NC0046043_Compliance Evaluation Inspection_20180621

s4� ROY COOPER
r,a Governor
MICHAEL S.REGAN
Secretary
Water CULPEPPER
Resources
Interim Director
Environmental Quality
June 21, 2018
Mr. John Haynes
Oak Ridge Military Academy
P.O. Box 498 RECEIVED/DENT DW
W
Oak Ridge,NC 27310-0498 ��N
62018
SUBJECT: Compliance Evaluation Inspection WaterResources
Oak Ridge Military Academy WTP Permitting Section
NPDES Permit No.NC0046043
Guilford County
Dear Dr.Nobles: •
On June 14,2018,Jenny Graznak and Kelli Park of this office met with Matt Smith and Neal McDuffie
of R&A Laboratories to perform a Compliance Evaluation Inspection of the wastewater treatment
system serving the Oak Ridge Military Academy. The inspection findings are detailed below and an
inspection checklist is attached.
1.Permit
The permit became effective on July 1, 2016 and will expire on April 30, 2021.A copy of the current
permit was available for review during the inspection.
2. Self-Monitoring Program
The discharge monitoring reports (DMRs)were reviewed for the period May 2017 to April 2018. No
violations of permit effluent limits occurred during this time. A comparison of the September 2017
DMR with the corresponding operator's records and the laboratory data sheets from R&A Labs showed
that all values were transcribed onto the DMR correctly.Mr. Smith measures Dissolved Oxygen,Total
Residual Chlorine, Temperature, and pH. R&A Labs handles all other permit parameters, and Mr.
Smith delivers the samples to the lab.
3. Flow Measurement
The permit requires continuous flow recording and an annual calibration of the flow device. The flow
values reported on the DMR are obtained using a Stevens flow meter. The meter was last calibrated
by R&A Labs staff on January 30, 2017.Therefore, it is past due and needs to be calibrated as soon as
possible.
4. Sludge Handling and Disposal
Solids are removed as necessary from the aerated digester by Jenkins Waste Management. Solids have
not been removed since the last inspection in 2017.
5. Operations and Maintenance
Matt Smith and Neal McDuffie of R&A Laboratories are the ORC and Back Up ORC, respectively,
for this facility. The facility appeared to be competently operated and maintained.
Compares!:-.L.....
State of North Carolina I Environmental Quality
450 W.Hanes Mill Road;Suite 300,Winston-Salem,North Carolina 27105
Phone:[phone] FAX:[phone]

6.Facility Site Review
The existing 0.04 MGD facility consists of the following: bar screen, aeration basin, circular clarifier,
aerated sludge holding tank,chlorination by placing tablets in clarifier weir trough,contact tank,tablet
dechlorination unit and Stevens flow meter.
7.Records/Reports
It appears that Mr. Smith and Mr. McDuffie keep and maintain records as required by the permit.
8.Effluent%Receiving Waters
The system discharges into an unnamed tributary of Haw River, classified WS-V,NSW waters in the
Cape Fear River Basin. The effluent was clear on the day of the inspection.
Please make certain that the effluent flow meter is calibrated as soon as possible. Should you have any
questions concerning this report,please contact Jenny Graznak or me at(336) 776-9800.
Sincerely,
Sherri V. Knight,P.E.
• Regional Supervisor
Water Quality Regional Operations Section
Division of Water Resources
cc: Jim Cheshire ([e-mail])
NPDES Unit
Central Files
WSRO -

United States Environmental Protection Agency Form Approved
EPA Washington,D.C.20460 OMB No.2040-0057
Water Compliance Inspection Report Approval expires 8-31-98
Section A:National Data System Coding(i.e.,PCS)
Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type
1 I^1 ' 2 I5 I 3 I NC0046043 111 12 I 18/06/14 117 '18 1 c 19 1 201 I
211 I I I II_I_I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I (66
Inspection Work Days Facility Self-Monitoring Evaluation Rating B1 QA Reserved `
671 1 701 L it
I 71 I I 72 1 L,,J 731 I 174 751 1 1 1 1 1 1 180
Section B:FacilityData
Name and Location of Facility Inspected(For Industrial Users discharging to POTW,also include Entry Time/Date Permit Effective Date
POTW name and NPDES permit Number) 01:OOPM 18/06/14 16/07/01
Oak Ridge Military Academy WWTP
Exit Time/Date Permit Expiration Date
2317 Oak Rdg Rd
02 30PM 18/06/14 21/04/30
Oak Ridge NC 27310
Name(s)of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data
///
Matthew P Smith/ORC/336-414-8274/
Name,Address of Responsible Official/Title/Phone and Fax Number
Contacted
John Haynes,PO Box 498 Oak Ridge NC 273100498//336-643-4131/
No
Section C Areas Evaluated Dunng Inspection(Check only those areas evaluated)
▪ Permit El Flow Measurement II Operations&Maintenance • Records/Reports
▪ Self-Monitoring Program El Sludge Handling Disposal El Facility Site Review IN Effluent/Receiving Waters
Section D.Summary of Finding/Comments(Attach additional sheets of narrative and checklists as necessary)
(See attachment summary)
Name(s)and Signature(s)of Inspector(s) Agency/Office/Phone and Fax Numbers Date
Jennifer F Graznak WSRO WQ//336-771-5000/
Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date
),Abvt_ /89U
EPA Form 3560-3(Rev 9-94)Previous editions are obsolete.
Page# 1

NPDES yr/mo/day Inspection Type (Cont.) 1
31 NC0046043 111 121 18/06/14 117 18 LI
Section D Summary of Finding/Comments(Attach additional sheets of narrative and checklists as necessary)
1. Permit
The permit became effective on July 1, 2016 and will expire on April 30, 2021.A copy of the current
permit was available for review during the inspection.
2. Self-Monitoring Program
The discharge monitoring reports (DMRs)were reviewed for the period May 2017 to April 2018. No
violations of permit effluent limits occurred during this time. A comparison of the September 2017
DMR with the corresponding operator's records and the laboratory data sheets from R&A Labs
showed that all values were transcribed onto the DMR correctly. Mr. Smith measures Dissolved
Oxygen,Total Residual Chlorine,Temperature, and pH. R&A Labs handles all other permit
parameters, and Mr. Smith delivers the samples to the lab.
3. Flow Measurement
The permit requires continuous flow recording and an annual calibration of the flow device. The flow
values reported on the DMR are obtained using a Stevens flow meter. The meter was last calibrated
by R&A Labs staff on January 30, 2017.Therefore, it is past due and needs to be calibrated as soon as
possible.
4. Sludge Handling and Disposal
Solids are removed as necessary from the aerated digester by Jenkins Waste Management. Solids
have not been removed since the last inspection in 2017.
5. Operations and Maintenance
Matt Smith and Neal McDuffie of R&A Laboratories are the ORC and Back Up ORC, respectively,for
this facility.The facility appeared to be competently operated and maintained.
6. Facility Site Review
The existing 0.04 MGD facility consists of the following: bar screen, aeration basin, circular clarifier,
aerated sludge holding tank, chlorination by placing tablets in clarifier weir trough, contact tank, tablet
dechlorination unit and Stevens flow meter.
7. Records/Reports
It appears that Mr. Smith and Mr. McDuffie keep and maintain records as required by the permit.
8. Effluent/Receiving Waters
The system discharges into an unnamed tributary of Haw River, classified WS-V, NSW waters in the
Cape Fear River Basin. The effluent was clear on the day of the inspection.
Page# 2 .

Permit: NC0046043 Owner-Facility: Oak Ridge Military Academy WWTP
Inspection Date: 06/14/2018 Inspection Type: Compliance Evaluation
Permit Yes No NA NE
(If the present permit expires in 6 months or less). Has the permittee submitted a new 0 0 III 0
application? .
Is the facility as described in the permit? • 0 0 0
#Are there any special conditions for the permit? 0 • 0 0
Is access to the plant site restricted to the general public? • 0 0 0
Is the inspector granted access to all areas for inspection? • 0 0 0
Comment: A copy of the current permit was available for review during the inspection.
Flow Measurement-Effluent Yes No NA NE
#Is flow meter used for reporting'? • 0 0 0
Is flow meter calibrated annually? 0 II 0 0
Is the flow meter operational? • 0 0 0
(If units are separated)Does the chart recorder match the flow meter? 0 0 • 0
Comment: The meter was last calibrated by R&A Labs staff on January 30, 2017.Therefore, it is past
due and needs to be calibrated as soon as possible.
Operations & Maintenance Yes No NA NE
Is the plant generally clean with acceptable housekeeping'? • 0 0 0
Does the facility analyze process control parameters,for ex: MLSS, MCRT, Settleable • 0 0 0
Solids, pH, DO, Sludge Judge, and other that are applicable?
Comment:
Record Keeping Yes No NA NE
Are records kept and maintained as required by the permit? • 0 0 0
Is all required information readily available,complete and current? • 0 0 0
Are all records maintained for 3 years(lab. reg. required 5 years)? • ❑ ❑ 0
Are analytical results consistent with data reported on DMRs? • 0 0 0
Is the chain-of-custody complete'? • 0 0 0
Dates,times and location of sampling II
Name of individual performing the sampling U
Results of analysis and calibration U
Dates of analysis i
Name of person performing analyses •
Transported COCs •
Page# 3

•
Permit: NC0046043 Owner-Facility: Oak Ridge Military Academy WWTP
Inspection Date: 06/14/2018 Inspection Type: Compliance Evaluation
Record Keeping Yes No NA NE
Are DMRs complete do they Include all permit parameters? • 0 0 0
Has the facility submitted its annual compliance report to users and DWQ? 0 0 • 0
(If the facility is=or>5 MGD permitted flow) Do they operate 24/7 with a certified operator 0 0 • 0
on each shift?
Is the ORC visitation log available and current? • 0 0 0
Is the ORC certified at grade equal to or higher than the facility classification'? • ❑ ❑ 0
Is the backup operator certified at one grade less or greater than the facility classification? • 0 0 0
Is a copy of the current NPDES permit available on site? • 0 0 0
Facility has copy of previous year's Annual Report on file for review? 0 0 • 0
Comment It appears that Mr. Smith and Mr. McDuffie keep and maintain records as required by the
permit.
Bar Screens Yes No NA NE
Type of bar screen
a.Manual •
b.Mechanical 0
Are the bars adequately screening debris'? 0 I 0 0
Is the screen free of excessive debris? 0 • 0 0
Is disposal of screening in compliance? • 0 0 0
Is the unit in good condition? • 0 0 ❑ .
Comment: The bar screen is located in the aeration basin. Screenings qo into a bucket.
Aeration Basins Yes No NA NE
Mode of operation Ext.Air
Type of aeration system Diffused
Is the basin free of dead spots'? • 0 0 0
Are surface aerators and mixers operational? ❑ 0 II 0
Are the diffusers operational? • 0 0 0
Is the foam the proper color for the treatment process'? • 0 ❑ 0
Does the foam cover less than 25%of the basin's surface? • 0 0 0
Is the DO level acceptable? 0 0 0 U ,
Is the DO level acceptable?(1 0 to 3.0 mg/I) 0 0 0 U
Comment: Single in-ground aeration basin wth 2 blowers that run all the time.
Page# 4

Permit: NC0046043 Owner-Facility: Oak Ridge Military Academy 1M/VfP
Inspection Date: 06/14/2018 Inspection Type: Compliance Evaluation
Secondary Clarifier Yes No NA NE
- Is the clarifier free of black and odorous wastewater'? • 0 El El
Is the site free of excessive buildup of solids in center well of circular clarifier'? • ❑ ❑ ❑
Are weirs level? • 0 0 0
Is the site free of weir blockage'? • 0 0 0
Is the site free of evidence of short-circuiting? - • 0 0 0
Is scum removal adequate? • 0 0 0
Is the site free of excessive floating sludge'? • 0 0 0
Is the drive unit operational? 0 0 • El
Is the return rate acceptable(low turbulence)' • 0 El 0
Is the overflow clear of excessive solids/pin floc? • 0 0 ❑
Is the sludge blanket level acceptable'?(Approximately%4 of the sidewall depth) 0 ❑ ❑ •
Comment: Single in-ground circular clarifier
Aerobic Digester Yes No NA NE
Is the capacity adequate'? • 0 0 0
Is the mixing adequate? • 0 El ❑
Is the site free of excessive foaming in the tank'? 0 0 0 II
#Is the odor acceptable'? • El El ❑
#Is tankage available for properly waste sludge'? • 0 ❑ 0
Comment. Single above-ground holding tank
Disinfection-Tablet Yes No NA NE
Are tablet chlorinators operational? 0 0 • 0
Are the tablets the proper size and type? • 0 ❑ ❑
Number of tubes in use'? 0
Is the level of chlorine residual acceptable'? 0 0 0
Is the contact chamber free of growth, or sludge buildup'? • ❑ 0 ❑
Is there chlorine residual prior to de-chlorination'? • ❑ ❑ ❑
Comment: There is no chlorinator unit. Norweco chlorine tablets are placed directly into the weir trough
in the clarifier.
De-chlorination Yes No NA NE
Type of system'? Tablet
Is the feed ratio proportional to chlorine amount(1 to 1)? El • ❑ El
Page# 5

Permit: NC0046043 Owner-Facility: Oak Ridge Military Academy WWTP
Inspection Date: 06/14/2018 Inspection Type: Compliance Evaluation
De-chlorination Yes No NA NE
Is storage appropriate for cylinders'? 0 0 • 0
#Is de-chlorination substance stored away from chlorine containers'? 0 0 • 0
Comment:
Are the tablets the proper size and type'? • 0 ❑ 0
Are tablet de-chlorinators operational'? • 0 ❑ 0
Number of tubes in use? 4
Comment: The in-ground dechlorination unit is located lust outside the WWTP fence.
Effluent Pipe Yes No NA NE
,
Is right of way to the outfall properly maintained'? • 0 0 ❑
Are the receiving water free of foam other than trace amounts and other debris? • ❑ ❑ ❑
If effluent (diffuser pipes are required) are they operating properly'? ❑ ❑ U ❑
Comment: The effluent was clear on the day of the inspection.
Page# 6