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Home My WebLink AboutWQCS00138_CEI 2024 Caldenonia Correctional Facility_20240924Compliance Inspection Report Permit:WQCS00138 Effective:01/06/17 Expiration:12/31/25 Owner :North Carolina Department of Public Safety SOC: Contact Person: Region: County: Directions to Facility: Halifax Raleigh Kenneth G Hart Effective:Expiration:Facility:Caledonia Correctional Facility Collection System 4216 Mail Service Ctr Raleigh NC 276994216 Title:Phone:919-324-1284Facility Engr. Specialist Secondary ORC(s): 252-534-5611Phone:1000026Certification:Geoffrey Steven PittardPrimary ORC: CS1,System Classifications: On-Site Representative(s): Related Permits: NC0027626 North Carolina Department of Public Safety - Roanoke River C I WWTP Secondary Inspector(s): Primary Inspector: Inspection Date:Exit Time:Entry Time: Phone: 09/03/2024 10:00AM 02:00PM Kevin Fowler 919-791-4200 Facility Status: Permit Inspection Type: Reason for Inspection:Inspection Type: Not CompliantCompliant Routine Collection system management and operation Collection System Inspect Non Sampling Question Areas: Miscellaneous Questions General Sewer & FOG Ordinances Capital Improvement Plan Map Reporting Requirements Inspections Spill Response Plan Spills Lines Manholes Pump Stations (See attachment summary) Page 1 of 8 09/23/2024 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00138 09/03/2024 Collection System Inspect Non Sampling North Carolina Department of Public Safety Routine Inspection Summary: 1.ORC/BORC Designations. In DEQ records, Raymond Charles Price is indicated as the ORC and Geoffrey Steven Pittard as the backup ORC. During the inspection, it was indicated that these details are no longer accurate. Geoffrey Steven Pittard should be listed as the ORC and Hubbard Whitehead is the back up ORC. Mr. Pittard’s currently has a certification status of invalid and Mr. Whitehead is not a certified collection system operator. Please ensure that a proper grade ORC and back up ORC are designated for the system. These requirements are covered in 15A NCAC 8G .0201. 2.Reported Sanitary Sewer Overflows. Since the last inspection conducted on 6/12/2019, there have been no sanitary sewer overflows reported. During the inspection, staff indicated that there were also no non-reportable spills that have occurred since the last inspection. 3.Fats, Oils and Grease Program. The permittee has not developed and implemented a full educational fats, oils and grease program that includes at least bi-annual distribution of educational material to users. The facility consists of two kitchen facilities in which staff indicated that there are flyers posted covering grease disposal. No other educational material has been distributed. Please ensure that the twice per year distribution of educational material condition of your permit is met. These requirements are covered in 15A NCAC 02T .0108 4.Capital Improvement Plan. The permittee does not have a Capital Improvement Plan in place for the system. However, after speaking with the Nainesh Patel (Environmental Engineering Manager for the Department of Correction), some insight was given into the matter. It was indicated that the population at this prison is stable and is not expected to increase in the foreseeable future. He also indicated that any required repairs are funded through the Department of Corrections maintenance budget. A list of current system components was provided as well as an indication that there are no major deficiencies that need to be addressed. 5.Contingency Plan for Pump Failure. The permittee maintains a contingency plan for pump failure at each lift station. 6.Pump Stations Inspected. The following duplex pump stations were inspected: Tillery Pump Station (#1), Caledonia Pump Station (#3), and Effluent Pump Station (#4). The following simplex pump stations were also inspected: Post 2 Pump Station (#2). The inspector’s observations noted in the next 4 items below refer to the pump stations inspected. 7.Pump Station Restricted Access. The pump station sites, equipment and components were observed to have restricted access. 8.Pump Stations Routine Inspection. The permit states “The permittee shall develop and implement a routine pump station inspection and maintenance program.” During the inspection, it was noted by the backup ORC that Post 2 Pump Station is not regularly inspected. The station was non accessible due to the manhole cover being rusted/painted in place. This station is not connected to a telemetry system and therefore should be inspected every day. Please ensure routine inspections of all pump stations take place according to permit requirements. These requirements are covered in 15A NCAC 02T .0305. 9.Pump Station Inspection Logs. The back up ORC indicated that there were no inspection logs for the individual pump stations. He indicated that they are inspected daily; however, no records have been kept proving this. Please ensure proper inspection logs are kept proving that the routine inspection of all pump stations are taking place according to permit requirements. These requirements are covered in 15A NCAC 025 .0305. 10.Pump Station High Water Alarms. The pump stations are equipped with audible and visual high-water alarms. During the inspection, the audible and visual alarm for Effluent Pump Station (#4) did not operate when the high-water float was activated. Please ensure that all highwater audio and visual alarms are operational. These requirements are covered in 15A NCAC 02T .0305 (h)(1). Note that the effluent pump station is after the treatment plant on-site; therefore, it is recommended that this lift station not be included on future collection system permits. 11.High Priority Line Inspection. During the inspection, the back up ORC indicated that the system did not have any high priority lines. However, while on the inspection two (2) high priority lines were found at the facility. These two lines are Page 2 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00138 09/03/2024 Collection System Inspect Non Sampling North Carolina Department of Public Safety Routine indicated on the facility map and are both labeled as “Priority: Ditch Crossing.” The permit states that it is required that all high priority lines be inspected at least once per every six-month period of time. Please also maintain records of these inspections to prove permit conditions are being met. These requirements are covered in 15A NCAC 02T .0108 (b). 12.Copy Of Permit The system permit states that the permittee shall have available a copy of the system permit to present upon request by any duly authorized officer, employee, or representative of the division. During the inspection, an up-to-date copy of the permit was provided to the inspector by the ORC. These requirements are covered in 15 A NCAC 025 .0104. 13.Cleaning Sewer Lines. The permittee has developed and implemented a program for cleaning the sewer lines. As required by Section II.8 of the subject permit, at least 10% of the wastewater collection system should be cleaned each year. Preventative cleaning is not required for sewer lines less than five years old, unless an inspection reveals the need for cleaning. Records provided indicated more than 10% of the system being cleaned annually. 14.Spill Response Action Plan. The permittee has developed and maintains a Spill Response Action Plan that includes 24-hour contact numbers, response time, equipment list and spare parts inventory, access to cleaning equipment, access to construction crews, sources of emergency funds, site sanitation and cleanup materials, and post-SSO assessment. 15.SSO Records. The permittee has maintained adequate records pertaining to SSOs and sewer complaints for the three-year period ending 09/03/2024 (day of inspection). The last reportable SSO occurred on 7/30/2012. 16.Comprehensive Sewer Map. The permittee maintains an up-to-date comprehensive map of its sewer collection system. The map includes pipe type, pipe size, pipe location, flow direction, approximate pipe age, pump station ID, and pump station location. The map did not include pipe material (some pipe materials indicated), force main air release valve location and type, and pump station location capacity. These requirements are required as covered in 15A NCAC 02T .0108 (b). Page 3 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00138 09/03/2024 Collection System Inspect Non Sampling North Carolina Department of Public Safety Routine General Yes No NA NE Is there a properly designated primary ORC and at least one back-up of proper grade? Are logs being reviewed by the system management or owner on a regular basis? # What is that frequency?Weekly # Are there any issues being addressed currently or any in the planning stages? Is there a specific pump failure plan available for all pump stations? Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? Are new/significantly upgraded pump stations equipped with anti-corrosion materials? Does the permittee have a copy of their permit? # Is permit expiring within the next 6 months? If Yes, has the Permittee applied for renewal? Raymond Price is listed as the ORC currently even though he no longer works at the facility. Geoffrey Pittard is the current ORC and is a grade 2 operator; however, his certificaiton status is currently invalid. He indicated that he was in the process of getting it activated again and that there had been a problem with reimbursement cost. Hubbard Whitehead indicated he was the back up ORC; however, he does not have a collections operator certification. Mr. Pittard and Mr. Whitehead indicated that he would soon be taking the training to correct this. Comment: Sewer and FOG Ordinances Yes No NA NE Is Sewer Use Ordinance (SUO) or other Legal Authority available? Does it appear that the Sewer Use Ordinance is enforced? Is there a Grease Control Program that legally requires grease control devices? What is the standard grease trap cleaning requirement in the FOG ordinance?Twice a Year Cleaning of Both Kitchens Is Grease Control Program enforced via periodic inspections/records review? Is action taken against violators? # Have satellite systems adopted an equivalent or more stringent ordinance? Is grease/sewer education program documented with req'd customer distribution? # Are other types of education tools used like websites, booths, special meetings, etc? If Yes, what are they? (This can reduce mailing to annual.) A flyer is posted in both kitchens indicating the harmful effects of grease on the system. Historically a flyer was also sent to the kitchen once a year; however, this had not been conducted this year. Facility contains two kitchens.Comment: Capital Improvement Plan Yes No NA NE Has a Capital (CIP) or System Improvement Plan been developed and adopted? Is it designated for wastewater only or does it have a dedicated section? Does CIP cover three to five year period of earmarked improvements? Does CIP include description of project area? Page 4 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00138 09/03/2024 Collection System Inspect Non Sampling North Carolina Department of Public Safety Routine Does CIP include description of existing facilities? Does CIP include known deficiencies? Does CIP include forecasted future needs? The permittee does not have a Capital Improvement Plan in place for the system. However, after speaking with the Nainesh Patel (Environmental Engineering Manager for the Department of Correction), some insight was given into the matter. It was indicated that the population at this prison is stable and is not expected to increase in the foreseeable future. He also indicated that any required repairs are funded through the Department of Corrections maintenance budget. A list of current system components was provided as well as an indication that there are no major deficiencies that need to be addressed. Comment: Map Yes No NA NE Is there a overall sewer system map? Does the map include: Pipe Type (GS/FM) Pipe sizes Pipe materials (PVC, DIP, etc) Pipe location Flow direction Approximate pipe age Pump station ID, location and capacity # Force main air release valve location & type # Location of satellite connections Is the map being updated for changes/additions within 1 year of activation? Some lines contained pipe material where others did not. Pump station capacity not indicated on map. Air release valve locations and types not included on map. (ORC was not sure if they had air release valves.) Comment: Reporting Requirements Yes No NA NE # Have there been any sewer spills in the past 3 years? If Yes, were they reported to the Division if meeting the reportable criteria? If applicable, is there documentation of press releases and public notices issued? Is an Annual Wastewater Performance Report being filed with the Division, if required? Is the report being made available to all its sewer customers? # How is it being made available? No spills in the past 3 years. A wastewater report is made yearly in conjunction with the treatment plant. Comment: Inspections Yes No NA NE Are adequate maintenance records maintained? Are pump stations being inspected at the required frequency? # Is at least one complete functionality test conducted weekly per pump station? Page 5 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00138 09/03/2024 Collection System Inspect Non Sampling North Carolina Department of Public Safety Routine Is there a system or plan in place to observe the entire system annually? Is the annual inspection documented? # Does the system have any high-priority lines/locations? Are inspections of HPL documented at least every 6 months? Are new lines being added to the HPL list when found or created? Back up ORC indicated that Post 2 Pump Station had not been inspected regularly. The lid was rusted/painted shut on the day of inspection and were unable to get entry. Two high prioirty lines found while conducting the inspection. These two lines are aerial lines that cross over streams/ditches. Comment: Spill Response Action Plan Yes No NA NE Is a Spill Response Action Plan available? Is a Spill Response Action Plan available for all personnel? Does the plan include: 24-hour contact numbers Response time Equipment list and spare parts inventory Access to cleaning equipment Access to construction crews, contractors, and/or engineers Source of emergency funds Site sanitation and cleanup materials Post-overflow/spill assessment Does the Permittee appear to respond within 2 hours of first knowledge of a spill? No spills since last inspection.Comment: Spills Yes No NA NE Is system free of known points of bypass? If No, describe type of bypass and location Are all spills or sewer related issues/complaints documented? # Are there repeated overflows/problems (2 or more in 12 months) at same location? # If Yes, is there a corrective action plan? No overflows since last inspection.Comment: Lines/Right-of-Ways/Aerial Lines Yes No NA NE Please list the Lines/Right of Ways/Aerial Lines Inspected: The entire mapped system was viewed. Are right-of-ways/easements maintained for full width for access by staff/equipment? If No, give details on temporary access: Is maintenance documented? Are gravity sewer cleaning records available? Page 6 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00138 09/03/2024 Collection System Inspect Non Sampling North Carolina Department of Public Safety Routine Has at least 10% of lines older than 5 yrs been cleaned annually? Were all areas/lines inspected free of issues? There was not a mowing/maintenance log; however, the entire system was viewable.Comment: Manholes Yes No NA NE Please list the Manholes Inspected: Manhole #16, #5, and #23 Are manholes accessible? # Are manhole covers/vents above grade? Are manholes free of visible signs of overflow? Are manholes free of sinkholes and depressions? Are manhole covers present? # Are manholes properly seated? # Are manholes in good condition? # Are inverts in good condition? Is flow unrestricted in manholes? Are manholes free of excessive amounts of grease? Are manholes free of excessive roots? Are manholes free of excessive sand? Are manhole vents screened? Are vents free of submergence? Are manholes free of bypass structures or pipes? Manhole #23 (Located between #22 and "post #2 station) was observed to have high standing water with no movement. Since post 2 station could not be inspected due to access being rusted shut and a hornets nest, it is unclear if the lift station is pumping the wastewater. Comment: Pump Stations Yes No NA NE Please list the Pump Stations Inspected: Tillery Pump Station #1, Post 2 Pump Station #2, Caledonia Pump Station #3, Effluent Pump Station #4 # Number of duplex or larger pump stations in system 3 # Number of vacuum stations in system 0 # Number of simplex pump stations in system 1 # Number of simplex pump stations in system serving more than one building 0 How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed?0 # A simple one-way telemetry/communication system (auto-dialer) installed?0 For pump stations inspected: Are they secure with restricted access? Were they free of by-pass structures/pipes? Page 7 of 8 Inspection Date: Permit: Inspection Type : Owner - Facility: Reason for Visit: WQCS00138 09/03/2024 Collection System Inspect Non Sampling North Carolina Department of Public Safety Routine Were wet wells free of excessive grease/debris? # Do they all have telemetry installed? Is the communication system functional? Is a 24-hour notification sign posted ? Does the sign include: Owner Name? Pump station identifier? # Address? Instructions for notification? 24-hour emergency contact numbers? Are audio and visual alarms present? Are audio and visual alarms operable? # Is there a backup generator or bypass pump connected? If tested during inspection, did it function properly? Is the back-up system tested at least bi-annually under normal operating conditions? # Does it have a dedicated connection for a portable generator? # Is the owner relying on portable units in the event of a power outage? # If Yes, is there a distribution plan? If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? # Does Permittee have the approved percentage of replacement simplex pumps? Is recordkeeping of pump station inspection and maintenance program adequate? Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? No pump station inspection logs were kept. Staff indicated that stations are inspected once a day. Post 2 simplex pump station has a dedicated back up pump. Back up power supplies tested weekly. Pump station #4 (Efflunet Pump Station) is located after the treatment units of the on-site wastewater treatment plant. As such, it is not believed that it should be considered part of the collection system permit. Comment: Page 8 of 8 Water Pollution Control System OPERATOR IN RESPONSIBLE CHARGE (ORC) Designation Form NCAC 15A 8G .0201 TAB to Navigate Form Permit # ORC Work Phone: Certificate Grade:Certificate #: Effective Date: “I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the WPCSOCC” Backup ORC Work Phone: Certificate #: Full Name: Certificate Type: Signature:Effective Date: Revised 02/2024 Facility Grade: Backup ORC Work Phone: Certificate Grade:Certificate #: Full Name: Certificate Type: Signature:Effective Date: Certificate Grade: Permittee Owner/Officer Name: Email Address: Permittee Signature: SUBMIT A SEPARATE FORM FOR EACH CLASSIFICATION Full Name: Email Address: Certificate Type: Signature: Facility Name: Facility Type/Classification: Date: “I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the WPCSOCC” “I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the WPCSOCC” Email this form to: certadmin@deq.nc.gov AND Send to your DEQ Regional Office (send to your contact or find emails here: www.deq.nc.gov/about/contact/regional-offices or fax using this drop down list: Use the 2nd page only if you need to list additional Backups. Facility Name: Permit #: Backup ORC Work Phone: Certificate Grade:Certificate #: Full Name: Certificate Type: Select Signature:Effective Date: Backup ORC Work Phone: Certificate Grade: Certificate #: Full Name: Certificate Type: Select Signature:Effective Date: Backup ORC Work Phone: Certificate Grade: Certificate #: Full Name: Certificate Type: Select Signature:Effective Date: Backup ORC Work Phone: Certificate Grade:Certificate #: Full Name: Certificate Type: Select Signature:Effective Date: “I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the WPCSOCC” “I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the WPCSOCC” “I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the WPCSOCC” “I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the WPCSOCC” Revised 02/2024