WQCSD0431_Compliance Evaluation Inspection_20240306

SENT VIA ELECTRONIC MAIL ONLY: NO HARD COPY WILL BE MAILED.

March 6, 2024

Steve Reynolds
Ledgestone Property Owners Association
Email: [e-mail]

SUBJECT: Compliance Inspection Report
Ledgestone Subdivision WWTP
Collection System Permit No. WQCSD0431
Buncombe County

Dear Permittee:

The North Carolina Division of Water Resources conducted an inspection of the Ledgestone Subdivision
WWTP on 2/13/2024. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0431.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report".

There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required.

If you should have any questions, please do not hesitate to contact me at 828-296-4667 or via email at
[e-mail].

Sincerely,

Lauren Armeni, Environmental Specialist II
Water Quality Regional Operations Section
Asheville Regional Office
Division of Water Resources, NCDEQ

ATTACHMENTS: Inspection Report

Ec: Laserfiche
Juanita James (BORC, James & James Environmental)
Hannah Turner (General Manager, James & James Environmental)
DocuSign Envelope ID: C53074D3-95A4-4253-870A-E4BCDB9CDA24
Compliance Inspection Report
Permit:WQCSD0431 Effective:12/19/08 Expiration:Owner :Ledgestone Property Owners Association
SOC:
Contact Person:
Region:
County:
Directions to Facility:
Buncombe
Asheville
Juanita Reed James
Effective:Expiration:Facility:Ledgestone Subdivision WWTP
Miller Rd
Fairview NC 28730
Title:Phone:[phone]
Secondary ORC(s):
Phone:Certification:Primary ORC:
System Classifications:
On-Site Representative(s):
Related Permits:
Secondary Inspector(s):
Primary Inspector:
Inspection Date:Exit Time:Entry Time:
Phone:
02/13/2024 10:45AM 12:00PM
Lauren E Armeni 828-296-4500
Facility Status:
Permit Inspection Type:
Reason for Inspection:Inspection Type:
Not CompliantCompliant
Routine
Deemed permitted collection system management and operation
Collection System Inspect Non Sampling
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Manholes
(See attachment summary)
Page 1 of 5
DocuSign Envelope ID: C53074D3-95A4-4253-870A-E4BCDB9CDA24
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCSD0431
02/13/2024 Collection System Inspect Non Sampling
Ledgestone Property Owners Association
Routine
Inspection Summary:
Lauren Armeni, with the Asheville Regional Office (ARO), conducted a Compliance Evaluation Inspection of Ledgestone
Subdivision's deemed-permitted collection system on February 13, 2024. The inspection was conducted to determine
whether the system is being operated and maintained in compliance with deemed-permitted Collection System Permit no.
WQCSD0431. Juanita James (BORC, James & James Environmental), Hannah Turner (General Manager, James & James
Environmental), and Leif Clontz (Maintenance Technician, James & James Environmental) were present and assisted in the
inspection.
Spill and Response Action Plan: The following items should be added to the plan: 24-hour contact numbers, equipment list,
access to cleaning equipment & contractors, source of emergency funds, and site sanitation & cleanup materials.
Inspections: The annual inspection of the entire system is being conducted, but not documented. Ms. Armeni suggested to
Ms. James that she use the collection system map and circle/date the sections of the system that are inspected throughout
the year.
Manholes: The 2019 inspection indicated that the Miller Road manholes had various types of debris and possible decay of
the manholes shelf & invert, and signs of inflow & infiltration (I&I). At the time of the inspection, the manholes appeared to be
clear of debris and the invert looked good with no signs of I&I. However; the manhole lids had been moved from the snow
plow and were in need of repair. Additionally, the manhole second closest to the WWTP had excessive grease built up
inside. This grease should be removed and grease education materials should continue to be distributed semi-annually. On
February 15, 2024, Ms. James sent Ms. Armeni pictures of the repaired manholes along Miller Road.
There were six manholes that could be found and all were along Miller Road and at the entrance of the subdivision. No
manholes could be found throughout the subdivision, and the map did not list more than those six manholes. Ms. Turner
attempted to contact the engineer that created the map but could not get ahold of them.
Page 2 of 5
DocuSign Envelope ID: C53074D3-95A4-4253-870A-E4BCDB9CDA24
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCSD0431
02/13/2024 Collection System Inspect Non Sampling
Ledgestone Property Owners Association
Routine
General Yes No NA NE
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
System maintenance has not been done since the last inspection; however, moving forward
any maintenance conducted will be documented.
Comment:
Grease Control Yes No NA NE
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Comment:
Spills and Response Action Plan Yes No NA NE
# Is system free of known points of bypass?
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Is a Spill Response Action Plan available?
Page 3 of 5
DocuSign Envelope ID: C53074D3-95A4-4253-870A-E4BCDB9CDA24
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCSD0431
02/13/2024 Collection System Inspect Non Sampling
Ledgestone Property Owners Association
Routine
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
# 24-hour contact numbers
# Response time
# Equipment list and spare parts inventory
# Access to cleaning equipment
# Access to construction crews, contractors, and/or engineers
# Source of emergency funds
# Site sanitation and cleanup materials
# Post-overflow/spill assessment
There have been no spills or sewer related issues or complaints since the last inspection. The
Spill and Response Plan is missing information. See summary for details.
Comment:
Inspections Yes No NA NE
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high-priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
At the time of the inspection, maintenance had not been done on the system since the last
inspection. However, the most recent maintenance done on the manhole lids will need to be
documented. The annual inspections are conducted of the entire system but not documented.
See summary for details.
Comment:
Manholes Yes No NA NE
Please list the Manholes Inspected:
1. Miller Road closest to WWTP
2. Miller Road second closest to WWTP
3. and 4. Off Miller Road at entrance of subdivision
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Page 4 of 5
DocuSign Envelope ID: C53074D3-95A4-4253-870A-E4BCDB9CDA24
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCSD0431
02/13/2024 Collection System Inspect Non Sampling
Ledgestone Property Owners Association
Routine
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
The map shows that the only manholes in the system are on Miller Road and at the entrance of
the subdivision. There was excess grease in the second manhole inspected. See summary for
details.
Comment:
Page 5 of 5
DocuSign Envelope ID: C53074D3-95A4-4253-870A-E4BCDB9CDA24