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Home My WebLink AboutWQCSD0086_CEI_initialed_20171106Compliance Inspection Report Permit:WQCSD0086 Effective:03/01/00 Expiration:Owner :Town of Hot Springs SOC: Contact Person: Region: County: Directions to Facility: Madison Asheville Randy A Joseph Effective:Expiration:Facility:Hot Springs Collection System Title:Phone:828-622-7591 Secondary ORC(s): Phone:Certification:Primary ORC: CS1,System Classifications: On-Site Representative(s): Related Permits: Secondary Inspector(s): Primary Inspector: Inspection Date:Exit Time:Entry Time: Phone: 10/31/2017 09:00AM 10:30AM Daniel J Boss 828-296-4658 Facility Status: Permit Inspection Type: Reason for Inspection:Inspection Type: Not CompliantCompliant Routine Deemed permitted collection system management and operation Collection System Inspect Non Sampling Question Areas: Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records Inspections Pump Station (See attachment summary) Page:1 DocuSign Envelope ID: 68704979-9AEE-4DE1-AEB3-F484C731E81B 11/6/2017 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0086 10/31/2017 Collection System Inspect Non Sampling Town of Hot Springs Routine Inspection Summary: On 10/31/2017, I (Daniel Boss) conducted a Collection System Inspection for the Town of Hot Springs. I met with Sidney Harrison (mayor), Vaughn Barnett (Alderman), Greg Hicks (collection system worker), and Jeremy Trantham (collection system worker). The town has done an I&I study and is hoping to do an engineering analysis next based on the I&I study. I told them that repairs need to begin and they could start with small items revealed by the I&I study. I could not find where the town has set aside money for capital improvement and repairs in their budget. Money needs to be set aside every year for repairs and capital improvement to prevent future infrastructure failure. The red bridge pump station has been upgraded recently. It now has a wet well and a metal guide rail for pulling the pump. The original plans called for two pumps to be installed, but only one pump was installed in the pump station. The town does have a back up pump ready to install in case the active pump fails. I suggested to the collection system workers that they document all their repairs with photos. They said that they will look into buying a camera. High priority line inspections are being noted by the collection system workers, but the documentation needs to be in a form understandable to an outside person. Page:2 DocuSign Envelope ID: 68704979-9AEE-4DE1-AEB3-F484C731E81B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0086 10/31/2017 Collection System Inspect Non Sampling Town of Hot Springs Routine Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? What educational tools are used? Flyers are mailed out. This educational material needs to be distributed twice every year. Is Sewer Use Ordinance/Legal Authority available? Does it appear that the Sewer Use Ordinance is enforced? Is Grease Trap Ordinance available? Is Septic Tank Ordinance available (as applicable, i.e. annexation) List enforcement actions by permittee, if any, in the last 12 months Has an acceptable Capital Improvement Plan (CIP) been implemented? Does CIP address short term needs and long term \"master plan\" concepts? Does CIP cover three to five year period? Does CIP include Goal Statement? Does CIP include description of project area? Does CIP include description of existing facilities? Does CIP include known deficiencies? Does CIP include forecasted future needs? Is CIP designated only for wastewater collection and treatment? Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment?$225,000.00 CIP Comments Is system free of known points of bypass? If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? # Does the sign include: Instructions for notification? Pump station identifier? 24-hour contact numbers If no, list deficient pump stations # Do ALL pump stations have an "auto polling" feature/SCADA? Number of pump stations 4 Number of pump stations that have SCADA 0 Number of pump stations that have simple telemetry 0 Number of pump stations that have only audible and visual alarms 4 Number of pump stations that do not meet permit requirements 0 # Does the permittee have a root control program? Page:3 DocuSign Envelope ID: 68704979-9AEE-4DE1-AEB3-F484C731E81B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0086 10/31/2017 Collection System Inspect Non Sampling Town of Hot Springs Routine # If yes, date implemented? Describe: Comment: Inspections Yes No NA NE Are maintenance records for sewer lines available? Are records available that document pump station inspections? Are SCADA or telemetry equipped pump stations inspected at least once a week? Are non-SCADA/telemetry equipped pump stations inspected every day? Are records available that document citizen complaints? # Do you have a system to conduct an annual observation of entire system? # Has there been an observation of remote areas in the last year? Are records available that document inspections of high-priority lines? Has there been visual inspections of high-priority lines in last six months? Clear records of high priority line inspections were not available.Comment: Operation & Maintenance Requirements Yes No NA NE Are all log books available? Does supervisor review all log books on a regular basis? Does the supervisor have plans to address documented short-term problem areas? What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? Are maintenance records for equipment available? Is a schedule maintained for testing emergency/standby equipment? What is the schedule for testing emergency/standby equipment?monthly Do pump station logs include: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? Is there at least one spare pump for each pump station w/o pump reliability? Are maintenance records for right-of-ways available? Are right-of-ways currently accessible in the event of an emergency? Are system cleaning records available? Has at least 10% of system been cleaned annually? What areas are scheduled for cleaning in the next 12 months? Is a Spill Response Action Plan available? Does the plan include: 24-hour contact numbers Page:4 DocuSign Envelope ID: 68704979-9AEE-4DE1-AEB3-F484C731E81B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0086 10/31/2017 Collection System Inspect Non Sampling Town of Hot Springs Routine Response time Equipment list and spare parts inventory Access to cleaning equipment Access to construction crews, contractors, and/or engineers Source of emergency funds Site sanitation and cleanup materials Post-overflow/spill assessment Is a Spill Response Action Plan available for all personnel? Is the spare parts inventory adequate? Comment: Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? Are records of SSOs that are under the reportable threshold available? Do spill records indicate repeated overflows (2 or more in 12 months) at same location? If yes, is there a corrective action plan? Is a map of the system available? Does the map include: Pipe sizes Pipe materials Pipe location Flow direction Approximate pipe age Number of service taps Pump stations and capacity If no, what percent is complete? List any modifications and extensions that need to be added to the map # Does the permittee have a copy of their permit? The map covers all existing structures. It is just missing some attributes. Some SSO's that reached surface water were not been reported. Comment: POST OFFICE - Pump Station Yes No NA NE Pump station type Duplex Are pump station logs available? Is it accessible in all weather conditions? # Is general housekeeping acceptable? Are all pumps present? Page:5 DocuSign Envelope ID: 68704979-9AEE-4DE1-AEB3-F484C731E81B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0086 10/31/2017 Collection System Inspect Non Sampling Town of Hot Springs Routine Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? Are floats/controls for pumps/alarms operable? Is "auto polling" feature/SCADA present? Is "auto polling" feature/SCADA operational? Is simple telemetry present? Is simple telemetry operational? Are audio and visual alarms present? Are audio and visual alarms operable? Is the Pump station inspected as required? Are backflow devices in place? Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include: Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? Floats and alarms are working.Comment: RED BRIDGE - Pump Station Yes No NA NE Pump station type Simplex, Single Are pump station logs available? Is it accessible in all weather conditions? Page:6 DocuSign Envelope ID: 68704979-9AEE-4DE1-AEB3-F484C731E81B Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCSD0086 10/31/2017 Collection System Inspect Non Sampling Town of Hot Springs Routine # Is general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? Are floats/controls for pumps/alarms operable? Is "auto polling" feature/SCADA present? Is "auto polling" feature/SCADA operational? Is simple telemetry present? Is simple telemetry operational? Are audio and visual alarms present? Are audio and visual alarms operable? Is the Pump station inspected as required? Are backflow devices in place? Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include: Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? There is no fence at this pump station, but the wet well and control boxes are locked.Comment: Page:7 DocuSign Envelope ID: 68704979-9AEE-4DE1-AEB3-F484C731E81B