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Home My WebLink AboutWQCS00201_Inspection_20180627Compliance Inspection Report Permit:WQCS00201 Effective:05/01/18 Expiration:04/30/26 Owner :Town of Mars Hill SOC: Contact Person: Region: County: Directions to Facility: Madison Asheville Jason Riddle Effective:Expiration:Facility:Mars Hill Collection System PO Box 368 Title:Phone:828-206-6479Wastewater Superintendent Secondary ORC(s): 828-689-2301Phone:13095Certification:Robert M SamsPrimary ORC: CS2,System Classifications: On-Site Representative(s): Related Permits: NC0057151 Town of Mars Hill - Mars Hill WWTP Secondary Inspector(s): Primary Inspector: Inspection Date:Exit Time:Entry Time: Phone: 06/26/2018 10:30AM 01:30PM Daniel J Boss 828-296-4658 Facility Status: Permit Inspection Type: Reason for Inspection:Inspection Type: Not CompliantCompliant Routine Collection system management and operation Collection System Inspect Non Sampling Question Areas: Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records Monitoring & Rpting Reqmts Inspections Pump Station Manhole (See attachment summary) Page:1 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B 6/27/2018 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine Inspection Summary: On June 26th I (Daniel Boss) conducted a Compliance Evaluation Inspection for the Town of Mars Hill's Collection System. I met with Darhyl Boone (Town Manager), Jason Riddle (Collection System Worker), and Robert Sam (ORC). Mr. Sam is retired and Mr. Riddle has taken over the collection system duties. Mr. Riddle is currently keeping all records for collection system work in his WWTP ORC log book. He needs to keep separate records for collection system activities. I recommend using his predecessor's format of record keeping until Jason is able to format his own system. Overall it appears that Mars Hill is taking proactive steps to maintain their collection system for the long term, and that necessary day-to-day duties are being performed. The town has smoke and dye tested sewer lines to find sources of I&I in the system. They then repaired and/or replaced several lines that were discovered to be leaking and eliminated stormflows that were piped to the sanitary sewer. Robert said that probably 50kgal of I&I had been eliminated from significant rain event flows. This is significant considering the monthly average flow for the WWTP appears to be in the 150kgpd-200kgpd range. Mr. Boone said that they are planning to have engineers re-evaluate all of the pump stations this year for needed upgrades or repairs. The most significant current difficulty that the town is having with their collection system is rags clogging the pumps at the Crossroads Pump Station. They have installed a screen to catch rags but some are still getting through. The main source of the rags is believed to be a nursing home. The town is working with engineers to create a solution through either additional screening or pump replacement. The capital improvement plan will need to be updated quite soon as it ends in 2019. Page:2 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? What educational tools are used? Flyers, website, Facebook. Is Sewer Use Ordinance/Legal Authority available? Does it appear that the Sewer Use Ordinance is enforced? Is Grease Trap Ordinance available? Is Septic Tank Ordinance available (as applicable, i.e. annexation) List enforcement actions by permittee, if any, in the last 12 months Has an acceptable Capital Improvement Plan (CIP) been implemented? Does CIP address short term needs and long term \"master plan\" concepts? Does CIP cover three to five year period? Does CIP include Goal Statement? Does CIP include description of project area? Does CIP include description of existing facilities? Does CIP include known deficiencies? Does CIP include forecasted future needs? Is CIP designated only for wastewater collection and treatment? Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment?$1,100,000.00 CIP Comments Is system free of known points of bypass? If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? # Does the sign include: Instructions for notification? Pump station identifier? 24-hour contact numbers If no, list deficient pump stations # Do ALL pump stations have an "auto polling" feature/SCADA? Number of pump stations 7 Number of pump stations that have SCADA 7 Number of pump stations that have simple telemetry 0 Number of pump stations that have only audible and visual alarms 0 Number of pump stations that do not meet permit requirements 0 # Does the permittee have a root control program? Page:3 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine # If yes, date implemented? Describe: CIP covers 15 year period and includes drinking water projects.Comment: Inspections Yes No NA NE Are maintenance records for sewer lines available? Are records available that document pump station inspections? Are SCADA or telemetry equipped pump stations inspected at least once a week? Are non-SCADA/telemetry equipped pump stations inspected every day? Are records available that document citizen complaints? # Do you have a system to conduct an annual observation of entire system? # Has there been an observation of remote areas in the last year? Are records available that document inspections of high-priority lines? Has there been visual inspections of high-priority lines in last six months? Records for inspections need to be kept in a more orderly fashion.Comment: Operation & Maintenance Requirements Yes No NA NE Are all log books available? Does supervisor review all log books on a regular basis? Does the supervisor have plans to address documented short-term problem areas? What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? Are maintenance records for equipment available? Is a schedule maintained for testing emergency/standby equipment? What is the schedule for testing emergency/standby equipment?monthly Do pump station logs include: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? Is there at least one spare pump for each pump station w/o pump reliability? Are maintenance records for right-of-ways available? Are right-of-ways currently accessible in the event of an emergency? Are system cleaning records available? Has at least 10% of system been cleaned annually? What areas are scheduled for cleaning in the next 12 months? Is a Spill Response Action Plan available? Does the plan include: 24-hour contact numbers Page:4 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine Response time Equipment list and spare parts inventory Access to cleaning equipment Access to construction crews, contractors, and/or engineers Source of emergency funds Site sanitation and cleanup materials Post-overflow/spill assessment Is a Spill Response Action Plan available for all personnel? Is the spare parts inventory adequate? Spill Response Plan needs to be kept in a place that is accessible to all employees.Comment: Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? Are records of SSOs that are under the reportable threshold available? Do spill records indicate repeated overflows (2 or more in 12 months) at same location? If yes, is there a corrective action plan? Is a map of the system available? Does the map include: Pipe sizes Pipe materials Pipe location Flow direction Approximate pipe age Number of service taps Pump stations and capacity If no, what percent is complete? List any modifications and extensions that need to be added to the map # Does the permittee have a copy of their permit? Both printed and computer versions of the system map are utilized.Comment: Monitoring and Reporting Requirements Yes No NA NE Are copies of required press releases and distribution lists available? Are public notices and proof of publication available? # Is an annual report being prepared in accordance with G.S. 143-215.1C? # Is permittee compliant with all compliance schedules in the permits? If no, which one(s)? Comment: PARKWAY VIEW DR - Page:5 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine Manhole Yes No NA NE Is manhole accessible? # Is manhole cover/vent above grade? Is the manhole free of visible signs of overflow? Is the manhole free of sinkholes and depressions? Is manhole cover present? # Is manhole properly seated? # Is manhole in good condition? # Is invert in good condition? Is line free-flowing and unrestricted in manhole? Is manhole free of excessive amounts of grease? Is manhole free of excessive roots? Is manhole free of excessive sand? Is manhole's extended vent screened? Are vents free of submergence? Are manholes free of bypass structures or pipes? Roots were growing into the manhole about 15 feet from the top.Comment: CROSSROADS - Manhole Yes No NA NE Is manhole accessible? # Is manhole cover/vent above grade? Is the manhole free of visible signs of overflow? Is the manhole free of sinkholes and depressions? Is manhole cover present? # Is manhole properly seated? # Is manhole in good condition? # Is invert in good condition? Is line free-flowing and unrestricted in manhole? Is manhole free of excessive amounts of grease? Is manhole free of excessive roots? Is manhole free of excessive sand? Is manhole's extended vent screened? Are vents free of submergence? Are manholes free of bypass structures or pipes? Manhole top is flush with the ground.Comment: CASCADE ST - Page:6 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? Is it accessible in all weather conditions? # Is general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? Are floats/controls for pumps/alarms operable? Is "auto polling" feature/SCADA present? Is "auto polling" feature/SCADA operational? Is simple telemetry present? Is simple telemetry operational? Are audio and visual alarms present? Are audio and visual alarms operable? Is the Pump station inspected as required? Are backflow devices in place? Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include: Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps?no Page:7 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine The total run clocks do have similar hours, however Mr. Riddle says that the pumps currently have similar run times. Comment: CROSSROADS - Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? Is it accessible in all weather conditions? # Is general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? Are floats/controls for pumps/alarms operable? Is "auto polling" feature/SCADA present? Is "auto polling" feature/SCADA operational? Is simple telemetry present? Is simple telemetry operational? Are audio and visual alarms present? Are audio and visual alarms operable? Is the Pump station inspected as required? Are backflow devices in place? Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include: Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Page:8 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00201 06/26/2018 Collection System Inspect Non Sampling Town of Mars Hill Routine Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? Audio and visual alarms didn't work.Comment: Page:9 DocuSign Envelope ID: FC2F8459-4D4E-45F0-96C0-1579345E356B