WQCSD0254_20180410_Compliance Evaluation Inspection

ROY COOPER
6.;*
Governor
MICHAEL S.REGAN
Secretary
LINDA CULPEPPER
Water Resources Interim Director
Environmental Quality
April 10, 2018
The Honorable Larry Adams
Town of East Bend RECEIVED/DENR/DWR
109 W. Main Street APR 2 4 2018
East Bend, NC 27018
Water Resources
Subject: Compliance Evaluation Inspection Permitting Section
Facility: Town of East Bend Wastewater Collection System
Permit#: WQCSD0254
Yadkin County
Dear Mr. Adams:
1. Gary Hudson of the Winston-Salem Regional Office of the NC Division of Water
Resources (DWR or the Division) conducted a compliance evaluation inspection (CEI)
of the Town of East Bend wastewater collection system (WWCS) on April 4, 2018. The
assistance and cooperation of Mr. Mark Mathews was greatly appreciated. An
inspection checklist is attached for your records and inspection findings are
summarized below.
Site/System Review
2. The following system components were inspected.
The Main Pump Station was inspected and found to be well operated and
maintained. No concerns were noted
3. As you are aware, owners of deemed permitted collection systems must comply with
all rules listed under NC Administrative Code 15A NCAC 02T .0400, et seq Your
compliance status with each of these rules is summarized below:
a. 15A NCAC 02T .0403(a)(1): Requires that the system be effectively
maintained and operated at all times to prevent discharge to land or surface
waters and any contravention of ground or surface water standards.
Observations: The Town of East Bend was found to be substantially compliant
with this requirement
Compliance Status: Compliant.
b. 15A NCAC 02T .0403(a)(2): Requires that a map of the wastewater collection
system be develope „and activelymaintained.
_- Nothrng ornpar•es----,
State of North Carolina I Environmental Quality
450 W Hanes Mill Road,Suite 300,Winston-Salem,North Carolina 27105
Phone [phone] FAX [phone]

Observations: The Town of East Bend has a good map of the collection
system.
Compliance Status: Compliant.
c. 15A NCAC 02T .0403(a)(3): Requires that an operation and maintenance
(O&M) plan be developed and implemented, which includes pump station
inspection frequency, preventative maintenance schedule, spare parts
inventory and overflow response.
Observations: Mr. Mathews did have a written plan that included brief
narratives about operation/maintenance, grease education and spills
Compliance Status: Compliant.,
d. 15A NCAC 02T .0403(a)(4): Requires that the permittee or its representative
inspect pump stations that are not connected to a telemetry system (i.e.,
remote alarm system) every day (i.e., 365 days per year) and pump stations
that are connected to a telemetry system at least once per week.
Observations: Mr. Mathews indicated that the pump station has working
telemetry and is inspected once weekly at a minimum.
Compliance Status: Compliant.
e. 15A NCAC 02T .0403(a)(5): Requires that the permittee or its representative
inspect high-priority sewers (HPS - as defined in 15A NCAC 02T .0402(2)) at
least once every six months and document the inspections.
Observations: Mr. Mathews indicated that the Town of East Bend collection
system had no high priority lines
Compliance Status: Not Applicable.
f. 15A NCAC 02T .0403(a)(6): Requires that the permittee or its representative
conduct a general observation of the entire wastewater collection system at
least once per year.
Observations: Mr Mathews indicated that he inspects the entire collection
system every week. All inspections are recorded in the collection system log kept
at the wastewater treatment plant
Compliance Status: Compliant.
g 15A NCAC 02T .0403(a)(7): Requires that overflows and bypasses from the
system be reported to the Division's Winston-Salem regional office in
accordance with 15A NCAC 02B .0506(a), and that public notice must be
provided as required by G.S. 143-215.1C

r`
Observations: According to Mr Mathews, the Town of East Bend wastewater
collection system has experienced no sanitary sewer overflows (SSO) that
exceeded the public notice reporting thresholds. The one spill that occurred in
September was properly reported to the regional office.
Compliance Status: Compliant.
h. 15A NCAC 02T .0403(a)(8): Requires that a grease control program be
developed and implemented as follows:
1. For privately owned collection systems the grease control program shall
include at least bi-annual distribution of grease education materials to
users of the collection system by the permittee or its representative.
2. Grease education materials shall be distributed more often than
required above if necessary to prevent grease-related sanitary sewer
overflows.
Observations: Mr. Mathews did have the proper documentation of distribution
to users of the collection system.
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(9): Requires that right-of-ways (ROW) and
easements be maintained in the full easement width for personnel and
equipment accessibility.
Observations: Mr. Mathews indicated that the Town of East Bend collection
system has no right-of-ways to maintain
Compliance Status: Not Applicable.
j. 15A NCAC 02T .0403(a)(10): Requires that documentation be kept for all
activities you undertake to comply with the requirements of 15A NCAC 02T
.0403, subparagraphs (a)(1) through (a)(9), for a minimum of three years, with
the exception of the map, which shall be maintained for the life of the system.
Observations: Mr Mathews keeps all records in the collection system log book
that is kept at the wastewater treatment plant
Compliance Status: Compliant.

4. The Town's wastewater collection system appears to be well maintained Mr. Mathews
has done a good job keeping records since the last inspection. Please be aware that
although this is a very small collection system, it is imperative that the Town continues
to keep the records of the required inspections and all other activities pertaining to the
wastewater collection system. If you have any questions regarding the inspection or this
letter, please call Gary Hudson or me at [phone] Thank you for your cooperation
in this matter.
Sincerely,
Sherri V. Knight, P E
Regional Supervisor
Water Quality Section
Division of Water Resources
CC: WSRO - SWP
Central Files
PERCS Unit

/'
Compliance Inspection Report
Permit WQCSD0254 Effective 03/01/00 Expiration Owner Town of East Bend
SOC Effective. Expiration Facility East Bend Collection System
County Yadkin
Region Winston-Salem
Contact Person Archie B Hicks Title Phone [phone]
Directions to Facility
System Classifications
Primary ORC Certification Phone
Secondary ORC(s)
On-Site Representative(s)
Related Permits
Inspection Date 04/04/2018 Entry Time 09 OOAM Exit Time 10 00AM
Primary Inspector Gary Hudson Phone [phone] e
Secondary Inspector(s)
Reason for Inspection Routine Inspection Type Collection System Inspect Non Sampling
Permit Inspection Type Deemed permitted collection system management and operation
Facility Status II Compliant ❑ Not Compliant
Question Areas
MI Miscellaneous Questions • Performance Standards II Operation&Maint Reqmts
• Records • Monitoring&Rpting Reqmts • Inspections
II Pump Station
(See attachment summary)
Page 1

Permit WQCSD0254 Owner-Facility Town of East Bend
Inspection Date 04/04/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit Routine
Inspection Summary
Page 2

It
Permit WQCSD0254 Owner-Facility Town of East Bend
Inspection Date 04/04/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented? • ❑ 0 ❑
What educational tools are used?
Is Sewer Use Ordinance/Legal Authority available? • ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? 0 0 ❑ U
Is Grease Trap Ordinance available? 0 • ❑ ❑
Is Septic Tank Ordinance available(as applicable,i e annexation) 0 0 • ❑
List enforcement actions by permittee,if any,in the last 12 months
Has an acceptable Capital Improvement Plan(CIP)been Implemented? 0 0 • ❑
Does CIP address short term needs and long term\"master plan\"concepts? 0 ❑ • ❑
Does CIP cover three to five year period? ❑ ❑ II ❑
Does CIP include Goal Statement? 0 0 • ❑
Does CIP include descnption of project area? 00110
Does CIP include description of existing facilities? ❑ ❑ • ❑
Does CIP include known deficiencies? ❑ ❑ • ❑
_ Does CIP include forecasted future needs? 0 0 • ❑
Is CIP designated only for wastewater collection and treatment? ❑ 0 • ❑ '
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
Is system free of known points of bypass? • 0 ❑ ❑
If no,describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations? • ❑ ❑ El
#Does the sign include
Instructions for notification? • 0 ❑ ❑
Pump station Identifier? • ❑ ❑ ❑
24-hour contact numbers • ❑ ❑ ❑
If no,list deficient pump stations
#Do ALL pump stations have an"auto polling"feature/SCADA? ❑ • 0 El
1
Number of pump stations
0
Number of pump stations that have SCADA
Number of pump stations that have simple telemetry 1
Page 3

Permit WQCSD0254 Owner-Facility Town of East Bend
Inspection Date 04/04/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit Routine
Number of pump stations that have only audible and visual alarms o
Number of pump stations that do not meet permit requirements o
#Does the permittee have a root control program? 0 I 0 0
#If yes,date implemented'?
Descnbe
Comment
Inspections
Yes No NA NE
Are maintenance records for sewer lines available? - • 0 0 ❑
Are records available that document pump station inspections? • 0 0 0
Are SCADA or telemetry equipped pump stations inspected at least once a week? • ❑ 0 El
Are non-SCADA/telemetry equipped pump stations inspected every day? El 0 II El
Are records available that document citizen complaints? U 0 0 ❑
#Do you have a system to conduct an annual observa:ion of entire system? • 0 0 0
#Has there been an observation of remote areas in the last year? • 0 0 0
Are records available that document inspections of hig`i-pnonty lines? 0 0 II ❑
Has there been visual inspections of high-prionty lines in last six months? 0 0 II 0
Comment _
Operation & Maintenance Requirements Yes No NA NE
Are all log books available'? • 0 ❑ ❑
Does supervisor review all log books on a regular bass? • El 0 0
Does the supervisor have plans to address documented short-term problem areas? • 0 El ❑
What is the schedule for reviewing inspection,maintenance,&operations logs and problem areas?
Are maintenance records for equipment available? • El ❑ ❑
Is a schedule maintained for testing emergency/standby equipment? • ❑ 0 0
What is the schedule for testing emergency/standby equipment?
Do pump station logs include
Inside and outside cleaning and debris removal? • El El 0
Inspecting and exercising all valves'? • 0 0 0
Inspecting and lubncating pumps and other equipment? • El El ❑
Inspecting alarms,telemetry and auxiliary equipment? • 0 0 0
Is there at least one spare pump for each pump station w/o pump reliability'? 0 0 IN ❑
Are maintenance records for nght-of-ways available? • El El El
Are nght-of-ways currently accessible in the event of an emergency? • El ❑ 0
Are system cleaning records available'? • 0 0 0
Has at least 10%of system been cleaned annually? 0 I 0 0
Page 4

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Permit WQCSD0254 Owner-Facility Town of East Bend
Inspection Date 04/04/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit Routine
#Is an annual report being prepared in accordance with G S 143-215 1C' ❑ E N ❑
#Is permittee compliant with all compliance schedules in the permits') 00110
If no,which one(s)?
Comment _
Page 6