20081177 All Versions_Email_20150121

Baker, Virginia
From:Herndon, Mason
Sent:Wednesday, January 21, 2015 2:58 PM
To:Baker, Virginia
Subject:RE: U-3462 mitigation site meeting/ tree removal request
Hey Ginny, sorry so late getting back with you. The stream banks were to be planted in black willow and silky dogwood
per the reforestation plan. I assume that was what they planted to the right of the log sills. They planted 3 gallon
containers this time because the shopping center maintenance crews must have mowed the smaller plantings. Of
course nothing was planted where they cut down the willow oak because it would have just recreated the safety issue.

Mason Herndon
NCDENR, Division of Water Resources
Transportation Permitting Unit
Fayetteville/Wilmington Region
[e-mail]
Phone: [phone]

E-mail correspondence to and from this address may be subject to the
North Carolina Public Records Law and may be disclosed to third parties.

From: Baker, Virginia
Sent: Wednesday, January 14, 2015 2:44 PM
To: Herndon, Mason
Subject: RE: U-3462 mitigation site meeting/ tree removal request

Thanks Mason, do you know if they were planting woody native shrubs in place of the bl willow? I did not see a species
added or was it the same?

From: Herndon, Mason
Sent: Wednesday, January 14, 2015 1:48 PM
To: Baker, Virginia
Subject: FW: U-3462 mitigation site meeting/ tree removal request

FYI

Mason Herndon
NCDENR, Division of Water Resources
Transportation Permitting Unit
Fayetteville/Wilmington Region
[e-mail]
Phone: [phone]

E-mail correspondence to and from this address may be subject to the
North Carolina Public Records Law and may be disclosed to third parties.

From: Griffin, Randy W
Sent: Tuesday, January 13, 2015 7:43 AM
To: [e-mail]; Herndon, Mason; Lane, Stephen
Cc: Mathis, Stonewall D; Westphal, Anneliese
Subject: FW: U-3462 mitigation site meeting/ tree removal request

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Hope you all had a great holiday!

Fyi, update on U-3462. Larger planting stock has added to right buffer @ log sills (Culvert removal) with additional signs
along R/W. Also Div. REU completed removal of Black Willow along US 17 Business. Thanks,

From: Green, Matthew L
Sent: Monday, January 12, 2015 2:15 PM
To: Griffin, Randy W
Cc: Allen, Pete
Subject: RE: U-3462 mitigation site meeting/ tree removal request

FYI
Planted 3 gallon trees along right buffer at log sills on Friday. Black willow tree has been removed by Div. REU. See
attached photos.

From: Griffin, Randy W
Sent: Monday, January 05, 2015 10:42 AM
To: Green, Matthew L
Subject: RE: U-3462 mitigation site meeting/ tree removal request

Sounds good, not sure if Div. REU completed the stump treatment and removal of limbs yet? Thanks,

From: Green, Matthew L
Sent: Monday, January 05, 2015 10:28 AM
To: Griffin, Randy W
Subject: RE: U-3462 mitigation site meeting/ tree removal request

Randy
FYI
We are scheduled to replant the right side of the buffer where the log sills are located on Friday of this week. We will
install a no mow/no spray at this location as well. I’ll take photos and send to you when it is completed.
Thanks
Matt

From: Griffin, Randy W
Sent: Thursday, October 30, 2014 2:51 PM
To: Green, Matthew L
Subject: FW: U-3462 mitigation site meeting/ tree removal request

Should have cc-d you on this too this morning.

From: Griffin, Randy W
Sent: Thursday, October 30, 2014 9:13 AM
To: [e-mail]; 'Herndon, Mason'; [e-mail]
Cc: Westphal, Anneliese; Mathis, Stonewall D; Baker, Virginia; Law, Anthony W
Subject: FW: U-3462 mitigation site meeting/ tree removal request

All,
Per our phone conversation, I am writing in regards to the willow cutting at the mitigation site along 17 business in
Shallotte. The willow was a volunteer that is growing at the toe of the cut slope. Due to future potential maintenance
and safety concerns, DOT would like to request that we cut the willow near the ground and stump treat with
herbicide. This will prevent site distance issues with the roadway signage and the sidewalk. This area was targeted for
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marsh and woody species are not part of the success criteria for this section of the mitigation site. Please see e-mail
below with photo and map.

Also we discussed the continued mowing of the right side buffer at the old entrance where the culvert was removed for
stream credit. The site boundary is currently marked and signed. DOT will contact the adjacent property owner
regarding the mowing on the R/W. Also DOT will look to replant the buffer this winter at this location.

If USACE, DWR, CAMA are still in agreement, please acknowledge. Let me know if you have any further questions or
need any additional information.

Thanks,

From: Westphal, Anneliese
Sent: Tuesday, October 21, 2014 11:55 AM
To: Griffin, Randy W
Cc: Mathis, Stonewall D
Subject: U-3462 mitigation site meeting/ tree removal request

Randy,
Yesterday I met onsite at the U-3462 Mitigation Site with the district engineer (Anthony Law), senior assistant district
engineer (Ben Hughes), division roadside environmental engineer (Joe Chance), and Town of Shallotte town
administrator (Albert Hughes). Although it was not determined which party trimmed the willow tree, we discussed
having DOT forces remove the tree by cutting off it off and leaving a stump. The stump would then be treated with a
hand applied (not sprayed) herbicide (Garlon). The reason for the request to remove the tree is that the branches will
soon be in conflict with a sign (see attached photos), and may eventually grow to partially cover the sidewalk. The trunk
of the tree is at the toe of the slope.

As we discussed, the district engineer will be contacting the commercial property owner so that we can remind him of
the R/W limits at this site to hopefully prevent any further unauthorized vegetation removal (or mowing) at this site. I
will update you on that correspondence when I have more information.

Thanks,

Anneliese Westphal
Environmental Specialist
NCDOT - Division 3
5501 Barbados Blvd
Castle Hayne, NC 28429
Phone: [phone]

Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third parties.
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