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Home My WebLink AboutWQCSD0563_Compliance Evaluation Inspection_20180221�. K, Water Resources Environmental Quality February 21, 2018 Federal Home Hardee Terrace LLC 274 Madison Ave., Rm. 401 New York, NY 10016 ROY COOPER Governor MICHAEL S. REGAN Secretary LINDA CULPEPPER Interim Director RECEIVEDIDENPiDWR MAR 01 2018 Water Resources Permitting Section Subject: Compliance Evaluation Inspection Hardee Terrace Apartments Wastewater Collection System Permit Number WQCSD0563 Durham County Dear Permittee, Jeremiah Dow of the Raleigh Regional Office conducted a compliance evaluation inspection on February 20, 2018. The assistance of Ms. Nichole Ward and Mr. Lewis Whitted was greatly appreciated. Please find the attached Basin Wide Information Management System (BIMS) inspection checklist summarizing the inspection. Below is a list of findings and recommendations developed from the inspection: 1. The subject permit was issued and became effective on March 1, 2000. Adoption of deemed permit rules became effective April 17, 2006. All deemed permitted facilities are required to adhere to the requirements and procedures for permitting, operation and maintenance of collection systems as stated in 15A NCAC 02T.0403. 2. The Hardee Terrace Apartments collection system does not have any pump stations or manholes on the property. The collection system gravity feeds to the City of Durham collection system. Previous inspections have documented one (1) high priority line, but myself and Mr. Whiffed were unable to locate it at the time of the inspection. Mr. Whitted stated that contractors have been working on the facility's sewer lines and may have altered this section of line. Please locate the high priority line and provide photographs or verify that the line has been modified and is now located below ground. The facility conducts a general observation of the entire system once a year as required by 15A NCAC 02T .0403 (6), but the observation is not documented. Please document yearly observation of the system as required by 15A NCAC 02T.0403 (10). 4. Hardee Terrace Apartments did not have a map of the collection system available at the time of the inspection as required by 15A NCAC 02T .0403 (2). Please develop a map of the collection system identifying pipe location, flow direction, pipe size, and high priority lines if applicable. 15A NCAC 02T .0403 (a)(8)(b) requires at a minimum bi-annual distribution of grease education materials to users of the collection system. At the time of the inspection, the grease control educational -5->"Nothing Compares:.. State of North Carolina I Environmental Quality I Water Resources I Raleigh Regional Office 1628 Mail service Center I Raleigh, North Carolina 27699-1628 9197914200 program materials could not be produced, nor could information about the last date of distribution. Please distribute and document grease education materials as required. 6. One (1) cleanout was observed that was damaged, missing a cap, and the pipe was filled with debris. Please remove the debris, repair, and properly seal the cleanout. 7. Mr. Whitted stated that he was responsible for overflow response and cleanup. Please be aware that 15A NCAC 02T .0403 (7) requires that overflows and bypasses be reported to the appropriate Division regional office in accordance with 15A NCAC 02B .0506(a) Please respond to this letter within 30 days of receipt. Your written response should detail how the bolded items 2, 3, 4, 5 and 6 listed above were addressed. Thank you for your time and assistance with this inspection. If you have any questions about this inspection or this letter, please contact Jeremiah Dow at jeremiah.downa ncdenr.gov or 919-791-4248. rncely, � A7/7/ 7/7 ' Danny Smith Water Quality Regional Operations Raleigh Regional Office cc: Central Files RRO File Nichole Ward, Property Manager via email at: nward@homewoodre.com Permit: WQCSD0563 SOC: County: Durham Region: Raleigh Contact Person: Jim Rigsbee Directions to Facility: System Classifications: Primary ORC: Secondary ORC(s): On -Site Representative(s): Related Permits: Compliance Inspection Report Effective: 03/01/00 Expiration Effective: Expiration Title: Certification: Owner: Federal Home Hardee Terrace LLC Facility: Hardee Terrace Apartments Phone: 919-682-8426 Phone: Inspection Date: 02/20/2018 Entry Time: 10:47AM Exit Time: 11:53AM Primary Inspector: Jeremiah J Dow ,, ,,,, )-p- I /! Phone: 919-791-4248 Secondary Inspector(s): Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Deemed permitted collection system management and operation Facility Status: Compliant F� Not Compliant Question Areas: Miscellaneous Questions Operation & Maint Reqmts Records Monitoring & Rpting Reqmts Inspections Lines (See attachment summary) Page: 1 Permit: WQCSD0563 Owner • Facility: Federal Home Hardee Terrace LLC Inspection Date: 02/20/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: Page: 2 Permit: WOCSDO563 Owner - Facility: Federal Home Hardee Terrace LLC Inspection Date: 02/20/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspections Yes No NA NE Are maintenance records for sewer lines available? ❑ N ❑ ❑ Are records available that document pump station inspections? ❑ ❑ E ❑ Are SCADA or telemetry equipped pump stations inspected at least once a week? ❑ ❑ E ❑ Are non-SCADA/telemetry equipped pump stations inspected every day? ❑ ❑ 0 ❑ Are records available that document citizen complaints? ❑ ❑ E ❑ # Do you have a system to conduct an annual observation of entire system? N ❑ ❑ ❑ # Has there been an observation of remote areas in the last year? N ❑ ❑ ❑ Are records available that document inspections of high-priority lines? ❑ 0 ❑ ❑ Has there been visual inspections of high-priority lines in last six months? ❑ ❑ 0 ❑ Comment: One high priority line is documented in previous inspections at the back of the property and paralleling Highway 70. At the time of this inspection the line could not be located. Mr. Whitted believes that recent work on sewer lines at the property may have resulted in the line being modified and placed below ground. Operation & Maintenance Requirements Yes No NA NE Are all log books available? ❑ 0 ❑ ❑ Does supervisor review all log books on a regular basis? ❑ M 1:11:1 Does the supervisor have plans to address documented short-term problem areas? ❑ ❑ ❑ E What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? Mr. Whitted inspects the system regularly, but does not been keeping a log. Are maintenance records for equipment available? ❑ ❑ E ❑ Is a schedule maintained for testing emergency/standby equipment? ❑ ❑ N ❑ What is the schedule for testing emergency/standby equipment? Do pump station logs include: Inside and outside cleaning and debris removal? ❑ ❑ ❑ Inspecting and exercising all valves? ❑ ❑ ❑ Inspecting and lubricating pumps and other equipment? ❑ ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? ❑ ❑ N ❑ Is there at least one spare pump for each pump station w/o pump reliability? ❑ ❑ E ❑ Are maintenance records for right-of-ways available? ❑ ❑ 0 ❑ Are right-of-ways currently accessible in the event of an emergency? ❑ ❑ 0 ❑ Are system cleaning records available? ❑ ❑ ® ❑ Has at least 10% of system been cleaned annually? ❑ ❑ ❑ What areas are scheduled for cleaning in the next 12 months? Is a Spill Response Action Plan available? ❑ ❑ 0 ❑ Does the plan include: Page: 3 Permit: WQCSD0563 Owner - Facility: Federal Home Hardee Terrace LLC Inspection Date: 02,120/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine 24-hour contact numbers ❑ ❑ ■ El Response time ❑ El . El Equipment list and spare parts inventory ❑ El M 0 Access to cleaning equipment E] 1:1 ■ Access to construction crews, contractors, and/or engineers ❑ ❑ M ❑ Source of emergency funds ❑ M ■ Site sanitation and cleanup materials Pipe sizes Post-overflow/spill assessment ❑ ■ 0 ■ Is a Spill Response Action Plan available for all personnel? El ■ 0 0 ❑ Is the spare parts inventory adequate? ❑ M ❑ ■ Comment: There are no manholes or pump stations associated with the system Mr. Whitted stated that he Approximate pipe age would be responsible for cleanup and reporting of any overflows ❑ ■ M Number of service taps Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? El 0 F1 M Are records of SSOs that are under the reportable threshold available? El El 0 ❑ Do spill records indicate repeated overflows (2 or more in 12 months) at same location? ❑ El 0 ❑ If yes, is there a corrective action plan? ❑ El 0 ❑ Is a map of the system available? ❑ M Does the map include: Pipe sizes 0 ❑ ■ 0 Pipe materials ❑ El ■ 0 Pipe location El ❑ M ❑ Flow direction ❑ ❑ M Approximate pipe age ❑ ❑ ■ M Number of service taps ❑ ❑ M Pump stations and capacity ❑ El 0 ❑ If no, what percent is complete? 0 List any modifications and extensions that need to be added to the map The collection system map needs to be developed. # Does the permittee have a copy of their permit? ■ Comment: They are a deemed system Monitoring and Reporting Requirements Yes No NA NE Are copies of required press releases and distribution lists available? ❑ El ■ EJ Are public notices and proof of publication available? El ❑ ■ ❑ # Is an annual report being prepared in accordance with G.S. 143-215.1 C? # Is permittee compliant with all compliance schedules in the permits? . Page: 4 Permit: WQCSD0563 Owner - Facility: Federal Home Hardee Terrace LLC Inspection Date: 02/20/2018 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine If no, which one(s)? Comment: Page: 5