WQ0034541_Fast Track Enginnerring Certification/ Application Review Procedures_20100119

FAST TRACK ENGINEERING CERTIFICATION
Permit No. WQ0034541
Johnston County
Four Oaks Business Park Pump Station
January 25, 2010
Complete and submit this form to the permit issuing regional office with the following:
• One copy of the project record drawings (plan & profile views of sewer lines) of the wastewater collection
system extension.
• Supporting design calculations (selected pumps, system curve, operating point, available storage If portable
generator(s) or storage greater than longest past three year outage reliability option selected) for any pump
stations permitted as part of this project
• Changes to the project should be clearly identified on the record drawings or in written summary form.
Permit modifications are required for any chances resultina in non-compliance with this Permit,
reaulations or minimum design criteria.
This project shall not be considered complete nor allowed to operate until the Division has received this
Engineer's Certification and all required supporting documentation_ Therefore, it is highly recommended that
this certification be sent in a manner that provides proof of receipt by the Division.
ENGINEER'S CERTIFICATION
❑ Partial ❑ Final
, as a duly registered Professional Engineer in the State of North Carolina, having
been authorized to observe (❑ periodically, ❑ weekly, ❑ full time) the construction of the subject project for the
Permittee hereby state that, to the best of my abilities, due care and diligence was used in the observation of the
construction such that the construction was observed to be built within substantial compliance of this permit; 15A
NCAC 2T; the Division of Water Quality's (Division) Gravity Sewer Minimum Design Criteria adopted February 12,
1996 as applicable; the Division's Minimum Design Criteria for the Fast -Track Permitting of Pump Stations and
Force Mains adopted June 1, 2000 as applicable; and other supporting materials.
North Carolina Professional Engineer's
Seal, signature, and date:
SEND THIS FORM & SUPPORTING DOCUMENTATION
WITH REQUIRED ATTACHMENTS TO THE FOLLOWING ADDRESS
RALEIGH REGIONAL OFFICE
1628 MAIL SERVICE CENTER
RALEIGH NC 27699-1628
The Permittee is responsible for tracking all partial certifications up until a final certification is received. Any
wastewater flow made tributary to the wastewater collection system extension prior to completion of this
Engineer's Certification shall be considered a violation of the permit and shall subject the Permittee to appropriate
enforcement actions.
DWQ use only:
Flow from this project is tributary to: Central Johnston

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FAST -TRACK APPLICATION REVIEW PROCEDURES (January 2009)
Project Name: vl ' r ��, Review Date: //x// C)
Project Number: t _ Reviewer: Ba4 He berg
All fast -track projects should be submitted on the application entitled "Fast Track Application for
Gravity Sewers, Pump Stations, and Force Mains" (currently Form FTA 12/07 ver 5) unless
otherwise directed by PERCS or CG&L. Any pump station/force main projects that require an
Environmental Assessment (EA) are excluded from the Fast -Track review process, and should be
submitted for full review to CG&L. Additionally, any projects involving a flow reduction request
must receive approval for the flow reduction from PERCS.
PRE -REVIEW
Does the application package appear to be generally complete (i.e. all attachments, check, key
questions answered)? Applications, which are incomplete, have stale dated checks (over 90
days old), are lacking signatures, etc., should be returned to the Permittee with a copy to the
engineer. Any projects being returned should be returned prior to accepting the application (i.e.,
before logging in the application and depositing the check). After a project has been accepted,
any information that is found to be incorrect and/or lacking must be requested via an Additional
Information Request in accordance with 15A NCAC 02T .0107(e).
Be certain the check amount is $480.00, and is made out to NCDENR. All new projects and
major modifications to existing projects require an application fee. In general, a major
modification includes pny changes to permitted flow volumes, changes in pipe diameter, changes
in pipe length, changes in the operating points of a pump station, etc. Minor modifications are
usually to correct errors in the issued permit.
SECTION A — Application Information
If the applicant is private (Item B.2a.) and listed as a corporation, check the NC Department of the
Secretary of State's web site at http://www.secretary.state.nc.us/Corporations/ to ensure that the
Applicant is registered with the Secretary of State to conduct business as a corporation in the
State of NC. Developers and Home Owner Associations should be listed.
Ensure that the signing official meets the requirements of 15A NCAC 02T .0106(b). If they do
not, request a revised application that has been completed by an appropriate official or a letter
from an appropriate official that indicates the person in question is delegated to sign the
application on the applicant's behalf. A current list of Delegated Signing Officials can be obtained
from PERCS.
SECTION B — Permit Information
Project i new. Modification? If the project is a modification to an existing permit, be sure to
enter the tion into BIMS as a permit modification (Le. "renew/modify application" and not
"create new projcaect").
Applicant pub li entity (e.g. county, town, sanitary district)?
A licant a private entity?
Retaining ownership? (Typical of banks, churches, schools, etc.)
Selling units, lots, parcels, etc? (Typical when the owner is a public utility)
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FAST -TRACK Application Review Procedures (Rev 12108)

private applicants are selling units, they must meet one of the following
nated as a public utility by the NCUC. [15A NCAC 02T .0115(a)(1)]
1 the applicant is a public utility, they should provide a Certificate ublic
C venience and Necessity (CPCN) from the North Caro ' Utilities
Co mission (NCUC), or a letter from the NCUC declaring th pplicant to be
a pu lic utility. Note that the project name on/ifestions
ion and on the
CPC must match. Contact the NCUC Public Sarise. This
is NO REQUIRED for a municipality or counts of companies
that wou provide such information are Heater UNC) or Carolina
Water Se ice. etc.
*.*.**OR*******
Operational Agreennt? [15A NCAC 02T .O15(a)(2)]
♦ Operational Agre eats are only r wired if the applicant is not a public
entity (i.e. Town, unty, etc.} or ublic utility as designated by the North
Carolina Utilities Co mission A the lots being served by the collection
system are to be SOL to indiv� ual owners.
♦ If the applicant is veloper, they must fill out the DEVELOPER
Operational Agreem t (FORM: DEV 02/03). A developer may be
responsible for the ys em for an interim period until the homeowners
association is for d, a which time a Permit Name/Ownership Change
request (FORM:NOCF 6/00) will be needed to transfer the permit to
the HOA.
♦ If the appli nt is a homeow rs' association (HOA), they must fill out
the ASS9CIATION Operationa greement (FORM: HOA 02/03). The
HOA m st be registered with th Secretary of State's office and must
provid a copy of the Associations ylaws and Articles of Incorporation.
Thedocuments should be revi ed to ensure that all applicable
leange regarding the collection sy em is included as is required by
t Operational Agreement.
♦ T Operational Agreement should be kttached to the permit and
i corporated into the language of the permit. Please note that Operational
Agreement language should not be altered Ithout approval from the
Attorney General's Office. Operational AgreQnts are available at
hftp://h2o.enr.state,nc.us/ndpu/ndpuapps.htmi.
Approval of flow to receiving sewers and WWTF? Form FTSE - 10/07
♦ Ensure that the receiving sewers and WWTF have adequate capacity available to accept the
flow volume that is being requested, and that the WWTF has been in compliance with their
treatment and disposal permit. Verify there are no SOC's or moratoria in place.
♦ Form FTSE —10/07 MUST BE INCLUDED in the application package. In addition, the FTSE
must be project specific. Do not accept a flow acceptance letter that was issued for any other
project than that given in the pplic�tion.
Wastewater industrial or estic nature?
♦ Most projects will be for wastewater that is domestic in nature. If Item B.6 indicates that the
wastewater is industrial in nature, in whole or in part, notify the Regional Office Pretreatment
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FAST -TRACK Application Review Procedures (Rev 12/08)

Coordinator or the WQ Pretreatment Unit Central Office to determine if a pretreatment permit
is needed or if a program already in place and compliant.
n Flow volume calculated correctly? [15A NCAC 02T .0114]
♦ Ensure that the daily design flow in the application is based on the guidance provided in the
regulations or existing flow, and that the explanation as to how this volume was determined is
very specific (i.e., 22 three -bedroom homes, 50,000 s.f. of retail space, 18 employees, etc).
This information MUST be included in the description of the system in the permit. The code
section above gives 120 gpd/bedroom for residential. Note that for one -bedroom the
minimum they can use is 240 gpd.
♦ If daily design flow is not based on code values, ensure that the applicant has an approved
flow reduction of daily design flow rate on file with the Division. A list of approved flow
reductions may be obtained from PERCS. Flow reduction requests are to be reviewed by
CG&L, and must be reviewed and approved before the permit is issued.
• On occasion, there may be an instance where supporting documentation is submitted with
the application for a specific facility. Contact PERCS to determine a course of action.
♦ Ensure that the flows shown on the application match up to what is shown on the FTSE.
♦ Applications requesting ZERO flow still require the FTSE to confirm downstream capacity of
anticipated flows. Zero flow permits must contain language that explains why the permitted
flow is zero, e.g., Pump Station, Interceptor, etc.
Adequate information provided regarding the proposed gravity sewer and/or force main (if
applicable)? (Adequate info is pipe size and total installed length)
V__ Adequate information provided regarding the proposed pump station(s) {if applic
able)?
(Adequate info is HP, GPM, TDH and power reliability)
Project designed in accordance with 15A NCAC 02T .0305, the Gravity Sewer Minimum Design
Criteria and the Minimum Design Criteria for the Fast -Track Permitting of Pump Stations and
Force Mains document (as applicable)? Variance requests must be processed through CG&L for
approval.
SEC ION C —Watershed Classification
Color topographic map submitted?
Watershed classification required? WSCAS 12/07 is required to be included with the application
if any part of the property boundary lies within 100 feet of any surface water or wetlands.
SECTION D —Certifications
_LZ Signing Official's signature? [15A NCAC 02T .0106(b)]
♦ Ensure that the applicant's signature is the same person as that listed as the applicant's
signing official on Page 1 of the application form.
PE stamped, signed, and dated application? (15A NCAC 02T .0105(b)]
♦ Ensure that the same engineer has signed, sealed, and dated the application and all the
items, with the exception of items designed by specialty disciplines (i.e., architectural,
structural, plumbing, and electrical plans). If not, an explanation and/or authorization is
required.
L/
_ tequate information provided for the engineer/engineering firm?
PE with active license in North Carolina?
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FAST -TRACK Application Review Procedures (Rev 12/08)

♦ Ensure that ALL pertinent P.E's have active licenses by checking the NC Professional
Engineer's Board web site (www.ncbels.oro). If the PE seal number does not show up on the
web site database, call the PE Board for verification [phone].
Drafting a Permit
♦ In order to be consistent, use the most current version of the Fast -Track permit shell. This permit
shell contains specific language with respect to the Minimum Design Criteria, regulations, and
collection system permitting. PERCS will notify you of any changes to this permit shell.
♦ Be specific with respect to the system description and information. Indicate the flow, what the project
will be serving, length and size of gravity sewer lines and force mains, etc. For projects involving
pump stations, the size of the pump stations, as well as the reliability option and any additional info
(telemetry, odor control system, etc) should be included.
♦ Add any special conditions as necessary. Please call attention to any non-standard permit conditions
in the cover letter of the permit and include the permit condition where necessary. See the Example
Special Conditions document.
♦ If the project is a modification, don't forget to include the system description from the previous permit
and void the previous permit in the language! Some of these can be tricky so feel free to run the
drafted permit through PERCS first before issuance.
♦ It is preferable if Fast -Tracks are saved electronically by permit number under issued year and month.
Denying a Project
♦ The initial review of any application should look for any reason that a permit might be denied.
Permit denials must be based on a failure of the project as proposed to meet EPA, SEPA,
NCAC or NCGS rules, regulations and/or statutes, or an inability to meet the Minimum Design
Criteria where a variance request is not granted.
♦ If the Reviewer and/or Supervisor determine that an application package should be denied because it
does meet NC Statutes, rules or regulations, then a request for additional information must be made.
If the additional info response does not resolve the reason(s) for denial, a denial letter should be
drafted. Special attention should be paid to the statutory deadline for permitting. If it is
thought that a project might be denied, it is important to review it and draft the denial letter as
soon as possible. There must be time allowed for the denial letter to be sent to the Director
and signed prior to the statutory date.
♦ The Reviewer should use the Application Denial Letter template to prepare a denial package for the
Supervisor's review and submittal to the Director for signature. The letter should not be dated, but
instead will be dated after the Director signs it. A memo to the Director should be attached to the top
of the denial package summarizing the reasons for denial. The reviewer, supervisor, Section Chief,
and Director all must sign this package. Distribute the letter as directed in "Issuing a Permit" below.
Issuing a Permit
♦ Permits should be signed only by those delegated to sign for the Director.
♦ Permits should be distributed as follows (include the signed Operational Agreement with the
permit and all distribution copies if applicablel):
✓ Original to the Permittee
✓ Copy to the consulting engineer
✓ Copy to the county health department
✓ Copy to the Mecklenburg County Department of Environmental Protection for all projects located
in Mecklenburg County
✓ Copy to the owner of the WWTF and owner of the downstream sewers (if different than the
Permittee)
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FAST -TRACK Application Review Procedures (Rev 12108)

✓ Electronic Copy to PERCS for our files.
✓ Copy to Central Files (attach application package and any supporting documents with a staple —
do not include any plans unless they are small and can be folded up into an 8.5" x 11" sheet)
✓ Save an electronic version named WQOOXXXXX.doc in a folder on your office shared drive or
hard drive. Try to keep your drafts and issued files separate. SEND ELECTRONIC COPIES TO
PERCS on a frequent basis — weekly or monthly!
Permit Corrections
♦ If a permit has been issued but an error discovered internally or by the Permittee or their engineer, a
permit correction is necessary.
♦ Pull the original permit and make the corrections — do not change issue dates or enter a new
application in BIMS — resave the permit.
♦ Prepare the permit correction cover letter modifying as applicable — the corrections need to be
distributed to the same people and/or agencies who received the original permit.
♦ Print the corrected permit and permit correction letter — sign if needed.
♦ Maintain Permit in BIMS — add permit corrected event date and comments as to what was corrected.
♦ Copy and distribute.
The Certification
♦ Final engineering certifications will be submitted back to your office when the project is complete.
These should be date stamped (the certification page, record drawings and calculations, if
applicable).
♦ Construction, Grants & Loans (CGL) may request and audit some of these certifications.
♦ Regardless of whether the region or CGL reviews a certification, the receipt date must be logged into
RIMS. Perform the following: Maintain Permit, Enter Permit No., Go to Events Tab, Add Event, Select
Engineering/Tech Specialist Certification Received, Enter Receipt Date.
♦ If the certification sheet is marked partial — put partial in the event comment field.
♦ If the certification seems incomplete — missing plans or calculations or no PE seal — note incomplete
in the comment field. Send an incomplete certification letter. The certification page in the permit
explains exactly what the engineer is to provide.
♦ If the certification is provided to CGL — maintain the engineer certification received event and put "to
CGL for review on DATE" in the event engineer certification received comment field.
♦ If the region wishes to perform a detailed review — look for items not meeting the minimum design
criteria or outside of the permit. For instance, minimum cover; slope; minimum separation distances;
line size changes; length; reroutes; more or less lots than permitted; pump station alarms; pump cycle
times; no indication of record drawing (as-builts) on plans; no PE seal or note about record drawings
(land surveyor seals are not appropriate).
♦ Regardless of review, certifications need to be processed as this closes out the permit. Follow the
processing engineering certifications guidance document.
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FAST -TRACK Application Review Procedures (Rev 12/08)