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Home My WebLink AboutNC0056201_Compliance Evaluation Inspection_20230915ROY COOPER Governor ELIZABETH S. BISER Secretary RICHARD E. ROGERS, JR. Director Eric Fairman Countryside NC MHP Sophia NC LLC W Bloomfield Acres LLC 301 W Fourth St, Ste 440 Royal Oak, MI 48067 NORTH CAROLINA Environmental Quality September 18, 2023 Subject: Compliance Evaluation Inspection Countryside MHP NPDES WW Permit No. NCO056201 Randolph County Dear Mr. Fairman: On August 22, 2023, Division of Water Resources (DWR) Winston-Salem Regional Office (WSRO) staff Jesse Barnes conducted a routine compliance evaluation inspection at the Countryside NC MHP WWTP in reference to NPDES permit NC0056201. ORC Paul Smith was present during the inspection. A review of the subject permit, records, treatment components, receiving waters, and plant operations and maintenance was completed. This review reflected compliance with the subject permit. Items of Concern 1. NPDES permit NCO056201 became effective February 1, 2019 and will expire at midnight on January 31, 2024. At the time of this inspection, a new permit renewal application had not yet been received from the permittee. 2. The facility has been upgraded since the last permit issuance, with approval from DWR. The system components listed on the supplement to permit cover sheet are no longer accurate. Please ensure the system components are listed and described accurately in the upcoming permit renewal application. 3. Recent monitoring reports have listed the certified laboratory used as "NC00030", which is no longer valid. Please list the most up-to-date names and NC lab certification numbers for all field and non -field labs used to report permit -required parameters. .19 Mr. Smith stated that the septic tank sludge depths are regularly measured with a sludge judge and facility owners are notified once sludge depths exceed 3 feet, but at times the septic tanks have not been pumped frequently enough. Recent permit violations of BOD and fecal coliform limits may be attributed to excessive sludge depths in the septic tanks, which could be ameliorated with more frequent pumping. Some surface grease and solids were observed in the septic tanks during the inspection. Please be aware that the Division may take enforcement action against any permittee who fails to comply with any requirement of their permit. Pursuant to NC General Statute (NCGS) 143- D North Carolina Department of Environmental Quality I Division of Water Resources Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 I Winston-Salem, North Carolina 27105 Moan caaouNn 336.776.9800 oep.m.m or em.v.me.� Qualm 215.6A, a civil penalty of not more than twenty-five thousand dollars ($25,000.00) may be assessed against any person who violates or fails to act in accordance with the terms, conditions, or requirements of any permit issued pursuant to G.S. 143-215.1. If you have any questions or concerns, please do not hesitate to contact Jesse Barnes by phone at 336-776-9701, or by email at jesse.barnes@deq.nc.gov. Sincerely, DocuSigned by: OD2D3CE3F1 B7456_. Jennifer F. Graznak, Assistant Regional Supervisor Water Quality Regional Operations Section Winston-Salem Regional Office Division of Water Resources, NCDEQ Attachments: 1. Water Compliance Inspection Report, NCO056201 REQ� North Carolina Department ofEnvironmental Quality I Division ofWater Resources Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 1 Raleigh, North Carolina 27105 NORTH CAROLINA 336.776.9800 naparMeM of EmironmanW 9uallly United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 IN 1 2 u 3 I NCO056201 111 121 23/08/22 I17 18 LC] I 19 I s I 201 21111I I I I I I I II I I I I I I I I I I I I I I I I I I I I I I I II I I I I I r6 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA ---------------------- Reserved ------------------- 67 I 72 I ni I 71 I 74 79 I I I I I I I80 701 I 71 I LL -1 I I LJ Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES Dermit Number) 10:20AM 23/08/22 19/02/01 Countryside MHP 3425 Roy Farlow Rd Exit Time/Date Permit Expiration Date Sophia NC 27350 11:20AM 23/08/22 24/01/31 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data Paul Matthew Smith/ORCH Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Eric Fairman,W Bloomfield Acres LLC Royal Oak MI 48067H248-399-7755/2483999975 No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit 0 Flow Measurement Operations & Maintenar Records/Reports Self -Monitoring Progran 0 Facility Site Review Effluent/Receiving Wate Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date DocuSigned by: Jesse Barnes DWR/WSRO WQ/336-776-9701/ 9/15/2023 EY"41797473D3194ED... Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date by: FDocuSigned .if"DwR/WSRo 336-776-9695 9/18/2023 '--- OD2D3CE3F 197456_. EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page# NPDES yr/mo/day Inspection Type NCO056201 I11 12I 23/08/22 117 18 i c i (Cont.) Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) On August 22, 2023, Division of Water Resources (DWR) Winston-Salem Regional Office (WSRO) staff Jesse Barnes conducted a routine compliance evaluation inspection at the Countryside NC MHP WWTP in reference to NPDES permit NC0056201. ORC Paul Smith was present during the inspection. A review of the subject permit, records, treatment components, receiving waters, and plant operations and maintenance was completed. This review reflected compliance with the subject permit. The following items of concern were noted: 1. NPDES permit NC0056201 became effective February 1, 2019 and will expire at midnight on January 31, 2024. At the time of this inspection, a new permit renewal application had not yet been received from the permittee. 2. The facility has been upgraded since the last permit issuance, with approval from DWR. The system components listed on the supplement to permit cover sheet are no longer accurate. Please ensure the system components are listed and described accurately in the upcoming permit renewal application. 3. Recent monitoring reports have listed the certified laboratory used as "NC00030", which is no longer valid. Please list the most up-to-date names and NC lab certification numbers for all field and non -field labs used to report permit -required parameters. 4. Mr. Smith stated that the septic tank sludge depths are regularly measured with a sludge judge and facility owners are notified once sludge depths exceed 3 feet, but at times the septic tanks have not been pumped frequently enough. Recent permit violations of BOD and fecal coliform limits may be attributed to excessive sludge depths in the septic tanks, which could be ameliorated with more frequent pumping. Some surface grease and solids were observed in the septic tanks during the inspection. Other observations: There are no special conditions for the subject permit. Access to the plant site is restricted to the general public by a locked metal chain -link fence. The inspector was granted access to all areas for inspection. All required records are stored off site and maintained by AQWA. All requested records were available to review electronically via tablet and appeared to be complete. Field parameters of pH, temperature, and dissolved oxygen are performed by Mr. Smith under NC certified field lab # 5169 — Smith Industries. Bench and calibration data records for field parameters performed during July 2023 were reviewed and appeared to be complete. Non -field parameters are performed by Pace Analytical LLC, NC certified lab # 633. Non -field parameter data are stored off site at AQWA offices and were available for review electronically via tablet during the inspection. Laboratory data sheets and chains -of -custody for July 2023 were reviewed and appeared to be complete. The system components listed on the permit are no longer accurate, as the old activated sludge package plant has been demolished and completely removed. The new Orenco AdvanTex AX-Max Treatment System is now in place and operational. The current system consists of two 10,000 gallon septic tanks that provide primary treatment, one 10,000 gallon equalization tank, two Orenco AdvanTex AX-Max treatment units with textile biological media that can be operated in parallel or in series, and a Sanitron UV disinfection system, along with all pumps, valves, piping, controls, and other appurtenances to complete the treatment system. Page# Permit: NCO056201 Inspection Date: 08/22/2023 Owner -Facility: Countryside MHP Inspection Type: Compliance Evaluation The equalization tank and its pumps appeared to be in good condition and operation properly during the inspection. Float controls and alarms were not tested duringthe inspection. The facility utilizes two Orenco AdvanTex AX-Max treatment units for biological treatment. After leaving the septic tanks and EQ tank, wastewater is passed through textile biological media in the AX-Max units and recirculated through the units multiple times before flowing to the UV disinfection system. The AX-Max treatment units appeared to be operating properly during the inspection. The facility disinfects with a Sanitron UV light system consisting of two bulbs operating in a series with independent quartz sleeves, housings, and manual scrubbers for each bulb. The UV disinfection system appeared to be operating properly during the inspection. Sufficient backup bulbs were available on site during the inspection. Flow is monitored and reported with an in -line analog effluent flow meter. The flow meter is replaced annually with a newly -calibrated meter. Records of new flow meter calibration and installation were not available during the inspection, but Mr. Smith stated that records are maintained at AQWA offices and available upon request. The facility has an automatic propane generator that is automatically tested every week and can power the entire treatment system. The primary power source is not interrupted during automatic tests of the generator. Effluent samples are grabbed from a spigot located after the UV disinfection system. Effluent and in -stream sampling appeared to have been conducted in compliance with the subject permit. Page# Permit: NCO056201 Owner -Facility: Countryside MHP Inspection Date: 08/22/2023 Inspection Type: Compliance Evaluation Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new ❑ ■ ❑ ❑ application? Is the facility as described in the permit? ❑ ■ ❑ ❑ # Are there any special conditions for the permit? ❑ ■ ❑ ❑ Is access to the plant site restricted to the general public? ■ ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? ■ ❑ ❑ ❑ Comment: NPDES permit NCO056201 became effective February 1, 2019 and will expire at midnight on January 31, 2024. At the time of this inspection, a new permit renewal application had not vet been received from the permittee. The facility has been upgraded since the last permit issuance, with approval from DWR. The system components listed on the supplement to permit cover sheet are no longer accurate. Please ensure the system components are listed and described accurately in the upcoming permit renewal application. Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? ■ ❑ ❑ ❑ Is all required information readily available, complete and current? ■ ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? ■ ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? ❑ ❑ ❑ ■ Is the chain -of -custody complete? ❑ ❑ ❑ ■ Dates, times and location of sampling ❑ Name of individual performing the sampling ❑ Results of analysis and calibration ❑ Dates of analysis ❑ Name of person performing analyses ❑ Transported COCs ❑ Are DMRs complete: do they include all permit parameters? ■ ❑ ❑ ❑ Has the facility submitted its annual compliance report to users and DWQ? ❑ ❑ ■ ❑ (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified ❑ ❑ ■ ❑ operator on each shift? Is the ORC visitation log available and current? ■ ❑ ❑ ❑ Is the ORC certified at grade equal to or higher than the facility classification? ■ ❑ ❑ ❑ Is the backup operator certified at one grade less or greater than the facility ■ ❑ ❑ ❑ classification? Is a copy of the current NPDES permit available on site? ■ ❑ ❑ ❑ Facility has copy of previous year's Annual Report on file for review? ❑ ❑ ■ ❑ Page# 4 Permit: NCO056201 Inspection Date: 08/22/2023 Record Keeping Comment: Owner -Facility: Countryside MHP Inspection Type: Compliance Evaluation Laboratory Are field parameters performed by certified personnel or laboratory? Are all other parameters(excluding field parameters) performed by a certified lab? # Is the facility using a contract lab? # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? Yes No NA NE Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ❑ ■ ❑ ❑ ❑ ■ ❑ ❑ ❑ ■ Comment: Recent monitoring reports have listed the certified laboratory used as "NC00030", which is no longer valid. Please list the most up-to-date names and NC lab certification numbers for all field and non -field labs used to report permit -required parameters. Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? 0 ❑ ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable ❑ ❑ ❑ Solids, pH, DO, Sludge Judge, and other that are applicable? Comment: Septic Tank Yes No NA NE (If pumps are used) Is an audible and visual alarm operational? ❑ ❑ ❑ Is septic tank pumped on a schedule? ■ ❑ ❑ ❑ Are pumps or syphons operating properly? 0 ❑ ❑ ❑ Are high and low water alarms operating properly? ❑ ❑ ❑ Comment: Mr. Smith stated that the septic tank sludqe depths are reqularlv measured with a sludge judge and facility owners are notified once sludge depths exceed 3 feet, but at times the septic tanks have not been pumped frequently enough. Recent permit violations of BOD and fecal coliform limits may be attributed to excessive sludge depths in the septic tanks, which could be ameliorated with more frequent pumping. Some surface grease and solids were observed in the septic tanks during the inspection. Equalization Basins Is the basin aerated? Is the basin free of bypass lines or structures to the natural environment? Is the basin free of excessive grease? Are all pumps present? Yes No NA NE ❑ ❑ ■ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page# 5 Permit: NC0056201 Owner -Facility: Countryside MHP Inspection Date: 08/22/2023 Inspection Type: Compliance Evaluation Equalization Basins Yes No NA NE Are all pumps operable? 0 ❑ ❑ ❑ Are float controls operable? 0 ❑ ❑ ❑ Are audible and visual alarms operable? ❑ ❑ ❑ # Is basin size/volume adequate? 0 ❑ ❑ ❑ Comment: Disinfection - UV Yes No NA NE Are extra UV bulbs available on site? 0 ❑ ❑ ❑ Are UV bulbs clean? ❑ ❑ ❑ Is UV intensity adequate? ■ ❑ ❑ ❑ Is transmittance at or above designed level? ❑ ❑ ❑ ■ Is there a backup system on site? 0 ❑ ❑ ❑ Is effluent clear and free of solids? 0 ❑ ❑ ❑ Comment: Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? 0 ❑ ❑ ❑ Is flow meter calibrated annually? 0 ❑ ❑ ❑ Is the flow meter operational? 0 ❑ ❑ ❑ (If units are separated) Does the chart recorder match the flow meter? ❑ ❑ 0 ❑ Comment: Standby Power Yes No NA NE Is automatically activated standby power available? 0 ❑ ❑ ❑ Is the generator tested by interrupting primary power source? ❑ ■ ❑ ❑ Is the generator tested under load? 0 ❑ ❑ ❑ Was generator tested & operational during the inspection? ❑ ❑ ❑ ■ Do the generator(s) have adequate capacity to operate the entire wastewater site? 0 ❑ ❑ ❑ Is there an emergency agreement with a fuel vendor for extended run on back-up ❑ ❑ ❑ power? Is the generator fuel level monitored? 0 ❑ ❑ ❑ Comment: The facility has an automatic propane generator that is automatically tested every week and can power the entire treatment system. The primary power source is not interrupted during automatic tests of the generator. Page# 6 Permit: NCO056201 Owner -Facility: Countryside MHP Inspection Date: 08/22/2023 Inspection Type: Compliance Evaluation Standby Power Yes No NA NE Effluent Sampling Yes No NA NE Is composite sampling flow proportional? ❑ ❑ 0 ❑ Is sample collected below all treatment units? 0 ❑ ❑ ❑ Is proper volume collected? ❑ ❑ 0 ❑ Is the tubing clean? ❑ ❑ 0 ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 ❑ ❑ ❑ ■ degrees Celsius)? Is the facility sampling performed as required by the permit (frequency, sampling type 0 ❑ ❑ ❑ representative)? Comment: Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? 0 ❑ ❑ ❑ Are the receiving water free of foam other than trace amounts and other debris? 0 ❑ ❑ ❑ If effluent (diffuser pipes are required) are they operating properly? ❑ ❑ 0 ❑ Comment: Upstream / Downstream Sampling Yes No NA NE Is the facility sampling performed as required by the permit (frequency, sampling type, 0 ❑ ❑ ❑ and sampling location)? Comment: Page# 7