20180118 Ver 1_Correspondence_20180917

ROY COOPER
GOVERNOR
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
September 13, 2018
Amy Chapman
Transportation Permitting Supervisor
512 N. Salisbury St.
1617 Mail Service Center
Raleigh, NC 27699-1617
JAMES H. TROGDON, III
SECRETARY
Subject: NCDOT response to Notice of Deficiency (NOD-2018-PC-0261)
NCDWR Project No. 20180118
B-5604 Bridge 19 Replacement Project on US 17 Business
WBS 45559.1.1, Perquimans County
Ms. Amy Chapman,
This letter is in response to the NC Division of Water Resources Notice of
Deficiency (NOD-2018-PC-0261) issued on August 14, 2019 due to incomplete
NCGO1000 inspecrion forms on the B-5604 Bridge 16 Project in Perquimans County.
NCDOT and the contractor, T.A. Loving Company, regret this incident and
corrected the deficiency immediately. We have met with the contractor and NCDOT
personnel involved with the project. Attached is a response from Mazk Perkins with T.A.
Loving Company that provides a detailed explanation of the corrective actions taken and
of efforts to insure future compliance.
Additionally, within Division 1, we have reiterated these requirements and
expectations with all of our personnel involved with project inspections and compliance
with NCDWR permits. Refresher training is also being provided.
Please know that we take these actions very seriously and every effor� � a�� n
made to insure that such deficiencies do not occur again. uu IJ
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113 Airport Dr., Suite 100, Edenton, NC 27932 — Phone: [phone] Fa�c: [phone]

If you have questions or would like to discuss further, please contact me at
pcwilliams2na,ncdot. ov or [phone].
Sincerely,
erry . nnings, PE
Division Engineer
/""�
Paul Williams
Division Environmental Specialist
CC: Randy Midgett, NCDOT Division 1
David Otts, NCDOT Division 1
Tim Stallings, NCDOT Division 1
Mdy Blankenship, NCDOT Roadside Environmental
Mazk Perkins, T.A. Loving Company
Gazcy Ward, NCDWR, Washington Regional Office
Kyle Barnes, US Army Corp of Engineers, Washington District Office
Greg Daisey, NCDCM, Elizabeth City Office
Sam'v Dumpor, DEMLR, Washington Regional Office
,: .
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113 Airport Dr., Suite 100, Edentoq NC 27932 — Phone: [phone] Fa7c: [phone]

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Mr. Williams,
Please be advised that T A Loving Company takes this NOD very seriously.
The following is documentation of our efforts to address and correct the deficiency on our B-5604 Perquimans County
project (NOD) and to review all DOT projects to confirm compliance with the NPDES requirements.
Upon receipt of the NOD notification, I forwarded the NOD notification to our direct supervisors assigned to this
project — I requested them to review this NOD immediately and to discuss this NOD with the Resident Engineer's
staff. The following T A Loving personnel are in receipt of my email of August 14, 2018:
a. Stephen Salter—General Superintendent, Assistant Vice President
b. Chris Myers—Project Manager
c. Terry Jackson — Superintendent
d. Garland Roundtree -Foremen
On the morning of Wednesday August 15, 2018, I attended our monthly meeting for the C204037 Chowan
County project. I took this opportunity to review the NOD with Michael Hill, his staff and our project staff in an
effort to insure the NPDES forms for this project were in compliance.
3. On the afternoon of Wednesday August 15, 2018, Stephen Salter, Chris Myers and myself inet with David Otts,
his staff and Randy Midgett (This meeting was previously scheduled to discuss the recently awarded DA00333
Dare County project). At the conclusion of the DA00333 Dare County project meeting, I requested an
opportunity to discuss this NOD issued on the 8-5604 Perquimans County project. We notified David Otts, his
staff and Randy Midgett that T A Loving Company accepted full responsibility of the NOD and informed them we
would meet on site with Terry Jackson at the conclusion of this meeting and review, not only what happened,
but also the proper documentation requirements of the NPDES forms.
4. On Monday August 20, 2018, I forwarded an email containing attachments for "NPDES Inspection Refresher
�nformation" received from the Department to assist our staff with properly completing the NPDES forms on all
NCDOT projects. The following T A Loving personnel are in receipt of my email of August 20, 2018:
a. 5[ephen Salter — General Superintendent, Assistant Vice President
b. Chris Myers — Project Manager
c. Clay Wisniewski — Project Manager
d. Justin Hill, PE — Project Manager
e. TerryJackson — Superintendent
f. Matt Bierstedt - Superintendent
g. AKReeves—Superintendent
h. BarryReeves—Superintendent
i. Jamie Allen — Superintendent

� have personally discussed this NOD with all of the above listed T A Loving personnel in an effori to notify them
of the DepartmenYs "No Tolerance" policy and T A Loving Company's expectations.
We will monitor our SuperintendenYs efforts to properly complete the NPDES forms. We will pro-actively discuss the
documentation of the SDO's with DOT field personnel on all current and future NCDOT projects.
If you have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
Mark Perkins
Vice President-Project Manager/Estimator
Utility/Heavy Civil
TA�LOVING
T. A. LOVING COMPANY
400 PATETOWN ROAD � GOLDSBORO, NORTH CAROLINA 27530
919.580.8559 (C) � 919.734.8400 (T) � 919.736.2148 (F)
From: Williams, Paul C <[e-mail]>
Sent: Tuesday, September 11, 2018 7:22 AM
To: Mark Perkins <[e-mail]>
Cc: Otts, David B<[e-mail]>; Midgeti, Randy <[e-mail]>; Stallings, Robert T
<rtsta I I i ngs @ ncdot.gov>
Subject: RE: [External] RE: 8-5604 NOD
Mark and David,
I'm composing a letter to NCDWR in response to the NOD. In your email, you indicated you would document your
efforts and report your actions to correct the deficiency. Could you send me an email of that documentation and
actions you've taken?
Thanks,
Vaul C. Williams, Jr.
Environmental Specialist
Division One
NC Department of Trensportation
[phone] office
[phone] mobile
[phone] fax
pcwi I liams2(a�ncdot. qov
113 Airport Dr.
Suite 100
Edenton, NC 27932

Email correspondence to and from this address is subject to fhe
North Carolina Public Records Law and may be disclosed to third parties.
Email cortespondence to and hom Ihis sender is subject to the N,C. Public Records Law and may be disdosed to third parties.
From: Mark Perkins [mailto:[e-mail]]
Sent: Tuesday, August 14, 2018 10:11 AM
To: Chapman, Amy <[e-mail]>; [e-mail]; Williams, Paul C
<[e-mail]>; Dumpor, Samir <samir.dumpor@ncdenr.�ov>; Weaver, Derrick G<dweaver@ncdot.�ov>
Cc: Carpenter,Kristi <kristilvnn.carpenter@ncdenr.�ov>; Ward, Garcy <�arcv.ward@ncdenr.�ov>; Stephen Salter
<[e-mail]>; Terry Jackson <tiackson@talovin�.com>; Christopher Myers <cmvers@talovin�.com>; Otts,
David B <[e-mail]>
Subject: [External] RE: 8-5604 NOD
Ms. Chapman
I am in receipt of the "Notice of Deficiency" on the B-5604 Perquimans County project. We will take necessary measures
to correct this matter immediately. In conjunction we perform additional training on this matter. We will document our
efforts and report our actions in accordance with the required time line.
Please do not hesitate to contact me if you have any question or concerns.
Sincerely
Mark Perkins
Vice President-Project Manager/Estimator
Utility/Heavy Civil
TA�LOVING
T. A. LOVING COMPANY
400 PATETOWN ROAD � GOLDSBORO, NORTH CAROLINA 27530
919.580.8559 (C) � 919.734.8400 (T) � 919.736.2148 (F)
From: Chapman, Amy <amv.chapman@ncdenr.�ov>
Sent: Tuesday, August 14, 2018 9:40 AM
To: Mark Perkins <mperkins@talovin�.com>; [e-mail]; Williams, Paul C
<[e-mail]>; Dumpor, Samir <samir.dumpor@ncdenr.�ov>; Weaver, Derrick G<dweaver@ncdot.�ov>
Cr. Carpenter,Kristi <kristilvnn.carpenter@ncdenr.�ov>; Ward, Garcy <garcv.ward@ncdenr.�ov>

Subject: B-5604 NOD
Importance: High
Please see attached.
Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third parties.