20181037 Ver 1_Letter of Intent to Fund_20180725

Water Infrastructure
ENVIRONMENTAL OUALITV
ROY COOPER
Governor
MICHAEL S. REGAN
Secretary
KIM H. COLSON
Director
February 1, 2017
Honorable Jacqueline Sergent, Mayor
City of Oxford
PO Box 1307
Oxford, NC 27565
Subject: Letter of Intent to Fund
2017 Sewer Line Replacements
September 2016 Application Cycle
Project No.: E -SRP -W-17-0035
Dear Mayor Sergent:
The Division of Water Infrastructure has reviewed your application, and the State Water
Infrastructure Authority has approved your project as eligible to receive funding. The State Reserve
Project Grant will be 75% of eligible project costs up to a maximum of $2,940,750. The associated state
loan will be $980,250 at zero interest. A grant fee of 1.5% and a loan fee of 2% will be invoiced after bids
have been received.
Please note that this intent to fund is contingent on approval of the loan through the Local
Government Commission and on meeting all of the following milestones:
Milestone
Date
Engineering Report Submittal
June 1, 2017
Engineering Report Approval
November 1, 2017
Bid and Design Package Submittal
May 1, 2018
Bid and Design Package Approval
September 4, 2018
Advertise Project, Receive Bids, Submit Bid Information, and
Receive Authority To Award
January 4, 2019
Execute Construction Contract(s)
February 4, 2019
The first milestone is the submittal of an Engineering Report by close of business on
June 1, 2017. The Engineering Report must be developed using the guidance found on our website
(http://portal.ncdenr.org/web/wi/home). Failure to meet any milestone may result in the forfeiture of
funding for the proposed project.
Upon detailed review of the project during the funding process, it may be determined that
portions of your project are not eligible for funding and the total loan amount may be reduced.
Additionally, changes in the scope or priority points awarded — based on additional information that
becomes apparent during project review — may also result in changes to the total loan amount and loan
terms.
Nothing Compares,
State of North Carolina I Environmental Quality I Water Infrastructure
512 N. Salisbury Street, Raleigh, North Carolina 27604 1 1633 Mail Service Center, Raleigh, North Carolina 27699-1633
919 707 9160

Honorable Jacqueline Sergent, Mayor
February 1, 2017
Page 2 of 2
General Assembly Notification Requirements
In accordance with G.S. 120-157.1 through 157.9, enacted on June 24, 2011, local government units with
projects that require debt to be issued greater than $1,000,000 must submit a letter to Committee Chairs,
Committee Assistant, and the Fiscal Research Division of the General Assembly at least 45 days prior to
presentation before the Local Government Commission. You are responsible for submitting this letter and
providing a copy to the Division of Water Infrastructure upon receipt of this approval letter.
If you have questions, please contact Seth Robertson, PE, Chief, State Revolving Fund Section at
919-707-9175.
Sincerely,
Kim H. Colson, P.E.
CC: R.J. Mozeley, PE, McGill Associates, Hickory
Anita E. Reed, PE
Mark Hubbard, PE
Project File (COM_LOIF)