WQCS00179_Notification of Collection Rehab_20230807 (2)

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ROY COOPER 4 _
Governor
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ELIZABETH S.BISER `
Secretary
SHADI ESKAF NORTH CAROLINA
Director Environmental Quality
July 28, 2023
Mr. Christopher Doherty, Public Utilities Director
Franklin County
1630 US Hwy 1
Youngsville,NC 27593
Subject: Final Inspection Report
Franklin County
Franklinton SS Pump Station Rehabs
Project No. E-SRP-W-18-0155
Dear Mr. Doherty:
The Division of Water Infrastructure performed a final inspection for the subject project on
July 7, 2023. The project was substantially complete on May 17, 2023, and expected to be finally
complete on August 31, 2023.
This letter and attachments should be filed with the other project documents in your
possession. If you have any questions or comments, please contact me at [phone] or by
email at [e-mail].
Sincerely,
Bashar Al-Masri
Project Manager
Attachments
cc: Gary Flowers, PE, Municipal Engineering, Inc., (via email: [e-mail])
Vincent Tomaino, PE, Municipal Engineering, Inc. (via email: [e-mail])
Antonio V Evans, PE (via email)
Mark Hubbard, PE (via email)
Bashar Al-Masri (via email)
SRP (I/FIR)
D E Q�� North Carolina Department of Environmental Quality I Division of Water Infrastructure
e::�5—` 512 N.Salisbury Street 1 1633 Mail Service Center I Raleigh,North Carolina 27699-1633
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Franklin County
Franklinton SS Pump Station Rehabs
Project No. E-SRP-W-18-0155
Inspection Date: July 7, 2023
Page 2 of 3
Final Inspection Report
I. Funding Administration
The project was funded through a state loan. The loan amount is $1,428,871 with a 0%
interest rate and a 20-year term. Construction was scheduled to be complete and interest
began accruing on June 16, 2023.
II. General comments, action items and follow up from previous inspection.
1- All works associated with this project and the relevant change orders were found to
have been completed satisfactorily. A few remaining punch list items are being
addressed by the contractor.
2- Change order No.2 and Final Adjusting Change Order(No. 3) are expected to be
submitted to DWI soon to determine their eligibility for reimbursement.
III.Disbursements
Loan
$1,428,871
Cumulative
No. Date Disbursement Amount %
1 12/5/2022 478,448 478,448 33%
2 2/14/2023 342,114 820,562 57%
3 5/5/2023 384,0541 1,204,616 84%
Total 1 1,204,616 1,204,616 84%
Balance 1 224,255

Franklin County
Franklinton SS Pump Station Rehabs
Project No. E-SRP-W-18-0155
Inspection Date: July 7, 2023
Page 3 of 3
IV.Change Orders Summary
Contract Contract
Contract Eligible Duration Completion
Amount Total Amount (days) Date
Notice to Proceed 9/19/2022
Original Contract 1,079,160.00 1,079,160.00 Original Contract 270 6116/2023
Change Order No 1 8,694.00 8,694.00 Additional Time 0 6/16/2023
New Contract 1,087,854.00 1.087.854.00 New Contract 270 6i16,2023
Amount Completion
V. Attachments
Draft Closeout Checklist (completed up to final inspection date)
Engineer's Meeting Minutes

Division of Water Infrastructure '
Project Closeout Checklist
Owner: C144OL4 1` L, V � Project No.:
Project Name: b na,
Owner certifies that the following checked-off items have been received* or have occurred (put N/A if not
applicable). Do not submit items 1-13 to DWI:
1. As-Built/Record Drawings (certified/sealed)
2. O&M Manuals
3. Test Reports: pipe/pressure tests recorded, concrete, compaction, etc.
4. Field Notes from the designated Construction Observer (often called "daily logs")
5. Approved Shop Drawings and Submittals
6. Warranty Information (both from contractor and manufacturers of equipment)
7. Release of Liens & Consent of Surety to Final Payment from contractor
8. Spare Parts Inventory and List (i.e., spare parts normally provided gratis by manufacturers)
9. Training sessions completed
10. Release/Approval from NC-DOT and/or Rail Roads
11. Contact DEQ Regional Office to inform them of facility startup
n!/4 12. Davis-Bacon certified payrolls, complete
' `/ ' 13. AIS manufacturers certifications, complete
Authorized Representative (Print) Authorized Representative (Signature) Date
Submit the following to the attention of the appropriate DWI staff, as indicated:
To the construction inspector for this project:
14. Final adjusting change order (must match final reimbursement request)
To the accountant for this project: ([e-mail])
15. Final reimbursement request and supporting invoices, plus final sales tax report
To Pam Whitley:
16. This Project Closeout Checklist, signed & dated by the Authorized Representative
17. DWI's Owner's Certification of Completion (Form on website**)
18. DWI's Engineer's Certification (Form on website**)
h 11A 19. Clear Site/Easement Certification (a) by Owner& (b) by Owner's Counsel, if changes were
77— made
20. Fiscal Sustainability Plan Certification (CWSRF only)
*Document format,whether electronic, hard copy, or combination, is left up to the Owner.
**Website with forms: https://deg.nc.gov/about/divisions/water-infrastructure/i-have-funding/construction
rei m bursem ent#srf-and-state-reserve-forms Revised 9/24/2021

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28 J UN E 2023
9 T H M O N T H L Y P R O G R E S S 1 �
M E E T I N G M I N U T E S
68 Shipwash Drive Garner,North Carolina 27529 919.772.5393 tel. [phone] fax
PROJECT: Franklin County Public Utilities/ Franklinton Pump Station Rehabilitations
DATE: 28 June 2023
TIME: 10:00 am—noon
LOCATION: Met at the Franklin County Public Utilities Business Office, 1630 US 1 Hwy,
Youngsville, NC 27596 --
Toured the Pump stations after brief standup meeting
Google Meet joining info:
Video call link: https://meet.google.com/nnf-meao-ain (active only until we
start the walkthrough)
Dial: (US)[phone] PIN: 613 521 536#
More phone numbers: https://tel.meet/nnf-meao-awn?pin=3663756634427
ME Project No. G18099
FUNDING Nos. NC DWI Project No. E-SRP-W-18-0155
I. Summary: Held a brief discussion of the closeout checklist led by Mr. al-Masri; discussed
some basic project status questions, then walked through the project developing the
punchlist.
II. Unresolved and Old Business:
A. Closeout: Division of Water Infrastructure Closeout Checklist was attached to Agenda.
Emphases include the following (Discussion led by Bashar al-Masri):
a. Classified each item as either "owed", "received" or "not applicable.
b. See attachment.
c. Recall, FCPU wants 2 hardcopies and one flashdrive with PDF of all such
documents sent to Payton Proctor.
d. Update previous action Item: for Payton Proctor provided a list of who gets
trained on what. The following staff are to be trained on "Pump Control Panel",
"Flow Meter"and "Transfer Switch": Payton Proctor, Nick Roberson & Hunter
Williams.
B. Other State Inspection Comments: none
C. Have the Korea Street Valve Vault &flowmeter been checked off yet? yes
D. Have the US1A Vault Risers been installed? yes
a. Has the work been checked off after the risers were installed? Punchlist
generated .

E. Has the backwater valve been installed /checked off at the Oak Ridge? yes
III. Work completed to date (Step to report):
A. Status at 1A: PS 1A is running, but controlled by floats vs transducers. Control panel was
set to use floats rather than transducers. Transducer guy coming today to confirm.
A. Status at Korea St.: Running, no alarms. Generator/Transfer switching still needs to
be tested under load.
B. Status at Oak Ridge: Oak Ridge is running on the lag settings rather than lead pump
settings. Rob Tifton of Flvgt Pumps was scheduled to arrive at 13:30 to address.
IV. Work anticipated in next period: See Attached Draft Punchlist. Note the following in
particular:
A. FCPU wants Ballard-style Camlock quick connects on the bypass pumping standpipes.
Step suggested that this constitutes a change order because the specifications called
for Bauer Style quick connects (Sheet D-4). However, the shop drawings, section #16
were "approved as noted" with that note to the contractor being "verify conformance
w/FCPU fitting". The approval sheet is attached. Contractor is to place Ballard-Style
Camlock quick connects to the Town's specifications.
V. Schedule
A. NTP was issued 16 May to commence on 19 September 2022.
B. Contract Days:
• 240 calendar days to Substantial Completion, 17 May 2023
• 270 calendar days to Final Completion, June 16, 2023
• 282 days through Contract as of COB, 28 June 2023
• Project is at due for Final Completion and 94% percent paid out after PR5.
C. Status of monthly weather delays: none requested yet
D. We agreed that the project reached Substantial Completion on 17 May 2023.
E. We agreed that the project has not yet reached final completion.
F. Bashar al-Masri will schedule a second walkthrough for state funding agency
inspection purposes.
NOTE: All involved are aware of current procurement and delivery delays of specific equipment and
materials.Time extensions will be considered upon receipt of documentation from the
manufacturer or supplier supporting the Contractor's delay claims.
VI. New Issues/Concerns/Submittals: None noted
VII.Safety, Traffic Control and Erosion Control Issues: none noted
2

VIII. Cleanup/Performance Related issues: none noted
IX. Payment/Reimbursement Requests:
A. PRS—approved by FCPU on 31 May 2023.
B. PR6 drafted by Kevin Lanier— bills work to 100%, does not include changeorder for the
positive drain. Need the following to approve:
a. Closeout materials, esp:
ii. Lien waivers from subcontracors and suppliers
iii. Do not need bond completion documentation from surety
C. Lien Waivers are required for Pd*w+­_ payment requests.
D. Unless otherwise directed by Jamie Holtzman, Municipal will draft a reimbursement
request on approving this PR.
X. Accepted and or Anticipated Changes:
A. Change Order#1 to add nonwoven fabric under the stone approved by all.
B. Engineer drafted Change Order for cost escalation. Rejected by FCPU.
C. At Highway 1A: FCPU requested CO2 to raise the top for the meter vault, valve vault
and wet well by ... 16 inches. Approved by FCPU. Review by DWI pending.
D. Reminder: A final adjusting change order will be required for final payment. Will
include the positive drain from meter vault (through valve vault) at Korea Street. Will
not include alternative quick-connects on bypass, because those quick connects do not
constitute a change.
XI. Walk-through Review of Contractor's Field Mark-Up Drawings: walk-through performed,
punchlist developed, Contractor's Field Mark-Up Drawings received by engineer .
XII. State Inspection Comments: Bashar will conduct a separate walk-through.
XII I. Other/Misc. Items:
A. Recall that the project is funded through the Division of Water Infrastructure and
therefore requires the contractor to comply with all mandated MBE/WBE/DBE
requirements—in particular the need to reach out to MBE/WBE/DBE subcontractors.
Please see the Contract Specifications for MBE/WBE/DBE requirements and
attachments.
However, the project is NOT subject to American Iron and Steel nor Davis-Bacon wage
requirements.
B. The route of communication between the Contractor and the Owner is always through
the Construction Administrator or the Construction Observer, except when coordinating
3

marking of utilities (including electric, water and sewer), opening or closing existing
valves or activating switches or breakers to assist with construction.
C. Construction debris/waste—All debris/waste/unsuitable materials shall be legally
disposed of off-site by the Contractor at no additional expense to the Owner.
The Owner may agree to take some excavated materials from the construction project
as long as the materials is free of debris, large fragments, boulders, etc. Owner may also
wish to salvage other materials such as pumps, piping, valves, etc. Contractor should
coordinate with the Owner for those items and a location and time to deliver these
materials to the Owner.
• Currently: Owner wants the SCADA panels, but not the pumps
D. Special Emphasis-The project was bid as Unclassified Excavation. No payment will be
made for rock excavation or removal.
E. Follow up on previous Action Item I marked John Kerley as in attendance in May, which
attendance Mr. Kerley confirmed.
Attachments: Sign-In Sheet,
Draft Punchlist
Shop drawing Section 16 approval as noted sheet,
Marked-up Closeout Checklist
The Progress Meeting Minutes constitute the author's understanding of the progress to date based on
information provided by the Resident Construction Observer, Contractor, Owner and other Progress
meeting attendees. If there are any errors, omissions or discrepancies, please report these to me within
seven calendar days and I will amend the minutes and issue the final meeting minutes. If there are none
to report within the seven calendar days,the minutes will be deemed final and no further minutes will
be issued.
Minutes drafted 29 June 2023, Rev 3 July 2023
By:Vincent Jude Tomaino, PE
Principal Project Manager
M ESCO
4

SIGN-UP SHEET
11 Municipal Engineering, Inc. Project No.: G18099
fProject Name: Franklinton Pump Station Rehabilitations
c,NEER Date: 28 June 2023
Name Company Phone FAX/email
Vincent Tomaino Municipal Engineering 919-801-7354 [e-mail]
Wayne Woodlief Municipal Engineering 919-427-6028 [e-mail]
Chris Doherty FCPU 919-556-6177 [e-mail]
Payton Proctor FCPU 919-495-0105 [e-mail]
Jamie Holtzman FCPU—finance director 919-495-0105 [e-mail]
Nicholas Roberson FCPU
Kevin Lanier Step Construction 252-268-0833 [e-mail]
Michael E.Tarrant Step Construction 252-566-2182 [e-mail]
John Kerley(remote) Sanford Electrical co. (SEC) 919-602-1932 [e-mail]
Louis E. Solomon III KL Shane, Inc. 919-522-8217 [e-mail]
Heather Wood FCPU 919-556-6177 [e-mail]
Mattie May FCPU - Finance 919-496-3182 [e-mail]
J Bashar al-Masri (first
section, remote) DEQ/DWI 919-707-9159 [e-mail]
Kamal Koudas DEQ/DWI 919-707-3883 [e-mail]
Greg Boains FCPU
* Include FAX number or email address if you want a completed copy of the sign-up sheet sent to you. Page _1_of—1—