wq0000224_Inspection_20180813

Permit: WQ0000224
SOC:
County: Carteret
Region: Wilmington
Contact Person: Jaye Spring
Compliance Inspection Report
Effective: 11/01/16 Expiration: 10/31/21 owner: Point Emerald Villas Association Inc
Effective: Expiration: Facility: Point Emerald Villas WWTF
Coast Guard Rd
Title:
Emerald Isle NC 28594
Phone: [phone]
Directions to Facility:
Located on the western end of Bogue Banks on the south side of Coast Guard Road approximately 1.8 miles west of the stoplight
on Salter Path Road
System Classifications: WW2,
Primary ORC: Daniel Edward Fortin Certification: 7180 Phone: [phone]
Secondary ORC(s):
On -Site Representative(s):
On-site representative Daniel Edward Fortin 252-393-8720
On-site representative Glenn Rehberger 252-354-6333
Related Permits:
Inspection Date: 08/13/2018 Entry Time: 09:OOAM Exit Time: 10:OOAM
Primary Inspector: Morella Sanchez -King Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: High Rate Infiltration
Facility Status: ❑ Compliant Not Compliant
Question Areas:
Treatment Flow Measurement -Effluent Treatment Flow Measurement -Influent Miscellaneous Questions
Treatment Flow Measurement -Water Treatment Treatment Barscreen
Use Records
Treatment Filters Record Keeping Treatment Activated Sludge
Treatment Influent Pump Station Treatment Clarifiers Treatment Disinfection
End Use -Infiltration Treatment Flow Measurement Treatment Return pumps
Standby Power Wells
(See attachment summary)
Page: 1

Permit: WQ0000224 Owner - Facility: Point Emerald Villas Association Inc
Inspection Date: 08/13/2018 Inspection Type : Compliance Evaluation Reason for Visit: Routine
Inspection Summary:
A compliance evaluation (file review and site inspection) was performed by Morella Sanchez King on 08/13/2018. The
purpose of the evaluation was to verify that the facility is operating in compliance with the conditions and limitations specified
in Permit No. WQ 0000224.
A) File Review
The following issues need to be addressed promptly since no documentation was found in the Regional Office files:
(1) The Wilmington Regional office is not receiving copies of the groundwater sampling records (GW -59). Please provide
GW -59 hard copies for the following sampling events: November 2016, three sampling (March -July -November) events in
2016, and two sampling (March -July) events in 2018. This deficiency was noted on the inspection report dated 07/26/2016.
Monitoring well sampling and analysis results should be submitted to the following address:
Division of Water Resources
Information Processing unit
1617 Mail Service Center
Raleigh, North Carolina 27699-1617
B) Site Inspection
The site inspection was conducted on September 13, 2018. The Division appreciates Mr. Dan Fortin and Mr. Glenn
Rehberger for their time and assistance during the site inspection. The following aspects were noted:
(1) Blowers/diffusers appear to be working properly: air looks evenly distributed in both aeration tanks.
(2) Clarifier weirs and troughs look clean and effluent looks clear. Some solids were observed floating in the clarifier.
(3) Sand filter is cleaned/backwashed twice a week. Air scour worked properly during inspection. The sand in the filter was
replaced four years ago, when the facility received general maintenance (sand -blasting, patched, painting, and replacement
of certain parts). It seems that filters are still working properly.
(4) Disinfection is via chlorination. Chlorine tables were present in the chlorine contact chamber and in one of the clarifiers.
(5) Treated effluent is disposed of in one rotary distribution field (Rotary Field) and two low pressure pipe (Subsurface field)
distribution fields. The rotary field is free of vegetation and looks well maintained (it is raked frequently). However, the
central assembly of the rotary distributor is in advanced state of corrosion (visual aids included) and need to be repaired or
replaced as soon as possible. During the inspection the rotary distributor worked properly, however, repairs should be made
soon before the equipment fails. LLP fields look free of debris but have high vegetation that need to be controlled. Percolation
in the LLP fields was not evaluated during the inspection.
(6) Monitoring well MW -5 lock was open during the inspection. The well cap and lock were corroded. This was noted in
previous inspection report (07/26/2016).
(7) Effluent flow meter was calibrated in November 2017. Flow to the disposal areas (rotary field and LLP fields) is
distributed manually and approximately evenly according to the effluent flow measured in the flowmeter. The disposal areas
do not have their own flow meters.
C) Compliance Issues
The following deficiencies were observed during the compliance evaluation. A Notice of Deficiency will be issued:
(1) The Wilmington Regional office is not receiving copies of the groundwater sampling records (GW -59). This deficiency
was noted on the inspection report dated 07/26/2016. Monitoring well sampling and analysis results should be submitted to
the address indicated in the permit and in the inspection report.
(2) Monitoring well MW -5 lock was open during the inspection. The well cap and lock were corroded. This was noted in
previous inspection report (07/26/2016).
(3) The central assembly of the rotary distributor is in advanced state of corrosion (visual aids included). During the
inspection the rotary distributor worked properly, however, repairs should be made soon before the equipment fails.
Page: 2

Permit: WQ0000224
Inspection Date: 08/13/2018
Owner - Facility: Point Emerald Villas Association Inc
Inspection Type : Compliance Evaluation Reason for Visit: Routine
Type
Yes No NA NE
Activated Sludge Drip, LR
❑
Recycle/Reuse
❑
Lagoon Spray, LR
❑
Single Family Drip
❑
Reuse (Quality)
❑
Single Family Spray, LR
❑
Activated Sludge Spray, LR
❑
Activated Sludge Spray, HR
❑
Infiltration System
❑
Treatment Yes No NA NE
Are Treatment facilities consistent with those outlined in the current permit? 0 ❑ ❑ ❑
Do all treatment units appear to be operational? (if no, note below.) 0 ❑ ❑ ❑
Comment: The treatment units are in place and according to the description in the permit. They appear to
be working properly.
Treatment Influent Pump Station
Yes No NA NE
Is the pump station free of bypass lines or structures?
❑
❑ ❑
Is the general housekeeping acceptable?
❑
❑ ❑
Are all pumps present?
❑
❑ ❑
Are all pumps operable?
❑
❑ ❑
Are floats/controls operable?
❑
❑ ❑
Are audio and visual alarms available?
❑
❑ ❑
Are audio and visual alarms operational?
❑
❑ ❑
# Are SCADA/Telemetry alarms required?
❑
❑ ❑
Are SCADA/Telemetry available?
❑
❑ ❑
Are SCADA/Telemetry operational?
❑
❑ 0 ❑
Comment: The influent pump station was not visited during the inspection.
Treatment Flow Measurement -Influent
Yes No NA NE
Is flowmeter calibrated annually?
❑
❑ ❑
Is flowmeter operating properly?
❑
❑ ❑
Does flowmeter monitor continuously?
❑
❑ ❑
Does flowmeter record flow?
❑
❑ ❑
Does flowmeter appear to monitor accurately?
❑
❑ ❑
Comment:
Page: 3

Permit: WQ0000224 Owner - Facility: Point Emerald Villas Association Inc
Inspection Date: 08/13/2018 Inspection Type : Compliance Evaluation Reason for Visit: Routine
Treatment Flow Measurement -Water Use Records Yes No NA NE
Is water use metered? ❑ ❑ 0 ❑
Are the daily average values properly calculated? ❑ ❑ 0 ❑
Comment:
Treatment Flow Measurement -Effluent Yes No NA NE
Is flowmeter calibrated annually? ❑ ❑ ❑
Is flowmeter operating properly? ❑ ❑ ❑
Does flowmeter monitor continuously? ❑ ❑ ❑
Does flowmeter record flow? ❑ ❑ ❑
Does flowmeter appear to monitor accurately? ❑ ❑ ❑
Comment: Delta Systems Environmental calibrated the flow meter on 12/21/2017. Next calibration is
upcoming.
Standby Power Yes No NA NE
Is automatically activated standby power available? ❑ ❑ ❑
Is generator tested weekly by interrupting primary power source? ❑ ❑ ❑
Is generator operable? ❑ ❑ ❑
Does generator have adequate fuel? ❑ ❑ ❑
Comment: Standbv aenerator was tested and workina DrODerly. Generator is leased from Power House
company. Power House services the generator as required.
Treatment Barscreen Yes No NA NE
Is it free of excessive debris? ❑ ❑ ❑
Is disposal of screenings in compliance? ❑ ❑ ❑
Are the bars spaced properly? ❑ ❑ ❑
Is the unit in good condition? ❑ ❑ ❑
Comment:
Treatment Activated Sludqe
Is the aeration mechanism operable?
Is the aeration basin thoroughly mixed?
Is the aeration equipment easily accessed?
Is Dissolved Oxygen adequate?
Are Settleometer results acceptable?
Is activated sludge an acceptable color?
Comment: DO reading= 3.3 mg/I. Average DO in the aeration basin is 2.9 mg/I. Air distribution in the
aeration tank looked even. Color was appropriate.
Treatment Clarifiers
Are the weirs level?
Yes No NA NE
■❑❑❑
■❑❑❑
❑❑❑■
01100
■❑❑❑
Yes No NA NE
■❑❑❑
Page: 4

Permit: WQ0000224 Owner - Facility: Point Emerald Villas Association Inc
Inspection Date: 08/13/2018 Inspection Type : Compliance Evaluation Reason for Visit: Routine
Are the weirs free of solids and algae? ❑ ❑ ❑
Is the scum removal system operational? ❑ ❑ ❑
Is the scum removal system accessible? ❑ ❑ ❑
Is the sludge blanket at an acceptable level? 0 ❑ ❑ ❑
Is the effluent from the clarifier free of excessive solids? 0 ❑ ❑ ❑
Comment: Some solids were floating on the clarifier.
Treatment Return pumps Yes No NA NE
Are they in place? ❑ ❑ ❑ 0
Are they operational? ❑ ❑ ❑ 0
Comment:
Treatment Filters
Yes No NA NE
Is the filter media present? ❑ ❑ ❑ 0
Is the filter media the correct size and type? ❑ ❑ ❑ 0
Is the air scour operational? 0 ❑ ❑ ❑
Is the scouring acceptable? ❑ ❑ ❑
Is the clear well free of excessive solids? ❑ ❑ ❑
Is the mud well free of excessive solids and filter media? ❑ ❑ ❑
Does backwashing frequency appear adequate? 0 ❑ ❑ ❑
Comment: Filters were backwashed during inspection. Air scouring appeared to be adequate.
Treatment Disinfection
Yes No NA NE
Is the system working?
0
❑ ❑ ❑
Do the fecal coliform results indicate proper disinfection?
0
❑ ❑ ❑
Is there adequate detention time (-30 minutes)?
❑ ❑ ❑
Is the system properly maintained?
❑ ❑ ❑
If gas, does the cylinder storage appear safe?
❑
❑ ❑
Is the fan in the chlorine feed room and storage area operable?
❑
❑ ❑
Is the chlorinator accessible?
❑ ❑ ❑
If tablets, are tablets present?
❑ ❑ ❑
Are the tablets the proper size and type?
❑ ❑ ❑
Is contact chamber free of sludge, solids, and growth?
❑ ❑ ❑
If UV, are extra UV bulbs available?
❑
❑ ❑
If UV, is the UV intensity adequate?
❑
❑ ❑
# Is it a dual feed system?
❑
❑ ❑
Does the Stationary Source have more than 2500 lbs of Chlorine (CAS No. 7782-50-5)?
❑
❑ ❑
If yes, then is there a Risk Management Plan on site?
❑
❑ ❑
Page: 5

Permit: WQ0000224 Owner - Facility: Point Emerald Villas Association Inc
Inspection Date: 08/13/2018 Inspection Type : Compliance Evaluation Reason for Visit: Routine
If yes, then what is the EPA twelve digit ID Number? (1000--)
If yes, then when was the RMP last updated?
Comment: Tablets were present in the chlorinator. Effluent looks clear. No fecal colifrom exceedances
have been reported since last inspection in 2016 .
Record Keeping
Yes No NA NE
Is a copy of current permit available?
❑ ❑ ❑
Are monitoring reports present: NDMR?
❑ ❑ ❑
NDAR?
❑ ❑ ❑
Are flow rates less than of permitted flow?
❑ ❑ ❑
Are flow rates less than of permitted flow?
❑ ❑ ❑
Are application rates adhered to?
❑ ❑ ❑
Is GW monitoring being conducted, if required (GW -59s submitted)?
❑
❑ ❑
Are all samples analyzed for all required parameters?
❑
❑ ❑
Are there any 2L GW quality violations?
❑
❑ ❑
Is GW -59A certification form completed for facility?
❑
❑ ❑
Is effluent sampled for same parameters as GW?
❑ ❑ ❑
Do effluent concentrations exceed GW standards?
❑
❑ ❑
Are annual soil reports available?
❑
❑ ❑
# Are PAN records required?
❑
❑ ❑
# Did last soil report indicate a need for lime?
❑
❑ ❑
If so, has it been applied?
❑
❑ ❑
Are operational logs present?
❑ ❑ ❑
Are lab sheets available for review?
❑ ❑ ❑
Do lab sheets support data reported on NDMR?
❑ ❑ ❑
Do lab sheets support data reported on GW -59s?
❑
❑ ❑
Are Operational and Maintenance records present?
❑
❑ ❑
Were Operational and Maintenance records complete?
❑
❑ ❑
Has permittee been free of public complaints in last 12 months?
❑ ❑ ❑
Is a copy of the SOC readily available?
❑
❑ ❑
No treatment units bypassed since last inspection?
0
❑ ❑ ❑
Comment: A NOWNOI was issued to facility in July 2017 for failure to report TKN/TN/TP.
In 2018, NDMR
and NDAR reporting has been in compliance. However, GW -59 records have not been received.
This deficiency was noted on the inspection report dated 07/26/2016. Monitoring
well sampling
and analysis results should be submitted to the following address:
Division of Water Resources
Information Processing unit
1617 Mail Service Center
Raleigh, North Carolina 27699-1617
Page: 6

Permit: WQ0000224 Owner - Facility: Point Emerald Villas Association Inc
Inspection Date: 08/13/2018 Inspection Type : Compliance Evaluation Reason for Visit: Routine
End Use -Infiltration
Yes No NA NE
# Is the application High Rate or Low Rate?
High Rate
Are buffers maintained?
❑
❑ 1:10
Are any supply wells within the CB?
❑
0 ❑ ❑
Are any supply wells within 250' of the CB?
❑
0 ❑ ❑
Is municipal water available in the area?
❑ ❑ ❑
Are GW monitoring wells required?
❑ ❑ ❑
Are GW monitoring wells located properly w/ respect to RB and CB?
❑
❑ ❑
Are GW monitoring wells properly constructed, including screened interval?
❑
❑ ❑
Is a usable green area maintained?
❑
❑ ❑
Is the disposal site acceptable?
❑ ❑ ❑
Is the distribution equipment acceptable?
❑
❑ ❑
Is the disposal site free of ponding?
❑ ❑ ❑
Is the disposal site free of breakout?
❑ ❑ ❑
Are the disposal sites free of solids, algae, etc.?
❑ ❑ ❑
Do the records show that the fields are properly maintained?
❑ ❑ ❑
Are the disposal sites free of vegetation?
❑
❑ ❑
Do any surface water features appear to be adversely impacted by GW discharge?
❑
❑ ❑
No chemicals or rototiller used to eliminate vegetation, solids, algae, etc.?
0
❑ ❑ ❑
Comment: A notice of deficiency will be issued for (1) Failure to provide groundwater monitoring records; (2)
Deteriorating conditions of the rotary distributor equipment (photos included); (3) Rusting
conditions of MW -5 cap (lock is damaged). This was reported in last inspection (2016).
Page: 7