WQCS00130_20180406_Compliance Evaluation

ROY COOPER
.+ Governor
MICHAEL S.REGAN
Secretary
LINDA CULPEPPER
Water Resources
Interim Director
Environmental Quality
April 6, 2018
Mr Perry Williams, Town Manager
Town of Yadkinville
P.O Box 816 RECEIVED/DENR/DWR
Yadkinville, North Carolina 27055 APR 17 201
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Subject: Compliance Evaluation Inspection Summary Letter
Water Resources
Permittee Town of Yadkinville Permitting Section
Facility Town of Yadkinville Wastewater Collection System
Permit#: WQCS00130
Yadkin County
Dear Mr Williams.
1 Gary Hudson of the Winston-Salem Regional Office of the NC Division of Water Resources
(DWR) conducted a compliance evaluation inspection (CEI) of the Town of Yadkinville
wastewater collection system (VVWCS)on March 29, 2018. The assistance and cooperation
of Van Groce was greatly appreciated An inspection checklist is attached for your records
and inspection findings are summarized below
Site/System Review
2 The following system components were inspected.
a. The Unifi pump station was inspected and found to be in good condition No
discrepancies were noted
3 As you are aware, your permit contains numerous requirements with which the Town of
Yadkinville must comply. Your compliance status with each of these requirements is
summarized below
Part I, Performance Standards
a. Part I, Paragraph 2: The wastewater collection system shall be effectively managed,
maintained and operated at all times so that there is no Sanitary Sewer Overflow(SSO)
to land or surface waters, nor any contamination of groundwater In the event that the
wastewater collection system fails to perform satisfactorily, including the creation of
nuisance conditions, the Permittee shall take immediate corrective actions, including
actions that may be required by the Division of Water Quality (Division), such as the
construction of additional or replacement sewer lines and/or equipment.
Observations: The Town last had a reportable spill in October 2010 In full
consideration of all observations made during the inspection and the city's sanitary
sewer overflow (SSO) record, Yadkinville is hereby deemed compliant with this permit
condition.
:::`?"`Nothina Compares
State of North Carolina I Environmental Quality
450 W Hanes Mill Road,Suite 300,Winston-Salem,North Carolina 27105
Phone'336-776-98001 FAX.[phone]

Compliance Status: Compliant
b Part I, Paragraph 3: The Permittee shall establish by ordinance its legal authority to
require new sewers be properly constructed; to ensure proper inspection and testing of
sewer mains and service laterals, to address flows from satellite systems and to take
enforcement action as required by Condition 1(4)
Observations: The Town of Yadkinville's sewer use ordinance (SUO) was reviewed
and found to meet requirements
Compliance Status: Compliant
c Part I, Paragraph 4: The Permittee shall develop and implement an educational fats,
oils and grease program targeted at both residential and non-residential users The
Permittee shall also develop and implement an enforceable fats, oils and grease
program for non-residential users under which the Permittee can take enforcement
against users who have not properly installed, operated and maintained grease traps or
grease interceptors as directed or otherwise violated the terms of the local ordinance
pertaining to fats, oils and grease
Observations: The Town's current educational fats, oils and grease (FOG) program
consists of sending out FOG educational materials in a quarterly newsletter Businesses
are also inspected yearly
Compliance Status: Compliant
d Part I, Paragraph 5: The Permittee shall adopt and implement a Capital Improvement
Plan (CIP) to designate funding for reinvestment into the wastewater collection system
infrastructure. The CIP should address the short-term needs and long-term "master
plan" concepts The CIP should typically cover a three to five year period and include a
goal statement, description of the project area, description of the existing facilities,
known deficiencies (over a reasonable period) and forecasted future needs Cost
analysis is integral to the CIP
Observations: The Town's current CIP has the projected needs over the next 20 and
is continuing to implement it
Compliance Status: Compliant
e Part I, Paragraph 6: Existing overflow piping from manholes and pump stations,
excluding piping to approved equalization structures, known or discovered after permit
issuance shall be immediately removed or permanently capped Plugged emergency
pumping connections are allowable for portable pumping or rerouting without
intentionally bypassing the wastewater treatment facility
Observations: No such overflows were identified during the inspection and the
operators stated that they believe none exist
Compliance Status: Compliant

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f Part I, Paragraph 7: The Permittee shall maintain a contingency plan (PSCP)for pump
failure at each pump station If one of the pumps in a pump station containing multiple
pumps fails,the process of repairing or replacing the pump shall be initiated immediately
and the new parts or pump shall be installed as soon as possible If the pump in a
simplex pump station fails, it shall be replaced immediately.
Observations: The Town has a PSCP for its pump stations.
Compliance Status: Compliant
g Part I, Paragraph 8: Each pump station shall be clearly and conspicuously posted with
a pump station identifier and an emergency contact telephone number at which an
individual who can initiate or perform emergency service for the wastewater collection
system 24 hours per day, seven days per week can be contacted. This emergency
contact telephone number shall be coupled with instructions that the emergency contact
should be called if the visual alarm illuminates, if the audible alarm sounds, or if an
emergency is apparent.
Observations: All pump stations evaluated during the inspection had the required
signage
Compliance Status: Compliant
h Part I, Paragraph 9: Pump station sites, equipment and components shall have
restricted access, per 15A NCAC 2H .0219(h)(7)
Observations: All pump stations evaluated during the inspection were sufficiently
secured to provide restricted access.
Compliance Status: Compliant
i Part I, Paragraph 10: Pump stations that do not employ an automatic polling feature
(i
e routine contact with pump stations from a central location to check operational status
of the communication system) shall have both audible and visual high water alarms
The alarms shall be weather-proof and placed in a clear and conspicuous location
Permits issued for the construction of pump stations that included high water alarms in
the description must maintain the alarms even if simple telemetry 0 e. notification of an
alarm condition initiated by the pump station control feature) is installed
Observations: All pump stations have SCADA, as well as audible/visual (AN) alarms
Compliance Status: Compliant
�. Part I, Paragraph 11: For all newly constructed, modified and rehabilitated pump stations,
all equipment and components located within the pump station shall be corrosion-
resistant and components in close proximity of the pump station shall be sealed within
a corrosion-resistant coating or encasement.
Observations: The types of materials used to construct the pump stations appeared to
be constructed of such materials during the inspection

,f
Compliance Status: Compliant
k. Part I, Paragraph 12: All construction and rehabilitation of the wastewater collection
system (i e., permitted or deemed permitted) shall be scheduled to minimize the
interruption of service by the existing utilities. Construction and rehabilitation shall not
result in the violation of Condition 12 of this permit.
Observations: No conditions which demonstrate noncompliance with this permit
condition were noted during the inspection.
Compliance Status: Compliant
Part II, Operation and Maintenance Requirements
I. Part II, Paragraph 1: Upon classification of the collection system by the Water Pollution
Control System Operators Certification Commission (WPCSOCC), the Permittee shall
designate and employ a certified operator to be in responsible charge (ORC) and one
or more certified operator(s) to be back-up ORC(s) of the facilities in accordance with
15A NCAC 8G 0201 The ORC shall visit the system within 24 hours of knowledge of
a bypass, spill, or overflow of wastewater from the system, unless visited by the Back-
Up ORC, and shall comply with all other conditions of 15A NCAC 8G 0204
Observations: The ORC and backup ORCs have been properly designated as
required.
Compliance Status: Compliant
m. Part II, Paragraph 2: The Permittee shall develop and adhere to a schedule for
reviewing all inspection, maintenance, operational and complaint logs If the review
process results in the identification of any recurring problem in the wastewater collection
system, that cannot be resolved in a short time period, the Permittee shall establish a
plan for addressing the problem(s)
Observations: All logs are maintained and reviewed monthly.
Compliance Status: Compliant
n Part II, Paragraph 3: The Permittee shall develop and adhere to a schedule for testing
emergency and standby equipment
Observations: Generators are run and inspected monthly while being under load
Compliance Status: Compliant
o. Part II, Paragraph 4: The Permittee shall develop and implement a routine pump station ,
inspection and maintenance program, which shall include, but not be limited to, the
following maintenance activities
1 Cleaning and removing debris from the pump station structure, outside perimeter,
and wet well,

2 Inspecting and exercising all valves;
3 Inspecting and lubricating pumps and other mechanical equipment according to
the manufacturer's recommendations, and
4 Verifying the proper operation of the alarms, telemetry system and auxiliary
equipment.
Observations: The pump stations are all inspected twice weekly and the pump stations
that were inspected appeared to be sufficiently maintained
Compliance Status: Compliant
p Part II, Paragraph 5: For each pump station without pump reliability (i.e simplex pump
stations serving more than a single building or pump stations not capable of pumping at
a rate of 2.5 times the average daily flow rate with the largest pump out of service), at
least one fully operational spare pump capable of pumping peak flow shall be maintained
on hand
Observations: Pump station capacities were not evaluated during the inspection It is
assumed the PSs were designed to meet these specifications.
Compliance Status: Not Evaluated
q Part II, Paragraph 6: The Permittee shall maintain on hand at least two percent of the
number of pumps installed, but no less than two pumps, that discharge to a pressure
sewer and serve a single building, unless the Permittee has the ability to purchase and
install a replacement pump within 24 hours of first knowledge of the simplex pump failure
or within the storage capacity provided in any sewer line extension permit
Observations: The Town does not currently have any such pump stations within its
WWCS
Compliance Status: Not Applicable
r Part II, Paragraph 7: Rights-of-way and/or easements shall be properly maintained to
allow accessibility to the wastewater collection system unless the Permittee can
demonstrate the ability to gain temporary access in an emergency situation where
existing land-use conditions do not allow the establishment and maintenance of
permanent access In this case, the Permittee shall continue to observe the lines
visually, utilize remote inspection methods (e.g CCTV) and use the opportunity of drier
conditions to perform further inspections and necessary maintenance
Observations: All ROWs and easements evaluated during the inspection were well
maintained to provide the necessary access
Compliance Status: Compliant
s. Part II, Paragraph 8: The Permittee shall assess cleaning needs and develop and
implement a program for appropriately cleaning, whether by hydraulic or mechanical
methods, all sewer lines. At least 10 percent of the wastewater collection system,
selected at the discretion of the ORC, shall be cleaned each year. Preventative cleaning

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is not required for sewer lines less than five years old unless inspection otherwise
reveals the need for cleaning or cleaning is required by a sewer line extension permit
Observations: The Town has met the 10% cleaning requirement since the last
inspection with 20,588 feet cleaned this year
Compliance Status: Compliant
t Part II, Paragraph 9: Adequate measures shall be taken to contain and properly
dispose of materials associated with SSOs The Permittee shall maintain a Response
Action Plan that addresses the following minimum items
1 Contact phone numbers for 24-hour response, including weekends and holidays,
2 Response time,
3. Equipment list and spare parts inventory;
4 Access to cleaning equipment,
5 Access to construction crews, contractors and/or engineers,
6 Source(s) of emergency funds,
7 Site sanitation and clean up materials, and
8. Post-SSO assessment.
Observations: The Town's Spill Response Action Plan (SRAP) was evaluated The
plan includes all of the components.
Compliance Status: Compliant
u Part II, Paragraph 10: The Permittee, or their authorized representative, shall conduct
an on-site evaluation for all SSOs as soon as possible, but no more than two hours after
first knowledge of the SSO
Observations: No conditions were noted during the inspection that demonstrates
noncompliance with this requirement Review of SSO records also indicated full
compliance
Compliance Status: Compliant
v. Part II, Paragraph 11: In the event of a SSO or blockage within the wastewater
collection system,the Permittee shall restore the system operation, remove visible solids
and paper, sanitize any ground area and restore the surroundings
Observations: The Town's SRAP covers all items specified above in full detail. No
conditions that indicate noncompliance with this permit condition were noted
Compliance Status: Compliant
Part III, Records
w Part III, Paragraph 1: Records shall be maintained to document compliance with
Conditions 1(4), 11(2) - 11(4), 11(7) - 11(8), IV(3) and V(1) -V(4). Records shall be kept on
file for a minimum of three years

Observations: All documentation was readily available for inspection and found to be
complete, current and accurate Pump station logs are also kept at the stations
Compliance Status: Compliant
x. Part Ill, Paragraph 2: The Permittee shall maintain adequate records pertaining to
SSOs, and complaints for a minimum of three years These records shall include, but
are not limited to, the following information
1 Date of SSO or complaint;
2 Volume of wastewater released as a result of the SSO and/or nature of complaint,
3 Location of the SSO and/or complaint;
4 Estimated duration of the SSO,
5 Individual from the Division who was informed about the SSO and/or complaint,
when applicable;
6 Final destination of the SSO,
7. Corrective actions,
8 Known environmental/human health impacts resulting from the SSO, and
9. How the SSO was discovered.
Observations: All SSOs and complaints were available for inspection and found to be
complete.
Compliance Status: Compliant
y Part Ill, Paragraph 3: The Permittee shall maintain an up-to-date, accurate,
comprehensive map of its wastewater collection system that also notes the locations
where other wastewater collection systems become tributary If a comprehensive map
of the collection system has not been established, a rough sketch shall be drawn The
Permittee shall map approximately 10 percent of its existing collection system each year
for the next ten years, or until complete, whichever is sooner The comprehensive map
shall include, but is not limited to pipe size, pipe material, pipe location, flow direction,
approximate pipe age, number of active service taps, and each pump station
identification, location and capacity.
Observations: The Town's map has been digitized and it includes almost all items
listed in the permit conditions and is complete
Compliance Status: Compliant •
z Part Ill, Paragraph 4: The Permittee shall maintain records of all of the modifications and
extensions to the collection system permitted herein. The Permittee shall maintain a
copy of the construction record drawings and specifications for modifications/extensions
to the wastewater collection system for the life of the modification/extension Information
concerning the extension shall be incorporated into the map of the wastewater collection
system within one year of the completion of construction The system description
contained within this permit shall be updated to include this modification/extension
information upon permit renewal

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Observations: Mr Groce indicated that all such records are maintained and
incorporated into the system map as required
Compliance Status: Compliant
Part IV, Monitoring and Reporting Requirements
aa Part IV, Paragraph 2: The Permittee shall verbally report to a Division of Water Quality
staff member at the Winston-Salem Regional Office, at telephone number 336-771-5000
as soon as possible, but in no case more than 24 hours following the occurrence or first
knowledge of the occurrence of either of the following
1 Any SSO and/or spill over 1,000 gallons, or
2 Any SSO and/or spill, regardless of volume, that reaches surface water.
Observations: SSO records were reviewed during the inspection No conditions were
noted that indicate noncompliance with this permit condition.
Compliance Status: Compliant
bb Part IV, Paragraph 3: The Permittee shall meet the annual reporting and notification
requirements provided in North Carolina General Statute §143-215 1C
Observations: The Town produces annual compliance reports for the wastewater
collection system and sends them out to users of the system. The Town also provides
copies of the reports to the Division
Compliance Status: Compliant
Part V, Inspections
cc Part V, Paragraph 1: The Permittee or the Permittee's designee shall inspect the
wastewater collection system regularly to reduce the risk of malfunctions and
deterioration, operator errors, and other issues that may cause or lead to the release of
wastes to the environment, threaten human health or create nuisance conditions. The
Permittee shall keep an inspection log or summary including, at a minimum, the date
and time of inspection, observations made, and any maintenance, repairs, or corrective
actions taken by the Permittee
Observations: The Town inspects all high priority lines at least twice per year, pump
stations are inspected twice a week.
Compliance Status: Compliant
dd Part V, Paragraph 2: Pump stations without Supervisory Control and Data Acquisition
(SCADA) systems or telemetry shall be inspected everyday (i.e. 365 days per year)
Pump stations equipped with SCADA systems or telemetry shall be inspected at least
once per week
Observations: As stated earlier, all pump stations have SCADA and NV alarms and
all are inspected twice weekly

1
Compliance Status: Compliant
ee Part V, Paragraph 3: A general observation of the entire collection system shall be
performed throughout the course of every year.
Observations: A general observation of the entire system is made once a year Every
manhole is pulled and inspected yearly.
Compliance Status: Compliant
ff. Part V, Paragraph 4: Inspections of all high priority lines (i.e aerial line, sub-waterway
crossing, line contacting surface waters, siphon, line positioned parallel to stream banks
that are subject to eroding in such a manner that may threaten the sewer line, or line
designated as high-priority in a permit) shall be performed at least once per every six
month period of time New high priority lines installed or identified after permit issuance
are incorporated by reference and subject to this permit condition until permit renewal
where they shall be referenced in writing.
Observations: All known HPLs have been identified and are inspected/ documented
at least twice per year if not more.
Compliance Status: Compliant
4 The Town of Yadkinville's staff has done a very good job of developing and implementing
their WWCS program. The Division thanks the Town of Yadkinville for their efforts in
managing its collection system and for their part in safeguarding the natural resources of
North Carolina for future generations. If you have any questions regarding the inspection
or this letter, please call Gary Hudson or me at [phone] Thank you for your
cooperation in this matter
Sincerely,
Sherri V Knight, P E
Regional Supervisor
Water Quality Regional Operations Section
Division of Water Resources
Attachments—BIMS Inspection report
cc WSRO
PERCS

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Compliance Inspection Report
Permit WQCS00130 Effective 08/01/17 Expiration 07/31/25 Owner Town of Yadkinville
SOC Effective Expiration Facility Yadkinville Collection System
County Yadkin 208 N Jackson St
Region Winston-Salem
Yadkinville NC 27055
Contact Person Roger Lavaughn Groce Title Collection ORC Phone [phone]
Directions to Facility
System Classifications CS2,
Primary ORC Roger Lavaughn Groce Certification 995115 Phone [phone]
Secondary ORC(s)
On-Site Representative(s)
Related Permits
NC0020338 Town of Yadkinville-Yadkinville WWTP
Inspection Date 03/29/2018 Entry Time 09 30AM Exit Time 11 OOAM
Primary Inspector Gary Hudson Phone [phone]
Secondary Inspector(s)
Reason for Inspection Routine Inspection Type Collection System Inspect Non Sampling
Permit Inspection Type Collection system management and operation
Facility Status • Compliant ❑ Not Compliant
Question Areas
• Miscellaneous Questions • Performance Standards El Operation&Maint Reqmts
• Records II Monitoring&Rpting Reqmts • Inspections
III Pump Station
(See attachment summary)
Page 1

I
Permit WQCS00130 Owner-Facility Town of Yadkinville
Inspection Date 03/29/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit Routine
Inspection Summary
,
Page 2

d
Permit WQCS00130 Owner-Facility Town of Yadkinville
Inspection Date 03/29/2018 Inspection Type Collection System Inspect Non Sampling Reason for Visit Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented? • 000
What educational tools are used?
Is Sewer Use Ordinance/Legal Authority available? • 01D0
Does it appear that the Sewer Use Ordinance is enforced? U ❑ ❑ ❑
Is Grease Trap Ordinance available? • ❑ ❑ ❑
Is Septic Tank Ordinance available(as applicable,i e annexation) • 000
List enforcement actions by permittee,if any,in the last 12 months
Has an acceptable Capital Improvement Plan(CIP)been implemented? • 000
Does CIP address short term needs and long term\"master plan\"concepts? • 000
Does CIP cover three to five year period? M ❑ ❑ ❑
Does CIP include Goal Statement? • 000
Does CIP include descnption of project area? • 000
Does CIP include descnption of existing facilities? U ❑ ❑ ❑
Does CIP include known deficiencies? 11000
Does CIP include forecasted future needs? • 001=1
Is CIP designated only for wastewater collection and treatment? M ❑ ❑ ❑
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
Is system free of known points of bypass? • 000
If no,describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations? • 000
#Does the sign include
Instructions for notification? • 000
Pump station identifier? M ❑ ❑ ❑
24-hour contact numbers M ❑ ❑ ❑
If no,list deficient pump stations
#Do ALL pump stations have an"auto polling"feature/SCADA? M ❑ ❑ ❑
Number of pump stations 15
Number of pump stations that have SCADA 15
Number of pump stations that have simple telemetry 0
Page 3

i
Permit WQCS00130 Owner-Facility Town of Yadkinville
Inspection Date 03/29/2018 Inspec{ion Type Collection System Inspect Non Sampling Reason for Visit Routine
Number of pump stations that have only audible and visual alarms o
Number of pump stations that do not meet permit requirements 0
#Does the permittee have a root control program? ❑ E ❑ ❑
#If yes,date implemented?
Descnbe
Comment:
Inspections Yes No NA NE
Are maintenance records for sewer lines available? • 000
Are records available that document pump station inspections? • 001:1
Are SCADA or telemetry equipped pump stations inspected at least once a week? • 000
Are non-SCADA/telemetry equipped pump stations inspectec every day? 00 • 0
Are records available that document citizen complaints? II 000
#Do you have a system to conduct an annual observation of entire system? • 000
#Has there been an observation of remote areas in the last year? • 000
Are records available that document inspections of high-pnonty lines? • 000
Has there been visual inspections of high-pnonty lines in last six months? MOOD
Comment _
Operation &Maintenance Requirements Yes No NA NE
Are all log books available? • 000
Does supervisor review all log books on a regular basis? • 001:1
Does the supervisor have plans to address documented short-term problem areas? • 01:11=1
What is the schedule for reviewing inspection,maintenance,&operations logs and problem areas?
Are maintenance records for equipment available? 11000
Is a schedule maintained for testing emergency/standby equipment? • ❑ ❑ ❑
What is the schedule for testing emergency/standby equipment?
Do pump station logs include
Inside and outside cleaning and debris removal? 11000
Inspecting and exercising all valves? • ❑ ❑ ❑
Inspecting and lubncating pumps and other equipment? 111000
Inspecting alarms,telemetry and auxiliary equipment? • 000
Is there at least one spare pump for each pump station w/o pump reliability? 111000
Are maintenance records for nght-of-ways available? • 000
Are nght-of-ways currently accessible in the event of an emergency? • 000
Are system cleaning records available? U ❑ ❑ ❑
Has at least 10%of system been cleaned annually? 11000
Page 4

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Permit WQCS00130 Owner-Facility Town of Yadkinville
Inspection Date 03/29/2018 Inspection,Type Collection System Inspect Non Sampling Reason for Visit Routine
#Is an annual report being prepared in accordance with G 5 143-215 1C? . 0 0 0
#Is permittee compliant with all compliance schedules in the permits? 0 0 I 0
If no,which one(s)?
Comment
Page 6