20090049 Ver 2_Pre-Construction Meeting Minutes_20150707

MEETING MINUTES
Project: Glade Creek II Restoration Project Meeting Date: July 2, 2015
SCO Project ID 07- 07088 -04A
Alleghany County, NC
Attendees: see attached sign -in sheet.
Discussion Items:
1. SCO pre - construction conference meeting agenda covered.
2. Notice to proceed executed 7/7/15
a. Start date 7/20/15; 75 day schedule
b. Completion date 10/3/15
3. Dormant season bioengineering may necessitate suspension of schedule after completion of
grading and before dormant plant materials are available.
4. Installation of brush materials in brush mattresses and geolifts involves first building stone toe to
base flow water surface, and in the case of geolifts, building first lift, all while base flow is
diverted away from work area. Work on these measures will then be suspended until the
dormant season. DEMLR will visit site and review approach to completing these measures
during the dormant season, possibly absent a pump - around if suitable BMPs are employed.
Consideration will be given to NCWRC trout moratorium requirements.
5. Emphasis on re -use of on -site dogwood, ninebark, willow and alder for bioengineering and
transplanting will require strategic staging of clearing and stockpiles so as to limit disturbance
and make on -site materials available for use in the project.
6. Contractor submitted a project schedule (attached).
7. Contractor will use GPS on their grading equipment in lieu of stakeout.
8. Contractor may complete an as -built survey of all grading work once this item is complete in
order to support pay application with the grading item prior to completion of the project.
9. Weekly meetings will be scheduled for Wednesdays at 1:00 PM unless all parties agree to an
alternate day and time.
10. Monthly progress meetings will be held on the 3rd Wednesday of each month at 1:00 PM.

Respectfully Submitted:
Andrew Bick, PE
Attachments:
SCO Preconstruction Agenda
Meeting Sign -In Sheet
Notice to Proceed
July 7, 2015
Submittal Date
Page 2 of 2

Clyde Carl
PROJECT MONITOR
PRECONSTRUCTION CONFERENCE MEETING REQUIREMENTS AND AGENDA
July 2, 2015
07- 07088 -04A
Alleahanv
CONFERENCE DATE
PROJECT ID NO.
COUNTY
NCDENR Division of Mitisation Services
— Glade 2 Restoration
Wildlands En2ineerin2
AGENCY NAME AND PROJECT TITLE
PROJECT DESIGNER FIRM NAME
Andrew Bick, PE
828- 606 -0306
DESIGNER'S REPRESENTATIVE
OFFICE PHONE NO.
OFFICE FAX NO.
abick(cwildlandsene. corn
EMAIL ADDRESS:
OFFICE EMAIL ADDRESS:
Harry Tsomides
828 -545 -7057
OWNER'S REPRESENTATIVE
OFFICE PHONE NO.
OFFICE FAX NO.
Harrv.tsomides(&,,ncdenr. goy
EMAIL ADDRESS:
Carolina Environmental Contracting, Inc.
GENERAL CONTRACTOR
Marty Taylor 919- 427 -6408
SAFETY OFFICER OFFICE PHONE NO.
OTHER CONTRACTOR
SAFETY OFFICER OFFICE PHONE NO.
IaLTJMIWADIDIRaL&I
Alvin Taylor (site superintendent)
CONTRACTOR'S REPRESENTATIVE
OFFICE FAX NO. EMERGENCY PHONE NO.
Wayne Taylor, Proiect Manager; 336 -341 -6489
wavnet( acarolinaenvironmentalcontractine_ .com
EMAIL ADDRESS:
CONTRACTOR'S REPRESENTATIVE
OFFICE FAX NO. EMERGENCY PHONE NO.
OTHER CONTRACTOR CONTRACTOR'S REPRESENTATIVE
SAFETY OFFICER OFFICE PHONE NO. OFFICE FAX NO. EMERGENCY PHONE NO.
EMAIL ADDRESS:
Collect and Ell -in the data required above for files and computer input. Turn the data in after attendance of the pre -
construction conference. (3/29/99, REVISED ON 8/2/2001, 8/11/2003, 3/26/2007)
1

STATE CONSTRUCTION AGENDA:
Designer Schedule: The contract(s) require a coordinated schedule prior to the
covered first monthly meeting. This schedule is to be reviewed and updated with signed
Yes x_ approval of all prime contractors on a monthly basis. The owner and designer
No _ have given a starting date for the project construction as Julv 20, 2015 allowing
75 days for completion with a completion date without adjustment as
October 3, 2015. Adjustment(s) to the completion of a project will only be allowed
by a justifiable change order approved by the designer, the owning agency and the
State Construction Office.
Designer A project Construction Schedule shall be developed by the project contract
covered expediter from data and information from all the prime contractors. The schedule
Yes x_ shall be acceptable, by signed approval of, to all prime contractors in accordance
No _ with the contract(s). Three approved copies are to be submitted to the design
architect within thirty days from the date of the notice to proceed. One copy of
the approved schedule is to be posted at the project site and marked daily showing
actual progress of the work. The schedule shall be revised jointly by all primes
on a monthly basis in accordance with contracts and per progress of the
construction.
Designer The submission of an approved schedule and schedule of values to the designer shall
covered occur prior to submitting the first request for payment. The schedule of Values shall
Yes x include dollar value of each subcontractor and shall identify MBE subcontract work.
No
Designer State that a list of subcontractors and material suppliers are to be provided to the designer
covered with a copy for the State Construction Office within 14 days of the notice to proceed in
Yes x_ accordance with article 16 of the general conditions.
No
Designer The general conditions states the contractual method by which the contractors were to
use covered to establish the expected number of weather days to include in the contract(s). For
Yes x_ weather impact greater than what is in the contract, the contract is due to be adjusted.
No _ The contractors' project administrators should develop a daily log on construction events
covering construction progress and daily weather conditions that affect the construction
progress. Copies of the logs should be directed to the designer's representative on a
weekly basis for his initial. Copies of the logs should be turned in to the designer on a
monthly basis with a request for weather time extensions if justifiable. The requests will
be evaluated and approved by the designer, owning agency and State Construction Office
if deemed valid. The designer shall keep a running total of time of weather relating
delays for granting one change order per prime contract at the end of the project for
contract adjustment to the date of completion of the project.
Designer The contract contains a clause allowing an assessment of a sum of $1,000 dollars
covered per day as liquidated damages for each calendar day the project construction is delayed
Yes x_ beyond the adjustment scheduled completion date.
No
2

Designer It is important all prime contractors become familiar with the general and the
covered supplementary general conditions of the contract(s).
Yes x
No
Designer Progress meetings (monthly meetings), with all contractors and designers
covered representatives in attendance, shall be scheduled with the owning agency and the State
Yes _ Construction Office on the third Wednesdav of each month at 1:00 pm.
No _ Additional meetings may be scheduled as needed by request throughout the construction
period. Prime contractors shall be represented by office and project representatives
having the authority to make bindings contractual decisions on the contract. The
meetings are open to subcontractors, material suppliers and others that may contribute to
the progress toward project completion. The meetings are to enhance coordination, to
enhance cooperation, to assist the support of the project schedule, to facilitate in the
resolution of problems, and to review pending changed conditions.
Designer Changed conditions (change orders): A change in the construction from the contract
covered will not be permitted unless a change order has been prepared and approved by the State
Yes x_ Construction Office except in case of an emergency as covered in the general conditions,
No article 19.
Designer Change orders are to be prepared substantially in the format of the form contained within
covered the construction manual submit five copies with original signatures from designer to the
Yes x_ owner for signature and transmittal to the State Construction Office. Change orders must
No _ have a complete breakdown including a detailed calculation of cost with a written
explanation and justification for the change. Change orders submitted without this
important data will result in the return of the document to the designer for data
completion by the contractor with resubmittal to the State Construction Office for
approval.
Designer Requests for payment: Contractors' requests for payment, with applicable MBE data
covered are to be submitted to the designer for approval. The deadline for submittal of requests
Yes x_ will be the 5' day of the month. The designer shall certify the request for
No _ payment as required by the general conditions, article 32, before directing the request to
the owning agency for payment.
Designer Prior to the submittal of final pay requests, the designer shall have, a copy of consent of
covered surety to the contractor, certificates of inspections, release and waiver of claims,
Yes x warranties and guarantees, operating manuals and affidavits certifying that all bills for
No _ labor and materials, including subcontractors, have been paid in full. A contractor's false
submittal of the data is a fraudulent act and may result in a contractor being disapproved
for bidding on further State contracts.
Designer Decorum on the construction site: It is illegal for any person to have firearms at the
covered project site, any type of alcoholic beverages, or drugs other than prescribed by a
Yes x_ physician.
No
3

Designer Everyone at the project site is expected to exhibit proper behavior. Indecent language,
covered acts or dress will not be accepted. Anyone in violation of proper behavior will be ejected
Yes x_ from the construction site by the proper authorities.
No
Designer Restroom facilities are to be:
covered installed at locations to be coordinated with the landowners
Yes x_
No
Designer Parking for vehicles by contractors' personnel is to be:
covered _located within the limits of disturbance.
Yes x
No
Designer Project working schedule: Normal working hours are to be from 7:00 am until
covered 7:00 pm on Mondav through Saturday. Other hours may be permitted by
Yes x_ proper notification to the project expediter's representative who shall coordinate with the
No _ owning agency's security personnel as needed. Owning agency approval will be required
in writing.
Designer Special requirements of the owner:
covered Install job box or mailbox with permits. Keep record drawings on site. Install rain aaae
in conspicuous location.
Yes x
No
Designer Final inspection of projects: Contractors are to notify the designer when the project is
covered complete. Upon receipt o notification, the designers are to perform inspections of the
Yes x_ construction to verify completion. From the inspection, a list of discrepancies (punch
No _ list) shall be given to the contractor. Upon correction by the contractor and verification
by the designer that the work has been completed, a formal final inspection shall be
coordinated and performed by the designer in cooperation with the contractor in the
present of the owning agency and the State Construction Office. The designer shall
coordinate and notify all parties of the time and date of the formal final inspection.
Designer Record Drawings: A complete set of working drawings are to be provided at the
covered construction site by the designer. The drawings are to be entrusted to the care of the
Yes x_ project expediter contractor. Any changes or deviations from the drawings made in the
No _ construction by any contractor, that contractor is to show the deviation on the drawings
by the use of red colored pencils or pens.
Designer Safety Regulations: Contractors shall familiarize themselves with article 11 of the
covered general conditions. The requirements are a mandatory part of the contract.
Yes x
No
12

Designer Minority Business Contractors: In order to monitor the MBE guidelines in the
covered contract, prior to receiving first payment and at the completion of the contract, each
Yes x_ contractor shall provide a list of MBE subcontractors who participated in the
No _ construction to the designer for submittal to the State Construction Office. This list shall
indicate the dollar amount of each MBE subcontractor's work. MBE Documentation for
Contract Payment (Appendix E) shall be attached to all pay applications.
Designer State Construction Office Requirements: Show project ID on all correspondence.
covered Provide a copy of all designers' weekly inspection reports to the project monitor.
Yes x
No
Designer Verify that permit requirements, inspection responsibilities and utility tap fees are
covered explained.
Yes x_
No
Designer Verify that temporary power, telephone and construction water has been discussed.
Covered No temporary utilities are anticipated to be needed
Yes x
No
Designer State that completed tax forms are to accompany pay requests for all material purchased
covered in the State of North Carolina and show the county in which the material was purchased
Yes x_ with the amount of county sales and use tax paid on the material. Provide the tax forms
No _ to the contractors.
5

ID
Task Name
Duration
Start
Finish Predecessors
Resource Names Jul 19,'15 Jul 26 '15
S M T W T F S S M T W
1
Mobilization
2 days
Mon 7120/15
Tue 7/21/15
2
Erosion Measures
2 days
Mon 7/20/15
Tue 7121/15
3
Glade Creek
2 days
Wed 7/22/15
Thu 7/23/15 2
7/23
4
10 +00 to 11 +50
2 days
Wed 7/22/15
Thu 7/23/15 2
5
UT to Glade
6 days
Fri 7/24/15
Fri 7131/15
6
11 +29 to 14 +61
4 days
Fri 7/24/15
Wed 7/29/15 4
7
Wetland Restoration
2 days
Thu 7130/15
Fri 7/31/15 6
8
Glade Creek
12 days
Mon 8/3/15
Tue 8/18/15
9
11 +51 to 15 +00
6 days
Mon 8/3/15
Mon 8/10/15 7
10
15 +01 to 20 +50
6 days
Tue 8/11/15
Tue 8/18/15 9
11
Haul Route
3 days
Wed 8/19/15
Fri 8121/15
12
Lower Section
3 days
Wed 8/19115
Fri 8/21/15 10
13
Glade Creek
13 days
Mon 8/24/15
Wed 9/9/15
14
20 +51 to 26 +00
6 days
Mon 8/24/15
Mon 8/31115 12
15
26 +01 to 31 +52
7 days
Tue 9/1/15
Wed 9/9/15 14
16
Final Scopes
15 days
Thu 9/10/15
Wed 9/30/15
17
Livestakes
4 days
Thu 9/10115
Tue 9/15/15 15
18
Planting /Bio Engineering
10 days
Thu 9/10/15
Wed 9/23/15 15
19
Herbicide Treatment
4 days
Thu 9/24/15
Tue 9/29/15 18
20
Easment Markers
2 days
Thu 9/24/15
Fri 9/25/15 19SS
21
As -Built
4 days
Thu 9/24/15
Tue 9/29/15 19SS
22
Site Clean -Up/ Punch List
5 days
Thu 9/24/15
Wed 9/30/15 21SS
Task
Milestone ♦
r
External Tasks
Project. Glade Il.mpp
Date: Thu 7/2/15 Split
Summary
External Milestone
Progress
Project Summary
Deadline
Page 1
n
LA

F1
LA
Auq 2. '15 Auq 9, '15 Auq 16, 15 Auq 23. 15 , Auq
W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
7/31
A
Project. Glade Il.mpp
Date Thu 7/2/15
1w
Task Milestone
Split Summary
Progress Project Summary
Page 2
8 /18
8/21
1
External Tasks
External Milestone
Deadline
A
Project. Glade Il.mpp
Date Thu 7/2/15
1w
Task Milestone
Split Summary
Progress Project Summary
Page 2
8 /18
8/21
1
External Tasks
External Milestone
Deadline

0, '15 'Sep 6, '15 Sep 13. 15 Sep 20, 15 Sep 27, 15
M T W. T F S, S M T W T F S S M T W T F S S M T W T F S S M T W T F
PVI
I
�i
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Task Milestone ♦ External Tasks
Project. Glade Il.mpp Split
Date Thu 7/2/15 Summary External Milestone
Progress Project Summary Deadline
Page 3
9/30

Pre - Construction Meeting Sign -in Sheet
Name
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4___�dvetv
Glade Creek II Restoration Project
SCO Project Number 07- 07088 -04A
DMS Project Number 92343
July 2, 2015; 1:00 PM
Organization
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Best Contact Phone #
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NOTICE TO PROCEED
TO: Carolina Environmental Contracting, Inc. DATE: July 6, 2015
PROJECT: Glade Creek 11 Restoration Project; SCO # 07- 07088 -04A
You are hereby notified to commence WORK in accordance with the Agreement dated
Mav l 1.2015, on or before Julv 20, 2015 and you are to complete the WORK within 75
consecutive calendar days thereafter. The date of completion of all WORK is therefore October
3, 2015.
CONSULTANT /DESIGNER
Wildlands //Engineering, Inc.
By:
TITLE: a- dlle ket t G -
ACCEPTANCE OF NOTICE
Receipt of the Ia�bove NOTICE TO PROCEED is hereby acknowledged by
�Ak1V C Iti IJI-�1Mhc day of _1 --.20 (�. .
GEN
"CONT'R
1TOR
BY:
-