WQCS00045_Compliance Evaluation Inspection_20240823

Docusign Envelope ID: B86EE9DA-A747-458A-B173-D08472E73013
ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
Troy R. Lewis, Town Manager
Town of Tarboro
PO Box 220
Tarboro, NC 27886-0220
NORTH CAROLINA
Environmental Quality
August 23, 2024
SUBJECT: COMPLIANCE EVALUATION INSPECTION REPORT AND NOTICE OF VIOLATION
Tracking No. NOV-2024-PC-0492
Permit No. WQCS00045
Tarboro Collection System
Edgecombe County
Dear Mr. Lewis:
On June 28, 2024, Division of Water Resources (DWR) Raleigh Regional Office (RRO) staff Jesse Barnes conducted
a routine compliance evaluation inspection of the subject wastewater collection system to evaluate compliance with
the subject permit. ORC Daniel Robinson was present during the inspection. A review of records, operations,
maintenance, and system components was completed. This review reflected noncompliance with the subject
permit. Any permit violation(s), item(s) of concern, and/or general observations are listed below. Inspection findings
are detailed in the attached Compliance Inspection Report.
Permit Violation(s)
1. Meredith Avenue Pump Station did not have an emergency contact telephone number posted during the
inspection. Part I. 8. of the subject permit requires each pump station to be clearly and conspicuously posted
with an emergency contact telephone number at which an individual who can initiate or perform emergency
service for the collection system at all times can be contacted.
2. Meredith Avenue Pump Station did not have restricted access during the inspection. Part I. 9. of the subject
permit requires pump station sites, equipment, and components to have restricted access.
3. The visual high-water alarms at Meredith Avenue Pump Station and Baker Street Pump Station were not operable
during the inspection. Part I. 10. of the subject permit requires pump stations without automatic polling to have
both audible and visual high-water alarms. Part II. 4. of the subject permit requires the permittee to develop
and implement a routine pump station inspection and maintenance program which shall include verifying the
proper operation of alarms.
4. Standby power generators installed at the following pump stations were tested and found to be inoperable
during the inspection: Mary Francis Center, McNair Road, Highway 33, and Baker Street. Part II. 3. of the subject
permit requires the permittee to develop and adhere to a schedule for testing emergency and standby equipment.
Part II. 4. of the subject permit requires the permittee to develop and implement a routine pump station
inspection and maintenance program which shall include inspecting and verifying the proper operation of
mechanical and auxiliary equipment.
Q
�� North Carolina Department of Environmental Quality I Division of Water Resources
D, E Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
NORTH CAROLINA
DWrbrwA or Enrir—unlal Quality 919.791.4200

Docusign Envelope ID: B86EE9DA-A747-458A-B173-D08472E73013
Page 2 of 4
Item) of Concern
5. Hilma High -Priority Line (aerial) was found to have vegetation blocking visual inspection of the some of the
exposed aerial line. Part II. 7. of the subject permit requires rights -of -way and/or easements to be properly
maintained to allow accessibility to the collection system.
6. Meredith Avenue Pump Station did not have a dedicated standby power generator installed during the inspection.
7. Permittee staff did not have a current copy of the subject permit during the inspection.
8. A record of reviewing inspection, maintenance, operational, and complaint logs was not provided during the
inspection. Part II. 2. of the subject permit requires the permittee to develop and adhere to a schedule for
reviewing all inspection, maintenance, operational, and complaint logs.
9. Permittee staff stated that one (1) spare/replacement pump was on hand during the inspection. Staff stated
that, if needed, a pump could be pulled from a low -flow duplex station to act as a temporary spare. Part II. 6.
of the subject permit requires the permittee to maintain on hand at least two percent of the number of pumps
installed, but no less than two pumps.
10. Sewer line cleaning records indicated that the same sewer segments are cleaned multiple times annually, with
each cleaning being counted toward the annual 10% system cleaning requirement. Sewer segments cleaned
multiple times within a year should only be counted once toward the annual cleaning mileage. For example: if
sewer segment A is 5 miles long and cleaned twice within a year, this would count as 5 miles of cleaning (not
10). Part II. 8. of the subject permit requires 10 percent of the gravity wastewater collection system to be
cleaned each year.
11. A copy of the most recent Annual Performance Report was not available during the inspection. According to
DWR's records, no Annual Performance Report for 2023 has been submitted. Section IV. 3. of the subject permit
requires the permittee to provide users, customers, and DWR an annual report that summarizes the performance
of the collection system and the extent to which the collection system has violated the permit or other regulations.
12. The provided Capital Improvement Plan (CIP) contained a list of project names with estimated funds needed
through 2028. A goal statement, detailed descriptions of projects, existing facilities, and known deficiencies were
not included in the CIP. Part I. 5. of the subject permit states that the CIP should typically include a goal
statement, description of the project area, description of the existing facilities, and known deficiencies.
General Observation Items
13. Permit Details: Version 3.0 of the subject permit became effective March 1, 2015, and expired February 28,
2023. A permit renewal application was received by DWR and is currently in review. The permittee is authorized
to continue operating in accordance with permit version 3.0 while the renewal application is in review. DWR
records indicate the wastewater collection system consists of approximately 89.21 miles of gravity sewer,
approximately 2.79 miles of force main, and 9 duplex pump stations. The system was as described in the permit.
14. Reported Sanitary Sewer Overflows (SSOs): During the 12-month period prior to the inspection, there were no
SSOs reported to DWR from this collection system.
15. Fats, Oils and Grease Program: The permittee has developed and implements an educational fats, oils, and
grease program that includes at least bi-annual distribution of educational material targeted at both residential
and non-residential users. Educational materials were reviewed during the inspection and appeared to be
Erm.onmaribl Ouali�
D E ��� North Carolina Department of Environmental Quality I Division
4��of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
Deparhnanf of
NOR-H ona919.791.4200

Docusign Envelope ID: B86EE9DA-A747-458A-B173-D08472E73013
Page 3 of 4
compliant. Education materials were last distributed December 18, 2023, and March 19, 2024, via mail. The
permittee has also developed and implements an enforceable FOG program for non-residential users, which is
established within the permittee's Sewer Use Ordinance. No formal enforcement actions had been taken within
the previous year, but verbal warnings have been issued.
16. Capital Improvement Plan: The permittee has adopted and implements a Capital Improvement Plan (CIP) to
designate funding for reinvestment into the wastewater collection system infrastructure. The current CIP covers
2024-2028 and includes a list of projects with estimated funding needs. See Item 12, above.
17. Contingency Plan for Pump Failure: The permittee maintains a contingency plan for pump failure at each lift
station. Each contingency plan acts as a standard operating procedure (SOP) for addressing pump failure, with
the instructions and information necessary to restore function to the pump station. The permittee had one (1)
backup pump on standby during the inspection. See Item 9, above.
18. Pump Stations Inspected: The following pump stations were inspected: Meredith Avenue, Mary Francis Center,
McNair Road, Highway 33, and Baker Street. The inspector's observations noted in the next five items below
refer to the five pump stations inspected. All inspected pump stations were checked for general condition, proper
operation and maintenance with appropriate recordkeeping, presence of debris, evidence of spills, and
operational standby power.
19. Pump Station Signage: Each pump station is required to have signage clearly and conspicuously posted that
identifies the pump station, provides an emergency 24-hour contact telephone number(s), and provides
instructions for notification if the visual alarm illuminates and/or the audible alarm sounds, or if an emergency
is apparent. Meredith Avenue's signage did not provide an emergency contact phone number. See Item 1, above.
20. Pump Station Restricted Access: Four (4) of the pump station sites, equipment, and components were observed
to have restricted access via locked gated fences. Meredith Avenue's components were padlocked but the site
was not restricted. See Item 2, above.
21. Pump Station High Water Alarms: The inspected pump stations were equipped with audible and visual high-
water alarms and were operable during the inspection except the following: Meredith Avenue visual alarm and
Baker Street visual alarm. See Item 3, above.
22. Pump Station Inspection Program: The permittee has developed and implements a routine inspection of each
pump station that includes the following maintenance activities: cleaning and removing debris from the pump
station area and wet well; inspecting all valves; inspecting pumps and other mechanical equipment; and verifying
the proper operation of the alarms, telemetry system, and auxiliary equipment. Pump Stations are inspected
daily and inspection logs are reviewed monthly. See Item 8, above. The inspector reviewed the inspection logs
of the pump stations visited and observed adequate entries of the date and time of the operator's inspection,
observations made, and any maintenance, repairs, or corrective actions taken.
23. Designated Operators: The subject collection system is classified as a CS-2 system, and the designated certified
Operator in Responsible Charge (ORC) and back-up ORC (BORC) on record are Daniel Robinson (CS-4) and
Walter Williams (CS-3), respectively. The certification status for each operator is reflected as active in DWR's
records.
24. Cleaning Sewer Lines: The permittee has developed and implements a program for cleaning the sewer lines. As
required by Section II.8 of the subject permit, at least 10% of the wastewater collection system should be
cleaned each year. Preventative cleaning is not required for sewer lines less than five years old, unless an
inspection reveals the need for cleaning. See Item 10, above.
Erm.onmaribl Ouali�
D E ��� North Carolina Department of Environmental Quality I Division
4��of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
Deparhnanf of
NOR-H ona919.791.4200

Docusign Envelope ID: B86EE9DA-A747-458A-B173-D08472E73013
Page 4 of 4
25. Spill Response Action Plan: The permittee has developed and maintains a Spill Response Action Plan that includes
24-hour contact numbers, response time, access to cleaning equipment, access to construction crews, site
sanitation and cleanup materials, and post-SSO assessment.
26. SSO Records: The permittee has maintained adequate records pertaining to SSOs and sewer complaints for the
three-year period prior to the inspection. No unreported SSOs were present in the permittee's records.
Complaints have been documented digitally.
27. Comprehensive Sewer Map: The permittee maintains an up-to-date comprehensive map of its sewer collection
system digitally via ArcGIS. The map includes pipe size, pipe material, pipe location, flow direction, approximate
pipe age, and each pump station's identification, location, and capacity. An updated number of active taps is
kept and available by billing department staff.
28. Inspection of High Priority Lines: As required by Section V.4 of the subject permit, an inspection of all high
priority sewer lines (HPLs) shall be performed at least once every six -months. According to reviewed records, all
HPLs (n=19) have been inspected at the required frequency. No deficiencies in routine inspection requirements
were noted. The following HPLs were inspected for corrosion, misalignment, leaks, pylon condition,
bracket/brace condition, right of way maintenance, accessibility, and general compliance: Hilma (aerial). See
Item 5, above.
Reauired Action(sl
Corrective actions addressing each permit violation and item of concern above should be planned and
completed within a reasonable time. Failure to make corrective actions within a reasonable time may result in
enforcement action.
Please be aware that DWR may take enforcement action against any individual who fails to comply with the
requirements of all applicable permits, regulations, and/or statutes. Pursuant to NC General Statute (NCGS) 143-
215.6A, a civil penalty of not more than twenty-five thousand dollars ($25,000.00) may be assessed against any
person who violates or fails to act in accordance with the terms, conditions, or requirements of any permit, or
applicable regulations, issued pursuant to G.S. 143-215.1.
If you need assistance, please contact Jesse Barnes at [phone] or [e-mail]. Thank you for
your time and attention to this matter.
Sincerely,
ocuSigned by:
E�D
a f. �t.av�,�u,l,2916E6AB32144F_
Vanessa E. Manuel, Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
Attachment(s):
Compliance Inspection Report, WQCS00045
Cc: Laserfiche Files
Erm.onmaribl Ouali�
D E ��� North Carolina Department of Environmental Quality I Division
4��of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
Deparhnanf of
NOR-H ona919.791.4200

Compliance Inspection Report
Permit: WQCS00045 Effective: 03/01/15 Expiration: 02/28/23 Owner: Town of Tarboro
SOC: Effective: Expiration: Facility: Tarboro Collection System
County: Edgecombe 506 Dowd St
Region: Raleigh
Tarboro NC 27886
Contact Person: Jason Nichols Title: Public Works Director Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0020605 Town of Tarboro - Tarboro WWTP
Inspection Date: 06/28/2024 Entry Time 10:OOAM
Primary Inspector: Jesse Barnes
Secondary Inspector(s):
Certification:
Phone:
Exit Time: 01:OOPM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: ❑ Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 8

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/28/2024 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
On June 28, 2024, Division of Water Resources (DWR) Raleigh Regional Office (RRO) staff Jesse Barnes conducted a
routine compliance evaluation inspection of the subject wastewater collection system to evaluate compliance with the
subject permit. ORC Daniel Robinson was present during the inspection. A review of records, operations, maintenance, and
system components was completed. This review reflected noncompliance with the subject permit. Any permit violation(s),
item(s) of concern, and/or general observations are listed below. Inspection findings are detailed in the attached Compliance
Inspection Report.
Permit Violation(s)
1. Meredith Avenue Pump Station did not have an emergency contact telephone number posted during the inspection. Part
I. 8. of the subject permit requires each pump station to be clearly and conspicuously posted with an emergency contact
telephone number at which an individual who can initiate or perform emergency service for the collection system at all times
can be contacted.
2. Meredith Avenue Pump Station did not have restricted access during the inspection. Part I. 9. of the subject permit
requires pump station sites, equipment, and components to have restricted access.
3. The visual high-water alarms at Meredith Avenue Pump Station and Baker Street Pump Station were not operable during
the inspection. Part I. 10. of the subject permit requires pump stations without automatic polling to have both audible and
visual high-water alarms. Part II. 4. of the subject permit requires the permittee to develop and implement a routine pump
station inspection and maintenance program which shall include verifying the proper operation of alarms.
4. Standby power generators installed at the following pump stations were tested and found to be inoperable during the
inspection: Mary Francis Center, McNair Road, Highway 33, and Baker Street. Part II. 3. of the subject permit requires the
permittee to develop and adhere to a schedule for testing emergency and standby equipment. Part II. 4. of the subject permit
requires the permittee to develop and implement a routine pump station inspection and maintenance program which shall
include inspecting and verifying the proper operation of mechanical and auxiliary equipment.
Item(s) of Concern
5. Hilma High -Priority Line (aerial) was found to have vegetation blocking visual inspection of the some of the exposed
aerial line. Part II. 7. of the subject permit requires rights -of -way and/or easements to be properly maintained to allow
accessibility to the collection system.
6. Meredith Avenue Pump Station did not have a dedicated standby power generator installed during the inspection.
7. Permittee staff did not have a current copy of the subject permit during the inspection.
8. A record of reviewing inspection, maintenance, operational, and complaint logs was not provided during the inspection.
Part II. 2. of the subject permit requires the permittee to develop and adhere to a schedule for reviewing all inspection,
maintenance, operational, and complaint logs.
9. Permittee staff stated that one (1) spare/replacement pump was on hand during the inspection. Staff stated that, if
needed, a pump could be pulled from a low -flow duplex station to act as a temporary spare. Part II. 6. of the subject permit
requires the permittee to maintain on hand at least two percent of the number of pumps installed, but no less than two
pumps.
10. Sewer line cleaning records indicated that the same sewer segments are cleaned multiple times annually, with each
cleaning being counted toward the annual 10% system cleaning requirement. Sewer segments cleaned multiple times within
a year should only be counted once toward the annual cleaning mileage. For example: if sewer segment A is 5 miles long
Page 2 of 8

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/28/2024 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
and cleaned twice within a year, this would count as 5 miles of cleaning (not 10). Part II. 8. of the subject permit requires 10
percent of the gravity wastewater collection system to be cleaned each year.
11. A copy of the most recent Annual Performance Report was not available during the inspection. According to DWR's
records, no Annual Performance Report for 2023 has been submitted. Section IV. 3. of the subject permit requires the
permittee to provide users, customers, and DWR an annual report that summarizes the performance of the collection
system and the extent to which the collection system has violated the permit or other regulations.
12. The provided Capital Improvement Plan (CIP) contained a list of project names with estimated funds needed through
2028. A goal statement, descriptions of projects, existing facilities, and known deficiencies were not included in the CIP.
Part I. 5. of the subject permit states that the CIP should typically include a goal statement, description of the project area,
description of the existing facilities, and known deficiencies.
General Observation Items
13. Permit Details: Version 3.0 of the subject permit became effective March 1, 2015, and expired February 28, 2023. A
permit renewal application was received by DWR and is currently in review. The permittee is authorized to continue operating
in accordance with permit version 3.0 while the renewal application is in review. DWR records indicate the wastewater
collection system consists of approximately 89.21 miles of gravity sewer, approximately 2.79 miles of force main, and 9
duplex pump stations. The system was as described in the permit.
14. Reported Sanitary Sewer Overflows (SSOs): During the 12-month period prior to the inspection, there were no SSOs
reported to DWR from this collection system.
15. Fats, Oils and Grease Program: The permittee has developed and implements an educational fats, oils, and grease
program that includes at least bi-annual distribution of educational material targeted at both residential and non-residential
users. Educational materials were reviewed during the inspection and appeared to be compliant. Education materials were
last distributed December 18, 2023, and March 19, 2024, via mail. The permittee has also developed and implements an
enforceable FOG program for non-residential users, which is established within the permittee's Sewer Use Ordinance. No
formal enforcement actions had been taken within the previous year, but verbal warnings have been issued.
16. Capital Improvement Plan: The permittee has adopted and implements a Capital Improvement Plan (CIP) to designate
funding for reinvestment into the wastewater collection system infrastructure. The current CIP covers 2024-2028 and includes
a list of projects with estimated funding needs. See Item 12, above.
17. Contingency Plan for Pump Failure: The permittee maintains a contingency plan for pump failure at each lift station.
Each contingency plan acts as a standard operating procedure (SOP) for addressing pump failure, with the instructions and
information necessary to restore function to the pump station. The permittee had one (1) backup pump on standby during
the inspection. See Item 9, above.
18. Pump Stations Inspected: The following pump stations were inspected: Meredith Avenue, Mary Francis Center, McNair
Road, Highway 33, and Baker Street. The inspector's observations noted in the next five items below refer to the five pump
stations inspected. All inspected pump stations were checked for general condition, proper operation and maintenance with
appropriate recordkeeping, presence of debris, evidence of spills, and operational standby power.
19. Pump Station Signage: Each pump station is required to have signage clearly and conspicuously posted that identifies
the pump station, provides an emergency 24-hour contact telephone number(s), and provides instructions for notification if
the visual alarm illuminates and/or the audible alarm sounds, or if an emergency is apparent. Meredith Avenue's signage did
not provide an emergency contact phone number. See Item 1, above.
20. Pump Station Restricted Access: Four (4) of the pump station sites, equipment, and components were observed to have
restricted access via locked gated fences. Meredith Avenue's components were padlocked but the site was not restricted.
See Item 2, above.
Page 3 of 8

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/28/2024 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
21. Pump Station High Water Alarms: The inspected pump stations were equipped with audible and visual high-water alarms
and were operable during the inspection except the following: Meredith Avenue visual alarm and Baker Street visual alarm.
See Item 3, above.
22. Pump Station Inspection Program: The permittee has developed and implements a routine inspection of each pump
station that includes the following maintenance activities: cleaning and removing debris from the pump station area and wet
well; inspecting all valves; inspecting pumps and other mechanical equipment; and verifying the proper operation of the
alarms, telemetry system, and auxiliary equipment. Pump Stations are inspected daily and inspection logs are reviewed
monthly. See Item 8, above. The inspector reviewed the inspection logs of the pump stations visited and observed adequate
entries of the date and time of the operator's inspection, observations made, and any maintenance, repairs, or corrective
actions taken.
23. Designated Operators: The subject collection system is classified as a CS-2 system, and the designated certified
Operator in Responsible Charge (ORC) and back-up ORC (BORC) on record are Daniel Robinson (CS-4) and Walter
Williams (CS-3), respectively. The certification status for each operator is reflected as active in DWR's records.
24. Cleaning Sewer Lines: The permittee has developed and implements a program for cleaning the sewer lines. As requirec
by Section 11.8 of the subject permit, at least 10% of the wastewater collection system should be cleaned each year.
Preventative cleaning is not required for sewer lines less than five years old, unless an inspection reveals the need for
cleaning. See Item 10, above.
25. Spill Response Action Plan: The permittee has developed and maintains a Spill Response Action Plan that includes
24-hour contact numbers, response time, access to cleaning equipment, access to construction crews, site sanitation and
cleanup materials, and post-SSO assessment.
26. SSO Records: The permittee has maintained adequate records pertaining to SSOs and sewer complaints for the
three-year period prior to the inspection. No unreported SSOs were present in the permittee's records. Complaints have
been documented digitally.
27. Comprehensive Sewer Map: The permittee maintains an up-to-date comprehensive map of its sewer collection system
digitally via ArcGIS. The map includes pipe size, pipe material, pipe location, flow direction, approximate pipe age, and each
pump station's identification, location, and capacity. An updated number of active taps is kept and available by billing
department staff.
28. Inspection of High Priority Lines: As required by Section VA of the subject permit, an inspection of all high priority
sewer lines (HPLs) shall be performed at least once every six -months. According to reviewed records, all HPLs (n=19) have
been inspected at the required frequency. No deficiencies in routine inspection requirements were noted. The following HPLs
were inspected for corrosion, misalignment, leaks, pylon condition, bracket/brace condition, right of way maintenance,
accessibility, and general compliance: Hilma (aerial). See Item 5, above.
Required Action(s)
Corrective actions addressing each permit violation and item of concern above should be planned and completed within a
reasonable time. Failure to make corrective actions within a reasonable time may result in enforcement action.
Page 4 of 8

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/28/2024 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages? ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials? ❑ ❑ ❑
Does the permittee have a copy of their permit? ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ ❑ ❑
If Yes, has the Permittee applied for renewal? 0 ❑ ❑ ❑
Comment: No copy of permit available during the inspection.
Sewer and FOG Ordinances
Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
0
❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced?
0
❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices?
0
❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
0
❑ ❑ ❑
Is action taken against violators?
0
❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance?
❑
❑ ❑
Is grease/sewer education program documented with req'd customer distribution?
0
❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
❑
❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Comment:
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? 0 ❑ ❑ ❑
Comment: CIP did not provide detailed descriptions of project areas, existing facilities, and known
Map Yes No NA NE
Page 5 of 8

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/28/2024 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Is there a overall sewer system map?
0
❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
0
❑ ❑ ❑
Pipe sizes
0
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
0
❑ ❑ ❑
Pipe location
0
❑ ❑ ❑
Flow direction
0
❑ ❑ ❑
Approximate pipe age
0
❑ ❑ ❑
Pump station ID, location and capacity
0
❑ ❑ ❑
# Force main air release valve location & type
❑
❑ ❑
# Location of satellite connections
❑
❑ ❑
Is the map being updated for changes/additions within 1 year of activation?
❑
❑ ❑
Comment:
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available?
Comment: No Annual Report provided.
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
❑ ❑ ❑
Comment:
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑
Does the plan include:
Page 6 of 8

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/28/2024 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
24-hour contact numbers
0
❑ ❑ ❑
Response time
0
❑ ❑ ❑
Equipment list and spare parts inventory
0
❑ ❑ ❑
Access to cleaning equipment
0
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
0
❑ ❑ ❑
Source of emergency funds
0
❑ ❑ ❑
Site sanitation and cleanup materials
0
❑ ❑ ❑
Post-overflow/spill assessment
0
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
0
❑ ❑ ❑
Comment:
Spllls Yes No NA NE
Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? 0 ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Hilma HPL
Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? ❑ 0 ❑ ❑
Comment: Cleaning same lines multiple times and counting each toward total annual cleaning mileage
(double -counting). Hilma HPL had vegetation blocking view of some portions of the line.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
Meredith Avenue, Mary Francis Center, McNair Road, Highway 33, Baker Street
# Number of duplex or larger pump stations in system 9
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
Page 7 of 8

Permit: WQCS00045 Owner - Facility: Town of Tarboro
Inspection Date: 06/28/2024 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
# A simple one-way telemetry/communication system (auto -dialer) installed?
9
For pump stations inspected:
Are they secure with restricted access?
❑
0 ❑ ❑
Were they free of by-pass structures/pipes?
0
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
0
❑ ❑ ❑
Is the communication system functional?
0
❑ ❑ ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
0
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
❑
0 ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
❑
0 ❑ ❑
# Is there a backup generator or bypass pump connected?
❑
0 ❑ ❑
If tested during inspection, did it function properly?
❑
0 ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
0
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
❑
❑ ❑
# Is the owner relying on portable units in the event of a power outage?
❑
❑ ❑
# If Yes, is there a distribution plan?
❑
❑ ❑
If Yes, what resources (Units/StaffNehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
0 ❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
0
❑ ❑ ❑
Inspecting and exercising all valves?
0
❑ ❑ ❑
Inspecting and lubricating pumps and other equipment?
0
❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: Meredith Avenue does not have restricted access. Meredith Avenue signage did not list a
24-hour emergency contact number. Meredith Avenue and Baker Street visual alarms were not
operable during the inspection. All tested standby power generators were not operable during
the inspection. Meredith Avenue did not have a dedicated standby power generator installed
during the inspection. Only one (1) backup pump was on standby and available during the
inspection.
Page 8 of 8