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Home My WebLink AboutWQ0019665_Compliance Report_20231019ROY COOPER ' EUZABZM S. BiSER RICHARD E: ROGERS jPL NORTH CAROLINA _ Ew.�ro".�rarQua�hr .. _ Certified Mail # 7022 1670 0000 9974 4251 Return Receipt RM October 19, 2023 Jeffrey Stotesberry Swan Quarter Sanitary District PO Box 21 Swanquarter, NC 27885-0021 SUBJECT: Compliance Inspection Report Swan Quarter Sanitary District WW`TF Non -discharge Permit No. WQ0019665 Hyde County Dear Mr. Stotesberry: The North Carolina Division of Water Resources conducted an inspection of the Swan Quarter Sanitary District WWTF on 9/26/2023. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations spedfied in Non -discharge Permit No. WQ0019665. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". Please respond in writing to this office within 30 days of your receipt of this letter regarding your plans or measures to be taken to address the following issues: - The Influent/EfFluent flow meter equipment did not have a calibration sticker or calibration records on site. This causes the fadlity to be in violation of Condition III.7 of Permit No. WQG019665 which states Irrigation equipment shall be tested and calibrated once per permit cycle. [ 15A NCAC 02T. 0507(d).. Such records are being requested as a follow-up to inspection. - Record keeping was not evaluated during inspection since NDMR and lab sheets are not kept on site. Such records are being requested as a follow-up to inspection. Please submit the following records for review: o Operator visitation logs for 2022 and 2023 o Operator Operation and Maintenance logs for 2022 and 2023 o Lab data sheets for NDMR reporting forms o Chain of Custody forms between SQSD and contracted lab for sample submissions o Feld bench sheets for reported field parameters (Total Residual Chlorine,& pH) o Annual Flow meter calibration documents for 2021, 202-2 and 2023. w.ro c+A►+.lorarvrr ere,aa.nw dwrr � o�.kr. � wae. �c,..nr. xbritrlpimerruW oar. � 9utidtl�nSyaae ui � VttNeiyr. Nari ca.�. m3� zsswe+.�m - The liner In both lagoons is deteriorating and has multiple gas bubbles throughout. The liner is -pulling away -in several places around both lagoons causing structural damage to the integrity of the berm wall. The condition _issues with the -lagoon liner cause -the -facility to-be-in-violation--of-Condidorr1Ik-of-Rermit-No_WQO which requires the facility to be properly operated as a non -discharge system preventing the -discharge -of -any wastewater to ground or surface waters. f If you should have any questions, please do not hesitate to contact Victoria Herdt with the Water Quality Regional Operations Section in the Washington Regional Office at 252-948-3844 or via email at victoria. herdt@deq. nc.gov. Sincerely, Victoria Herdt, Environmental Specialist II Wader Quality Regional Operations. Section Washington Regional Office Division of Water Resources, NCDEQ ATTACHMENTS Cc: Laserfiche Mvb C.eti Oep.�erd�r�eW O++rl4.6f�dltyer lluwm . M++IbgYe4y1a.1 OI�cr t W WnYgImM�hlW I MhfYlwaltrlMCraf�LiC7 COmDliance Insbection Reuort Permit WQ0019885 Effective: 06/1920 Expiration: 08/3126 Owner.: Swan Quarter Sanitary District' Soo: Effective: Expiration: Facility: Swan Quarter Sanitary District WWTF - County: Hyde - Region: Washington Swanquarter NC 27885 Contact Person: Jeffrey Stotesbeny Title: Phone: 252-926-2655 Directions to Facility: System Classifications: SI, Primary ORC: Certfflcation: Phone: Secondary ORC(s): On -Site Representative(s): Related Permits: Inspection Date: 09/26/2023 Entry Time 10:00AM Exit Time: 11:30AM Primary Inspector. Victoria Herdt V, „Q / 10/24rM3 Phone: 252-948-3911 Secondary Inspector(s): Scott A Vinson Reason for Inspection: Routine Inspection Type: Compliance Evaluation Permit Inspection Type: Wastewater Irrigation Facility Status: ' ❑ Compliant Not Compliant Question Areas: Treatment Flow Measurement -Effluent Treatment Flow Measurement -Influent Miscellaneous Questions Treatment Flow Measurement -Water Treatment Record Keeping Use Records Treatment lagoons End Use- nigation Treatment Flow Measurement (See attachment summary) Pagel of 6 peRntt VVQ0019665 Owner - Faculty: Swan Quarter Sanitary District Inspection Date: 09/26/2023 Inspection Type: Compflance Evaluatlon Reason for Malt Routine Inspection Summary: On September 26th, 2023, Victoria Herdt and Scott Vinson (WaRO) met with Mr. Joseph Sadler (ORC) and Jeff Stotesber y for a routine compliance inspection. While onsite we also discussed reporting issues. The issues, namely lack of reporting, should be easily remedied with proper attentlon from the Sanitary District and ORC. The spray fields appeared to be adequate and well maintained. However, the condition of the lagoons continues to deteriorate. The bubbles do not appear to have gotten any worse, but the liner is deteriorating and pulling away from the top of the berm in places. Notice of Violation will be issued for lack of maintenanceflagoon Issues. In regards to Permit #WQ0019665, Swan Quarter Sanitary District WWTF was not in compliance on the day of inspection. Page 2 of 6 pprtnit WQ0019%5 Inspection Date: 09/26/2023 Owner - Faculty: Swan Quarter Sanitary District Inspection Type: Compliance Evaluation Reason for Vlslt Routine Type Yes No "NA -NE-.. _- Reuse (Quality) ❑ Infiltration System ❑ Single Family Spray, LR ❑ Activated Sludge Spray, LR ❑ Activated Sludge Drip, LR ❑ Activatsd Sludge Spray, HR ❑ Recycle/Reuse ❑ Single Family Drip ❑ Lagoon Spray, LR Treatment Yes No NA NE Are Treatment facilities consistent with those outlined in the current permit? 0 ❑ ❑ ❑ Do all treatment units appear to be operational? (if no, note below.) E ❑ ❑ ❑ Comment: Treatment Flow Measurement -Influent Yes No NA NE Is flowmeter calibrated annually? ❑ N ❑ ❑ Is flowmeter operating properly? 0 ❑ ❑ ❑ Does flowmeter monitor continuously? M ❑ ❑ ❑ Does flowmeter record flow? E ❑ ❑ ❑ Does flowmeter appear to monitor accurately? 0 ❑ ❑ ❑ Comment: Flow meter was working on day of inspection, however equipment did not have a calibration sticker or calibration records on site. Treatment Flow Measurement -Water Use Records Yes No NA NE Is water use metered? ❑ ❑ ❑ N Are the daily average values properly calculated? ❑ ❑ 110 Comment: Treatment Flow Measurement-Effluen Is flowmeter callbrated annually? ❑ 0 ❑ ❑ Is flowmeter operating propeliyl N ❑ ❑ ❑ Does flowmeter monitor continuously? 0 ❑ ❑ ❑ Does flowmeter record flow? 110 ❑ ❑ Does flowmeter appear to monitor accurately? ❑ ❑ ❑ Page 3 of 6 peffnit VVQD019665 Owner - Factitty: Swan Quarter Sanitary District Inspection Date: 0926/2023 Inspection Type : Compliance Evaluation Reason for Vlstt: Routine Comment: Flow -meter was working on day of inspection. however equipment did not have a calibration sticker or calibration records on site. No Flow meter calibration records for Year 2022. Mr. Stokesberrir stated that their contractor will be scheduled soon for this -year but had not set a date yet. Record KeeDlna Yes No NA NE Is a copy of current permit available? ❑ 0 ❑ ❑ Are monitoring reports present NDMR? ❑ N ❑ ❑ NDAR? ❑ 0 ❑ ❑ Are flow rates less than of permitted flow? 0 ❑ ❑ ❑ Are flow rates less than of permitted flow? E ❑ ❑ ❑ Are application rates adhered to? 0 ❑ ❑ ❑ Is GW monitoring being conducted, if required (GW-59s submitted)? ❑ 0 ❑ ❑ Are all samples analyzed for all required parameters? ❑ N ❑ ❑ Are there any 2L GW quality violations? ❑ ❑ ❑ Is GW-59A certlflcatton form completed for facility? ❑ E ❑ ❑ Is effluent sampled for same parameters as GW? ❑ 0 ❑ ❑ Do effluent concentrations exceed GW standards? 0 ❑ ❑ ❑ Are annual soil reports available? ❑ 0 ❑ ❑ # Are PAN records required? ❑ E ❑ ❑ # Did last soil report indicate a need for lime? ❑ ❑ 0 ❑ If so, has It been applied? ❑ ❑ E ❑ Are operational logs present? ❑ N ❑ ❑ Are lab sheets available for review? ❑ 0 ❑ ❑ Do lab sheets support data reported on NDMR? ❑ 0 ❑ ❑ Do lab sheets support data reported on GW-59s? ❑ E ❑ ❑ Are Operational and Maintenance records present? ❑ 0 ❑ ❑ Were Operational and Maintenance records complete? ❑ ❑ ❑ Has permittee been free of public complaints in last 12 months? ❑ ❑ ❑ E Is a copy of the SOC readily available? ❑ ❑ 0 ❑ No treatment units bypassed since last inspection? E ❑ ❑ ❑ Comment: Reporting for the facility has been an issue since change in ORC. New ORC Joseph Sadler was present during inspection and has been better with reporting, however PFVchlorine needs to be sampled once a week. While there has been no discharge for most of the last year Parameters need to be sampled on months with discharge. Was unable to spot check NDMR, since there was no lab data onsite to cross reference with. End Use-Irriciatlon Yes No NA NE Are buffers adequate? 0 ❑ ❑ ❑ Is the cover crop type specified in permit? ❑ 0 ❑ ❑ Page 4 of 6 peffnit VVG0019665 owner - Facility: Swan Quarter Sanitary District Inspection Date: 09/2W023 Inspection Type: Compliance Evaluation Reason for Visit: Routine Is the crop cover acceptable? E ❑ ❑ ❑ v v L Is the site condition adequate? El 110 Is the site free of runoff / ponding? E ❑ ❑ ❑ Is the acreage specified in the permit being utilized? E ❑ ❑ ❑ Is the application equipment present? E ❑ ❑ ❑ Is the application equipment operational? 0 ❑ ❑ ❑ Is the disposal field free of limiting slopes? E ❑ ❑ ❑ Is access restricted and/or signs posted during active site use? 0 ❑ ❑ ❑ Are any supply wells within the CB? ❑ ❑ ❑ Are any supply wells within 250' of the CB? ❑ ❑ ❑ How close is the closest water supply well? ❑ ❑ ❑ Is municipal water available in the area? ❑ ❑ ❑ # Info only: Does the permit call for monitoring wells? N ❑ ❑ ❑ Are GW monitoring wells located properly w/ respect to RB and CB? 0 ❑ ❑ ❑ Are GW monitoring wells properly constructed, including screened interval? ❑ ❑ ❑ Are monitoring wells damaged? ❑ ❑ ❑ Comment: The spray fields appeared to be adequate and well maintained. However, the condition of the lagoons continues to deteriorate. The bubbles do not appear to have gotten any worse, but the liner is beginning to pull away from the top of the berm in multiple places. Notice of Violation will be issued for lack of maintenance/lagoon issues. A brief visual tour of the spray fields, surface water, pump station and the treatment lagoons was conducted. FACULTATIVE LAGOON Treatment Lasaoons Yes No NA NE Lagoon Type None Primary/Secondary Secondary Influent structure N ❑ ❑ ❑ Banks/berms (seepage and erosion) ❑ E ❑ ❑ Vegetation (excessive vegetation on banks/berms) 0 ❑ ❑ ❑ Liner ❑ 0 ❑ ❑ Liner Type Full, synthetic Baffles/curtains ❑ 0 ❑ ❑ Freeboard Marker 0 ❑ ❑ ❑ Required freeboard Actual freeboard Are increments dearly marked on gauge at adequate intervals? ❑ ❑ ❑ Page 5 of 6 pwmf . VVQ0019665 Owner - Faculty: Swan Quarter Sanitary District Inspection Date: 09/26/2023 Inspection Type : Compliance Evaluation Has the water level gauge been surveyed w/ respect to lowest point on dike? wall? No Evidence of overflow Acceptable color Floating mats Excessive solids buildup Aerators/mixers Effluent structure Reason for Vlslt Routine ❑❑❑M • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ M ❑ ❑ ❑■❑❑ ❑ ❑ M ❑ ■❑❑❑ ❑❑■❑ Page 6 of 6