NC0020354_Compliance Evaluation Inspection_20030929

1
t SOF W AT SRP
�O G
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Mr. David Hughes, Town Manager
Town of Pittsboro
P.O. Box 759
Pittsboro, NC 27312
Dear Mr. Hughes:
Michael F Easley, Governor
William G. Ross Jr., Secretary
North Carolina Department of Environment and Natural Resources
September 29, 2003
Subject: Pretreatment Compliance Inspection
Pittsboro WWTP
NPDES Permit No. NC003O2X4
Chatham County
Alan W. Klimek, P.E. Director
Division of Water Quality
63�y
On September 9, 2003, Mr. Myrl Nisely of the Raleigh Regional Office met with Perry Dunn to
conduct an annual Pretreatment Compliance Inspection of the WWTP facility (report attached). His
assistance was greatly appreciated. Findings during the inspection were as follows:
1. There continues to be one Significant Industrial User, HydroTube, a Categorical Industrial User.
The SILT was not in SNC during either of the last two Semi -Annual Periods for either a
reporting or a limits violation.
2. During the pretreatment inspection file review of HydroTube (Permit No.0001), the files needed
for review were available for inspection, contained all the required elements and were in
satisfactory condition. Minor record keeping suggestions were made. See the last page of the
inspection report.
3. A new Industrial Waste Survey has been completed and will be submitted to the Division by
October 1.
Though not directly a part of the Pretreatment inspection, a FOG program is in place, with authority
to fine via the SUO. The recently conducted IWS asked whether the facility had a grease trap. The
WWTP expects to receive a collection system permit soon.
The fine commitment to the Pretreatment Program shown by Pittsboro is commended. If there are
any questions or comments, please contact me at 919-571-4700.
Sincerely,
Myrl A. Nisely
Attachment
xc: Deborah Gore_, Pretreatment Central Office ,
:ule
Raleigh Regional Office 1628 Mail Service Center phone [phone] Customer Service
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1,
United States Environmental Protection Agency
Form Approved
EPA Washington, D C 20460
OMB No. 2040-0057
Water Compliance Inspection Report
Approval expires 8-31-98
Section A: National Data System Coding (i e., PCS)
Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type
1 Ll 2 1 5 1 31 NCO020354 1 11 121 03/09/09 117 18D j 19I „ I 201 I
uu LJ
Remarks
211111111111111111111111111111111111111111111111166
Inspection Work Days Facility Self -Monitoring Evaluation Rating 131 QA -------Reserved--- --
— --Reserved-------
671
671 1 69 70 Ll 71 U 721 N.1 73 W 74 751 1 1 1 1 1 1 1 80
Section B: Facility Data
Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include
Entry Time/Date
Permit Effective Date
POTW name and NPDES permit Number)
Pittsboro WWTP
08:50 AM 03/09/09
02/02/01
Exit Time/Date
Permit Expiration Date
Small Street Extension
Pittsboro NC 27312
10:40 AM 03/09/09
06/04/30
Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s)
Other Facility Data
Perry J Dunn/ORC/919-542-2444/
Hugh Montgomery///
Perry Dunn///
Name, Address of Responsible Official/Title/Phone and Fax Number
Hugh Montgomery,PO Box 759 Pittsboro NC 27312//919-542-4621/ Contacted
No
Section C: Areas Evaluated During Inspection (Check only those areas evaluated)
Pretreatment
Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checldists as necessary)
See Attached Letter and Inspection Form
Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date
Myrl Nisely RRO WQ//919-571-4700/919-571-4718
I %j
Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date
EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete.
€0 Z-100

NORTH CAROLINA DIVISION OF WATER QUALITY
PRETREATMENT COMPLIANCE INSPECTION (PCI) REPORT
BACKGROUND INFORMATION [Complete Prior To PCI; Review Program Info Database Sheet(s)l
1. Control Authority (POTW) Name: Town of Pittsboro
2. Control Authority Representative(s): Perry Dunn
3. Title(s): ORC
4. Last Inspection Date: 10/23/02 Inspection Type (Circle One): ® PCI ❑ Audit
5. Has Program Completed All Requirements from the Previous Inspection or Program Info Sheet(s)? ® Yes ❑ No ❑ N/A
6. Is POTW under an Order That Includes Pretreatment Conditions? ❑ Yes ® No
Order Type and Number: Are Milestone Dates Being Met? ❑ Yes ❑ No ❑ N/A
PCS CODING
Trans.Code Main Program Permit Number MM/DD/YY Inspec.Type Inspector
I N I I N I C 1 0 1 0 1 2 1 0 13 I s 1 4 1 9 1 9 1 03 LTJ LSJ
Fac. Type
(FACC)
(DTIA) (TYPI(IN
7. Current Number Of Significant Industrial Users SIUs ?
SP)
1
SILTS
8. Current Number Of Categorical Industrial Users CIUs ?
1
CIUS
9. Number of SLUs Not Inspected By POTW in the Last Calendar Year?
0
10. Number of SIUs Not Sampled By POTW in the Last Calendar Year?
0
11. Enter the Higher Number of 9 or 10
0
NOIN
12. Number of SIUs With No IUP, or With an Expired IUP
0
NOCM
13. Number of SIUs in SNC for Either Reporting or Limits Violations During Either of the Last 2
Semi -Annual Periods Total Number of SILTS in SNC
0
PSNC
14. Number of SIUs in SNC For Reporting During Either of the Last 2 Semi -Annual Periods
0
MSNC
15. Number of SIUs In SNC For Limits Violations During Either of the Last 2 Semi -Annual Periods
0
SNPS
16. Number of SlUs In SNC For Both Reporting and Limits Violations During Either of the Last 2
Semi-annual Periods
0
POTW INTERVIEW
17. Since the Last PCI, has the POTW had any POTW Permit Limits Violations? ® Yes ❑ No
If Yes, What are the Parameters and How are these Problems Being Addressed? BOD during high flow, wkly avg
18. Since the Last PCI, has the POTW had any Problems Related to an Industrial LJ Yes Q9 No
Discharge (Interference, Pass -Through, Blockage, Citizens' Complaints, Increased
Sludge Production, Etc.)?
If Yes, How are these Problems Being Addressed?
19. Which Industries have been in SNC during either of the Last 2 Semi- SNC for Limits: None
Annual Periods? Have any Industries in SNC (During Either of the Last SNC for Reporting: None
2 Semi -Annual Periods) Not Been Published for Public Notice? Not Published: None
(May refer to PAR if Excessive SIUs in SNC)
20. Which Industries are on Compliance Schedules or Orders? For all SILTS on an
Order, Has a Signed Copy of the Order been sent to the Division? None
21. Are Any Permits Or Civil Penalties Currently Under Adjudication? If Yes, Which El ® No
Ones?
FOG Program:'Does POTW have ordinances for FOG? Yes
Is POTW authorized to assess fines for FOG? Yes, in SUO
What are your problem areas? Have many restaurants, but they are not a grease problem
Other observations about the program, including relationship between Pretreatment and Collection System responsibilities:
IWS asked about grease traps, will share the info with Collection System personnel..Expgct Col Syst. Permit any day now.
Filename. PittsboroPCI9 9 03
Paw 1

PRETREATMENT PROGRAM ELEMENTS REVIEW— Please review P(1TW MPe and rr%rr ,1PtP tt,P 1F.,11. r;,,R-
Program Element
Date of Last Approval
Date Next Due, If Applicable
Headworks Analysis (HWA)
6/30/00, submitted 7/26/02
Awaiting approval
Industrial Waste Survey (IWS)
10/13/98
Expect to submit by 10/1/2003
Sewer Use Ordinance (SUO)
11/25/97
29. Permit Expiration Date
Enforcement Response Plan (ERP)
10/13/98
Long Term Monitoring Plan (LTMP)
3/4/02
LTMP FILE REVIEW:
22. Is the LTMP Monitoring Being Conducted at Appropriate Locations and Frequencies? ® Yes ❑ No
23. Should any Pollutants of Concern be Eliminated from or Added to the LTMP? ❑ Yes ® No
If yes, which ones? Eliminated: Added:
24. Are Correct Detection Levels being used for all LTMP Monitoring? ® Yes ❑ No
25. Is the LTMP Data Maintained in a Table or Equivalent? ® Yes ❑ No Is the Table Adequate? ® Yes ❑ No
INDUSTRIAL USER PERMIT (IUP) FILE RF,VIrFW(3 TT TP FTT.F. RF.VTF.WC M 1 FTT.F. RFVTR.w A NM 1 TTT TNTCPr('TTC)M)
26. User Name
1. HydroTube 2.
3.
27. IUP Number
0001
28. Does File Contain Current Permit?
® Yes ❑ N—o-11
❑ Yes ❑ No
❑ Yes ❑ No
29. Permit Expiration Date
7/31/07
30. Categorical Standard Applied (I.E. 40 CFR, Etc.) Or N/A
433
31. Does File Contain Permit Application Completed Within One Year Prior
to Permit Issue Date?
® Yes ❑No
❑Yes ❑ No
❑ Yes El No
32. Does File Contain an Inspection Completed Within Last Calendar Year?®
Yes ❑ No
❑ Yes El No
❑ Yes ElNo
33. a. Does the File Contain a Slug Control Plan?
b. If No, is One Needed? See Inspection Form from POTW
a. ®Yes []No
b. ❑Yes ❑No
a. ❑Yes ❑No
11 b. ❑Yes ❑No
a. ❑Yes []No
11 b. []Yes ❑No
34. For 40 CFR 413 and 433 TTO Certifiers, Does File Contain a Toxic
Organic Management Plan TOMP ? Sending monthly certificates
®Yes❑No❑N/A
❑Yes❑No❑N/A
11
❑Yes❑No❑N/A
35. a. Does File Contain Original Permit Review Letter from the Division?
b. All Issues Resolved?
a. ®Yes []No
b.®Yes❑No❑N/A
a. ❑Yes []No
b.❑Yes❑No❑N/A
a. ❑Yes ❑No
b ❑Yes❑No❑N/A
36. During the Most Recent Semi -Annual Period, Did the POTW Complete
its Sampling as Re wired by IUP?
® Yes ❑ No
❑ Yes ❑ No
❑ Yes ❑ No
37. Does File Contain POTW Sampling Chain -Of -Custodies?
® Yes ❑ No
❑ Yes ❑ No
❑ Yes ❑ No
38. During the Most Recent Semi -Annual Period, Did the SIU Complete its
Sampling as Required b IUP?(* See Comments at end
®Yes❑No❑N/A
❑Yes❑No❑N/A❑Yes❑No❑N/A
39. Does Sampling Indicate Flow or Production?®Yes❑No❑N/A
❑Yes❑NopN/A11
❑Yes❑No❑N/A
40. During the Most Recent Semi -Annual Period, Did the POTW Identify
All Non -Compliance from Both POTW and SIU Sampling?
ElYes ElNo
N/A
❑ Yes ElNo
❑ Yes ElNo
11 1
41. a. Was the POTW Notified by SIU (Within 24 Hours) of All Self-
Monitoring Violations?
b. Did Industry Res le Within 30 Days?
a.❑Yes❑No®N/A
b.❑Yes❑No❑N/A
a.❑Yes❑No❑N/A
b.❑Yes❑No❑N/A
a.❑Yes❑No❑N/A
b.❑Yes❑No❑N/A
42. Was the SILT Promptly Notified of Any Violations (Per ERP)?
❑Yes❑No®N/A
❑Yes❑No❑N/A
❑Yes❑No❑N/A
43. During the Most Recent Semi -Annual Period, Was the SIU in SNC?
❑ Yes ® No
❑ Yes ❑ No
❑ Yes ❑ No
44. During the Most Recent Semi -Annual Period, Was Enforcement Taken
as Specified in the POTWs ERP?
❑Yes❑No®N/A
11
❑Yes❑No❑N/A❑Yes❑No❑N/A
45. Does the File Contain Penalty Assessment Notices?
❑Yes❑No®N/A
❑Yes❑No❑N/A
❑Yes❑No❑N/A
46. Does The File Contain Proof Of Penalty Collection?
❑Yes❑No®N/A
❑Yes❑No❑N/A
❑Yes❑No❑N/A
47. a. Does the File Contain Any Current Enforcement Orders?
b. Is SIU in Compliance with Order?
a.❑Yes❑NoNN/A
b.❑Yes❑No❑N/A
a.❑Yes❑No❑N/A
b.❑Yes❑No❑N/A
a.❑Yes❑No❑N/A
b.❑Yes❑No❑N/A
48. Did the POTW Representative Have D – aining Any of This
u
Requested Information For You?
® Yes ❑ No 1
❑ Yes❑ No
❑ Yes ❑ No
Filename PlttsboroPC19 9 03 Pan 2

FILE REVIEW COMMENTS:
Good overall organization, yet Mr. Dunn had difficulty finding certain documents. See recommendation below.
Q 38. Analytical results for the most recent SIU sampling could not be located. Mr. Dunn will obtain another copy from the SILT.
No letter of approval has yet been received from the Division for HWA submitted 8/02.
PCI SUMMARY AND COMMENTS:
PCI Comments:
Requirements:
Recommendations:
I suggest archiving the latest document(s) right away, to have all of one kind together, rather than holding the latest information separately
until a new one arrives and then archiving. This will help minimize confusion caused by having each kind of document in two places. You
might wish to discard duplicates (such as faxes) unless they have valuable hand written information or some other reason to keep them
NOD: ❑ Yes ® No
NOV: ❑ Yes ® No
QNCR: ❑ Yes ® No
POTW Rating:
Satisfactory ® Marginal ❑ UnSatisfactory ❑
PCI COMPLETED BY: Myrl NiselYDATE: 9/9/03
INDUSTRY INSPECTION PCS CODING:
Trans.Code Main Program Pernut Number MM/DD/YY Inspec.Type Inspector Fac. Type
(DTIA) (TYPI) (INSP) FACC)
1. Industry Inspected:
2. Industry Address:
3. Type of Industry/Product:
4. Industry Contact: Title:
Phone: Fax:
5. Does the POTW Use the Division Model Inspection Form or Equivalent? ❑ Yes ❑ No
6. Did the POTW Contact Conduct the Following Parts of the Industrial Inspection Thoroughly?
Comments:
A. Initial Interview ❑ Yes ❑ No
B. Plant Tour ❑ Yes ❑ No
C. Pretreatment Tour ❑ Yes ❑ No
D. Sampling Review ❑ Yes ❑ No
E. Exit Interview ❑ Yes ❑ No
Industrial Inspection Comments:
0'E. 4 - S 03
Filename: PittsboroPCI9 9 03 Pase 3

RECD 6Y CEMA4. FILeS
OCT -2 03