WQCS00192_Compliance Evaluation Inspection_20180503 (100)

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Kt.
ROY COOPER
t4, Go t'oi nor
MICHAEL S REGAN
Sccrctury
' 14e LINDA CULPEPPER
Water Resources bite,-in DI,ector
Envuoninenlal Quality
May 3, 2018
Mr. Luncie McNeil
Public Works Director
Town of Holly Springs
P.O. Box 8
Holly Springs,NC 27540-0008
Subject: Compliance Evaluation Inspection RECE9VED/DENF''IDWR
Town of Holly Springs Wastewater Collection Systm 1 5 2018
Permit Number WQCS00192
Wake County Water Resources
Permitting Section
Dear Mr.McNeil:
On May 2, 2018, Andy Neal of the Division of Water Resources conducted the subject inspection. The
assistance of Mr. Wayne Wilhelm, Assistant Director, Mr. Joseph McCoy, Pump Station Supervisor, Mr. Deon
Johnson, Operator in Responsible Charge(ORC),Mr.Darry Jones, Collection Supervisor(back-up ORC), and Mr.
Mike McCarley, Pump Station Operator, during the inspection is appreciated. Below is a list of findings developed
from the inspection:
1. The permit was reissued, became effective October 1, 2016 and will expire September 30, 2024. Minor
changes to the boiler plate language were made for clarification.
2. Holly Springs's collection system has approximately 169 miles of gravity sewer, 22 miles of force main,
and 14 duplex pump stations.
3. All required documents and records were readily available and well-organized. ORC reviews records at
least monthly.
4. Amy Moore is responsible for the Fats,Oil and Grease(FOG)program.FOG education materials are mailed
out at least once a year, school presentations are given, and an education segment airs on the local Holly
Springs television channel.The Sewer Use Ordinance(SUO)was available for inspection.The SUO meets
all permit requirements.
5. The Town has developed and implemented a Capital Improvement Plan(CIP) for the sewer system, which
includes all components required by the permit. The current CIP covers a five-year period and has a total
sewer capital improvement budget of more than$21,000,000.
6. Sanitary sewer overflow (SSO) cleanup, pumping, and reporting procedures, which includes a response
action plan was up to date. The SSO cleanup, pumping, and reporting procedures meet all permit
requirements.
l thing Compares--_,
res--_,
State of North Carolina I Environmental Quality I Water Resources I Raleigh Regional Office
1628 Mail service Center I Raleigh,North Carolina 27699-1628
919 791-4200
z:r 7; r37; ;; 77Frcr6l774e ,t04 .M�
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Holly Springs Collection System—WQCSD0192
Compliance Evaluation Inspection—page 2 of 2
7. Per the subject permit,there are 169 miles of gravity line. ORC records indicate approximately 19 miles of
gravity sewer lures were cleaned in 2016, and approximately 24 miles of gravity sewer lines were cleaned
in 2017.
8. Five of the fourteen pump stations in the collection system were inspected. All pump stations inspected are
duplex pump stations and have identification signs, secured access, audible / visual alarms, auto-dialers,
and an on-site generator, except for New Hill pump station, which has a portable generator. All stations
were in good condition and relatively free of excess debris.
9. All manholes inspected were found to be accessible, in good condition,—free-flowing,and free of excess
debris and signs of overflow.
10. High priority lines are inspected at least twice each year, and documentation of inspections was available.
11. Two aerial lines were inspected: Ribbon Walk (12 Oaks Subdivision) and Vine Wood (Forest Springs
Subdivision).,All-aerial lines inspected appeared straight and are constructed of ductile iron and were solid
with no apparent rust or pitting. Associated right-of-ways were easily accessible, but need mowing. Mr.
Johnson stated that system-wide right-of-way mowing will begin this month. Please maintain vegetation
in right-of-way areas as required by permit.
12. The map for the collection system is complete and includes all permit requirements except for flow
direction, approximate pipe age, and number of service taps.Please update the collection system map to
include flow direction, approximate pipe age, and number of service taps.
Please respond to above items 11 and 12 in writing within 30 days of receipt of this letter. Specifically,please
include in your written response a description of how the system map will be updated to include all required
components, and explain that regular right-of-way maintenance will be conducted hereafter.
I would like to thank everyone involved with this inspection for their time and assistance.If you have any questions
about this letter or the inspection,please contact And eal at 919.791.4258 or by em it at [e-mail].
S'ncere y,
Danny S th,Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
cc: Central files
Permit files
Deborah Gore,PERCS Unit
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Compliance Inspection Report
Permit: WQCS00192 Effective: 10/01/16 Expiration• 09/30/24 Owner: Town of Holly Springs
SOC: Effective: Expiration: Facility: Holly Springs Collection System
County.Wake PO Box 8
Region: Raleigh
Holly Springs NC 275400008
Contact Person: Kendra D Parrish Title• Director of Engineering Phone. [phone]
Directions to Facility:
System Classifications. CS3,
Primary ORC• Cleveland Deon Johnson Certification. 991007 Phone: [phone]
Secondary ORC(s):
Darry Jones 995341 919-552-5920
On-Site Representative(s):
Related Permits:
NC0063096 Town of Holly Springs-Holly Springs WWTP
Inspection Date. 05/02/2018 Entry Time: 01 OOPM Exit Time: 03 30PM
Primary Inspector Andrew W Neal Phone• 919-791-4248
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Eg Compliant D Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards ra Operation&Maint Reqmts
Records FE Monitoring&Rpting Reqmts 4ife Inspections
Ali Pump Station Manhole Lines
(See attachment summary)
Page. 1

Permit. WQCS00192 Owner-Facility Town of Holly Springs
Inspection Date 05/02/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit. Routine
Inspection Summary
Page• 2

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Permit. WQCS00192 Owner-Facility Town of Holly Springs
Inspection Date: 05/02/2018 Inspection Type.Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards
Yes No NA NE
Is Public Education Program for grease established and documented? ® 0 0 0
What educational tools are used'?
FOG education materials are mailed out at least once a year,school presentations are given,and an
education segment airs on the local Holly Springs television channel
Is Sewer Use Ordinance/Legal Authority available'? ry 0 El 0
Does it appear that the Sewer Use Ordinance is enforced'? ® 0 0 0
Is Grease Trap Ordinance available'? El El 0
Is Septic Tank Ordinance available(as applicable,i.e.annexation) 0 0 IA 0
List enforcement actions by permittee,if any,in the last 12 months
Has an acceptable Capital Improvement Plan(CIP)been implemented'? 0 El 0
Does CIP address short term needs and long term\"master plan\"concepts'? RE 0 0 0
Does CIP cover three to five year period? ® 0 0 ❑
Does CIP include Goal Statement'? ® El 0 ❑
Does CIP include description of project area? r 0 0 El
Does CIP include description of existing facilities? ® 0 0 0
Does CIP include known deficiencies'? MI 0 0 0
Does CIP include forecasted future needs'? 1 ' 0 0 0
Is CIP designated only for wastewater collection and treatment'? • 0 0 0
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment'?
CIP Comments
Is system free of known points of bypass'? El 0 El
If no,describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations'? CI CI CI
#Does the sign include.
Instructions for notification'? ® 0 El El
Pump station identifier'? 0 0 0
24-hour contact numbers LEI 0 0 0
If no,list deficient pump stations
#Do ALL pump stations have an"auto polling"feature/SCADA? 0 CI 0
Number of pump stations 14
Number of pump stations that have SCADA 13
Number of pump stations that have simple telemetry 1
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
Page: 3

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Permit WQCS00192 Owner-Facility.Town of Holly Springs
Inspection Date. 05/02/2018 Inspection Type.Collection System Inspect Non Sampling Reason for Visit: Routine
#Is an annual report being prepared in accordance with G S.143-215.1C? ;. 0 0 ❑
#Is permittee compliant with all compliance schedules in the permits'? 0 0 El 0
If no,which one(s)?
Comment.
RIBBON WALK -
_ �_
Lines/Right-of-Ways/Aerie)Lines Yes NoNANE�
Is right-of-way accessible for emergency? El 0 0 0
Is right-of-way free of sinkholes or depressions'? ❑ ❑ ❑
Is line/right-of-way free of evidence of leakage'? 0 0 0
#Are there areas of exposed line'? 0 0 0
#Is any exposed line constructed of ductile iron or other approved material'? - ® 0 ❑ 0
Are water crossing and supports in good condition'? ® 0 0 0
#Is right-of-way free of non-utility motorized traffic? 0 0 0
Is line free of visible damage'? 0 0 0
#Are there siphons in this system? 0 0 ❑
If yes,are they maintained and documented'?
Comment Right-of-way needs mowing.
VINEWOOD -
Lines/Right-of-Ways/Aerie) Lines Yes No NA NE
Is right-of-way accessible for emergency'? ® 0 0 0
Is right-of-way free of sinkholes or depressions'? ® 0 ❑ ❑
Is line/right-of-way free of evidence of leakage'? 0 0 0
#Are there areas of exposed line'? 0 0 0
#Is any exposed line constructed of ductile iron or other approved material'? 0 0 0
Are water crossing and supports in good condition? 0 0 0
#Is right-of-way free of non-utility motorized traffic'? El 0 0 0
Is line free of visible damage? t4 0 ❑ 0
#Are there siphons in this system'? 0 0 0
If yes,are they maintained and documented'?
Comment. Right-of-way needs mowing
RIBBON WALK -
Manhole Yes No NA NE
Is manhole accessible'? ei ❑ 0 0
#Is manhole cover/vent above grade'? ® 0 0 0
Is the manhole free of visible signs of overflow'? Ei 0 0 0
Is the manhole free of sinkholes and depressions'? I 0 0 0
Page 6

i
Permit WQCS00192 Owner-Facility•Town of Holly Springs
Inspection Date. 05/02/2018 Inspection Type.Collection System Inspect Non Sampling Reason for Visit. Routine
Is manhole cover present? • 0 0 0
#Is manhole properly seated? 11 0 0 0
#Is manhole in good condition? ® 0 0 0
#Is invert in good condition'? 0 0 0
Is line free-flowing and unrestricted in manhole? ® 0 0 0
Is manhole free of excessive amounts of grease'? 0 0 0
Is manhole free of excessive roots? ® 0 0 0
Is manhole free of excessive sand? 0 0 0
Is manhole's extended vent screened'? 0 0 0
Are vents free of submergence'? 0 0 0
Are manholes free of bypass structures or pipes? 0 0 0
Comment:
VINEWOOD -
Manhole
Yes No NA NE
Is manhole accessible? 0 0 0
#Is manhole cover/vent above grade'? ;1 0 0 0
Is the manhole free of visible signs of overflow'? 0 0 0
Is the manhole free of sinkholes and depressions'? 0 0 0
Is manhole cover present'? 0 0 0
#Is manhole properly seated'? .4`1 0 0 0
#Is manhole in good condition'? ti0 0 0
#Is invert in good condition'? 0 0 0
Is line free-flowing and unrestricted in manhole'? 0 0
Is manhole free of excessive amounts of grease'? 0 0 0
Is manhole free of excessive roots'? ® 0 0 0
Is manhole free of excessive sand'? 0 0 0
Is manhole's extended vent screened'? 0 0 0
Are vents free of submergence'? 0 0 0
Are manholes free of bypass structures or pipes'? ❑ 0 0
Comment:
NEW HILL -
Pump Station -
Yes No NA NE
Pump station type Duplex
Are pump station logs available? ® 0 0 0
Is it accessible in all weather conditions'? 0 0 0
#Is general housekeeping acceptable? 0 0 0
Page: 7

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Permit WQCS00192 Owner-Facility Town of Holly Springs
Inspection Date- 05/02/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit Routine
Is it accessible in all weather conditions'? ❑ El 0
#Is general housekeeping acceptable? Ifil ❑ 0 0
Are all pumps present? 7 El ❑ 0
Are all pumps operable? El El El
Are wet wells free of excessive debris'? N 0 0 0
Are upstream manholes free of excessive debris/signs of overflow'? 0 0 0 .fit,
Are floats/controls for pumps/alarms operable'? ❑ ❑ 0
Is"auto polling"feature/SCADA present'? ❑ 0 0
Is"auto polling"feature/SCADA operational'? ❑ El 0
Is simple telemetry present'? 0 0 0
Is simple telemetry operational'? ❑ El El
Are audio and visual alarms present'? ® 0 0 0
Are audio and visual alarms operable? El El El
Is the Pump station inspected as required? 0 ❑ 0
Are backflow devices in place'? ❑ ❑ 0
Are backflow devices operable'? 0 ❑ ❑ 4'
Are air relief valves in place? -I El ❑ ❑
Are air relief valves operable'? ❑ 0 0 •
# Is an emergency generator available'? ❑ 0 El
Can the emergency generator run the pumps'? ❑ El ❑
Is the pump station equipped for quick hook-up? ❑ ❑ ® El
Is the generator operable? ❑ ❑ 0
#Is fuel in tank and sufficient? P ❑ ❑ ❑
Is the generator inspected according to their schedule'? El El ❑
Is a 24-hour notification sign posted? ❑ El ❑
Does it include
Instructions for notification'? 0 ❑ ❑ ❑
Pump station identifier? in ❑ ❑ ❑
Emergency phone number El ❑ 0 El
Is public access limited'? ❑ ❑ ❑
Is pump station free of overflow piping? El El ❑ El
Is the pump station free of signs of overflow'? El El ❑
Are run times comparable for multiple pumps?
Comment:
BUSINESS PARK -
Pump Station
Yes No NA NE
Page. 9

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Permit WQCS00192 Owner-Facility Town of Holly Springs
Inspection Date 05/02/2018 Inspection Type•Collection System Inspect Non Sampling Reason for Visit: Routine
AUTUMN PARK -
Pump Station Yes No NA NE
Pump station type Duplex
Are pump station logs available? 0 0 0
Is it accessible in all weather conditions? Rd 0 0 0
#Is general housekeeping acceptable? 0 0 0
Are all pumps present? s 0 0 0
Are all pumps operable? Fa3 0 0 0
Are wet wells free of excessive debris? FA 0 0 0
Are upstream manholes free of excessive debris/signs of overflow? - 0 0 0
Are floats/controls for pumps/alarms operable? ;l -0 0 0
Is"auto polling"feature/SCADA present? 0 0 0
Is"auto polling"feature/SCADA operational? ® 0 0 0
Is simple telemetry present? 0 0 0
Is simple telemetry operational? 0 0 0
Are audio and visual alarms present? - 0 0 0
Are audio and visual alarms operable? ® 0 0 0
Is the Pump station inspected as required? 0 0 0
Are backflow devices in place? ® 0 0 0
Are backflow devices operable? 0 0 0 Ili
Are air relief valves in place? A0 0 0
Are air relief valves operable? 0 0 0
# Is an emergency generator available? RE 0 0 ❑
Can the emergency generator run the pumps? 0 0 0
Is the pump station equipped for quick hook-up? 0 0 0
Is the generator operable? ® 0 El 0
#Is fuel in tank and sufficient? 0 0 0 0
Is the generator inspected according to their schedule? 410 0 0
Is a 24-hour notification sign posted? 0 0 0
Does it include*
Instructions for notification? ® ❑ 0 0
Pump station identifier? El 0 0 0
Emergency phone number - ® El 0 ❑
Is public access limited? 13
'0 ❑ 0
Is pump station free of overflow piping? 0 0 0
Is the pump station free of signs of overflow? •
❑ 0 0
Are run times comparable for multiple pumps?
Page: 11

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Permit- WQCS00192 Owner-Facility Town of Holly Springs
Inspection Date 05/02/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit. Routine
Is the pump station free of signs of overflow? 0 0 0
Are run times comparable for multiple pumps?
Comment.
Page: 13