty (30) days following receipt of this permit. This
request must be in the form of a written petition, conforming to Chapter 150B of the North Carolina General
Statutes, and filed with the Office of Administrative Hearings, 6714 Mail Service Center, Raleigh, NC 27699-6714.
Unless such demands are made this permit shall be final and binding.
One set of approved plans and specifications is being forwarded to you. If you need additional information
concerning this matter, please contact Sue Homewood at [phone] e tension 502.
Since y,
JlCerr T. Stevens
cc: Currituck County Health Department
Washington Regional Office, Water Quality Section
Washington Regional Office, Groundwater Section
Groundwater Section, Central Office
Technical Assistance and Certification Unit
Non -Discharge Compliance/Enforcement Unit
1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Telephone [phone] Fax [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/10% post -consumer paper

NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
RALEIGH
WASTEWATER TREATMENT AND RECLAIMED WATER UTILIZATION PERMIT
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina as
amended, and other applicable Laws, Rules, and Regulations
PERMISSION IS HEREBY GRANTED TO
Sandler Utilities at Mill Run, L.L.C.
Currituck County
FOR THE
construction of a 350,00-GPD wastewater treatment plant, a 18,000-GPD temporary wastewater treatment
plant, and reclaimed water utilization system.. Wastewater flows shall be limited to 18,000 GPD until the
350,000-GPD wastewater treatment facility has been constructed and certified by the design engineer.
Wastewater flows shall be limited to 175,000 GPD due to the existing sizing of the main aeration blowers_
The 350,000-GPD dual -path extended aeration wastewater treatment plant will consist of an 87,500-gallon
flow -equalization basin with dual 243-GPM pumps and a single 300-CF1\4 blower, a manually -cleaned bar
screen, a flow-splitter box, three aeration basins; 174,445 gallons, 225,789 gallons, 50,695 gallons capcaity„
one 148,250-gallon clarifier and one 28,220-gallon clarifier, one 37,018-gallon aerated sludge -holding tank,
two 1,000-CFM blowers, one 15-cell travelling -bridge filter with a total area of 135 square feet, and all
associated piping, valves and appurtenances.
The 18,000-GPD dual -path extended aeration wastewater treatment plant will consist of a manually -cleaned
bar screen, a 4,500-gallon flow equalization basin with dual 12.5-GPM pumps and a single 35-CFM blower, a
flow-splitter box, two 12,791-gallon aeration basins, one 3,837-gallon aerated sludge -holding tank, two 191-
CFM blowers, two 2,382-gallon clarifiers, two 7.0-squarc-foot tertiary filters, a 1,580-gallon clear well with
two 105-GPM backwash pumps, a 1,390-gallon backwash return tank with two 14-GPM pumps, one 12-CFM
air -scour blower, and all associated piping. valves. and appurtenances.
The treatment systems also consist of ultraviolet disinfection, one 30,080-gallon effluent -dosing tank with dual
608-GPM pumps, high-water alarms, and approximately 450 linear feet of 10-inch force main, a gasoline -
powered stand-by generator with automatic transfer switch, a continuous monitoring and recording
turbidometer, a continuous monitoring and recording flow meter, and a 5.5-MG infiltration pond. The
infiltration pond is in lieu of a lined 5-day upset pond.
The reclaimed water spray irrigation system will consist of a 7.431-MG wet -weather storage and irrigation
pond and approximately 112.25 acres of irrigation area.

The wastewater treatment and reclaimed water spray irrigation system will serve the Eagle Creek
Development off of SR 1215 (16°29' N, 76"10" W) with no discharge of wastes to the surface waters, pursuant
to the application received November 20, and in conformity with the project plan, specifications, and other
supporting data subsequently filed and approved by the Department of Environment and Natural Resources
and considered a part of this permit.
This permit shall be effective from the date of issuance until December 31,2002, shall void Permit No.
WQ0014306 issued October 4, 1999, and shall be subject to the following specified conditions and
limitations:
I. PERFORMANCE STANDARDS
1. Upon completion of construction and prior to operation of this permitted facility, a certification
must be received from a professional engineer certifying that the permitted facility has been
installed in accordance with this permit, the approved plans and specifications, and other
supporting materials. If this project is to be completed in phases and partially certified you shall
retain the responsibility to track further construction approved under the same permit, and shall
rovide a final certificate of completion once the entire proiect has been complete . Mail the
Certification to the Non -Discharge Permitting Unit, 1617 Mail Service Center, Raleigh, NC
27699-1617.
2. The Washington Regional Office, telephone number [phone], shall be notified at least
forty-eight (48) hours in advance of operation of the installed facilities so that an in -place
inspection can be made. Such notification to the regional supervisor shall be made during the
normal office hours from 8:00 a.m. until 5:00 p.m. on Monday through Friday, excluding State
Holidays.
3. The reclaimed water utilization facilities shall be effectively maintained and operated at all times
so that there is no discharge to the surface waters, nor any contamination of ground waters which
will render them unsatisfactory for normal use. In the event that the facilities fail to perform
satisfactorily, including the creation of nuisance conditions or failure of the irrigation area to
adequately assimilate the wastewater, the Permittee shall take immediate corrective actions
including those actions that may be required by the Division of Water Quality (Division), such as
the construction of additional or replacement wastewater treatment and disposal facilities.
4. The issuance of this permit shall not relieve the Permittee of the responsibility for damages to
surface or groundwaters resulting from the operation of this facility.
5. The residuals generated from these treatment facilities must be disposed in accordance with
General Statute 143-215.1 and in a manner approved by the Division.
6. Diversion or bypassing of the untreated wastewater from the treatment facilities is prohibited.
The following buffers shall be maintained. -
a) 100 feet between wetted areas and water supply wells,
b) 100 feet between wetted areas and waters classified as SA,
c) 25 feet between wetted areas and surface waters not classified as SA,
d) 100 feet between wastewater treatment units and wells,
e) 50 feet between reclaimed water storagelirrigation ponds and property lines, and
f) 50 feet between wastewater treatment units and property lines.
8. Public access to the irrigation sites shall be controlled during active site use. Such controls may
include the posting of signs showing the activities being conducted at each site. A sign shall be
posted in plain sight in the club house showing these activities.

I1. OPERATION AND MAINTENANCE REQUIREMENTS
1. The facilities shall be properly maintained and operated at all times.
2. Upon classification of the facility by the Water PolIuti.on Control System Operators Certification
Commission (WPCSOCC), the Permittee shall employ a certified wastewater treatment plant
operator to be in responsible charge (ORC) of the wastewater treatment facilities. The operator
must hold a certificate of the type and grade at least equivalent to or greater than the classification
assigned to the wastewater treatment facilities by the WPCSOCC. The Permittee must also
employ a certified back-up operator of the appropriate type and grade to comply with the
conditions of 15A NCAC 8G .0202. The ORC of the facility must visit each Class I facility at
least weekly and each Class 11, Ill, and IV facility at least daily, excluding weekends and holidays,
and must properly manage and document daily operation and maintenance of the facility and must
comply with all other conditions of 15A NCAC 8G .0202. Once the facility is classified, the
Permittee must submit a letter to the WPCSOCC which designates the operator in responsible
charge within thirty days after the wastewater treatment facilities are 50%Q complete.
3. A suitable, year-round vegetative cover shall be maintained on the irrigation areas.
4. Irrigation shall not be performed during inclement weather or when the ground is in a condition
that will cause runoff.
5. Adequate measures shall be taken to prevent wastewater runoff from the spray field.
6. The facilities shall be effectively maintained and operated as a non -discharge system to prevent
the discharge of any wastewater resulting from the operation of this facility.
7. The application rate shall not exceed a cumulative loading of 31.2 inches over any twelve (12)
month period at an instantaneous application rate not to exceed 0.1 inches per hour.
No type of wastewater other than that from the Eagle Creek Development shall be sprayed onto
the irrigation area.
9. All wastewater shall be routed to the infiltration pond should the limit for fecal coliform (daily
maximum concentration of 25 per 100 ml) or turbidity (instantaneous maximum of 10 NTU) be
exceeded, until such time that the problems associated with the treatment capability of the
wastewater treatment plant have been corrected.
10. No traffic or equipment shall be allowed on the disposal area except while installation occurs or
while normal maintenance is being performed.
11. Vegetative growth must be kept out of the infiltration pond at all times. All vegetation must be
removed manually so that minimal disturbance will occur to the disposal area.
12. The application of chemicals to the infiltration pond is expressly prohibited.
13. Proper depth shall be achieved in the drainage ditches surrounding the golf course or a propeller
pump shall be installed as proposed in the original application package to ensure that the elevation
of the drainage ditches allows the movement of groundwater off site. Permission shall be obtained
from the downstream property owners to deepen the ditches. Until such time that the County has
established a drainage district, the developer shall be responsible for maintaining the canals for
positive drainage.
III. MONITORING AND REPORTING REQUIREMENTS

1. Any monitoring (including groundwater, surface water, soil or plant tissue analyses) deemed
necessary by the Division to insure surface and ground water protection will be established and an
acceptable sampling reporting schedule shall be followed.
2. Influent flow shall be continuously monitored and daily flow values shall be reported on Form
NDMR_
The Permittee shall install an appropriate flow measurement device consistent with approved
engineering and scientific practices to ensure the accuracy and reliability of influent flow
measurement. Flow measurement devices selected shall be capable of measuring flows with a
maximum deviation of less than 10 percent from true flow, accurately calibrated at a minimum of
once per year, and maintained to ensure that the accuracy of the measurements is consistent with
the accepted capability of that type of device. Records of flow measurement device calibration
shall be kept on file by the Permittee for a period of at least three years. At a minimum, data to be
included in this documentation shall be:
a. Date of flow measurement device calibration
b. Name of person performing calibration
c. Percent from true flow
3. As an indicator of proper operation and maintenance, the facility shall produce an effluent in
compliance with the following limitations:
a
Parameter Monthly Average Daily (Instantaneous) Maximum
Flow
BODS (5-day, 2011C)
NH3 as N
TSS
Fecal Coliform
Turbidity
175,000 GPD
10 mg/1
4 mg/1
5 mg/I
h
14 per 100 ml
15 mg/1
6 mg/1
10 mg/1
25 per 100 ml
10 NTU
a
Monthly averages for all but fecal coIiform shall be the arithmetic mean of all samples
collected during the reporting period.
h
Monthly average for fecal Coliform shall be the geometric mean of all samples collected during
the reporting period.
Daily maximum shall be the maximum value of all samples collected during the reporting
period.
The effluent from the subject facilities shall be monitored, by the Permittee, at the point prior to
discharge to the wet-weather/irrigation pond for the following parameters:
4

Parameter
Sampling Point
&Mling Frequency
-Type of Sample
Flow
Influent or Effluent
Continuous
Recording
Turbidity
Effluent
Continuous
Recording
BOD5 (5-day, 20°C)
Effluent
*2l1\4onth
Composite
NH3 as N
Effluent
*2/Month
Composite
TSS
Effluent
*2/Month
Composite
Fecal Coliform
Effluent
*2/Month
Grab
Settleable Matter
Effluent
Daily
Grab
NO3
Effluent
"Triannually
Grab
TDS
Effluent
*Triannually
Grab
TOC
Effluent
Triannually
Grab
Chloride
Effluent
*'Triannually
Grab
The effluent pH shall not be less than 6.0 standard units nor greater than 9.0 standard units.
* 2/Month sampling frequency only during the months of April through October. During the
remainder of the year, these parameters shall be monitored monthly.
Triannually sampling shall be conducted during March, July and November.
If Groundwater sampling indicates or predicts problems with the compliance with Groundwater
Standards, this permit will be modified to include additional and/or more restrictive limitations.
4. Adequate records shall be maintained by the Permittee tracking the amount of wastewater
disposed. These records shall include, but are not necessarily Iimited to the following
information:
a. date and time of irrigation,
b. volume of wastewater irrigated,
c. zone irrigated,
d. length of time zone is irrigated,
e. continuous weekly, monthly, and year-to-date hydraulic (inches/acre) loadings for each zone,
f. weather conditions, and
g. maintenance of cover crops.
5. Three (3) copies of all operation and disposal records (as specified in condition III 2) on Form
NDAR-I and three (3) copies of all effluent monitoring data (as specified in condition 1113 and III
4) on Form NDMR-I shall be submitted on or before the last day of the following month. All
information shall be submitted to the following address:
NC Division of Water Quality
Water Quality Section
Non -Discharge Compliance/Enforcement Unit
1617 Mail Service Center
Raleigh, North Carolina 27699-1617
6. A record shall be maintained of all residuals removed from this facility. This record shall include
the name of the hauler, permit authorizing the disposal or a letter from a municipality agreeing to
accept the residuals, date the residuals were hauled, and volume of residuals removed.
5

7. A maintenance log shall be maintained at this facility including but not limited to the following
items:
a. Daily sampling results including residual chlorine, settleable matter, and dissolved oxygen in
the aeration basin and at the clarifier weir.
b. Visual observations of the plant and plant site.
c. Record of preventative maintenance (changing of filters, adjusting belt tensions, alarm testing,
diffuser inspections and cleanings, etc.).
d. Date of calibration of flow measurement device.
e. Date and results of power interruption testing on alternate power supply.
Noncompliance Notification:
The Permittee shall report by telephone to the Washington Regional Office, telephone number
[phone], as soon as possible, but in no case more than 24 hours or on the next working day
following the occurrence or first knowledge of the occurrence of any of the following:
a. Any occurrence at the wastewater treatment facility which results in the treatment of
significant amounts of wastes which are abnormal in quantity or characteristic, such as the
dumping of the contents of a sludge digester; the known passage of a slug of hazardous
substance through the facility; or any other unusual circumstances.
b. Any process unit failure, due to known or unknown reasons, that render the facility incapable
of adequate wastewater treatment such as mechanical or electrical failures of pumps, aerators,
compressors, etc.
c. Any failure of a pumping station, sewer line, or treatment facility resulting in a by-pass
directly to receiving waters without treatment of all or any portion of the influent to such
station or facility.
d. Any time that self -monitoring information indicates that the facility has gone out of
compliance with its permit limitations.
Persons reporting such occurrences by telephone shall also file a written report in letter form
within five (5) days following first knowledge of the occurrence. This report must outline the
actions taken or proposed to be taken to ensure that the problem does not recur.
IV. GROUNDWATER REQUIREMENTS
i. Within 90 days of permit issuance, an upgradient monitor well shall be installed to monitor
groundwater quality. The well(s) shall be constructed such that the water level in the well is never
above or below the screened (open) portion of the well at any time during the year. The general
location and name for each well is marked on Attachment A. Each monitoring well shall be
located at the review boundary, constructed in accordance with this permit, and approved by the
Washington Regional Office.
2. The well shall be constructed by either a North Carolina Certified Well Contractor, the property
owner, or the property lessee according to General Statutes 87-94.4(b)(2). If the construction is
not performed by a certified well contractor, the property owner or the lessee must physically
perform the actual well construction activities, and the well(s) shall be constructed in accordance
with 15A NCAC 2C .0108 (Standards of Construction for Wells Other than Water Supply) and
any other state and local laws and regulations pertaining to well construction.

3. The Washington Regional Office, telephone number [phone], shall be notified at least
forty-eight (48) hours prior to the construction of any monitoring well so that an inspection can be
made of the monitoring well location. Such notification to the regional groundwater supervisor
shall be made during the normal office hours from 8.00 a.m. until 5:00 p.m. on Monday through
Friday, excluding state holidays.
4. Within thirty (30) days of completion of all well construction activities, a certification must be
received from a professional engineer certifying that the monitoring wells are located and
constructed in accordance with the Well Construction Standards (15A NCAC 2C) and this permit.
This certification should be submitted with copies of the Well Completion Form (GW-1) for each
well. Mail this certification and the associated GW-1 forms to the Permits and Compliance Unit,
Groundwater Section, 1636 Mail Service Center, Raleigh, NC, 27699-1636.
5. Existing monitor wells MW-land MW-2 and the new monitor well MW-3 shall be sampled
initially after construction and thereafter every March, July and November for the following
parameters:
Water Level
Chloride
Fecal Coliform
Nitrate -Nitrogen (NO3-N)
Total Phosphorous
pH
Total Dissolved Solids (TDS)
Total Organic Carbon (TOC)
Total Ammonia
The measurement of water levels must be made prior to sampling for the remaining parameters.
The depth to water in each well shall be measured from the surveyed point on the top of the
casing.
The treasuring points (top of well casing) of all monitoring wells shall be surveyed to provide the
relative elevation of the measuring point for each monitoring well.
If TOC concentrations greater than 10 mg/1 are detected in any downgradient monitoring well,
additional sampling and analysis must be conducted to identify the individual constituents
comprising this TOC concentration. If the TOC concentration as measured in the background
monitor well exceeds 10 mg/l, this concentration will be taken to represent the naturally occurring
TOC concentration. Any exceedances of this naturally occurring TOC concentration in the
downgradient wells shall be subject to the additional sampling and analysis as described above.
The results of the sampling and analysis must be received on Form GW-59 (Groundwater Quality
Monitoring: Compliance Report Form) by the Groundwater Section, Permits and Compliance
Unit, 1636 Mail Service Center Raleigh, N.C. 27699-1636 on or before the last working day of the
Month following the sampling month. The data of all groundwater sampling analyses required by
the permit conditions must be reported using the most recent GW-59 form along with attached
copies of the laboratory analyses. The updated forms can be downloaded using the following
internet website: lltcp://�-7w.enr.state.nc.us/.
7. The permittee shall report any monitoring or other information which indicates that any
contaminant may cause an endangerment to an underground source of drinking water and any
noncompliance with a permit condition of malfunction of the treatment, disposal and lagoon
system, which may cause fluid migration beyond the review boundary or lagoon perimeter. The
information shall be provided to the Washington Regional Office (252-946-6481) orally within 8
hours of the occurrence and as a written submission within five days of the occurrence. The
written submission shall contain a description of the noncompliance and its cause, the period of
noncompliance, including exact dates and times, and if the noncompliance has not been corrected,
the anticipated time it is expected to continue, and any steps taken or planned to reduce, eliminate
and prevent reoccurrence of the noncompliance.

8. No application of waste activities shall be undertaken when the seasonal high water table is less
than one (1) foot below land surface. Verification of the water table elevation can be confirmed by
water level readings obtained from monitor well(s) near the site, or auger -boring which must be
done within 24 hours, prior to application of wastewater. Any open borings must be properly filled
with native soil, prior to application to decrease the chance of any waste contaminating the ground
water.
9. Any additional groundwater quality monitoring, as deemed necessary by the Division, shall be
provided.
10. The COMPLIANCE BOUNDARY for the disposal system is specified by regulations in 15A
NCAC 2L, Groundwater Classifications and Standards. The Compliance Boundary is for the
disposal system constructed after December 31, 1983 is established at either (1) 250 feet from the
waste disposal area, or (2) 50 feet within the property boundary, whichever is closest to the waste
disposal area. An exceedance of Groundwater Quality Standards at or beyond the Compliance
Boundary is subject to immediate remediation action in addition to the penalty provisions
applicable under General Statute 143-215.6A(a)(1).
In accordance with 15A NCAC 2L, a REVIEW BOUNDARY is established around the disposal
systems midway between the Compliance Boundary and the perimeter of the waste disposal area.
Any exceedance of standards at the Review Boundary shall require remediation action on the part
of the permittee.
V. INSPECTIONS
Adequate inspection, maintenance, and cleaning shall be provided by the Permittee to insure
proper operation of the subject facilities.
2. The Permittee or his designee shall inspect the wastewater treatment and disposal facilities to
prevent malfunctions and deterioration, operator errors and discharges which may cause or lead to
the release of wastes to the environment, a threat to human health, or a nuisance. The Permittee
shall keep an inspection log or summary including at least the date and time of inspection,
observations made, and any maintenance, repairs, or corrective actions taken by the Permittee.
This log of inspections shall be maintained by the Permittee for a period of three years from the
date of the inspection and shall be made available upon request to the Division or other permitting
authority.
3. Any duly authorized officer, employee, or representative of the Division may, upon presentation
of credentials, enter and inspect any property, premises or place on or related to the disposal site or
facility at any reasonable time for the purpose of determining compliance with this permit; may
inspect or copy any records that must be maintained under the terms and conditions of this permit,
and may obtain samples of groundwater, surface water, or leachate.
VI. GENERAL CONDITIONS
This permit shall become voidable unless the facilities are constructed in accordance with the
conditions of this permit, the approved plans and specifications, and other supporting data.
2. This permit is effective only with respect to the nature and volume of wastes described in the
application and other supporting data.

This permit is not transferable. In the event there is a desire for the facilities to change ownership,
or there is a name change of the Permittee, a formal permit request must be submitted to the
Division accompanied by an application fee, documentation from the parties involved, and other
supporting materials as may be appropriate. The approval of this request will be considered on its
merits and may or may not be approved.
4. Failure to abide by the conditions and limitations contained in this permit may subject the
Permittee to an enforcement action by the Division in accordance with North Carolina General
Statute 143-215.6A to 143-215.6C.
5. The issuance of this permit does not preclude the Permittee from complying with any and all
statutes, rules, regulations, or ordinances which may be imposed by other government agencies
(local, state, and federal) which have jurisdiction.
6. A set of approved plans and specifications for the subject project must be retained by the
Permittee for the life of the project.
7. The annual administering and compliance fee must be paid by the Permittee within thirty days
after being billed by the Division. Failure to pay the fee accordingly may cause the Division to
initiate action to revoke this permit as specified by 15 NCAC 2H .0205 (c)(4).
The Permittee, at least six (6) months prior to the expiration of this permit, shall request its
extension. Upon receipt of the request, the Commission will review the adequacy of the facilities
described therein, and if warranted, will extend the permit for such period of time and under such
conditions and limitations as it may deem appropriate.
Permit issued this the 12`' day of April, 2001
NORT AROLINA NVIRONMENTAL MANAGEMENT COMMISSION
Kerr T. Stevens, Director
Division of Water Quality
By Authority of the Environmental Management Conunission
Permit Number 14306

Permit No. WQ0014306
April 12, 2001
ENGMER'S CERTIFICATION
Partial Final
I, , as a duly registered Professional Engineer in the State of
North Carolina, having been authorized to observe (periodically, weekly, full time) the construction of the
project,
Project Name
Location and County
for the Permittee hereby state that, to the best of my abilities, due care and diligence was used in the
observation of the construction such that the construction was observed to be built within substantial
compliance and intent of this permit, the approved plans and specifications, and other supporting materials.
Signature
Date
Registration No.
r