SGWASA WQCS00068-CEI 5.20.2024

DocuSign Envelope ID: AE7D5557-3E41-4F5F-9240-63E478CF2EB8
ROY COOPER
Govemor
ELIZABETH S. BISER
seaw-Y
RICHARD E. ROGERS. JR.
nrrecmr
NORTH CAROLINA
Enrfi»n► WnW QUatfty
May 20, 2024
Scott Schroyer
South Graville Water and Sewer Authority
415 Central Ave, Suite B
Butner, NC 27509-1915
Subject: South Graville Water and Sewer Authority
System -wide Collection System Permit
WQCS00068
Granville County
Mr. Schroyer:
On April 30, 2024, Danny Smith from the Raleigh Regional Office of the Division of Water Resources
conducted a Compliance Evaluation Inspection (CEI) of the Wastewater Collection System for the South
Graville Water and Sewer Authority (SGWASA). The purpose of this visit was to review the facility's
compliance with the subject System -wide Collection System Permit. During the inspection, the presence
and cooperation of Robert Jackson Operator in Responsible Charge (ORC) and Brian Weaver Backup
ORC (bORC) were greatly appreciated and very helpful to this review process.
This compliance evaluation inspection consist of the following:
• Review of the owner Tacility information.
• Review of March 2021- March 2024 Sewer System Overflow compliance history.
• On -site inspection of the System Records.
• Permit - General Conditions.
• On -site inspection of select pumpstations, high -priority lines, and sections of easementslROWs.
Findings during the pre -inspection file review were as follows:
1. Permit renewal. The current Collection System permit (WQCS00068) was issued effective
November 1, 2016, and will expire October 31, 2024. Collection system permit renewal request is
required as per condition V1. General Condition 6. to be submitted 180-days prior to the permit
expiration date.
Mr. Jackson explained that the System -wide Collection System renewal application was effectively
ready and is about to be submitted to DWk.
2. Collection system. Information provided by SGWASA revealed that their collection system consisted
of 114.2 miles of gravity sewer line, 39.6 miles of force main, 47 duplex pump stations, l sewer
booster station.
3. A DWR Basinwide Management Information System (BIMS) database review of the reported Sewer
System Overflows for SGWASA from March 1, 2021, through March 31, 2024, revealed five(5)
+�� North Carolina Depwoycr.� of> nvironmerkmI Quality I Division of Water Resources
✓ Raleigh Regional Office 11800 Barrett Drive I Raleigh, North Carolina 27609
2T9197914100

DocuSign Envelope ID: AE7D5557-3E41-4F5F-9240-63E478CF2EB8
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System -Wide Collection System
WQCS00068 — CEI
Page 2 of 5
reported sewer system overflows. The volume reported for the year period totaled 6,000 gallons.
[The largest single SSO volume reported was 3,300 gallons.]
4. Operator in Responsible Char,_ge. The Town's collection system is classified as a CS-3. Town has
designated Robert Jackson as the facility's ORC. Robert Jackson (ORC) has Grade CS4 certification
(Cert # 1002398).
A RRO's file review failed to indicate designations of a Backup Operator in Responsible Charge
(bORC) for SGWASA.
Robert Jackson (ORC) and Brian Weaver (h0RC) both explained during the inspection that the
designations have recently been submittedfor: William (Brian) Weaver Cert # 1013928 (CS-2) and
Joel Coats Cert # 1013468 (CS-2).
5. Fees. The required Annual Administering and Compliance Monitoring Fee for the current billing
period has been paid. There are no overdue fees.
6. Pump stations. The following four (4) pump stations were visited during the inspection: Mount Hope
Pump Station, Butner Pump Station on 11 Street (labeled #1), B street #1 and B street #2.
Pump stations were observed to have identification signs, secured access, and were free of excess
debris. All visual alarms functioned with the exception of Mount Hope Station. For Mount Hope
Station the panel light came on, but exterior building visual alarm bulb was burned out. All audible
alarms worked when tested for all pump stations.
Operators received notification/call back for high wet -well levels for PS B Street # 1 and PS B Street
#2. Piping in wet wells appeared to be deteriorating from hydrogen sulfrde. Mr. Jackson explained
that replacement piping/contracted maintenance work is being pursued/planned for these stations.
Bioxide feed system is in place and is used for hydrogen sulfidelodor control at these two pump
stations.
7. Pump station logs and maintenance logs. Logs are maintained at the pump stations. (This
maintenance log data is ultimately maintained/kept at the office). These logs document weekly
maintenance that occurs and is unique/specific to each Iift station as well as each respective on -site
generator. All generators are started weekly.
Maintenance log book data collections includes but is not limited to the following: Dates, chemical
pumps, seal, bearing, grease and/or oil, check valve, bubbler, wet well, influent manhole, pump cycle,
high water floats, clean wet well, generator fuel, generator oil level, battery, ground, engine coolant,
pressure, voltage, load on power, restore power, and run time etc.
8. Pump Station Contingency Plan. Contingency plan is kept/stored at pump stations and are also
maintained in the service/maintenance trucks.
9. Capital Improvement Plan. SGWASA's Capital Improvement Plan spans 10 years starting with FY23-
24 and ending with FY32-33. The wastewater collection portion includes Sewer Project Areas labeled
E North Carolina Department of Favirom,nental Quality I Division of Water Resources
Raleigh Regional Office 13900 Barrett Drive I Raleigh, North Carolima 27609
,���� 919 791.4204

DocuSign Envelope ID: AE7D5557-3E41-4F5F-9240-63E478CF2EB8
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WQCS00068 . CEI
Page 3 of 5
as follows: C-3, C-11, A-13, A-11, A10, A-1, and A2. Also, the Manhole Replacement Program
funding is indicated for FYs 23-24 through 26-27 (four years) and the lifts station & force mains
(cleaning, pumps, upgrades) is budgeted throughout the 10 year plan. An on -going Franklin Street lift
station improvements -engineering project is budgeted for this year (23-24).
Part I, condition 5 of the System -wide Collection System permit states the following:
"The Permittee shall adopt and implement a Capital Improvement Plan (CIF) to designate funding
for reinvestment into the wastewater collection system infrastructure. The CIP should address the
short-term needs and long-term "master plan" concepts. The CIP should typically cover a three -to -
five -year period and include a goal statement, description of the project area. description of the
existing facilities, known deficiencies (over a reasonable period) and forecasted future needs. Cost
analysis is integral to the CIP. [G.S. 143-215.9B] "
Going forward, please ensure the SGWASA includes with the CIP supporting documentation/narrative
and this information is available for review (e.g. description of the project area, description of the
existing facilities, known deficiencies and forecasted future needs) such that CIP permit condition
narrative can be readily matched up with the SGWASA's CIP product.
10. High Priori - Lines. During the subject site visit the following four (4) high priority aerial sewer lines
were visited:
-*C.A. Dillon Outfall by Veazey Road bridge 8" CIP (MH 1889-1890).
-*North Outfall - Between Central Ave Ext and East F St. -DIP - (MH1894-1895)
-*500 blk 121h St.- 8" CIP (MH 1940-1942) — (Note: SGWASA recently observed and corrected a line
sag/deflection(s) of this aerial line. The corrective action included the replacement of a support pillar
located near the top of the stream bank.)
*All aerial lines, DIP, collars, support pillars, structures, and the line direction looked to be in good
condition. Aerial lines appeared to be strait/vertical with no evidence or signs of erosion, deflections,
or support compromise concerns. Easements were accessible, aerial lines were easily observed and
were not obstructed by vegetation.
-**600 Blk East F St. 4" CIP (MH 1389) [The site visit revealed some pipe sag and deviation due
to what appeared to be a shifting /eroding support pillar. This pillar is located on an eroding bank of a
small stream. SGWASA staff confirmed that they are going to follow up with their (SGWASA)
engineer and affect repairs/replace the pillar, as appropriate.]
** Easement was accessible, aerial lines were easily observed and were not obstructed by vegetation.
11. Right -of -Way. Right -of -Ways observed during the inspection included those associated with or in
near proximately to pump stations and the abovementioned HPLs. No issues of concern were noted,
and all areas were observed to maintained, as appropriate.
12. Sewer Use Ordinance SUO and Fates Oil and Grease Program (FOG). SGWASA has in place and
in use a SUO. The SUO is inclusive of Industrial Pretreatment program requisites including a FOG
program. The Town has an inspection program and documents inspections/results in an
—� North Carolina Depatunent of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: AE7D5557-3E41-4F5F-9240-63E478CF2EB8
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System -Wide Collection System
WQCS00068 — CEI
Page 4 of 5
electronicldatabase format.
FOG education/information is distribution twice a year (bi-annual), the information is mailed to the
billing customer.
SGWASA's Oil and Grease Ordinance was adopted in 2005 and revised in 2007 and 2013.
Please review your SUO and make appropriate changesiupdates to ensure that your FOG Ordinance
is satisfactorily robust to allow SGWASA to pursue necessary enforcements, as appropriate.
13. Annual Report [143-215.1Cl. Permittees who own or operate facilities that collect or treat municipal
or domestic waste are required to provide an annual report to its users/customers summarizing the
performance of the collection or treatment system. The report shall be provided no later than sixty
days after the end of the calendar or fiscal year.
During the FOG file review, the Annual System Performance Report for FY 22-23 was provided to
the inspector depicting information covering NPDES, Collection System, and FOG programs.
The inspector was unable to readily find the SGWAS's FY 2022-2023 Annual Report Sanitary Sewer
System Report online. It is recommended that this report be available to customers: public via the
SGWASA's website, as well as through mailouts with billing.
14. Sewer line cleanings, inspections, and easement maintenance. The SGWASA cleans and
documents/tracks the cleanings of their sewer lines. The Town also has logs used to document and
track the mowing/bush hog and the accomplish the visual inspection of system, as required by the
permit. These efforts include the targeted cleaning of a minimum 10 percent of the sewer lines per
year.
15. Collection System Map. An up-to-date map of the collection system was available for review. The
map depicts pipe size, pipe material, the approximate pipe location, flow direction, pump station
location, pumpstation identification.
QNorth Carolina Depacdnent of Environmental Quality I Division of Water Resources
ERaleigh Regional Office 13800 Barrett Drive I Raleigh, North Caroluta 27609
' �� 9L9.791.4200

DocuSign Envelope ID: AE7D5557-3E41-4F5F-9240-63E478CF2EB8
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System -Wide Collection System
WQCS00068 -- CEI
Page 5 of 5
The overall condition of the System -wide Collection System was compliant as observed on the day of the
inspection. If you have questions or comments about the inspection, this report or the requirements to
take corrective action (if applicable), please contact Danny Smith at [phone]
(danny.smithUtdeq.nc.&ov) or me at 919-791-4232 or via email at Vanessa. [e-mail].
Sincerely,
[UVt�OCUs�lrad by:
wA t ssoL if,. M,atti,uc t
SNISEGA832144F.
Vanessa Manuel, Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources
Cc: Laserfiche
D Noah Carolina Department of Environmental QualityQualityI Division of blazer Resources
Raleigh Regional office 13900 Barren Drive I Raleigh, North Carolina 27609
E �
aj
919.791 4200

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DocuSign Envelope ID: AE7D5557-3E41-4FSF-924M3E478CF2EB8
Compliance Inspection_ Report
Permit: WQCS=88 Effictive: 11/01/16 Expiration: 10/31/24 Owner: South Granville Water & SewerAuthority
SOC: Effective: Expiration: Facility: South Granville Water and Sewer Authority (SG
County: Granville 205-C W E St
Region: Raleigh
Contact Peraon: Gary Michael Yates TMe: Uglily Superintendent Phone: [phone]
Directions to Facility:
System Classifications: CS3,
Primary ORC: Certification: Phone:
Secondary ORC(s):
On-81111e Representstive(s):
Rotated Permits:
NC0026624 South Granville Water S Sewer Authority - SGWASA W WTP
Inspection Date: 0413012024 s'IWg..9:00AM Exit Time: 10;00AM
Primary Inspector: Stephen D S 5/20/2024 Phone: [phone]
Secondary Inspectors): 96c67982381D479.
Reason for inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: ❑ Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions
Capital Improvement Plan
Inspections
Lines
(See attachment summary)
General
Map
Spill Response Plan
Manholes
Sewer & FOG Ordinances
Reporting Requirements
Spills
Pump Stations
Page 1 of 7

DocuSign Envelope ID AE7D5557-3E41-4F5F-9240-63E478CF2EB8
Pernik WOCSWM Owmr- Facility: Sautd Gmnvels 9Yeler & SrwarAu6wft
b+epewon Ds6e: 04/3MOM Inspoolton Type: Collection System Inspect Non Sampirg Mason for Walt: Routine
Inspection Summary
Page 2of7

DocuSign Envelope ID AE7D5557-3E41-4F5F-9240-63E478CF21:88
Permit: WQC800089 Owner • Facility. South Grenville Water & Sewer Authority
Inspection Dab: 04/301M inspection Type: Collection System Inspect Non Sampling
Reason for Visit: Routine
Getteral
Yes No NA HE
Is there a property designated primary ORC and at least one back-up of proper grade?
0 ❑ 1313
Are logs being reviewed by the system management or owner on a regular basis?
0 ❑ 1313
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
0 ❑ 1313
Is there a specific pump failure plan available for all pump stations?
0 ❑ 1313
Does plan indicate 0 pump parts/now pumps are in spare parts/equipment inventory?
M ❑ 1313
Are newlsigriftinty upgraded pump stations equipped with and -corrosion materials?
❑ ❑ ❑
Does the permittee have a copy of their permit?
0 ❑ 1313
# Is permit expiring within the next $ months?
0 ❑ 1313
If Yes, has the Permittee applied for renewal?
0 ❑ 1113
Comment:
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? 001313
Does it appear that the Sewer Use Ordinance Is enforced? M131313
Is Were a Grease Control Program that legally requires grease control devices? M ❑ ❑ ❑
What Is the standard grease trap donning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
M ❑ 1313
Is action taken against violators?
0131313
# Have satellite systems adopted an equivalent or more stringent ordinance?
❑ 0110
Is grease/sewer education program documented with req'd customer distribution?
❑ ❑ ❑ 0
# Are other types of education tools used like websltes, booths, special meetings, etc?
N ❑ ❑ []
If Yea, what are they? (This can reduce mailing to annual.)
They have not assessed penalties. They do conduct Inspections and require compliance with ordiance.
Consider revisiting/ updateing ordinance.
Comment: Thu hMM not assessedpenaltles -They do conduct inspections and recurie com
lig_afigg with
ordinance. SGWASA may revisit FOG ordinance
CaMtal Improvement Plan
Yu No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
0 ❑ 1313
Is it designated for wastewater only or does it have a dedicated section?
0 ❑ 1313
Does CIP cover three to five year period of earmarked Improvements?
0 ❑ 1313
Does CIP include description of project area?
M ❑ 1313
Does CIP Include description of existing facilities?
❑ M 1313
Does CIP include known deficiencies?
❑ N ❑ ❑
Does CIP include forecasted future needs?
❑ 0 ❑ ❑
Page 3 of 7

DocuSign Envelope ID Atr7D5557-3E414F5F-9240-63E478CF2EBS
Permit: WMStxxi88 owner - Fsciltly: South GranAle Water & Sewe►Aulhorlty
tnepeetion Date: 04/30=4 Inspsolton Type: Coded orr System Inspect Non SsmplIng Reston for Vbll» Routine
Comment: This is requested I addresed in inspection letter that the "oroiect area. existing fadides.
Ande& and future needs' be addressed such that narrative cgn be radily matched up
with CIP product.
MAR Yes No NA NE
Is there a averar sewer system map? 0❑ ❑ ❑
Does the map include:
Pipe Type (GWM) 013013
Pipe sties 011013
Pipe materials (PVC. DIP, etc) 01300
Pipe location 0 ❑ 1313
Flow direction N ❑ ❑ ❑
Apprordmete pipe age ❑ 0 1313
Pump station ID, location and capacity N❑ ❑ ❑
# Force main air release valve location a type ❑ ❑ 0
# Location of satellite connections ❑ ❑ ❑ N
is the map being updated for changesledditions within t year of activation? 0 ❑ ❑ ❑
Comment: Working coWes of m
Re>owtina Reaulmments Yes No NA NE
# Have there been any sewer sputa in the past 3 years? 0 110 ❑
If Yes, were they reported to the Division H meeting the reportable criteria? 0 131313
0 applicable, is there documentation of press releases and public notices Issued? 0 ❑ ❑ ❑
Is an Annual Wastewater Pwbmmnce Report being filed with the Division, if required? 0 ❑ ❑ ❑
Is tits report being made available to all its sewer customers? M131313
# How is it being made available?
Comment: it be place webske. too.
Are adequate maintenance records maintained?
Yes No MA NE
M El ❑ ❑
Are pump stations using Inspected at the required frequency?
M ❑ 1313
# Is at least one complete functionality test conducted weekly per pump station?
0 ❑ 1313
Is there a system or plan In place to observe the entire system annually?
0 ❑ 1313
Is the annual inspection documented?
01313 ❑
# Does the system have any high -priority IlnesNocabons?
0 131313
Are inspections of HPL documented at least every a months?
N131313
Are new tines being added to the HPL list when found or created?
❑ 0130
Comment: very {nod P
Page 4 of 7

DocuSign Envelope ID: AE7D5557-3E41-4F5F-9240-63E478CF2ES8
Permit: WQCSO0068 Owner -FaciUty.South Grenville Water 3 Sewer Authority
InspecWn Data: 0413o12024 inspection Type: ColieCtlon System Inspect Non Samppng
Ranson for Visit: Routine
Is a Spill Response Action Plan available?
0 ❑ ❑ ❑
is a Spill Response Action Plan available for all personnel?
0 ❑ ❑ ❑
Does the plan include:
24-hour contact numbers
0 ❑ ❑ ❑
Response tune
0 ❑ ❑ ❑
Equipment list and spare parts inventory
E ❑ ❑ ❑
Access to cleaning equipment
0 ❑ 1313
Access to construction crews, contractors, and/or engineers
0 ❑ 1313
Source of emergency funds
E ❑ ❑ ❑
Site sanitation and cleanup materials
N ❑ ❑ ❑
Post-overflow/spill assessment
0 ❑ 1313
Does the Permittee appear to respond within 2 hours of first knowledge of a splU?
0 ❑ ❑ ❑
Comment: Spill Response plan was availabie
Sailis
Is system free of known points of bypass? E ❑ 1313
If No, describe type of bypass and location
not aware of any known bypasses.
Are all spills or sewer related Issues/complaints documented? E ❑ 1313
# Are there repeated overflows/problems (2 or more In 12 months) at some location? E ❑ 1313
# If Yes, is there a corredive action plan? 0 ❑ ❑ ❑
Comment: Yes. If complaint of back ups are reed on two occasions. SGWASATV IateraWligssup fine to
address issue.
Unes/Rioht-of-WayslAer€al Lines Yes No NA NE
Please list fhe Linesffght of Ways/Aerial Lines lnspeded:
Are right-of-waysleasoments maintained for full width for access by stafflequipment? N ❑ [] ❑
If No, give details on temporary access:
Is maintenance documented? E ❑ ❑ ❑
Are gravity sewer cleaning retards available? 0 ❑ 1313
Has at least 10% of lines older than 5 yrs been cleaned annually? 0 ❑ 1313
Were all aresslHnes inspected free of issues? ❑ ❑ ❑
Comment:
Manholes Yea -No NA NE
Please list the Manholes Inspected:
Are manholes accessible? 0 1113 ❑
# Are manhole ooverstvenis above grade? 0131313
Are manholes free of visible signs of overflow? E ❑ 130
Page 5 of 7

DocuSign Envelope ID AE7D5557-3E474F5F-9240-63E478CF2EB8
Penrgt: WQC800088 Owner -FadBty:SoulhGranville Water&SewerAulhorily
Inspeotion Dab: 0413012024 InspecOm type. Colbctlon Syetem Inspect Non Sampitng Reasen for Yeah: Routine
Are manholes free of sinkholes and depressions?
0131313
Are manhole covers present?
001313
# Are manholes properly seated?
013130
# Are manholes in good condition?
001313
# Are inverts in good condition?
■ ❑ 1313
Is flow unrestricted In manholes?
❑ ❑ ❑
Are manholes free of excessive amounts of grease?
❑ ❑ ❑
Are manholes free of excessive roots?
❑ 13130
Are manholes free of excessive sand?
❑ ❑ ❑ 0
Are manhole vents saaened?
❑ ❑ ON
Are vents free of submergence?
❑ ❑ ❑ M
Are manholes free of bypass structures or pipes?
❑ 13130
Confnent: Only a few manhole ornrers were Duffed- Ail were in good condign_
Pumo 8tatlons
Plasm list the Pump Stations Inspected:
Mount Hope PS. Butner PS, B street #1 and B street 02
Al Number of duplex or larger pump stations in system
47
Al Number of vacuum stations In system
0
Al Number of simplex pump station In system
# Number of simplex pump stations in system serving more than one building
How many pumptvacuum stations have:
# A two-way "auto p0Il1W communication system (SCADA) Installed?
47
# Asimple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they securewith restricted access?
E131313
were they free of by-pass structures/pipes?
■ 13130
Were wet wells free of exossaive greaseldebris?
0131313
# Do they al have telemetry installed?
r ❑ ❑ ❑
Is the oo nmunication system functional?
■ E3 ❑ 13
Is a 24-hour notification sign posted ?
E❑ 1313
Does the sign include:
Owner Name?
A ❑ ❑ ❑
Pump statbn Identifier?
0 101313
# Address?
❑ ■ ❑ ❑
Instntctiorts for not ficadon?
N13130
24-hour emergency contact numbers?
E ❑ ❑ ❑
Page 6 of 7

DocuSign Envelope ID: AE7D5557-3E41-4F5F-8240-63E478CF2EB8
Permit: WOCS000ea Owner - Facility: Soulh Granville Wafer 6 Sewer Authority
tnepecflon Oats: 0413W2024 Inspectton Type: Cdlection System inspect Non Sampling Reason for WIL Routine
Are audio and visual alarms present?
0 ❑ 1113
Are audio and visual alarms operable?
❑ 0 1113
# Is there a backup generator or bypass pump connected?
N ❑ 1313
if tested during inspection, did it function pmpwiy?
0 ❑ 1313
Is the back-up system tested at least bi-annually under normal operating conditions?
N ❑ 1113
# Does it have a dedicated connection for a portable generator?
❑ ❑ ❑
# Is the owner relying on portable units In the event of a power outage?
❑ ❑ 0 ❑
# If Yes, Is there a distribution plan?
❑ ❑ M ❑
If Yes, what resources (UnitslStalWehidealetc) are Included In Plan?
Of the PS inspected Mount Hope visual alarm (butb) was not working. (bulb replaced that day)
# Does Permittee have the approved percentage of replacement simplex pumps?
❑ ❑ ❑ ■
Is reeordkeeping of pump station Inspection and maintenance program adequate?
N ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
0 ❑ 1313
Inspecting and exercising all valves?
0 ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment?
0 ❑ 1313
Inspecting alamts, telemetry and au)allary equipment?
0 ❑ 1313
Comment: Pump station Ions documented maintenance efforts well.
Page 7 of 7

DocuSi®n Envelope ID: AE7D5557-3E414F5F-924"3E478CF2EB8