BIMS form WQCS00217- CEI (003)

Docusign Envelope ID: 15989A11-6F97-46E2-9C45-6280180CDBE0
Compliance Inspection Report
Permit:WQCS00217 Effective: 01/23/24 Expiration: 12/31/31 Owner: Carolina Trace Utilities Inc
SOC: Effective: Expiration: Facility: Carolina Trace Collection System
County: Lee PO Box 240705
Region: Raleigh
Charlotte NC 28201
Contact Person:Tony Konsul Title: Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Certification: Phone:
Secondary ORC(s):
On-Site Representative(s):
Related Permits:
NC0038831 Carolina Water Service Inc of North Carolina-Carolina Trace WWTP
Inspection Date: 08/21/2024 Entry Time 10:OOAM Exit Time: 01:30PM
DocuSigned by: 9
Primary Inspector:Steph �4�2024
Smith Phone: [phone]
Secondary Inspector(s): IEcs7ga23e1D47a.
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: ❑ Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer& FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 6

Docusign Envelope ID: 15989A11-6F97-46E2-9C45-6280180CDBE0
Permit: WQCS00217 Owner-Facility:Carolina Trace Utilities Inc
Inspection Date: 08/21/2024 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Page 2 of 6

Docusign Envelope ID: 15989A11-6F97-46E2-9C45-6280180CDBE0
Permit: WQCS00217 Owner-Facility:Carolina Trace Utilities Inc
Inspection Date: 08/21/2024 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? 0 ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? 0 ❑ ❑ ❑
#What is that frequency?
#Are there any issues being addressed currently or any in the planning stages? ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti-corrosion materials? ❑ ❑ ❑
Does the permittee have a copy of their permit? ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ 0 ❑
Comment: Pumpstatation failure plan is not located at each repsecive PS. isseu is addressed in letter.
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance(SUO)or other Legal Authority available? ❑ ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ 0 ❑
Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ 0 ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
#Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ 0 ❑
Is grease/sewer education program documented with req'd customer distribution? 0 ❑ ❑ ❑
#Are other types of education tools used like websites, booths, special meetings, etc? 0 ❑ ❑ ❑
If Yes,what are they?(This can reduce mailing to annual.)
Comment: Carolina Trace Utilities has FOG education material for Carolina Trace Subdivison (they use
mail-out for bills and have info on the website.)
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP)or System Improvement Plan been developed and adopted? 0 ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? ❑ ❑ ❑
Comment: Available document covered 1.1.2019 through 12.31.2024. Request CIP to be updated . This
item is addressed in the CEI inspection letter.
Page 3 of 6

Docusign Envelope ID: 15989A11-6F97-46E2-9C45-6280180CDBE0
Permit: WQCS00217 Owner-Facility:Carolina Trace Utilities Inc
Inspection Date: 08/21/2024 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
Map Yes No NA NE
Is there a overall sewer system map? 0 ❑ ❑ ❑
Does the map include:
Pipe Type(GS/FM) 0 ❑ ❑ ❑
Pipe sizes 0 ❑ ❑ ❑
Pipe materials(PVC, DIP, etc) 0 ❑ ❑ ❑
Pipe location 0 ❑ ❑ ❑
Flow direction 0 ❑ ❑ ❑
Approximate pipe age 0 ❑ ❑ ❑
Pump station ID, location and capacity 0 ❑ ❑ ❑
# Force main air release valve location &type ❑ ❑ ❑
# Location of satellite connections ❑ ❑ ❑
Is the map being updated for changes/additions within 1 year of activation? ❑ ❑ 0 ❑
Comment: Maps were in use and available during insepction.
Reporting Requirements Yes No NA NE
#Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes,were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
#How is it being made available?
Comment: A copy of the 2023 Annual Report was not available during the inspection. Requested copy of
annual report within 60 days of reciept of the CEI letter.
Inspections Yes No NA NE
Are adequate maintenance records maintained? 0 ❑ ❑ ❑
Are pump stations being inspected at the required frequency? ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑
Is the annual inspection documented? ❑ ❑ ❑
#Does the system have any high-priority lines/locations? ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? ❑ ❑ 0 ❑
Comment:
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Page 4 of 6

Docusign Envelope ID: 15989A11-6F97-46E2-9C45-6280180CDBE0
Permit: WQCS00217 Owner-Facility:Carolina Trace Utilities Inc
Inspection Date: 08/21/2024 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
Does the plan include:
24-hour contact numbers ❑ ❑ ❑
Response time ❑ ❑ ❑
Equipment list and spare parts inventory ❑ ❑ ❑
Access to cleaning equipment ❑ ❑ ❑
Access to construction crews, contractors, and/or engineers ❑ ❑ ❑
Source of emergency funds ❑ ❑ ❑
Site sanitation and cleanup materials ❑ ❑ ❑
Post-overflow/spill assessment ❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill? 0 ❑ ❑ ❑
Comment: Pump Station Contingecny Plan was not avaiable for review and they were not locaed as
requied for each pump station. This issue is addressed in inspection letter.
aliliL Yes No NA NE
Is system free of known points of bypass? ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
#Are there repeated overflows/problems(2 or more in 12 months)at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ 0 ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
HPL DAm, Soputhside of Lake, 12 DIP; HPL 1A-Traceway North (Manhole#1); HPL 5041 Bluebird drive,
HJPDL 5055 Bluebird Dr.
Are right-of-ways/easements maintained for full width for access by staff/equipment? ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10%of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? ❑ ❑ ❑
Comment:
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
South Landing, Harbor Creek,Woodfield, Laural Thicket, Country Club pump stations.
#Number of duplex or larger pump stations in system 5
#Number of vacuum stations in system 0
#Number of simplex pump stations in system 0
#Number of simplex pump stations in system serving more than one building 0
Page 5 of 6

Docusign Envelope ID: 15989A11-6F97-46E2-9C45-6280180CDBE0
Permit: WQCS00217 Owner-Facility:Carolina Trace Utilities Inc
Inspection Date: 08/21/2024 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
How many pump/vacuum stations have:
# A two-way"auto polling"communication system (SCADA)installed? 5
# A simple one-way telemetry/communication system (auto-dialer)installed?
For pump stations inspected:
Are they secure with restricted access? ❑ 0 ❑ ❑
Were they free of by-pass structures/pipes? 0 ❑ ❑ ❑
Were wet wells free of excessive grease/debris? 0 ❑ ❑ ❑
# Do they all have telemetry installed? 0 ❑ ❑ ❑
Is the communication system functional? 0 ❑ ❑ ❑
Is a 24-hour notification sign posted ? 0 ❑ ❑ ❑
Does the sign include:
Owner Name? 0 ❑ ❑ ❑
Pump station identifier? 0 ❑ ❑ ❑
# Address? 0 ❑ ❑ ❑
Instructions for notification? ❑ ❑ ❑
24-hour emergency contact numbers? 0 ❑ ❑ ❑
Are audio and visual alarms present? 0 ❑ ❑ ❑
Are audio and visual alarms operable? ❑ 0 ❑ ❑
# Is there a backup generator or bypass pump connected? 0 ❑ ❑ ❑
If tested during inspection, did it function properly? ❑ ❑ 0 ❑
Is the back-up system tested at least bi-annually under normal operating conditions? 0 ❑ ❑ ❑
#Does it have a dedicated connection for a portable generator? 0 ❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage? 0 ❑ ❑ ❑
# If Yes, is there a distribution plan? ❑ ❑ ❑
If Yes,what resources (Units/Staff/Vehicles/etc)are included in Plan?
#Does Permittee have the approved percentage of replacement simplex pumps? ❑ ❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate? 0 ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? 0 ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑
Inspecting alarms,telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: All audible and visual alarms funcitoned except for Laurel Thicket PS. The Laurel Thicket
visual alarm did not function.
Country Club PS - does not have seucre access. Both of these issues are addressed in
inspection letter. Country Club PS was experincing high flow due to one pump being out for
repair and a ongoing pump blockage. - see inspection letter.
Page 6 of 6