NC0088340_Site Visit_20180209

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State of North Carolina
Division of Water Resources
Water Quality Regional Operations Section
Environmental Staff Report
Quality
To: ® NPDES Unit ❑ Non -Discharge Unit Application No.: NCO088340
Attn: Derek Denard Facility name: Mill Pond WTP
From: Scott Vinson
Washington Regional Office
Note. This form has been adapted from the non -discharge facility staff report to document the review of both non -
discharge and NPDES permit applications and/or renewals. Please complete all sections as they are applicable.
I. GENERAL AND SITE VISIT INFORMATION RECEIVE®/®ENR/DWR
1 Was a site visit conducted9 ® Yes or ❑ No FEB 0 9 2018
a Date of site visit. 1/25/1018 Water Resources
b. Site visit conducted by: Scott Vinson Permitting Section
c Inspection report attached? ® Yes or ❑ No
d. Person contacted- Jeff Sanders and their contact information (252) 670 - 7519
e Driving directions: Take Hwy. 55 into Bayboro, Pamlico County, and turn north onto 3`d Street (NCSR 1002),
and travel approximately 0 85 miles and the WTP will be located on the left.
2. Discharge Point(s)-
Latitude 351543
Longitude -767721
3. Receiving stream or affected surface waters- North Prong Bay River
Classification SC, Sw, NSW
River Basin and Subbasin No. Neuse / 03-04-13
Describe receiving stream features and pertinent downstream uses. This tidal salt water is protected for
secondary recreation such as fishing, boating. and other activities involving minimal skin contact, fish and
noncommercial shellfish consumption, aquatic life propagation and survival; and wildlife These are
Nutrient Sensitive Waters which need additional nutrient manaaement due to being subiect to excessive
rowth of microscopic or macroscopic vegetation_.
II. PROPOSED FACILITIES: NEW APPLICATIONS - n/a
III. EXISTING FACILITIES: MODIFICATION AND RENEWAL APPLICATIONS
1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ® Yes ❑ No ❑ N/A
ORC Jeffery Sanders Certificate #• 987823 Backup ORC: Al Gerard Certificate 4.995095
2 Are the design, maintenance and operation of the treatment facilities adequate for the type of waste and disposal
system? ® Yes or ❑ No
If no, please explain:
Description of existing facilities. 2 wells pump to aerators, then to 2 detention tanks, to Ion -Exchange water-
softners, 2 sand filters, and finally Dechlorination with SO2 before being discharged to North 3`d St. roadside
ditch
FORM. WQROSSR 04-14 1 Pagel of 3

Proposed flow- Average 0 012 MGD with max in 2016 or 0.067MDG
Current permitted flow n/a
Explain anything observed during the site visit that needs to be addressed by the permit, or that may be important
for the permit writer to know (i e , equipment condition, function, maintenance, a change in facility ownership,
etc ) No, nothing observed out of the ordinary
3 Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately
assimilating the waste? ® Yes or ❑ No
If no, please explain:
4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance
boundary, new development, etc )9 ❑ Yes or ® No
If yes, please explain:
5. Is the residuals management plan adequate? ® Yes or ❑ No
If no, please explain.
6 Are the existing application rates (e g, hydraulic, nutrient) still acceptable? ❑ Yes or ❑ No ® N/A
If no, please explain -
7 Is the existing groundwater monitoring program adequate? ❑ Yes ❑ No ® N/A
If no, explain and recommend any changes to the groundwater monitoring program:
8. Are there any setback conflicts for existing treatment, storage and disposal sites? ❑ Yes or ® No
If yes, attach a map showing conflict areas.
9. Is the description of the facilities as written in the existing permit correct? ® Yes or ❑ No
If no, please explain -
10 Were monitoring wells properly constructed and located? ❑ Yes ❑ No ® N/A
If no, please explain -
11. Are the monitoring well coordinates correct in BIMS9 ❑ Yes ❑ No ® N/A
If no, please complete the following (expand table if necessary):
12 Has a review of all self-monitoring data been conducted (e g, DMR, NDMR, NDAR, GW)? ® Yes or ❑ No
Please summarize any findings resulting from this review.
Provide input to help the permit writer evaluate any requests for reduced monitoring, if applicable
13 Are there any permit changes needed in order to address ongoing BIMS violations9 ❑ Yes or ® No
If yes, please explain.
14 Check all that apply- ,
® No compliance issues
❑ Notice(s) of violation
❑ Current enforcement action(s) ❑ Currently under JOC
❑ Currently under SOC ❑ Currently under moratorium
Please explain and attach any documents that may help clarify answer/comments (i.e., NOV, NOD, etc.)
If the facility has had compliance problems during the permit cycle, please explain the status. Has the RO been
working with the Permittee9 Is a solution underway or in place9
Have all compliance dates/conditions in the existing permit been satisfied? ® Yes ❑ No ❑ N/A
If no, please explain.
15. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit?
❑ Yes ®No❑N/A
If yes, please explain
16. Possible toxic impacts to surface waters- Mill Pond WTP Failed it's WET tests in March 2014 and March 2015
but has Passed all others for the past 4 years. No other toxic impacts that the WaRO is aware of.
17. Pretreatment Program (POTWs only): n/a
FORM WQROSSR 04-14 Page 2 of 3

IV. REGIONAL OFFICE RECOMMENDATIONS
e
1 Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ® No
If yes, please explain.
2 List any items that you would like the NPDES Unit or Non -Discharge Unit Central Office to obtain through an
additional information request
Item Reason
None
3. List specific permit conditions recommended to be removed from the permit when issued.
Condition Reason
None
4 List specific special conditions or compliance schedules recommended to be included in the permit when issued.
Condition Reason
None
5 Recommendation: ❑ Hold, pending receipt and review of additional information by regional office
® Hold, pending review of draft permit by regional office
❑ Issue upon receipt of needed additional information
❑ Issue
❑ Deny (Please state reasons. )
6 Signature of report preparer•
Signature of regional superviE
Date. .2-7-11
3,
_19WRVI"' X" [IN ",W"f1M"_ft*1tBM"AttaUvV
None.
2-7-
None.
FORM• WQROSSR 04-14 Page 3 of 3

United States Environmental Protection Agency
Form Approved
EPA Washington, D C 20460
OMB No 2040-0057
Water Compliance Inspection Report
Approval expires B-31-98
Section A National Data System Coding (i e , PCS)
Transaction Code NPDES yr/mo/day Inspection Type
Inspector Fac Type
1 IN 1 2 15 I 3 I NCOOB8340 I11 121 18/01/25 I17 18 Ll
19 L G I 201 I
211111 I I I I I III 11 I I I I I I I I I I I I I I I I I I I I
III I I I I 1166
Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA
Reserved
67 70 LJ I 71 Lj 72 L� -1 � 73 LLJ74 751 III I I I 180
Section B Facility Data
Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include
Entry Time/Date
Permit Effective Date
POTW name and NPDES permit Number)
09 40AM 18/01/25
15/01/01
Millpond WTP
601 N 3rd St
Exit Time/Date
Permit Expiration Date
Bayboro NC 28515
11 55AM 18/01/25
18/05/31
Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s)
Other Facility Data
/// ,
Jeffery Dwayne Sanders/ORC/252-670-7519/
Name, Address of Responsible Official/Title/Phone and Fax Number
Contacted
Timothy A Buck,PO Box 158 Bayboro NC 285150158//252-745-5453/2527457546
No
Section C Areas Evaluated During Inspection (Check only those areas evaluated)
Permit Flow Measurement Operations & Maintenance E Records/Reports
Facility Site Review Effluent/Receiving Waters
Section D Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
(See attachment summary)
Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers
Date
Scott A Vinson WARO WQ//252-946-6481 Ext 208/
Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers
Date
EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete
Page#

NPDES yr/mo/day Inspection Type
(Cont )
NCO088340 I11 12I 18/01/25 117 18 I c
See -ion D Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
Met onsite with CRC Jeff Sanders on 1/25/2018 for Compliance Evaluation and Permit Renewal
evaluation Permit Renewal Application was received by the Water Quality Permitting Section on
December 6, 2017 The current permit expires on May 31, 2018
Some minor TSS 2XMonth reporting frequency Issues occurred and need to be corrected All TSS
parameters were sampled, analyzed and reported by ccntracting lab, Envlrochem, but due to errors
with entering on aDMRs not all TSS numbers were accurately reported ORC, Jeff Sanders, will revise
eDMRs to add the missing TSS parameters and will resubmit revised & completed signed forms
Flow meter was last calibrated by ORC, Jeff Sanders, on 11-10-2017
The de -chlorination scales show signs of wear and age, please check calibration of scales to
determine accuracy and repair or replace as needed so that an accurate amount of de -chlor gas
remaining can be determined daily
Reviewed records for July 2015, February 2016, Septemoer 2016 and April 2017 and found the facility
in compliance
Page#
\J

Permit NCO088340 Owner - Facility Millpond WTP
Yes No NA NE
Are records kept and maintained as required by the permit?
0
❑
Inspection Date 01/25/2018 Inspection Type Compliance Evaluation
❑
Is all required information readily available, complete and current?
E
❑
❑
❑
Are all records maintained for 3 years (lab reg required 5 years)?
Permit
Yes No NA NE
(If the present permit expires in 6 months or less) Has the permittee submitted a new
E
❑
❑
❑
application?
❑
Is the chain -of -custody complete?
N
❑
Is the facility as described in the permit?
0
❑
❑
❑
# Are there any special conditions for the permit?
0
❑
❑
❑
Is access to the plant site restricted to the general public?
E
❑
❑
❑
Is the Inspector granted access to all areas for Inspection?
N
❑
❑
❑
Comment Permit Renewal Application was received by the Water Quality Permitting
Section on
Name of person performing analyses
❑
December 6, 2017
Transported COCs
❑
The current permit expires on May 31, 2018
Are DMRs complete do they include all permit parameters?
❑
0
Record Keeping
Yes No NA NE
Are records kept and maintained as required by the permit?
0
❑
❑
❑
Is all required information readily available, complete and current?
E
❑
❑
❑
Are all records maintained for 3 years (lab reg required 5 years)?
E
❑
❑
❑
Are analytical results consistent with data reported on DMRs?
❑
E
❑
❑
Is the chain -of -custody complete?
N
❑
❑
❑
Dates, times and location of sampling
❑
Name of individual performing the sampling
❑
Results of analysis and calibration
❑
Dates of analysis
❑
Name of person performing analyses
❑
Transported COCs
❑
Are DMRs complete do they include all permit parameters?
❑
0
❑
❑
Has the facility submitted its annual compliance report to users and DWQ?
❑
❑
N
❑
(If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator
❑
❑
0
❑
on each shift?
Is the ORC visitation log available and current?
0
❑
❑
❑
Is the ORC certified at grade equal to or higher than the facility classification?
0
❑
❑
❑
Is the backup operator certified at one grade less or greater than the facility classification?
0
❑
❑
❑
Is a copy of the current NPDES permit available on site?
N
❑
❑
❑
Facility has copy of previous year's Annual Report on file for review?
❑
❑
N
❑
Comment Some minor TSS 2XMonth reporting freauencv Issues occurred uD till October 2017 All
TSS parameters were pulled and analyzed bV contracting lab, Envirochem, but due to errors
with entering on eDMRs not all TSS numbers were accurately reported ORC, Jeff
Sanders, will revise eDMRs to add the missing TSS parameters and will resubmit complete
& revised signed forms
Page# 3

Permit NCO088340 Owner - Facility Millpond WTP
Inspectior Date 01/25/2018 Inspection Type Compliance Evaluation
Record Keeping Yes No NA NE
Operations & Maintenance Yes No NA NE
Is the plart generally clean with acceptable housekeeping? 0 ❑ ❑ ❑
Does the facility analyze process control parameters, for ex MLSS, MCRT, Settleable ❑ ❑ 0 ❑
Solids, pH, DO, Sludge Judge, and other that are applicable?
Comment
Flow Measurement - Effluent
Yes No NA NE
# Is flow meter used for reporting?
0
❑
❑
❑
Is flow meter calibrated annually?
N
❑
❑
❑
Is the flew meter operational?
N
❑
❑
❑
(If units are separated) Does the chart recorder match the flow meter?
❑
❑
0
❑
Comment Flow meter was last calibrated by ORC, Jeff Sanders, on 11-10-2017
De -chlorination
Yes No NA NE
Type of system ?
Gas
Is the feed ratio proportional to chlorine amount 11 to 1)?
❑
❑
❑
N
Is storage appropriate for cylinders?
E
❑
❑
❑
# Is de -chlorination substance stored away from chlorine containers?
0
❑
❑
❑
Are the tablets the proper size and type?
❑
❑
0
❑
Comment The de -chlorination scales shz)w signs of wear and aoe. Dlease check calibration of scales
to determine accuracy and repair or replace as needed so that an accurate amount of
de -chlor gas remaining can be determined dally
Are tablet de -chlorinators operational? ❑ ❑ 0 ❑
NLmber of tubes in use?
Comment
Effluent Pipe
Is right of way to the outfall properly maintained?
Are the receiving water free of foam other than trace amounts and other debris?
If effluent (diffuser pipes are required) are -.hey operating properly?
Comment
Standby Power
Yes No NA NE
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■ ❑ ❑ ❑
❑ ❑ ■ ❑
Yes No NA NE
Page# 4

Permit NCO088340
Inspection Date 01/25/2018
Owner - Facility Millpond WTP
Inspection Type Compliance Evaluation
StandbV Power
Is automatically activated standby power available?
Is the generator tested by Interrupting primary power source?
Is the generator tested under load?
Was generator tested & operational during the Inspection?
Do the generator(s) have adequate capacity to operate the entire wastewater site?
Is there an emergency agreement with a fuel vendor for extended run on back-up power?
Is the generator fuel level monitored?
Comment Back up generator Is tested weekly, every Monday around 8am
Fuel supplier Is Potter Oil Company
Yes No NA NE
■ ❑ ❑ ❑
■ ❑ E-10
■ ❑ ❑ ❑
❑ ❑ ❑ E
■ ❑ ❑ ❑
N ❑ ❑ ❑
■ ❑ ❑ ❑
Page# 5