WQCS00039_Renewal (Application)_20240611

Gary Caldwell, Mayor
Clarence "Chuck" Dickson, Mayor Pro T
Attorney
Julia Freeman, Council Member
Jon Feichter, Council Member
Anthony Sutton, Council Member
Robert W. Hites, Jr. Town Manager
Martha Bradley, Town
TOWN OF WAYNESVILLE
System -Wide Collection System Permit Renewal
Waynesville, No. WQCS 00039
NCDEQ-DWR
Water Quality Permitting Section
Attn: PERCS Unit Supervisor
1617 Mail Service Center
Raleigh, NC 27699-1636
To Whom It May Concern,
June 5, 2024
VED
REUD
NCDEC),'�vVRI NPDES
Please find below, a summary of attachments for your review and approval as it pertains
to the Town of Waynesville's System -Wide Collection System Permit No WQCS 00039.
• Section IVA...............High
Priority Lines List
• Section VA ...............
Annual Budget for Collections System
• Section V.6...............
Capital Improvement Plan
• Section VI.2...............Response
Action Plan
• Section VI.6...............Comprehensive
Collection System Map
• Section VII...............
Note Any Potential Compliance Issues
• Addition................Town of Waynesville Water & Sewer Asset Management Plan
If there are any questions, please do not hesitate to contact the Public Services Operations Center.
Sincerely,
Jeff Stines,
Director of Public Services

DWR
Division of Water Resources
State of North Carolina
Department of Environmental Quality
Division of Water Resources
15A NCAC 02T .0400 — SYSTEM -WIDE WASTERWATER COLLECTION SYSTEMS
INSTRUCTIONS FOR FORM CSA 08-13 & SUPPORTING DOCUMENTATION
Documents shall be prepared in accordance with 15A NCAC 02T .0100, 15A NCAC 02T .0400, and all relevant
Division Policies. Failure to submit all required items will necessitate additional processing and review time.
For more information, visit the Collection System website at:
http: //portal. ncdenr. ors?/web/wq/swp/ps/cs
General — When submitting an application to the Pretreatment, Emergency Response, & Collection Systems (PERCS)
Unit, please use the following instructions as a checklist in order to ensure all required items are submitted. Adherence to
these instructions and checking the provided boxes will help produce a quicker review time and reduce the amount of
requested additional information.
The Applicant shall submit one original and one copy of the application and supporting documentation.
A. Cover Letter
® Submit a cover letter listing all items and attachments included in the permit application package
B. No Application Fee Required
➢ No application fee is necessary. The permittee will be billed an annual fee upon issuance of the permit
➢ The appropriate annual fee for systemwide wastewater collection system permits may be found at:
➢ Annual Non -Discharge Fees
C. System -Wide Wastewater Collection System (FORM: CSA 08-13) Application:
® Submit the completed and appropriately executed System -wide Wastewater Collection System (FORM: CSA 08-
13) application. Any unauthorized content changes to this form shall result in the application package being
returned. If necessary for clarity or due to space restrictions, attachments to the application may be made, as long
as the attachments are numbered to correspond to the section and item to which they refer.
❑ If the Applicant Type in Section I.3 is a Privatley-Owned Public Utility, provide the Certificate of Public
Convenience and Necessity (CPCN) from the North Carolina Utilities Commission demonstrating the Applicant
is authorized to hold the utility franchise for the area to be served by the wastewater collection system, or
❑ Provide a letter from the North Carolina Utilities Commission's Water and Sewer Division Public Staff stating an
application for a franchise has been received and that the service area is contiguous to an existing franchised area
or that franchise approval is expected.
❑ If the Applicant Type in Section I.3 is a corporation or company, provide documentation if it is registered for
business with the North Carolina Secretary of State.
D. General Information:
➢ The Authorized signing official listed in Section I.4 should match with that of the Applicant certification page in
accordance with 15A NCAC 02T .0106(b). Per 15A NCAC 02T .0106(c), an alternate person may be designated
as the signing official if a delegation letter is provided from a person who meets the criteria in 15A NCAC 02T
.0106(b).
➢ NOTE - Public Works Director's are not authorized to sign this permit application according to the rule
unless they are delegated.
INSTRUCTIONS FOR APPLICATION CSA 08-13 & SUPPORTING DOCUMENTATION Page 1 of 6

E. Summary of Attachments Required:
® Instruction A: Cover Letter
® Instruction C: Application
❑ Instruction C: Ownership Documentation (i.e. CPCN) (If necessary)
❑ Instruction D: Delegation Letter (If necessary for signing official)
❑ Section IV.3 Pump Station List
® Section IVA High Priority Lines List
® Section VA
Annual Budget for Collection System (Updated and Approved)
® Section V.6
Capital Improvement Plan (Updated and Approved)
® Section VI.2
Response Action Plan
❑ Section VIA
Contingency Plan
® Section VI.6
Comprehensive Collection System Map
® Section VH Note Any Potential Compliance Issues
THE COMPLETED APPLICATION PACKAGE INCLDING ALL SUPPORTING INFORMATION AND
MATERIALS, SHOULD BE SENT TO:
NCDEQ-DWR
Water Quality Permitting Section
PERCS UNIT
By U.S. Postal Service:
Attn: PERCS Unit Supervisor
1617 MAIL SERVICE CENTER
RALEIGH, NORTH CAROLINA 27699-1636
TELEPHONE NUMBER: [phone]
By Courier/Special Delivery:
512 N. SALISBURY ST. Suite 925
RALEIGH, NORTH CAROLINA 27604
INSTRUCTIONS FOR APPLICATION CSA 08-13 & SUPPORTING DOCUMENTATION Page 2 of 5

I. APPLICANT INFORMATION:
1. Applicant's name (Municipality, Public Utility, etc): Town of Waynesville
2. Facility Information: Name: Town of Waynesville Collection System Permit No.: WQCS00039
3. Applicant type: ® Municipal ❑ State ❑ Privately -Owned Public Utility
❑ County ❑ Other:
4. Signature authority's name: Rob Hites per 15A NCAC 02T .0106(b)
Title: Town Manager
5. Applicant's mailing address: P.O. Box 100
City: Waynesville State: NC Zip: 28786-
6. Applicant's contact information:
Phone number: [phone] Fax number: (_) _- Email address: rhitesna,waynesvillenc.g_ov
II. CONTACT/CONSULTANT INFORMATION:
1. Contact Name: Jeff Stines
2. Title/Affiliation: Director of Public Services
3. Contact's mailing address: 129 Legion Dr.
4. City: Waynesville State: NC Zip: 28786-,
5. Contact's information:
Phone number: 8( 28) 456-3706 Fax number: (_) _- Email address: jstinesAwaynesvillenc.gov
M. GENERAL REQUIREMENTS:
1. New Permit or Premit Renewal? ❑ New ® Renewal
2. County System is located in: Haywood County
3. Owner & Name of Wastewater Treatment Facility(ies) receiving wastewater from this collection system:
Owner(s) & Name(s): Town of Waynesville, Town of Waynesville WWTP
4. WWTF Permit Number(s): NCO025321
5. What is the wastewater type? 99 % Domestic or 1 % Industrial (See 15A NCAC 02T .0103(20))
L). Is there a Pretreatment Program in effect? ❑ Yes or ® No
6. Wastewater flow: 3_4 MGD (Current average flow of wastewater generated by collection system)
7. Combined permitted flow of all treatment plants: 6_0 MGD
8. Explain how the wastewater flow was determined: ❑ 15A NCAC 02T .0114 or ® Representative Data
9. Population served by the collection system: —10,000
IV. COLLECTION SYSTEM INFORMATION:
1. Line Lengths for Collection System:
Sewer Line Description
Length
Gravity Sewer
104 miles
Force Main
miles
Vacuum Sewer
miles
Pressure Sewer
6 miles
APPLICATION CSA 08-13 Page 3 of 5

2. Pump Stations for Collection System:
Pump Station Type
Number
Simplex Pump Stations(Serving Single Building)
0
Simplex Pump Stations(Serving Multiple Buildings)
0
Duplex Pump Stations
0
3. Submit a list of all major (i.e. not simplex pump station serving a single family home) pump stations. Include the following
information:
➢ Pump Station Name
➢ Physical Location
➢ Alarm Type (i.e. audible, visual, telemetry, SCADA)
➢ Pump Reliability
➢ Reliability Source (permanent/portable generator, portable pumps)
➢ Capacity of Station (Pump Station Capacity in GPM)
4. Submit a list of all high priority lines according per 15A NCAC 02T .0402 (2) known to exist in the collection system. Head
the list with "Attachment A for Condition V(4)" and include the system name.
➢ Use the same line identification regularly used by the applicant
➢ Indicate type of high priority line (i.e. aerial), material and general location
V. COLLECTION SYSTEM ADMINISTRATION:
1. Provide a brief description of the organizational structure that is responsible for management, operation and maintenance of
the collection system.
Collection system staff report to the Water & Sewer Superintendent Wayne Bolin, who all fall under the organizational
structure of the Public Services Director Jeff Stines.
2. Indicate the current designated collection system operators for the collection system per 15A NCAC 08G.0201
Main ORC Name: Wayne Bolin
Certification Number: CS-2/1008949
Back -Up ORC Name: Dwayne Yarborou h
Certification Number: CS-2/1002358
A current listing of the ORC(s) the Division has on file for WQCS permit holders can be obtained at:
http: //portal. ncdenr. org/web/M/swp/ps/c s/apps
Click on "WQCS Contacts and Reports" and type in the WQCS Permit Number to obtain the report
3. Approximate annual budget for collection system only: $ 1655015
4. Submit a copy of your current annual budget.
5. Approximate capital improvement budge for the collection system only: $ 140,000
6. Submit a copy of your current capital improvement plan.
7. Is this collection system currently a satellite system ❑ Yes or ® No
8. Do any satellite systems discharge to this collection system ® Yes or ❑ No (If yes complete table below)
Satellite System
Contact Information(Name, Address, Phone Number
Junaluska Sanitary District
Josh Nickol, 558 Old Clyde Rd. Clyde NC, 828-452-1178
Lake Junaluska Assembly
Junior Woody, 19 Sleepy Hollow Dr., 828-452-5911
Town of Clyde
I Joy Garland, 828-627-2566
Complete for Satellite Systems that have a flow or capacity greater than 200,000 GPD (Average daily flow)
9. List any agreements or ordinances currently in place to address flows from satellite systems:
Wastewater treatment facility agreement between the Town of Waynesville and JSD on January 6, 1986.
APPLICATION CSA 08-13 Page 4 of 5

VI. COLLECTION SYSTEM COMPLIANCE:
1. Is a Response Action Plan currently in place ® Yes or ❑ No
2. If Yes, submit a copy of the Response Action Plan or see table 6 below.
3. Is a pump station contingency plan currently in place? ❑ Yes or ® No
4. If Yes, submit a copy of the pump station contingency plan or see table 6 below.
5. Is a comprehensive collection system map currently in place? ® Yes or ❑ No
6. Submit a submit a copy of the collection system map (CD or hardcopy) or indicate a schedule for completion
7. Thoroughly read and review the System -Wide Collection System Permit Conditions. Typically compliance schedules
are only offered to NEW permit applicants and NOT permit renewals. Any compliance dates must be included within
the permit prior to issuance or the permit holder will be found in violation upon inspection.
Permit Condition
Current
Compliance?
If no, Indicate a
Compliance
Date
Typical
Compliance
Schedule
I(4) - Grease ordinance with legal authority to inspect/enforce
❑ Yes ❑ No
12 - 18 mo.
I(5) - Grease inspection and enforcement program
❑ Yes ❑ No
12 - 18 mo.
I(6) - Three to five year current Capital Improvement Plan.
❑ Yes ❑ No
12 - 18 mo.
I(8) - Pump station contingency plan
❑ Yes ❑ No
3 mo.
I(9) - Pump station identification signs.
❑ Yes ❑ No
3 mo.
I(11) - Functional and conspicuous audible and visual alarms.
❑ Yes ❑ No
3 - 6 mo.
II(5) - Spare pumps for any station where one pump cannot
handle peak flows alone (in a duplex station, the 2' pump is
the spare if pump reliability is met).
❑ Yes ❑ No
6 - 9 mo.
II(7) - Accessible right-of-ways and easements.
❑ Yes ❑ No
6 - 12 mo.
II(9) - Response action plan with Items 9 (a - h).
❑ Yes ❑ No
3 mo.
III(3) - Comprehensive collection system map
❑ Yes ❑ No
10% per year
For conditions not listed, compliance dates are not typically offered. List any permit conditions that may be difficult for the
applicant to meet (attach clarification if needed):
VII. APPLICANT'S CERTIFICATION per 15A NCAC 02T .0106(b):
I, L_ A Z1 LrR attest that this application for Z&"�YX-A5-
�� '
(Signature Authority's Name & Title from Item IA) (Facility name from Item I.1)
has been reviewed by me and is accurate and complete to the best of my knowledge. I understand that if all required parts of this
application are not completed and that if all required supporting information and attachments are not included, this application
package will be returned to me as incomplete.
Note: In accordance with NC General Statutes 143-215.6A and 143-215.6B, any person who knowingly makes any false statement,
representation, or certification in any application shall be guilty of a Class 2 misdemeanor which may include a fine not to exceed
$10,000 as well as civil penalties up to $25,000. r vi lation.
Date: 4Z-
Signature,-49� ,
APPLICATION CSA 08-13 Page 5 of 5

TOWN OF WAYNESVILLE
CAPITAL IMPROVEMENT PLAN
Waynesville's vision is preserving its heritage and inviting the future through quality planning
for living today and tomorrow.
Goal Statement:
Waynesville's Public Services will be a leader, partner and provider of safe and efficient
public works functions while minimizing adverse environmental and neighborhood impacts.
Project Area (Wastewater)
The Waynesville WWTP is a regional facility serving the Town of Waynesville and
adjacent land use districts, the Junaluska Sanitary District, Lake Junaluska Assembly, Town
of Clyde and a very small portion of collection for the Town of Maggie Valley. The population
served by the POTW is approximately 17,000 of which 10,000 use the Waynesville Collection
system.
Adopted in 2003, Waynesville's Land Development Standards Section 154.311,
Utilities (D) Sanitary Sewer Systems states: `in no case shall sanitary sewer lines be extended
beyond the Urban Services Boundary line established..." Therefore unless an area adjacent
to the Town is inside the ETJ and regulated by District regulations, applications to extend
the collection system will be rejected. Fill in development is accommodated on existing
sewer lines outside the land use jurisdiction of Waynesville and Lake Junaluska Assembly,
Junaluska Sanitary District and Town of Clyde are allowed to serve customers in their service
areas. Extension to the collection systems of JSD or Clyde will require payment of an impact
fee to the Waynesville Sewer Fund.
Haywood County's 201 Facility Plan dates back to 1984 and describes a service
area throughout much of the Richland Creek Basin but not up on the steeper slopes. In the
Waynesville - Hazelwood area plan, very little addition interceptor line can be built because
those areas lie outside the land use district boundaries. Likewise in the Ivy Hills-Mauney
Cove area, the Dellwood interceptor line is complete but very little additional collection
system can be permitted due to urban growth boundaries. In the Junaluska Sanitary District
most of the facilities have been constructed and growth is unimpeded by land use regulations.
The 201 Facilities Plan did not anticipate including Clyde in the Waynesville WWTP;
nevertheless, that occurred in March 2001.
Existing Facilities
Waynesville's WWTP has a permitted 6.0 MGD capacity and a 2023 ADF was 3.5
MGD. Waynesville does not permit pump stations. The collection system consists of
approximately 104 miles of gravity sewer line ranging in size from 6 inch to 30 inch. The
original Richland Creek 24 inch trunk line sewer was built in 1939. A primary treatment

plant was built on this outfall in 1964 and secondary treatment was added in 1974.
Waynesville serves approximately 5000 connections. Industrial flows from Dayco and A. C.
Lawrence Tannery's dominated the plant influent in the 1970's and 80's but now the flows are
more than 95% domestic.
Known Deficiencies
The present operating condition of the wastewater system is good; b w -A r, the treatment
plant has a lot of equipment nearing the end of its service life, in which the Town anticipates
performing a full facility assessment in the next fiscal year. The collection system has a
significant amount of dry and wet weather infiltration and inflow. Prior to Dayco's closing in
1997, the wastewater flow was nearly 4.7 MGD. In 2002 this dropped to 3.41. Subsequently,
with the addition of Clyde and growth in JSD, the system today is experiencing a low rate of
growth averaging around 3.5 MGD.
In addition to an aging treatment plant, the Town continually experiences overflows of
the Richlands system trunk line that feeds to the plant when a rain event exceeds two inches in a
one hour time frame. Due to the every rain events that Waynesville experienced this past year,
the Town had to report several SSO's. As we continue our effort for rehabilitation of the
system, we anticipate on reviewing ways to reduce / eliminate the number of SSO's at this
location.
Forecasted Needs
To guide the Town in making necessary physical improvements, we annually prepare a 5
year recommended Capital Improvements Plan. The first year's capital outlay budget is
approved by the Board of Aldermen in the annual budget. The remaining four years are the
Plan. General policy direction, funding sources and areas of need, initiate the planning
process. Included in the Plan are any physical betterment or improvement costing more than
$50,000 including related studies or surveys. Vehicular equipment and items of repair and
maintenance are included. Projects may be necessary to protect public health, safety or to
correct dangerous or deteriorated conditions. Other projects may be desirable to implement
economic priorities, fulfil prior commitment of funds or fulfil state and federal mandate. Each
year's capital outlay request is carefully prioritized to ensure sound fiscal management
appropriate to fiscal year funding, revenue projections and debt.

Section IVA 11i(h Priority Lines List
Richland Creek (aerial crossings)
1 . 16" Golf Course R. collector at US 19 bridge
2. 24" S. Lakeshore trunk at US 19
3. 12" Raccoon Creek interceptor at Blue Ridge Paper
4. 24" S. Lakeshore trunk at Blue Ridge Paper
5. 30" trunk at Blue Ridge Paper
6. 18" trunk at Lea Industries
7. 8" Dayco control manhole
Raccoon Creek (aerial crossings)
8. 10" Industrial Park collector at Blue Ridge Paper
9. 10" Raccoon Creek interceptor at Howell Mill Road
10. 10" Health Department collector at Junaluska Elementary
11. 10" Raccoon Creek interceptor at Francis
Farm Road Factory Branch (aerial crossings)
12. 12" Dellwood interceptor at Lake Junaluska entrance
13. 12" Dellwood interceptor at US 19
Shelton Branch (creek crossings)
14. 18" Shelton Branch interceptor at US 276, Pigeon St.
15. 10" Shelton Branch interceptor at Conley Street near Broad St.
16. 10" Shelton Branch interceptor at Jarvis Street near Broad St.
17.6" collector, end of Ross Street (aerial)
18. 6" collector, end of Prevost Street (aerial)
19. 8" collector, between Prevost and Oakdale
20. 18" Shelton Branch interceptor, Vance Street and Parkview Drive
Eagle Nest Creek
21. Corner of Eagle Nest Rd. / Sulphur Springs Rd. at BP Station
Browning Branch
22. Allens Creek Rd. at Gas Light Mobile Home Park (ditch crossing)
23. SR 1140, Lickstone Rd. at Hunters Crossing
24. Riverbend Street behind Cline -Bradley's
Chestnut Park
25. Chestnut Park Drive, above rest home, 6" collector from Dolan Road

TOWN OF WAYNESVILLE
RESPONSE ACTION PLAN
Emergency Response Procedure
• The Town has a 24 hour response procedure. Monday -Friday, 7:00 a.m.- 4:00 p.m.
The public works dispatcher will contact sewer maintenance crews. During after
hours and on weekends, the public is directed to call the police department to page on
call personnel.
• Expected response time after hours should not exceed 120 minutes. "As soon as
possible" response times should be less than one hour (inmost cases quicker during
normal working hours).
• Immediately respond to location to assess damages and determine the cause of the
backup.
• Always be calm and professional; never admit or deny liability.
• If in the mainline quickly arrange forrepairs.
• Take photos and detailed notes.
• Quickly arrange for removal of wastewater inside house or business.
• Direct the owner to Town Hall to file a claim.
• If it is in the lateral lines, advise the occupants that they need to arrange for cleanup.
Refer them to plumbers and service inthe telephone book.
• Do not discuss liability.
Sewer Spill Cleanup Procedures
• Treat overflow as if it were toxic.
• Move uncontaminated property away from the overflow area.
• Remove all visible debris.
• Remove all visibility ponded wastewater by pumping back into the sewer.
• Disinfect the area using quick lime. (No chemical addition to surface waters)
• Keep pets, children and others out of the overflow. Barriers (i.e. warning tape)
should be erected to preclude public access for at least 24 hours.
• If soil is disturbed in close proximity to stream banks, re -seed the area immediately to
prevent erosion.
Complete Your Report of the Incident
• Use the state DWQ Form CS-550
• Also include:
o date and time of
response
o response team members
o location of overflow (bathroom, manhole in back yard, etc.)
o approximate size in gallons
o list any items that have been effected

o immediate health or safety issues
o actions taken by Town
o actions taken by occupant
o has a cleaning contractor been called
o reason for overflow
o will overflow affect fish / wildlife
• Make the telephone call for any spill reaching surface waters or any spill of 1000 gallons
or more
■ normal business hours
■ after hours
■ fax
Wayne Bolin 828-456-3706
828-296-4500
828-456-2005
• Copy the report to Jeff Stines as soon as possible. A press release must be issued within
48 hours after a discharge to surface waters of 1000 gallons or more. Further public
notice is required for 15,000 gallons or more reaching surface water.

TOWN OF WAYNESVILLE
RESPONSE ACTION PLAN
Emergency Contact Phone Numbers
Normal business hours, Public Works Dispatcher 828-456-3706
After Hours, Police Dispatcher
Police will contact on -call personnel
Or Superintendent Wayne Bolin
Emergency Phone Numbers
(Home Numbers are not to be released to the public)
DeWayne Yarborough
[phone]
Wayne Bolin (ORC)
[phone]
Willie Hickman
[phone]
Brandon Worley
[phone]
Cody James
[phone]
Contractors
Mountain Underground 828-712-2355
TOWN OF WAYNESVILLE
RESPONSE ACTION PLAN
EQUIPMENT LIST
828-456-5363
828-400-5591

Water/Sewer Department
Sewer Jet Truck
J.D. 35 track hoe
Caterpiller 416 4WD backhoe
(2) Dump trucks, I ton, 4WD
(4) Utility trucks
(1) Pickup trucks
(2) Joy Air Compressors
Submersible Pump, hydraulic
(2) Submersible Pumps, 12 volt
(2) Mudsucker pumps, gasoline
- Misc. Chop saws, pipe poppers, hand tools, Trench box, trench shores, tripod
- Misc. Safety equipment and traffic control devices
(6) Piercing Tools
Electric Department
Bobcat trackhoe
Pole truck (8500 lb. hoist capacity)
Portable generators and lighting
StreetDepartment
Caterpillar front end loader
Ford 555 backhoe
1990 GMC Tandem dump truck
1 ton, 4WD dump truck
J.D. 50 trackhoe
Contractor List
Trackhoes
Dozers
Track loaders
Additional trench boxes
TOWN OF WAYNESVILLE
RESPONSE ACTION PLAN

Sewer Collection System Materials List
12" Clay -12"PVC Fernco Coupling
8" Clay-8"PVC Fernco Coupling
IO "Clay -10"PVC Femco Coupling
8" PVC - 8" PVC Fernco Coupling
6" Clay -6" Clay Femco Coupling
4" PVC -4" PVC Fernco Coupling
4" Clay -4" PVC Fernco Coupling
4" Clay- 4" Clay Femco Coupling
6" PVC- 6"PVC Femco Coupling
6" Clay- 6"PVC Femco Coupling
4" SDR 3 5 Adapter
4" Sewer WYE PVC
6" x 4" Saddle TEE PVC
6" x 4" Saddle WYE PVC
6" x 4" Saddle WYE Rubber
6" x 4" Saddle TEE Rubber
Bands for Rubber Saddles
4" Cap & Plug (Clean out Plug)
4" 22 degree Elbow PVC
4"45 degree Elbow PVC
4" TEE PVC
8" x 4" Saddle WYE PVC
6" Cap & Plug
6" 45 degree Elbow PVC
10"PVC - 10"PVC Femco Coupling
4" Back Flow Valve
4" x 6"Adapter PVC
4" 90 degree Elbow PVC
6" Saddle WYE Rubber
6"x 4"Sewer WYE PVC
4"x 13' SDR 35 Sewer Pipe
6" x 13' SDR 35 Sewer Pipe
8" x 13' SDR 35 Sewer Pipe
10"x 13' SDR 35 Sewer Pipe
8" Sewer WYE PVC
411, 6", 8" Accessory Kit
6" x 4" TEE PVC
6" 45 degree PVC
6" x 6" WYE PVC
8" x 4" Sewer TEE D.I.
8" x 6" WYE PVC
8" x 8" TEE PVC
8" x 6" TEE PVC
4" Nipple PVC
24" x 13' SDR35 PVC Pipe
24" PVC -24"PVC Femco Coupling
24" Clay -24"PVC Femco Coupling
Quick Lime
Warning Tape
Rakes, Shovels, Hoses, & Hand Tools

Sewer Fund - Expenditures
ACCOUNT ID
Sewer Maintenance
Description
FY23
.Recommended
62-7121-00-511210
Regular Pay
$375,000
$415,200
62-7121-00-511220
Overtime Pay
$20,000
$25,000
62-7121-00-511230
Temporary And Part Time Pay
$5,000
$0
62-7121-00-511810
FICA
$30,600
$33,675
62-7121-00-511820
Retirement Expense
$48,032
$50,490
62-7121-00-511825
401K Expense -SEWER MAINT.
$19,750
$20,760
62-7121-00-511830
Hospital Expense
$125,000
$125,000
62-7121-00-511831
Retired Employee Ins. Exp
$0
$16,200
62-7121-00-511832
Life Insurance Expense
$660
$1,200
62-7121-00-511833
Dental Insurance
$2,400
$4,400
62-7121-00-511840
HEALTH REIMBURS EXPENSE - REG
$10,990
$13,575
62-7121-00-511841
HEALTH REIMBURS EXP - RET
$0
$2,725
62-7121-00-511850
Unemployment Ins. Expense
$450
$500
62-7121-00-511860
Workers Comp. Expense
$5,800
$11,000
62-7121-00-521990
Prof. Services/Consultant Fees
$110,000
$75,000
62-7121-00-532120
Uniform Expense
$8,750
$7,000
62-7121-00-532510
Gas
$16,500
$19,250
62-7121-00-532520
Tires
$4,520
$6,320
62-7121-00-532530
Vehicle Repairs/Maintenance
$30,210
$39,920
62-7121-00-532920
Materials And Supplies
$100,000
$120,000
62-7121-00-533180
Travel And Training
$5,000
$4,200
62-7121-00-533210
Telephone
$1,900
$2,500
62-7121-00-533310
Electricity
$0
$0
62-7121-00-533520
Equipment Repairs/Maintenance
$6,000
$7,000
62-7121-00-534390
Equipment Rentals
$5,000
$5,000
62-7121-00-534490
Other Contractual Service
$20,000
$20,000
62-7121-00-534510
Property And Gen. Liab. Ins.
$4,650
$8,000
62-7121-00-534520
Vehicle Insurance
$1,110
$1,000
62-7121-00-534580
Other Insurance Costs
$190
$100
62-7121-00-534910
Dues Memberships And Subscript
$10,000
$5,000
62-7121-00-545400
Vehicles
$0
$475,000
62-7121-00-545500
Equipment
$0
$0
62-7121-00-545900
Capital Improvements
$280,000
$140,000
62-7121-00-546000
LOAN PAYMENTS
$0
$0
62-7121-00-548100
Internal Service Costs
$114,817
$0
$1,362,329
$1,655,015
Sewer Treatment
62-7122-00-511210
Regular Pay
$475,000
$499,520
62-7122-00-511220
Overtime Pay
$10,000
$10,000
62-7122-00-511230
Temporary And Part Time Pay
$5,000
$0
62-7122-00-511810
FICA
$37,485
$38,975
62-7122-00-511820
Retirement Expense
$58,976
$60,750
62-7122-00-511825
401K Expense -SEWER TREATMENT
$24,250
$24,975
62-7122-00-5118301
Hospital Expense
$121,0001
$130,000

WAYNESVILLE, NC SEWER FACILITIES
(--

Town of W
Water & Sewer Asset Management Plan
I k
40 1.
XX
t Y•

TOWN OF WAYNESVILLE ASSET MANAGEMENT PLAN 1
TABLE OF CONTENTS
INTRODUCTION..............................................................................................................
1
DESCRIPTION OF WATER AND SEWER SYSTEMS ..................................................
2
AssetDetails...................................................................................................................
2
Water Treatment and Distribution Assets.......................................................................
Sewer Treatment and Collection Assets.........................................................................
4
ASSET CATEGORIZATION............................................................................................
7
ASSET VALUATION AND USEFUL LIFE.....................................................................
8
AssetLife Cycle..............................................................................................................
8
AssetFailure Modes.......................................................................................................
9
Asset Valuation Method...............................................................................................
10
REPLACEMENT & REFURBISHMENT PROGRAM ..................................................
16
Current Asset Maintenance...........................................................................................
16
RiskAssessment...........................................................................................................
18
................................................................
Adding New Assets ......................................
19
Conclusions...................................................................................................................
21
Capital Improvements Plan ...........................................................................................
22
FINANCIAL MANAGEMENT STRATEGY.................................................................
23
Revenue Requirement...................................................................................................
23
Debt Service Requirements..........................................................................................
24
FinancialAnalysis.........................................................................................................
25
WATER AND SEWER REVENUE RECOMMENDATIONS .......................................
27
CONCLUSIONS...............................................................................................................
28
APPENDICES..................................................................................................................
29
WATERLINE DATA..................................................................................................
.
SEWERLINE DATA...................................................................................................
33
martinmcgill
Confidential &, Pruprietan

INTRODUCTION
The purpose of a water and sewer asset management plan is to present a strategy for
operating and maintaining in a sustainable and cost effective manner so that the Town
continues to provide the required level of service for current and future users. This water
and sewer asset management plan for Waynesville achieves several purposes as listed
below:
• It provides a description of components of the water and sewer systems.
• It estimates the value of the water and sewer systems.
• It provides financial forecasts of expenditures, including maintenance and capital
costs.
• It creates a timeline for improvements that will ensure financial resources are used
wisely.
• It satisfies the requirements of North Carolina House Bill 1744, which includes
asset management planning in a list of common criteria that receive priority for
loan and grant funding.
The Town's water and sewer asset management plan is based upon audited financial
statements, historic records, personal knowledge of the Town of Waynesville's staff, and
capital needs collected by McGill Associates. As depicted below, it puts a system in
place that will provide documentation, maintain an asset inventory, and assess valuations.
Because of constantly changing variables in those areas and limited information, this
asset plan should be reviewed annually, updated, and revised so it keeps an accurate
description of the water and sewer systems.
eve
Inventory Charge
sse
Financial
Maintenance & Improvements Management
Renewal Plan Plan Plan
Asset Management Plan
martinmcgill
■Confidential & Proprietary
Page 1

DESCRIPTION OF WATER AND SEWER SYSTEMS
The Town manages its water and sewer systems as two enterprise funds. The costs to
operate the water and sewer treatment plants are separately recorded within each
respective fund but some other costs including administration are distributed within both
funds, as shown in the Town audits. The water fund operates with a budget of
approximately $2.2 million and serves over 6,300 customers. The sewer fund operates
with a budget of approximately $1.9 million and serves over 4,700 customers.
Asset Details
This plan categorizes the Town's water and sewer assets into three major groups. These
include:
1. Water Lines
2. Sewer Gravity Lines & Force Mains
3. Other Assets
Water Treatment and Distribution Assets
The Water Treatment Plant sources raw water from a reservoir located on Allens Creek
where Steestachee Branch, Ball Creek, Cherry Grove Branch, Shiney Creek, Deep Gap
Creek, and Bear Pen Branch converge. Water from this reservoir flows to the Water
Filter Plant for treatment. The water supply system comprises approximately 751,583
feet of supply main and distribution lines. The distribution of pipe sizes and materials are
presented in Figures 1 and 2, with ages of pipes detailed in Figure 3. The data used to
create the figures is attached in the Appendix.
martinmcgill
Confidential & Proprietan
Page 2

FIGURE 1
Water Lines
Linear Feet by Diameter Inches
FIGURE
Water Lines
Linear Feet by Materials
■2
■3
■4
■6
■8
fu10
■12
■14
;16
■18
® 20
24
■ Asbestos
■ Cast Iron
In Ductile Iron
■ Galvanized Iron
■ HDPE
Polyvinyl Chloride
(blank)
t"nartinmcgill
Page 3
Confidential & Proprietar-,

FIGURE 3
Water Lines
Installation Decades
■ Total
■ 1 11 1,
1920's1930's1940's 1960's1970's 1980's1990's 2000's2010's
Sewer Treatment and Collection Assets
The Town maintains one sewer treatment plant, located along Richland Creek, where it
meets Jones Cove Branch. There are no sewer pump stations; all sewage flows by
gravity to the plant through a network of various types of pipes. Upon treatment, water is
discharged to the Pigeon River below Richland Creek. This sewer collection system
comprises approximately 546,878 feet of mains and lines. The distribution of gravity and
force main pipe sizes and materials are presented in Figures 4 and 5, with installation
decades shown in Figure 6. The data used for the figures is attached in the Appendix.
martinmcgill
•Confidential & Proprietary
Page 4

FIGURE 4
Sewer Lines
Linear Feet by Diameter Inches
FIGURE 5
Sewer Lines
Linear Feet by Material
'martinmcgill
Confidential & Proprietar.\
■4
■6
W8
■10
■12
15
s16
18
24
30
(blank)
■ Asbestos
■Cast Iron
■ CIPP
■ Ductile Iron
■ Polyvinyl Chloride
a Vitrified Clay
'� (blank)
Page 5

FIGURE 6
Sewer lines
Installation Decades
350,000.00
300, 000.00
250,000.00
200,000.00
-------------._... —_
___--- _..-.--
150,000.00
100,000.00
50,000.00
1930's 1940's 1960's 1970's 1980's 1990's
200n's Min-,; (hlank)
martinmcgill
Confidential & ProprictarN
■ Total
Page 6

RECEIVED
JUIJ 11 2024
ASSET CATEGORIZATION
For effective analysis, assets are grouped into classes according toWi QVcQQ /R/NPDES
categorization allows inferences to be drawn across asset classes and investment plans to
be prioritized. For each asset group, subgroups can be created according to the common
traits of the asset (i.e. diameter, material, etc). The number of subgroups formed depends
upon the amount of information available and the degree of detail required in the asset
management process.
In addition, since different asset classes have different useful lives, it is essential to define
asset life categories to allow appropriate transparency to be achieved, especially related
to the Town's asset depreciation policy. Appropriate categorizations are: Very Short,
Short, Medium, Long and Very Long, defined as follows:
• Very Short asset lives are up to 5 years. Computers, hot water washers, and flow
meters are examples of assets that have very short lives.
• Short asset lives range from 6 to 15 years. Scales, backhoes, vehicles, and rollers
have short lives.
• Medium asset lives are from 16 to 30 years long. Assets with medium lives
generally are mechanical assets such as pumps, process plants, filter bed media,
screens, and scrubbers.
• Long asset lives are between 31 and 50 years long. Assets that have long lives
are generally mechanical assets such as filter bed structures, steel storage tanks,
some buildings, and some treatment works.
• Very Long asset lives are typically in excess of 50 years. Long-lived assets are
generally operational structures such as spillways, lines, and some treatment
works.
The key implementation issue is the availability of data to create and populate the groups
and sub -groups created. Within the Town of Waynesville's water and sewer system,
some of the key data is not known. An important part of the implementation strategy is,
therefore, to make assumptions to infer missing data, or alternatively, by extrapolating
from known data.
'martinmcgill
•confidential & Proprietar}
Page 7

ASSET VALUATION AND USEFUL LIFE
Asset Life Cycle
Assets have a life cycle through which they progress from the initial concept to the final
disposal. Depending on the type of asset, its lifecycle may vary from 5 years to over 50
years. Key stages in the asset life cycle are:
• Asset planning
The period when the new asset is designed. Decisions made at this time influence
the cost of operating the asset and the lifespan of the asset. Alternative, non -asset
solutions, must also be considered.
• Asset creation or acquisition
When the asset is purchased, constructed or vested. Capital cost, design and
construction standards, commissioning the asset, and guarantees by suppliers
influence the cost of operating the asset and the lifespan of the asset.
• Asset operations and maintenance
When the asset is operated and maintained. Operation relates to a number of
elements, including efficiency, power costs and throughput. This is usually more
applicable to mechanical plant rather than static assets, such as pipes.
Maintenance relates to preventative maintenance where minor work is carried out
to prevent work that is more expensive in the future and reactive maintenance
where a failure is fixed.
• Asset condition and performance monitoring
When the asset is examined and checked to ascertain the remaining life of the
asset, what corrective action is required including maintenance, rehabilitation or
renewal and within what time.
• Asset rehabilitation and renewal
When the asset is restored or replaced to ensure that the required level of service
can be delivered.
• Asset disposal and rationalization
Where a failed or redundant asset is sold off, put to another use, or abandoned.
martinmcgill
Confidential R ProprietarN
Page 8

Asset Failure Modes
Generally, it is assumed that physical failure is the critical failure mode for many assets.
However, asset management recognizes that other manners are relevant and are often
critical for effective delivery of services. The range of failures include:
• Structural
The physical condition of the asset is the measure of deterioration, service
potential and remaining life.
• Capacity
The level of under or over capacity of the asset is measured against the required
level of service to establish the remaining life.
• Level of service
Reliability of the asset or performance targets are not achieved.
• Cost or economic impact
The cost to maintain or operate an asset is greater than the economic return.
• Obsolescence
Technical change or lack of replacement parts can render an asset uneconomic to
operate or maintain.
It is important to know the expected length of an asset's lifecycle and how it will likely
fail in order to properly determine future needs.
martinmcgill
t onfldential & Proprietary
Page 9

Asset Valuation Method
A valuation of the water and sewer assets was undertaken in FY 2013. Considering the
data that was available, the valuation bases used were Depreciated Replacement Cost for
water and sewer lines and Depreciated Original Cost for the other assets. Replacement
cost is the cost of building the existing infrastructure using present day technology, but
maintaining the originally designed level of service. Depreciated Replacement Cost
recognizes the wear and tear and deterioration of assets by calculating the depreciable
component of Replacement Cost proportioned by the ratio of remaining useful life to
economic life on a straight-line basis.
Water and sewer line length and diameter figures from the last asset management plan
and Town records were used to estimate the costs of replacing the lines today. Total
linear feet of lines were subtotaled into their respective diameters and then multiplied by
an average replacement cost per foot for each size. The estimated replacement value of
the water and sewer lines total $24.6 million and $31.9 million, respectively. After
determining the replacement value, the age of each of the lines was used to estimate how
much depreciation has occurred and how much residual value remains. Details of the
ages of the water and sewer lines by diameter are shown in Figures 7 and 8.
'martinmcgill
'Confidential K Proprictar.N
Page 10

FIGURE 7
WATER LINES
LINEAL FEET BY INSTALL DECADE AND DIAMETER
Sum of LENGTH
120,000
100,000
80,000
60,000
40,000
20,000
.-I 2000's 2010's
OECAOE
martinmcgill
•confidential & Proprietary
■2
■3
■4
■6
■8
■10
■12
■14
■16
0 ■18
■I0
■ 24
Page 11

FIGURE 8
SEWER LINES
LINEAL FEET BY INSTALL DECADE AND DIAMETER
'
I, I f'1'.i- ..
� l
t � i
t ,
120000 � I i i i I � i
i i t I l
ea000 j �
40OW -t
20000
1-
193Vs 1910's
'�—Ar
—
1960's
...
1970's 1900....-"�.----_.
199Vs
�------
2ows 201ds
2430
_ __ u
16
1s
_ 12
10
s
6
4
qvvvt,`..
■4
■6
•8
■10
812
■ is
■16
■ is
■ 24
■ 30
Straight-line depreciation and average lives of 75 and 50 years for water and sewer
respectively were used in the calculations. In addition, it was assumed that a line that is
older than its useful life or one with an unknown age retains 10% of its replacement
value. As a result, the depreciated values of the water and sewer lines are estimated to be
$12.6 million and $8.9 million, respectively.
martinmcgill
Confidential & llroprietar.\
Page 12

The value of the water and sewer assets other than lines were depreciated on a straight-
line basis over their nominal working life. Figures 9 and 10 show the depreciated values
of the other water and sewer assets by Useful Life category.
FIGURE 9
NON -PIPE WATER ASSETS
DISTRIBUTION OF ASSET VALUES BY USEFUL LIFE
__ C71AIARM
$5,010,351
martinmcgill
•Confidential K Proprietarx
57
�2,346,687.53
■ Very Short
* Short
Medium
■ Long
■ Very Long
Page 13

FIGURE 10
NON -PIPE SEWER ASSETS
DISTRIBUTION OF ASSET VALUES BY USEFUL LIFE
C4C C4A OG
$2,605,1
.30
■ Very Short
■ Short
■ Medium
■ Long
■ Very Long
When combined, the depreciated values of these other water and sewer assets total $11.2
million. It should be noted that the value of these non -line assets using this methodology
is significantly lower than what is necessary to replace them today. Inflation of costs
since the installation dates is not considered in depreciation reports. This discrepancy
would be seen in the value of the water and sewer lines if they were analyzed using the
same methodology. Additional data that is currently unavailable is necessary in order to
value the non -line assets using other methodologies. Below is a summary of the values
of the water and sewer systems:
martinmcgill
Confidential & Proprietan
Page 14

TABLE 11
TOWN OF WAYNESVILLE
SUMMARY OF ESTIMATED WATER AND SEWER ASSET VALUES
WATER LINES
OTHER WATER ASSETS
$12,600,000
$7,800,000
WATER SU BTOTAL
$20,400,000
SEWER LINES
$8,900,000
OTHER SEWER ASSETS
$3,400,000
SEWER SUBTOTAL
$12,300,000
WATER AND SEWER TOTAL $32,700,000
martinmcgill
Page 15
Confidential & Proprietary

REPLACEMENT & REFURBISHMENT PROGRAM
Current Asset Maintenance
Maintenance is the regular ongoing day-to-day work necessary to keep assets operating
including instances where portions of the asset fail and need immediate repair to make
the asset operational again. This includes:
• Routine Maintenance — Ongoing work aimed at maintaining individual
component asset function and serviceability rather than expanding service.
• Renewals — Component replacements at or near the end of its life.
The projected costs to maintain or replace current water and sewer lines are expected to
be great in the future because 49% of water lines and 63% of sewer lines were installed
during or before the 1960s. These lines are over 40 years old, are near the end of their
useful lives, and have a significant risk of failure. These two sets of lines were grouped
together and sorted by diameter so varying costs can be assigned to each respective size.
By multiplying the average cost per linear foot by the respective lengths, the estimated
costs to replace the water and sewer lines over 40 years old are approximately $13.6
million and $19.7 million, respectively, as shown in Tables 12 and 13.
TABLE 12
PRE-1970 WATER LINES
REPLACEMENT COSTS
Sum of LENGTH
DECADE .r
DIAMETER
1920's 1930's
1940's
1960's
Grand Total
2
64,470
64,470
3
506
506
4
28,789
31,493
60,282
6
44,334
6,823
106,647
157,805
8
1,359
21,768
23,127
10
8,169
2,334
12,763
23,267
12
447
5,634
6,081
14
8,181
170
8,350
161
6,387
6,387
20
3,500
3.500
24
18,123
18,123
Grand Total
1 90,833
9,604
271,462
1 371,899
martinmcgill
Confidential K Proprietarn
Replacement Replacement
Cost per Foot cost
$ 13.50 $ 870,342.49
$ 18.00
$ 9.115.45
$ 22.50
$ 1,356,340.61
$ 31.50
$ 4,970,856.59
$ 39.50
$ 913,531.15
$ 45.00
$ 1,046,998.85
$ 50.00
$ 304,038.80
$ 61.50
$ 513,550.52
$ 73.00
$ 466,276.26
$ 125.83
$ 440,421.20
$ 151.00
$ 2,736,646.39
$13,628,118.30
Page 16

.YA131,L 1 11
PRE-1970s SEWER LINES
REPLACEMENT COSTS
Sum of LENGTH
DECADE T
DIAMETER
1930's
1940's
1960's
Grand Total
4
9006.426
397.024
9403.45
6
140943.616
12064.268
153007.884
8
82.483
119441.451
6849.044
126372.978
10
3436.166
3436.166
12
20416.888
20416.888
15
5364.854
5364.854
18
1444.441
1444.441
24
5957.876
7053.478
1833.494
14844.848
301
8381.388
8381.388
Grand Total
1 6040.359
315488.708
21143.831
342672.897
Replacement Replacement
Cost per Foot
Cost
$ 34.00
$
319,717.30
$ 42.50
$
6, 502, 835.07
$ 50.00
$
6,318,648.90
$ 56.00
$
192,425.30
$ 62.00
$
1, 265, 847.06
$ 61.00
$
327,256.09
$ 73.00
$
105,444.19
$ 185.00
$
2,746,296.88
$ 231.25
$
1,938,195.98
$ 99,716,666.76
Funding all of the abovementioned replacement costs would require water and sewer
revenue increases that would be very burdensome for most users. In an effort to address
these refurbishment needs while also minimizing rate increases, the following sets of
expenses are proposed to be financed:
1. WATER LINES
a. Water Line replacements totaling $3 million between FY 2014 and FY
2023.
2. SEWER LINES
a. Sewer Line replacements totaling $4.81 million between FY 2014 and FY
2023.
martinmcgill
�('unlidcntial & Propri�!tar\
Page 17

Risk Assessment
It is probable that the Town of Waynesville will realize several failures of their water and
sewer assets during the next 20 years. More than half of all water and sewer lines were
installed during or before the 1960s and are at least 40 years old. Since the expected
useful life has ended and the assets are fully depreciated, the water and sewer systems are
exposed to the risk of service outages. A liability exists that is greater than what is shown
in the CIP; the CIP focuses only on the infrastructure at most risk. Therefore, it is
imperative that conditional assessments be conducted for all aging lines to help better
estimate when each failure will occur. This will help balance the need to minimize
replacement costs while also minimizing unexpected system failures.
martinmcgill
Confidential & Proprielar�
Page 18

Adding New Assets
As new assets are purchased by the Town of Waynesville, the costs to refurbish and
maintain the overall system will increase. It is prudent to know how long an asset can
operate before funds must be spent to maintain its level of service. Equally as important
is recognizing how long an asset will likely operate before it will need to be replaced.
Figures 14-16 illustrate the estimated time after an asset purchase before required
financial obligations are anticipated to arise and the asset's estimated useful life:
SEWER UNES . VRRIAED CLAY
SEWER UNU - EOI.YWIK CHLORIDE
SEWER UNES - DUCTILE IRON
H
W
Vl
(A WATER ONES-CALVAN¢ED IRON
Q
W
Z
J WATER UNES-AS9ESTO5 CEMENT
WATER LINES.R WNVE CH"OE
WATER UNES DUCTLE IRON
WATER ONES -CAST IRON
FIGURE ld
NEW LINEASSETS
TIMETABLE OFMALNTENANCEAND USEFULLIFE
0 10 20 30 40 50 60 70 80
YEARS
.MAINTENANCE FREE ■MAINTENANCE NEEDED IUSEFUI LIFE
imartinmcgill
■confidential & ProprietarN
Page 19

CARPETING
RODF CODER
NVeRCR CONSTIRUCTM
FLOOR COVERING
(� EKECTRICAL
F NVAC
LU
(A
QPWM®NG
PORTABLE STRUCTURES
s
J
mJ EXTERKM WALLS
CD
FLOG STRUCTURE
FRAME
FOUNDATM
EXCAVATXXR
PERMANENTSTRUCTIRES
SMALL EQUIPMENT
ROAOWAY(ONT)
METERS
TELEMETRY
VENICL:S
SCRUBBERS
y
WFILTER BED MEDIA
N ROAOWAY(GRAVEL)
Q
SCREENS
O FENCING
W
J RK AY (ASPHAULT)
, j PUMPINGUNRS
W
U NYDRANTs
(A
LARGEEGUIPMENT
FURNITURE
SIDEWALK (CONCRETE)
STORAGE TANKS
VALVES
TREATMENT WORKS
FIGURE 15
NEW BU ILD ING ASSETS
TIMETABLE OF MAINTENANCE AND USEFULLIFE
0 10 20 30 40 50
YEARS
■MAINTENANCE FREE ■MAINTENANCE NEEDED /USEFUL LIFE
FIGI RE' 16
NEW MISCELLANEOUSASSETS
TIMETABLE OF MAINTENANCEAND USEFUL LIFE.
0 10 20 30 40 50
YEARS
•MAINTENANCE FREE •MAINTENANCE NEEDED 1 USEFUL LIFE
Source: McGill Associates
martinmcgill
Confidential & Proprietar%
Page 20

Conclusions
The maintenance needs for the Town of Waynesville are always changing. Over time,
some assets will be removed because they have reached the end of their useful lives. As
a result, the existing asset inventory will slowly diminish. However, as assets are
eliminated, new assets will be added to the system, either to replace old assets or to
provide new services. It is imperative that the Town Public Utilities department continue
to work closely with the GIS department to ensure that the knowledge of asset
characteristics and conditions are recorded and closely monitored. Knowing the key
what, when, and where features of assets will help Town staff understand which assets
are at greatest risk of failure, what service levels are expected from these assets, and
maintain enough information to choose optimal use of limited funds. McGill Associates
reviewed the condition of water and sewer assets with Town staff and considered future
system needs that warrant the creation of new capital projects. In the following section,
the Town of Waynesville's water and sewer asset needs over the next 10 years are briefly
examined.
martinmcgill
imrnnp.+r,.
confidential & Proprietar,N
Page 21

Capital Improvements Plan
The Capital Improvements Plan (CIP) reflects proposed or planned water and sewer
capital improvements for the next 10 years within the current Town limits and the Lake
Junaluska Assembly. These needs are based upon the knowledge of Town staff and
McGill Associates. As is illustrated in Table 17, there are 34 improvement projects
proposed for water and 35 improvement projects proposed for sewer. Each column
represents the annual project costs for each of the next 10 years. The costs of the projects
total over $21 million.
Due to the financial demands that these projects would place upon the funds, the analysis
assumes that each improvement is planned to be paid either by a capital outlay in a
specific fiscal year or by debt resulting in an annual debt service payment. The annual
spending during the next 10 years is projected to exceed $2 million, which may place
excessive pressure upon the Town's budget. The most significant projects during the
next 10 years include:
WATER
• $3,000,000 for line replacements.
• $2,084,000 for Lake Junaluska Assembly Phase 2 improvements.
• $1,104,000 for Lake Junaluska Assembly Phase 1 improvements.
SEWER
• $4,810,000 for line replacements.
• $1,925,000 for nutrient removal at the wastewater treatment plant.
• $615,000 for Lake Junaluska improvements on Liberty and Kilgore.
martinmcgill
■Confidential R Proprietan
Page 22

TABLE 17
TOWN OF WAYNESVILLE
WATER AND SEWER CAPITAL IMPROVEMENTS PLAN

TABLE 17
TOWN OF WAYNESVILLE
WATER AND SEWER CAPITAL IMPROVEMENTS PLAN
�moor".
mmlffm-9�

TABLE 17
TOWN OF WAYNESVILLE
WATER AND SEWER CAPITAL IMPROVEMENTS PLAN
NEI0
4 f 4
DEBTDEBT DEBT3
DEBT PACKAGES 1. T,I. 2 ]5 000
ANNUAL DEBT f28
0 1615,000 $455.000 $440,000 f1100,000 $232,000 $500,000 f251,000 f400,000 f465000
ANNUAL CAPITAL OUTLAY f80,.200 f1,4,200 $837,300 f]]5000 f862100 f650400 fe]t J00 f859200 f8]7200 i546000

FINANCIAL MANAGEMENT STRATEGY
Revenue Requirement
The yearly required revenues for the Town of Waynesville's water and sewer funds are
comprised of all the expenditures necessary to ensure consistent, quality service to all
users. These expenditures ensure proper operation and maintenance of equipment,
development and perpetuation of the system, and maintenance of the utilities' financial
integrity. These cost components are divided into the following categories:
• Administration
• Operation and Maintenance costs
• Debt service
• Capital outlay
martinmcgill
•Confidential & Proprietary
Page 23

The total of all the above items is the required revenue for the Town's water and sewer
funds as shown in the following table for FY 2012:
TABLE 18
TOWN OF WAYNESVILLE
FY 2012 COST ALOCATION OF WATER AND SEWER
REVENUES
EXPENDFTURES
WATER ADMINISTRATION
218,612
WATER MAINTENANCE
752,920
WATER OPERATIONS
667,181
WATER CHARGES
2,389,711
CAPITAL OUTLAY
184,709
WATER TAPS
36,050
DEBT
359,329
MISCELLANEOUS
6,873
TRANSFERS TO GENERAL FUND
103,100
WATER SUBTOTAL
2,432,634 55.93% WATER SUBTOTAL
2,285,851 59.24%
SEWER ADMINISTRATION
179,293
SEWER MAINTENANCE
255,847
SEWER OPERATIONS
864,316
SEWER CHARGES
1,874,888
CAPITAL OUTLAY
153,793
SEWER TAPS
36,124
EXISTING DEBT
41,891
MISCELLANEOUS
6,095
TRANSFERS TO GENERAL FUND
77,930
SEWER SUBTOTAL
1,917,107 44.07% SEWER SUBTOTAL
1,573,070 40.76%
TOTAL REVENUES 4,349,741 100.00% TOTAL EXPENDITI R ES 3,858,921 100.00%
Debt Service Requirements
The water and sewer funds had a total of six outstanding debt obligations in FY 2012. They
are comprised of two State Revolving Loans and four Installment Purchase Agreements, each
with unique maturities. One of the revolving loans has been awarded to the Town but the note
has yet to be signed. The analysis assumes that the Town will sign the loan. Over the next ten
years, one loan will mature each year from FY 2014-2016 followed by another maturity in FY
2021. Each of the aforementioned debt obligations and their total annual payments over the
next ten fiscal years are shown in Table 19.
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WATER INSTALLMENT
WATER LINE AND METER EQUIPMENT SRF
EAGLES NEST WATER SYSTEM
BACKHOE/SEWER JET TRUCK
WATER TREATMENT - RESERVOIR DRIVE TANK
RADIO READ METERS - SRF (ESTIMATE)
EXISTING DEBT SERVICE
WATER DEBT
SEWER DEBT
Printed 11115/2013 9:49 AM
TABLE 19
TOWN OF WAYNESVILLE
WATER AND SEWER FUNDS PRESENT DEBT SERVICE
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEARS YEAR 9 YEARID
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
51,270 51,270 51.270 25,635
98,037 64,318 63,314 62,309 61,305 60,318 59.296 58,292 57,288 56,283 55,27E
26,056 26,056 26,056 26,056 26.056 26,056 26.056 26,056 26.056
52,045 52,045 52,045
118,680 92.187
23,421 23,074 22.728 22,382 22,035 21.689 21.342 20.996 20,65(
346,088 285,876 216,106 137,074 110,089 108,756 107,387 106,037 104,687 77,279 75,92E
302,988 242,776 173,006 137,074 110,089 108,756 107,387 106,037 104,687 77,279 75,92E
43,100 43,100 43,100 0 0 0 0 0 0 0

Financial Analysis
The financial analysis table is organized using columns and rows that show different
fiscal years and line item revenues and expenditures. The far left column lists the titles
for line item revenues and expenditures followed to the right by audited data for FY
2008-2012 and estimated data for FY 2013. Using the historical trends and knowledge of
the Town's future plans, the next ten columns depict the projected revenues and
expenditures for the next ten fiscal years.
Each row represents either a revenue or expenditure, taken from the headings used in the
audit. The rows in the upper half of the table contain current revenue sources followed
by expenditures in the lower half of the table. The rows near the bottom show the net
income and the unrestricted net assets, which are the result of deducting all expenditures
from revenues each year. Also shown at the bottom of the table are new debt issuance
assumptions in certain fiscal years when debt is proposed to help finance capital projects
from the CIP.
The water and sewer funds have been prudently operated for over the last five years.
Except for water fund losses in FY 2008 and 2009, each fund has generated positive net
incomes before accruals. In addition, unrestricted net assets are adequate and exceed the
minimum levels mandated by the Local Government Commission.
In conducting the financial analysis, we gathered the Town's audited financial statements
from FY 2008 through FY 2012 along with the Year-end report and budget for FY 2013.
Capital outlays were separated to ensure the figures used for projections were consistent
with prior years. Historical trends for each of the line items were analyzed to anticipate
how each revenue and expenditure would change over the next ten years. After
calculating the growth trends, we projected that water and sewer revenues would grow by
an annual average rate of 1 % as seen in the financial analysis in Table 20. Regarding
expenditures, we projected that Administration expense would grow by an average rate of
5%, Salaries and Benefits and Water Maintenance Supplies would grow by 4%, and
Utilities would grow by 3%, and all other expenses grow by 2%. Transfers out to the
general fund are projected by Town staff to be 4% of revenues.
The analysis assumes that the Town will annex the Lake Junaluska Assembly on July 1,
2013. The effect of the annexation upon the water and sewer funds is increases to both
user revenues and operating expenditures. The water and sewer funds will realize
revenue increases of $55,000 and $4600 respectively in FY 2014. Water and sewer
expenditures will increase by $170,000 and $159,250 respectively due to the hiring of
three employees and increased maintenance costs. Details are shown in the Lake
Junaluska Annexation study.
In order to maintain a positive net income with large capital improvement projects, the
analysis assumes that funds will be acquired by borrowing capital. Debt issuance is
packaged and spaced in time to avoid debt service stacking that is unnecessarily
burdensome on the funds. The remaining yearly capital requirements over the next ten
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I
� | | ||§�|| |�§|

years will be paid by annual capital outlays that range from $408,800 in FY 2017 to
$764,600 in FY 2015 for water and range from $569,200 in FY 2014 to $778,000 in FY
2017 for sewer. The planned methods to finance the improvements in the CIP are shown
in Table 21.
TABLE 21
TOWN OF WAYNESVILLE
WATER AND SEWER DEBT PACKAGES
YEAR FUND PRINCIPAL YEARLY RATE TERM
PAYMENT (YEARS)
2016
SEWER
$1,335,000
$119,215
4%
15
2016
WATER
$2,751,000
$245,664
4%
15
2018
SEWER
$2,275,000
$210,207
4.5%
15
2020
SEWER
$1,838,000
$175,631
5%
15
2020
WATER
$1,360,000
$129,955
5%
15
When including the debt packages and reserve contributions into the financial analysis,
we concluded that the water fund's net income would remain positive over seven of the
next 10 years at a 10-year annual average of $35,500 if proposed rate increases are
implemented. An unrestricted net assets amount of $1,628,000 is achieved by Year 10.
The sewer fund's net income would remain positive over five of the next 10 years at a
10-year annual average of $24,500 if its proposed rate increases are implemented. An
unrestricted net assets amount of $1,887,000 is achieved by Year 10. As discussed next,
the proposed rate increases over the next 10 years are high enough to yield feasible
operations for each enterprise fund, yet not so high as to create excessive cumulative
balances.
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WATER AND SEWER REVENUE RECOMMENDATIONS
As a result of our analysis, we have modeled the following water and sewer revenue
increases from all water and sewer users. These increases would only affect fixed and
volume charges but not tap, impact, or miscellaneous fees. These revenue increases are
arranged in time to minimize the impact to most users as shown below and in the
financial analysis table.
• 3% annual water revenue increases from FY 2014 — 2019.
• 9% increase in FY 2014 and 4% annual sewer revenue increases from FY 2015 —
2023.
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CONCLUSIONS
Over past decades considerable investments have been made by the Town of Waynesville
in water and sewer infrastructure. These investments have yielded a vast set of capital
infrastructure assets throughout the Town and adjacent areas. However, a service area
with the potential for much change is downtown Waynesville. Many of the lines in the
center of Waynesville are likely near the end of their useful lives and system failures
should be expected unless preventive maintenance or replacements are performed.
Detailed conditions of these lines are not completely known nor tracked, so it is not
possible to accurately gauge when failure in this area will occur. This plan is a useful
tool to better anticipate failures and direct maintenance funds where they are needed
most.
Reactive, emergency maintenance is typically the most expensive type of maintenance
and should make up a minimal amount of total maintenance effort. Instead, time based
preventive and/or predictive strategies should comprise the most of the effort. Some
assets, especially very dynamic assets, such as pump stations can leave discernable clues
as to their capacity to perform. When determining the most cost effective maintenance
strategy for a given asset, the likelihood of failure and the consequence of failure should
be considered. Operating to failure may be the most cost-effective maintenance strategy
for a given asset, but only when coupled with a carefully developed failure response plan.
Because the Town's needs change over time, this Asset Management Plan is a living
document and should be reviewed annually and updated at least every three years. It will
further develop as additional information about the Town's water and sewer assets is
collected in terms of condition, performance and service delivery. For example, basic
data is not available for the oldest lines in the downtown area. Additional information
about this infrastructure such as the years of pipe installation would be beneficial.
However, the effectiveness of the water and sewer Asset Management Plan should be
monitored in various ways and the results used in the updating and revision of the plan.
For example, the cost of gathering appropriate condition data is a fundamental issue,
especially for buried infrastructure where intervention can have significant operational
consequences in terms of closing down the system to facilitate access.
Asset management is a continual planning process that should be integrated with all other
planning efforts. This Asset Management Plan will act as a source of information from
which other plans can utilize and as a vehicle for the development of advanced asset
management practices in the future, which will allow improved decision making
techniques.
martinmcgill
Confidential &: Proprirtar)
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APPENDICES
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•Confidential & f'roprietar\
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WATER LINE DATA
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TOWN OF WAYNESVILLE
LINEAR FEET OF WATER LINES BY DIAMETER AND INSTALL DECADE
Sum of LENGTH
DIAMETER
DECADE
2
3 4
6
8
10
12
14
16 18 20
24
Grand Total
1920's
28,789
44,334
1,359
8,169
8,181
90,833
1930's
1940's
6,823
2,334
447
9,604
1960's
64,470
506 31.493
106,647
21,768
12,763
5,634
170
6,387 3,500
18,123
271,462
1970's
19.426
11.994
10,479
646
42,545
1980's
3,386
2,419
39,757
10.417
401
56,381
1990's
27,223
10,523
58,071
16.054
2.163
8,211
122,244
2000's
30.292
8,531
34.171
20,305
16,301
2.788
112.388
2010's
29.365
6.905
3.220
3,775
2,860
46,125
Grand Total
1 174,162
506 88,660
305,018
84.158
28,290
30,593
8,350
6,387 2.788 3,901
18,770
1 751.583
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TOWN OF WAYNESVILLE
LINEAR FEET OF WATER LINES BY MATERIAL AND INSTALL DECADE
Sum of LENGTH
MATERIAL
DECADE
Asbestos
Cast Iron
Ductile Iron Galvanized Iron HDPE
Polyvinyl Chloride Unknown
Grand Total
1920's
90,833
90,833
1930's
1940's
9,604
9,604
1960's
3,125
187,849
12,585 64,503
3,400
271,462
1970's
3,443
18,279 19,131
1,692
42,545
1980's
9,378
21,978
25,024
56,381
1990's
4,287
54,494
63,462
122.244
2000's
64,223
27,885 20,280
112,388
2010's
1
14,580 1,400
30,145
1 46,125
Grand Total
1 3,125
305,395
186,140 83,635 1,400
121,463 50,425
1 751,583
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Confidential & Pruhrietar\
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SEWER LINE DATA
martinmcgill
Confidential & Proprictar)
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TOWN OF WAYNESVILLE
LINEAR FEET OF SEWER LINES BY DIAMETER AND INSTALL DECADE
Sum of LENGTHI DIAMETER
DECADE T
4
6
8
10
12
15
16 18
24
30
Grand Total
1930's
82.48
5,957.88
6,040.36
1940's
9,006.43
140,943.62
119,441,45
3.436.17
20,416.89
5.364,85
1,444.44
7,053.48
8,381.39
315,488.71
1960's
397.02
12,064.27
6,849.04
1,833.49
21.143.83
1970's
6.484.71
12,863.61
2,146.66
7841
2.482.02
13.787,44
1,045.88
3.64287
42,531.59
198013
3.943.07
27,966,97
1,985.70
1,194.78
400.71
235.33
1,716.23
37,442.78
1990's
2.625.77
39,962.28
10,940.81
1,073.13
609.15
55,211.13
2000's
500.43
30,931.52
23,367,93
1.100.00
1,828.29
57,728,17
2010s
11.291.00
11, 291.00
Grand Total
9.403.45
166.561.86
249.388.35
18,509.33
46,131.13
9,347.59
235.33 15,841.02
19,435.25
12,024.25
546,877.56
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TOWN OF WAYNESVILLE
LINEAR FEET OF SEWER LINES BY MATERIAL AND INSTALL DECADE
Sum of LENGTH
MATERIAL T
DECADE
Asbestos
Cast Iron
CIPP Ductile Iron Polyvinyl Chloride Vitrified Clay
Grand Total
1930's
6,040.36
6,040.36
1940's
708.89
1,492.35
3,421.73
7,534.84
302,330.91
315,488.71
1960's
1,192.26
1,051.94
18, 899.63
21,143.83
1970's
78.41
190.00
84.06
2,257.31
39, 921.82
42, 531.59
1980's
898,08
30, 387.44
6,157.26
37, 442. 78
1990's
523.78
4,005.77
48.266.05
2,415.53
55,211.13
2000's
1,828,29 22, 217.92
31, 850. 85
1,831.10
57, 728.17
2010's
11, 291.00
11, 291.00
Grand Total
1 787.30
2,206.12
1,828.29 31, 819.81
132, 639.43
377, 596.60
546, 877.56
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('�mli�l_ntial �� I'mhri�t:u'�
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