NC0071005_LV20160165_20160825

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Certified Mail #`70121010 0002 1965 7000
Return Receipt Requested -
August 25, 2016
Joan Beck
Lynnbrook Estates Homeowners • Assoc
43 Lynnbrook Way
Columbus, NC 28722
SUBJECT: Notice of Violation and Assessment of Civil Penalty
for Violations of North Carolina General Statute (G.S.) 143-215.1(a)(6)
and NPDES WW Permit No. NCO071005
Lynnbrook Estates Homeowners Assoc
Lynnbrook Estates WWTP
Case No. LV -2016-0165
Polk County
Dear Permittee:
RECEIVEMCDEOMAIR
AUG 31 2016
Water duality
Permitting Section
This letter transmits a Notice of Violation and assessment of civil penalty in the amount of $312.94 ($200.00 civil penalty +
$112.94 enforcement costs) against Lynnbrook Estates Homeowners Assoc.
This assessment is based upon the following facts: a review has been conducted of the discharge monitoring report (DMR)
submitted by Lynnbrook Estates Homeowners Assoc for the month of January 2016. This review has shown the subject
facility to be in violation of the discharge limitations and/or monitoring requirements found in NPDES WW Permit No.
NC0071005. The violations, which occurred in January 2016, are summarized in Attachment A to this letter.
Based upon the above facts, I conclude as a matter of law that Lynnbrook Estates Homeowners Assoc violated the terms,
conditions or requirements of NPDES WW Permit No. NCO071005 and G.S. 143-215.1(a)(6) in the manner and extent
shown in Attachment A. In accordance with the maximums established by G.S. 143-215.6A(a)(2), a civil penalty maybe
assessed against any person who violates the terms, conditions or requirements of a permit required by G.S. 143-215.1(a).
Based upon the above fmdings of fact and conclusions of law, and in accordance with authority provided by the Secretary
of the Department of Environmental Quality and the Director of the Division of Water Resources, I, G. Landon Davidson,
P.G., Regional Supervisor, Asheville Regional Office hereby make the following civil penalty assessment against Lynnbrook
Estates Homeowners Assoc:
State of North Carolina- I Environmental Quality I Water Resources
2090 U.S. 70 Highway, Swannanoa, NC 28778
828-296-4500

$100.00 1 of the 1 violations of 143-215.1(a)(6) and Permit No.NC0071005, by discharging waste water into
the waters of the State in violation of the Permit Daily Maximum for BOD - Conc.
$100.00 1 of the 1 violations of 143-215.1(a)(6) and Permit No.N00071005, by discharging waste water into
the waters of the State in violation of the Permit Daily Maximum for FCOLI BR.
$0.00 0 of the 1 violations of 143-215.1(a)(6) and Permit No.N00071005, by discharging waste water into
the waters of the State in violation of the Permit Monthly Average for BOD - Conc.
$200.00 TOTAL CIVIL PENALTY
$112.94 Enforcement Costs
$312.94 TOTAL AMOUNT DUE
Pursuant to,,G.S.:143L215:'6A(d),':in determining the amount of the penalty I have taken into account the Findings of Fact and
Conclusions of Law and the factors set forth at G.S. 143B -282.1(b), which are:
(1) The degree and extent of harm to the natural resources of the State, to the public health, or to private property
res n4#ini�froiim;the violation;
(2) The duration and gravity of the violation;
(3) The effect on ground or surface water quantity or quality or on air quality;
(4) The cost of rectifying the damage;
(5) The amount of money saved by noncompliance;
(6) Whether the violation was committed willfully or intentionally;
(7) The prior record of the violator in complying or failing to comply with programs over which the Environmental
Management Commission has regulatory authority; and
(8) The cost to the State of the enforcement procedures.
Within thirty (30) days of receipt of this notice, you must do one of the following:
(1) Submit payment of the penalty, OR
(2) Submit a written request for remission, OR
(3) Submit a written request for an administrative hearing
Option 1: Submit payment of the penalty:
Payment should be made directly to the order of the Department of Environmental Quality (do not include waiver
form). Payment of the penalty will not foreclose. further enforcement action for any continuing or new violation(s).
Please submit payment to the attention of:
Wastewater Branch
Division of Water Resources
1617 Mail Service Center
Raleigh, North Carolina 27699-1617
V

Option 2: Submit a written request for remission or mitigation including a detailed justification for such
request:
Please be aware that a request for remission is limited to consideration of the five factors listed below as they may
relate to the reasonableness of the amount of the civil penalty assessed. Requesting remission is not the proper
procedure for contesting whether the violation(s) occurred or the accuracy of any of the factual statements contained in
the civil penalty assessment document. Because a remission request forecloses the option of an administrative hearing,
such a request must be accompanied by a waiver of your right to an administrative hearing and a stipulation and
agreement that no factual or legal issues are in dispute. Please prepare a detailed statement that establishes why you
believe the civil penalty should be remitted, and submit it to the Division of Water Resources at the address listed below.
In determining whether a remission request -will be approved, the following factors shall be considered:
(1) whether one or more of the civil penalty assessment factors in NCGS 143B -282.1(b) was wrongfully
applied to the detriment of the petitioner;
(2) whether the violator promptly abated continuing environmental damage resulting from the violation;
(3) whether the violation was inadvertent or a result of an accident;
(4) whether the violator had been assessed civil penalties for any previous violations; or
(5) whether payment of the civil penalty will prevent payment for the remaining necessary remedial actions.
Please note that all evidence presented in support of your request for remission must be submitted in writing. The
Director of the Division of Water Resources will review your evidence and inform you of his decision in the matter of
your remission request. The response will provide details regarding the case status, directions for payment, and
provision for further appeal of the penalty to the Environmental Management Commission's Committee on Civil Penalty
Remissions (Committee). Please be advised that the Committee cannot consider information that was not part of the
original remission request considered by the Director. Therefore, it is very important that you prepare a complete and
thorough statement in support of your request for remission.
In order to request remission, you must complete and submit the enclosed "Request for Remission of Civil Penalties,
Waiver of Right to an Administrative Hearing, and Stipulation of Facts" form within thirty Q 0) days of receipt of this
notice. The Division of Water Resources also requests that you complete and submit the enclosed "Justification for
Remission Request."
Both forms should be submitted to the following address:
Wastewater Branch
Division of Water Resources
1617 Mail Service Center
Raleigh, North Carolina 27699-1617

Option 3: File a petition for an administrative hearinje with the Office of Administrative Hearings: I :
V
If you wish to contest any statement in the attached assessment document you must file a petition for an administrative
hearing. You may obtain the petition form from the Office'of Administrative Hearings. You must file the petition with
the Office of Administrative Hearings within thirty (30) days of receipt of this notice. A petition is considered filed
when it is received in the Office of Administrative Hearings during normal office hours. The Office of Administrative
Hearings accepts filings Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for official state
holidays. The petition may be filed by facsimile (fax) or electronic mail by an attached file (with restrictions) - provided
the signed original, one (1) copy and a filing fee (if a filing fee is required by NCGS §150B-23.2) is received in the
Office of Administrative Hearings within seven (7) business days following the faxed or electronic transmission. You
should contact the Office of Administrative Hearings with all questions regarding the filing fee and/or the details of the
filing process.
The mailing address and telephone and fax numbers for the Office of Administrative Hearings are as follows:
Office of Administrative Hearings
6714 Mail Service Center
Raleigh, NC 27699-6714
Tel: [phone]
Fax: [phone]
One (1) copy of the petition must also be served on DEQ as follows:
Mr. Sam M. Hayes, General Counsel
Department of Environmental Quality
1601 Mail Service Center
Raleigh, North Carolina 27699-1601
Please indicate the case number (as found on page one of this letter) on the petition.
Failure to exercise one of the options above within thirty (3 0) days of receipt of this letter, as evidenced by an internal
date/time received stamp (not a postmark), will result in this matter being referred to the Attorney General's Office for
collection of the penalty through a civil action. Please be advised that additional penalties may be assessed for violations
that occur after the review period of this assessment.
If you have any questions, please contact Janet Cantwell with the Division of Water Resources staff of the Asheville
Regional Office at [phone] or via email [e-mail].
Sincerely,
G. Landon Davidson, P.G., Regional Supervisor
Water Quality Regional Operations Section
Asheville Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Asheville Regional Office - Enforcement File
NPDES Compliance/Enforcement Unit - Enforcement File
James & James Environmental/ ORC
G' SVR`,NQ�Polk\R"asimrater,ltmorstLynnbmok Estates 71065'ZV-21116-0165.rtf

JUSTIFICATION FOR REMISSION REQUEST
Case Number: LV -2016-0165 County: Polk
Assessed Party: Lynnbrook Estates Homeowners Assoc
Permit No.: NC0071005 Amount Assessed: $312.94
Please use this form when requesting remission of this civil penalty. You must also complete the "Request For Remission,
Waiver of Right to an Administrative Hearing, and Stipulation of Facts" form to request remission of this civil penalty.
You should attach any documents that you believe support your request and are necessary for the Director to consider in
evaluating your request for remission. Please be aware that a request for remission is limited to consideration of the five
factors listed below as they may relate to the reasonableness of the amount of the civil penalty assessed. Requesting
remission is not the proper procedure for contesting whether the violation(s) occurred or the accuracy of any of the factual
statements contained in the civil penalty assessment document. Pursuant to N.C.G.S. § 143B -282.1(c), remission of a civil
penalty may be granted only when one or more of the following five factors apply. Please check each factor that you
believe applies to your case and provide a detailed explanation, including copies of supporting documents, as to why the
factor applies (attach additional pages as needed).
(a) one or more of the civil penalty assessment factors in N.C.G.S. 143B-282.l(b) were wrongfully applied to the
detriment of the petitioner (the assessment factors are listed in the civil penalty assessment document);
(b) the violator promptly abated continuing environmental damage resulting from the violation (i.e., explain the
steps that you took to correct the violation and prevent future occurrences);
(c) the violation was inadvertent or a result of an accident (i.e., explain why the violation was unavoidable or
something you could not prevent or prepare for);
(d) the violator had not been assessed civil penalties for any previous violations;
(e) payment of the civil penalty will prevent payment for the remaining necessary remedial actions (i.e., explain
how payment of the civil penalty will prevent you from performing the activities necessary to achieve
compliance).
EXPLANATION:

STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY
COUNTY OF POLK
IN THE MATTER OF ASSESSMENT ) WAIVER OF RIGHT TO AN
OF CIVIL PENALTIES AGAINST ) ADMINISTRATIVE HEARING AND
STIPULATION OF FACTS
Lynnbrook Estates Homeowners Assoc )
Lynnbrook Estates WWTP )
PERMIT NO. NCO071005 ) CASE NO. LV -2016-0165
Having been assessed civil penalties totaling $312.94 for violation(s) as set forth in the assessment document of the Division
of Water Resources dated August 25, 2016, the undersigned, desiring to seek remission of the civil penalty, does hereby
waive the right to an administrative hearing in the above -stated matter and does stipulate that the facts are as alleged in the
assessment document. The undersigned further understands that all evidence presented in support of remission of this civil
penalty must be submitted to the Director of the Division of Water Resources within thirty (30) days of receipt of the notice
of assessment: No new evidence in support of a remission request will be allowed after (30) days from the receipt of the
notice of assessment.
This the
day of
SIGNATURE
ADDRESS
TELEPHONE
P

ATTACHMENT A
Lynnbrook Estates Homeowners Assoc
CASE NUMBER: LV -2016-0165
PERMIT: NCO071005
FACILITY: Lynnbrook Estates WWTP
LIMIT VIOLATION(S)
REGION: Asheville
COUNTY: Polk
SAMPLE LOCATION: Outfall 001 - Effluent
Violation
Report
Unit of
Limit
Calculated
% Over
Violation
Penalty
Date
MonthNr
Parameter
Frequency
Measure
Value
Value
Limit
Type
Amount
1/7/2016
1-2016
BOD, 5 -Day (20 Deg.
2 X month
mg/I
45
57.30
27.3
Daily Maximum
$100.00
C) - Concentration
Exceeded
1/31/2016
1-2016
BOD, 5 -Day (20 Deg..
2 X month
mg/I
30
35.20
17.2
Monthly
$0.00
C) - Concentration
Average
Exceeded
1/7/2016
1-2016
Coliform, Fecal MF,
2 X month
#/100ml
400
600
50.0
Daily Maximum
$100.00
MFC Broth, 44.5 C
Exceeded

DIVISION OF WATER RESOURCES - CIVIL PENALTY ASSESSMENT (FILE)
Violator: Lynnbrook Estates Homeowners Assoc
Facility Name: Lvnnbrook Estates WWTP
Permit Number: NCO071005
County: Polk
Case Number: LV -2016-0165
ASSESSMENT FACTORS
1)The degree and extent of harm to the natural resources of the State, to the public health, or to private property
resulting from the violation;
All effluent violations may be detrimental to the receiving stream but may not be immediately quantified.
2)The duration and gravity of the violation;
One Daily Max BOD exceeded the permit limit by 27.33 %.
One Monthly Average exceeded the permit limit by 17.16%.
One Daily Max Fecal coliform exceeded the permit limit by 50%.
3)The effect on ground or surface water quantity or quality or on air quality;
All effluent violations may be detrimental to the receiving stream but may not be immediately quantified.
4)The cost of rectifying the damage;
The cost is unknown.
5)The amount of money saved by noncompliance;
The amount of money saved would include the cost of excess solids removal and additional aeration. It
would also include more operating and maintenance time on site and the cost of additional chemical
treatment.
The amount of money saved would include the cost of collection of the additional samples and the cost of
analyzing them at a certified lab.
6)Whether the violation was committed willfully or intentionally;
It does not appear to be either.
7)The prior record of the violator in complying or failing to comply with programs over which the Environmental
Management Commission has regulatory authority; and
There have been no civil penalty enforcements in the twelve months prior to this violation.
8)The cost to the State of the enforcement procedures.
$112.94:
Date G. Landon Davidson, P.G., Regio Supervisor
Water Quality Regional Operations Section
Asheville Regional Office
Division of Water Resources, NCDEQ

NPT S PERMIT NO. NCO071005 DISCHARGE NO. 001 MONTH JANUA Y YEAR 2016
FACILITY NAME LYNNBROOK VILLAGE HOA CLASS II COUNTY POLK
CERTIFIED LABORATORY (1) JAMES & JAMES ENVIRONMENTAL MGT., INC. CERTIFICATION NO. 482
(list additional laboratories on the backside/page 2 of this form)
OPERATOR IN RESPONSIBLE CHARGE (ORC) DANIELLE HUNTER GRADE II CERTIFICATION NO. 23477
PERSON(S) COLLECTING SAMPLES
CHECK BOX IF ORC HAS CHANGED
Mail ORIGINAL and ONE COPY to:
ATTN: CENTRAL FILES
DIVISION OF WATER QUALITY
1617 MAIL SERVICE CENTER
RALEIGH, NC 27699-1617
DANIELLE HUNTER
0
ORC PHONE [phone]
NO FLOW/ DISCHARGE TOM�1E
r
BY THIS SIGNATURE, I CERTIFY THAT THIS REPORT IS
ACCURATE AND COMPLETE TO THE BEST OF MY KNOWLEDGE.
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Facility Status: (Please check one of the following)
All monitoring data and sampling frequencies meet permit requirements
(including weekly averages, if applicable) FX
Compliant
All monitoring data and sampling frequencies do NOT meet permit requirements
Noncom t
The permittee shall report to the Director or the appropriate Regional Office any noncompliance that potentially threatens public health or the
environment. Any information shall be provided orally within 24 hours from the time the permittee became aware of the circumstances. A
written submission shall also be provided within 5 days of the time the permittee becomes aware of the circumstances.
If the facility is noncompliant, please attach a list of -corrective actions being taken and a time -table for improvements to be made as required by Part 1LK6
of the NPDES permit.
"I certify, under penalty of law, that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to
assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who managed the system, or
those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I
am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment for knowing violations."
LYNNBROOK HOA
Permittee (Please print or type)
q YVW L 2/22/2016
atureofPermi e*** Date
equired unless submitted electronically)
101 LYNNBROOK WAY, COLUMBUS, NC 28727- 828-697-0063 7-31--18
Permittee Address PhoneNumber e-mail address Permit Expiration Date
Certified Laboratory (2)
Certified Laboratory (3)
Certified Laboratory (4)
Certified Laboratory (5)
ADDITIONAL CERTIFIED LABORATORIES
PARAMETER CODES
Certification No.
Certification No.
Certification No.
Certification No.
Parameter Code assistance may be obtained by calling the NPDES Unit at [phone] or by visiting http.((portal.ncdenr.org(web/wq(swp/pslnpdes(appforixis.
Use only units of measurement designated in the reporting facility's NPDES permit for reporting data.
* No Flow/Discharge'From Site: Check this box if no discharge occurs and, as a result, there are no data to be
entered for all of the parameters on the DMR for the entire monitoring period.
** ORC On Site?:, ORC must visit facility and document visitation of facility as required per 15A NCAC 8G.0204.
*** Signature of Permittee: If signed by other than the permittee, then the delegation of the signatory authority must be on
file with the state per 15A NCAC 2B .0506(b)(2)(D).
a

CF,P6
JAMES & JAMES ENVIRONMENTAL MANAGEMENT, INC
PO BOX 1354, MOUNTAIN HOME, NC 28758
[phone] OFFICE
[phone] FAX
January, 2016
Client: Lynnbrook HOA
NPDES PERMIT NUMBER: NCO071005
Dear Client,
We are pleased to notify you that your facility operated most of the month within your National
Pollutant Discharge Elimination System (NPDES) permit. We did experience a result that was greater than
the permit discharge limits. Your permit has both a monthly maximum and a daily maximum. Your
facility exceeded the permit discharge limits on the items listed below:
BOD 57.3 mg/l on the 7s'
35.2 mg/l Monthly Average
FECAL COLIFORM >600 colonies/100 mis on the 7h
Averaged compliant
This gave a daily maximum violation on one day for two parameters and did give a monthly
violation. We determined that the cause of the violation was due to the torrential rainfall and flash flood
that hit this area. The facility went under water and caused the control panel to have to dry out before the
facility could be restarted. Once restarted, there were several repairs that had to occur to keep the facility
operational. The facility was pumped of the sand and debris and a load of seed was brought in. The
facility regained compliance.
You may receive a monetary fine for this month. Thank you for your understanding in this
matter.
Thank you for choosing James & James as your service company.
C
r
(Ita James