C204853_-_Pre_Construction_Minutes

Roy COOPER
GOVERNOR
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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
July 17, 2023
J. ERicBOYETTE
SECRETARY
Contract No.:
C204853 Action Items
WBS Element:
67160.3.1 Important Information
Federal Aid No.:
STATE FUNDED
Tip No.:
BR-0160
County:
BRUNSWICK
Location:
BRIDGE 915 OVER THE CALABASH RIVER ON NC-179
S & C CONSTRUCTION LLC
3600 S COLLEGE RD STE E-375
WILMINGTON, NC 28412
Subject: Preconstruction Meeting Minutes
A pre -construction meeting was held on June 14, 2023, at 10:00 AM. These minutes are
completed as noted. Any discrepancies to the content of the minutes should be submitted in
writing via e-mail within thirty (30) days to the Assistant Resident Engineer, Joey Jetton:
[e-mail], and CC Resident Engineer, Joshua T. Pratt, PE: [e-mail]. If
no discrepancies are noted in the allotted time, this will indicate concurrence with the minutes.
Introductions:
• Name and Job Title
Mailing Address: Telephone: [phone]
NC DEPARTMENT OF TRANSPORTATION Fax: [phone]
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Location:
300 DIVISION DRIVE
WILMINGTON, NC 28401
Website: ncdot.gov

Page 2 of 11
Participants (Collapse)
I] Jetton, Joseph C (Meeting Organizer)
1,] Mary Ann Roberson (Accepted in Outlook)
j-] Clint Roberson
I] Pratt, Joshua T (Accepted in Outlook)
I Mcintyre, Kathryn
j-] Gilliland (HDR), Teresa M
I Law, Anthony W
A] Curnbo, DanieJ R
nZ] Koonce, Terry B (Accepted in Outlook)
i Granda, Franklin S
n] Perry, Daniel L (Accepted in Outlook)
�] Hughes, Benjamin T
�] Baggett, Kaye D (Tentative in Outlook)
1] Giles, Jon W (Tentative in Outlook)
I Westphal, Anneliese (Tentative in Outlook)
M] Gingrich, Sophia E
�] Matuszewski, Eric C (Tentative in Outlook)
A] Bullard, Jason M
�] Yarborough, Jerry W
�] Maynard, William T (Declined in Outlook)
�] Civi Is, Jason L (Declined in Outlook)
A] Ca ndela, David A (Accepted in Outlook)
A] Klarnar, Kenneth 1
�] [e-mail] (Accepted in Outlook)
I Earwood, Aaran V
I Godwin (Volkert), Timothy G
1] Murray, Eric C (Accepted in Outlook)
I] Bob Tweedy (Accepted in Outlook)
n Brent
1] Sutton, Roy C
n Peter (Accepted in Outlook)
n] Brandon (Accepted in Outlook)
n [e-mail] (Accepted in Outlook)
LV Dan W=14119 (Accepted in Outlook)
"] [e-mail] (Accepted in Outlook)
LV Kody Kolar (Accepted in Outlook)
A] Steffens, Thomas A CIV USARMY CESAW (USA)
A] Sprinkle, Hannah H
1] Lane, Stephen (Accepted in Outlook)
LV James (Accepted in Outlook)
n] [e-mail]
A] Michael, Barry (Tentative in Outlook)
I Norris, Russell (Tentative in Outlook)
n-] , Daniel (Accepted in Outlook)
1] Pielech, Derek R
�] Joseph Adams
�] Arnold Sandy
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax. [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 3 of 11
Safety:
• All personnel on the project are responsible for safety
• Required PPE include — Hard Hat, Steel / Composite Toe Boots, Safety Vest, Backup Alarms
• Fall Protection, Railing, Cables
• Crane Safety (Swing Protection)
• Daily Tailgate Safety Meetings
General Information about Project
• Project was let: May 16, 2023
• Date of Availability: June 26, 2023
• Project Amount: $9,536,884.57
• Project description: Grading, Paving, Drainage and Structure
Lines of Communication
• NCDOT
• Resident Engineer: Joshua T. Pratt
• Assistant Resident Engineer: Joey Jetton
• Project Inspector: Rob Mariano
• Traffic Control: Rob Mariano
• Erosion Control: Rob Mariano
• Contractor
• Project Manager: Clint
• Project Superintendent: Vashon Locklear
• Authorities to sign: Clint/Mary Ann Roberson
• Traffic Control: Stay Alert
• Estimate Period
• 7th of Every Month
Correspondence
• Place the nroiect STIP or contract number in the subiect of the e-mail
Required Documents to be Submitted
• Proof of required insurance
• Progress Schedule and Narrative — Received
• WRE requested more detailed breakdown — S & C to provide
List of Subcontractors
• MBE/WBE Goal: 2.0%
• MBE Goal: 1.0%
• WBE Goal: 1.0%
• Post payment to the NCDOT DBE Payment Tracking System (NCDOT will hold
payment if the Contractor does not post payments in a timely manner)
• Submit SAF in order need on the project — Reference Article 108-6
• Committed:
• S & C Construction
• Title VI and Nondiscrimination — One copy of a DBE and Non -DBE subcontract
• Required in subcontract
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax. [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 4 of 11
Contract Times and ICT
• Date of Availability: June 26, 2023
• Completion Date: October 28,2025
• Liquidated Damages: $200.00/Day
• Expected Date to Start Work: 7/10/2023
ICT #1
• Date of Availability: June 26, 2023
• Completion Date: May 1, 2025
• Liquidated Damages: $3,000/Day
• Contractor is required to "Complete all work included in this contract and shall place and
maintain traffic on same, except Permanent vegetation Establishment".
Exception to the Date of Availability: Construction Operations that require a lane closure
and/or removal of the bridge structure shall not be permitted until September 6, 2023
Construction Moratorium
• No in -water work will be allowed from April Ist through September 30t' of any year.
• Possible permit mod for impervious dike
• This meeting satisfies the environmental pre -con requirement
• Need to schedule on -site environmental meeting
Erosion Control
All offsite Staging Areas, Borrow and Waste sites shall be in accordance with `Borrow and
Waste Site Reclamation Procedures for Contracted Projects". These procedures can be found
here:
https ://connect.ncdot. gov/re source s/roadside/FieldOperationsDocuments/Operations%2OReclama
tion%20Procedures.pdf
Does the Contractor or their subcontractors plan to have an offsite staging area, borrow, or waste
site?
Permit conditions from DEQ DWR's 401 water quality certification permit (if applicable to this
project) require that the NCDOT Division Environmental Supervisor or Environmental Assistant
will conduct a preconstruction meeting with all appropriate staff to ensure that the project
supervisor and essential staff understand the potential issues at the permitted site.
303(d) IMPAIRED WATERS LIST:
The Calabash River, which has been identified on the 303(d) list of impaired waters as
impaired for sedimentation and/or turbidity, is within one mile of the project and receives
drainage from the project. The Contractor shall adhere to all conditions and/or regulations
required for impacts to these waters.
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax: [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 5 of 11
HIGH QUALITY WATERS:
Description
The Calabash River has been identified as high -quality waters. This designation requires special
procedures to be used for clearing and grubbing, temporary stream crossings, and grading
operations within the High Quality Water Zone and as designated by the Engineer. The High
Quality Water Zones are identified on the plans as Environmentally Sensitive Areas. This also
requires special procedures to be used for seeding and mulching and staged seeding.
The High Quality Water Zone/Environmentally Sensitive Area shall be defined as a 50-foot
buffer zone on both sides of the stream measured from top of streambank.
MINIMIZE REMOVAL OF VEGETATION:
The Contractor shall minimize removal of vegetation within project limits to the maximum extent
practicable. Vegetation along stream banks and adjacent to other jurisdictional resources outside the
construction limits shall only be removed upon approval of Engineer. No additional payment will
be made for this minimization work.
Project Guarantee
Project has a Twelve -Month Guarantee
Price Adjustment
Fuel Price Adjustment
The base index price for DIESEL 92 Fuel is $2.7912 per gallon
Steel Price Adjustment
Provide SPA2 form
See contract for procedures, monthly
Major Contract Items
LC # Description
125 Concrete Wearing Surface
128 Pile Driving Equipment Setup for 20" CFRP Prestressed Concrete Piles
137 3' x 2' Prestressed Concrete Cored Slabs
138 20" CFRP Prestressed Piles
139 CFRP Strand
Specialty Items
LC #
Description
46-50
Guardrail
51
Fencing
55-59
Signing
63-64
Long -Life Pavement Markings
65
Permanent Pavement Markers
116-120
Lighting
66-84
Utility Construction
85-115
Erosion Control
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax: [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 6 of 11
Right of Way
• No issues outstanding
Submittals
• Each submittal will be assigned a submittal number. This submittal number shall not have
suffixes other than those reflecting resubmittals of the same information. Specifically, "Revise
and Resubmit" submittal responses require correction and resubmittal with the original submittal
number and an R suffix. For example, submittal S-001 shall be revised to S-OOIRI to reflect the
first resubmittal and S-OO1R2 to reflect the second resubmittal of submittal S-001.
• Submittals shall contain information for only one discipline. For example, if a structure submittal
and roadway submittal are submitted on the same day, two separate submittals shall be required.
The department will then either review the submittal in house or forward the submittal to the
appropriate reviewing personnel.
• The submittal response will include a standard response that indicates whether the department has
comments or requires a resubmittal on that item.
• Submittals shall be transmitted in a logical order and in accordance with the project CPM
schedule most recently submitted.
• Send submittals in priority order as needed on the project and looking at lead times,
manufacturing, etc. Emailing submittals will expedite the review and approval process. Send all
correspondence, submittals, supplemental agreement requests, RFIs, etc. electronically to the
Assistant Resident Engineer and CC the Resident Engineer listed under Lines of Communication.
• SOO1 — Ferrule Insert in Lieu of Concrete Insert — WRE received 6/5/2023
• Returned "Denied" — 7/6/2023
• S002 — Cored Slab Anchor Bolt Conflict — WRE received 6/13/2023
• Returned to S & C for more information — 7/7/2023
• S & C returned with comments — 7/11/2023
• WRE forwarded to SMU — 7/11/2023
S003 — Crane On Bridge — WRE received on 6/13/2023
• Returned to S & C for more information — 6/20/2023
• S & C returned to WRE — 6/21/2023
• WRE forwarded to SMU — 6/21/2023
• Returned "Approved as Noted" — 7/3/2023
S004 - Pile Hammer - WRE Received on 6/13/2023
• Returned "Approved" — 6/19/2023
Supplemental Agreements (SAs)
• NCDOT approval authority for SAS listed below:
• Resident Engineer— up to $100,000 and 30 days
• Division Construction Engineer — above $100,000 and 30 days.
• Like submittals, SAS will be assigned a number.
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax: [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 7 of 11
The Wilmington Resident Engineers Office has adopted DocuSign to expedite and convert the
SA process to an electronic form. Since NCDOT is the license holder, the contractor will not need
to purchase a license.
When submitting pricing, submit a detailed breakdown of costs for each contractor/subcontractor
involved in the work. If pricing is submitted as a "lump sum" the request will be rejected and not
reviewed until a detailed breakdown is provided, with the exception of line items with a lump
sum unit of measurement.
To assist with the review and turnaround time of the submitted prices, the submittals should be in
the form of force account records, containing personnel, materials, equipment, markups, etc.
Claims
Work to eliminate Claims
All issues/concerns should be handled in the field
If no resolution can be made, then elevate
Roadway
PRICE ADJUSTMENT - ASPHALT BINDER FOR PLANT MIX:
Price adjustments for asphalt binder for plant mix will be made in accordance with Section 620 of
the 2018 Standard Specifications. The base price index for asphalt binder for plant mix is $ 641.88
per ton. This base price index represents an average of F.O.B. selling prices of asphalt binder at
supplier's terminals on April 1, 2023.
HIGH STRENGTH CONCRETE FOR DRIVEWAYS:
Use high early strength concrete for all driveways shown in the plans and as directed by the
Engineer. Provide high early strength concrete that meets the requirements of Article 1000-5 of the
2018 Standard Specifications. Measurement and payment will be in accordance with Section 848 of
the 2018 Standard Specifications.
MATERIAL AND EQUIPMENT STORAGE & PARKING OF PERSONAL VEHICLES:
When work is not in progress, keep all personnel, equipment, machinery, tools, construction
debris, materials and supplies away from active travel lanes that meets Table 1101-1.
TABLE 1101-1
ALITERIAL_ ND EQUIPMENT STORAGE FROM CTn-E TRAVEL LANES
Posted Speed Limir (mph}
Distance (fx)
40 or less
� 1
45-50
>- 28
55
? 32
60 or hi
� 40
When vehicles, equipment and materials are protected by concrete barrier or guardrail, they shall
be offset at least 5 feet from the barrier or guardrail.
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax: [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 8 of 11
Provide staging areas for personal vehicle parking in accordance with Article 1101-8 or as
directed by the Engineer before use.
PATH LIGHTING SYSTEM
1. DESCRIPTION
The work covered by this section consists of furnishing and installing LED step light luminaires,
control panel, conduit system, and wirings embedded in the vertical concrete barrier rail.
The Contractor actually performing the work described in these special provisions shall have a
license of the proper classification from the North Carolina State Board of Examiners of Electrical
Contractors.
The licensed Electrical Contractor must be available on the job site when the work is being
performed or when requested by the Engineer. The licensed Electrical Contractor shall have a set of
plans and special provisions in his possession on the job site and must maintain accurate "as built"
plans.
The contractor shall provide as -built plans per Subarticle 1400-3(D) of the Standard Specifications
prior to project inspection by the Lighting Team.
The contractor team actually performing the electrical work shown in the plans and described in
these provisions shall be on site during inspection of the lighting system.
Surveying
• Review NCDOT Stakeout Manual for required submittals
• Need to schedule an onsite meeting with surveyor
• WRE to provide CADD files — provided on 7/7/2023
Traffic Control
S & C asked if it's possible to deviate from the lane closure requirements restricted before
9/6/2023.
WRE to follow up
Structures
CARBON FIBER REINFORCED POLYMER (CFRP)
PRESTRESSED CONCRETE PILES
Provide 20" concrete piles that are prestressed with carbon fiber reinforced polymer (CFRP)
strands in accordance with the contract plans, Standard Specifications, and Special Provisions.
Use only non-metallic inserts and lifting devices with CFRP prestressed members.
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax: [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 9 of 11
Utilities by Others
The following utility companies have facilities that will be in conflict with the construction of
this project:
A. Brunswick EMC — Power (Distribution)
a. BEMC will be complete by August 4, 2023
b. Contact person for Brunswick EMC is Bradley Narron at [phone] or
Bradley.narron&bemc.org
c. BEMC has requested to coordinate their aerial lines/pole with the closure of the road. 1
day needed to complete this work.
B. Focus Communications — Communications
a. Focus will be complete by August 18, 2023
b. Contact person for Focus is Barry Michael at [phone] or bmichael&focus.com
C. UBO utilities shall coordinate construction activities with contractor and NCDOT resident
engineers office from date of availability to August 18, 2023
The conflicting facilities of these concerns will be adjusted prior to the date of availability, unless
otherwise noted and are therefore listed in the special provisions for the benefit of the Contractor.
All utility work listed herein will be done by the utility owners. All utilities are shown on the plans
from the best available information.
Utilities
MATERIALS PROVIDED BY NCDOT
NCDOT has acquired, is storing, and will assist in coordinating delivery of the materials listed in
Table 1 below to the contractor for use in performance of the work. The contractor shall be
responsible for transporting materials to the project site, including any coordination with NCDOT,
loading, unloading, labor, and equipment necessary.
The materials listed in Table 1 are stored with NCDOT's vendor. The contractor shall be
responsible for coordinating delivery with NCDOT's Resident Engineer or assigned representative
to ensure timely delivery as to not impact project schedule. Upon delivery it is the contractor's
responsibly to take possession of the materials by inspecting, unloading, and properly storing the
materials until installed.
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax: [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 10 of 11
Table 1 — Materials Provided by NCDOT
Material
Quantity
Units
8" Water Line (C900 DR18 Pipe Blue)
951
LF
10" Water Line (SDR9 HDPE)
787
LF
3" x 1000' Water Detector Tape
4
EA
12AWG Copper Clad Steel Tracer Wire Blue
2000
FT
Ductile Iron Water Pipe Fittings, including:
8", 22.5 degree R.J. DI Bend: 5 EA
8", 11.25 degree R.J. DI Bend: 7 EA
10" x 8" R.J. DI Reducer. 2 EA
8" R.J. DI Sleeve: 2 EA
2110
LB
8" Valve (MJ GV for water)
2
EA
8" x 6" R.J. DI Hydrant Tee
2
EA
6" Valve (MJ GV for Hydrant Leg)
2
EA
Fire Hydrant
2
EA
Fire Hydrant Leg
34
LF
I" Water Service Line (PE 250PSI)
247
LF
1.5" Force Main Sewer (PE)
153
LF
8" Force Main Sewer (C900 DR 18 Pipe Green)
759
LF
10" Force Main Sewer (SDR9 HDPE)
754
LF
3" x 1000' Sewer Detector Tape
4
EA
12AWG Copper Clad Steel Tracer Wire Green
2000
FT
Ductile Iron Sewer Pipe Fittings, including:
8", 45 degree R.J. DI Bend: 2 EA
8", 22.5 degree R.J. DI Bend: 2 EA
8", 11.25 degree R.J. DI Bend: 3 EA
10" x 8" R.J. DI Reducer: 2 EA
8" R.J. DI Sleeve: 4 EA
1380
LB
8" Sewer Valve
2
EA
2" Air and Vacuum Release Valve
2
EA
1.5" Sewer Valve
1
EA
Sewer Ball Marker
50
EA
Water Ball Marker
50
EA
Valve Marker for Sewer
2
EA
Valve Marker for Water
2
EA
Questions
Pour Sequence - Clint to submit plan
On -site pre -con with Brunswick County Public Utilities — Joey to follow up with meeting date
Sincerer
D =Signed by:
tCB2D4E259043D
...
Joey Jetton
Assistant Resident Engineer
Resident Engineer's Office - Wilmington
North Carolina Department of Transportation
Ec: D. Chad Kimes, P.E. Division Engineer
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax: [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov

Page 11 of 11
Anthony W. Law Division Construction Engineer
Dan Cumbo, P.E., Asst. Division Construction Engineer
David A. Candela, P.E. Area Construction Engineer
Meeting Attendees
Sharepoint
Mailing Address: Telephone: [phone] Location:
NC DEPARTMENT OF TRANSPORTATION Fax. [phone] DIVISION DRIVE
RESIDENT ENGINEER'S OFFICE - WILMINGTON Customer Service: 1-877-368-4968 WILMINGTON, NC 28401
04-11-03 MAIL SERVICE CENTER
WLLMINGTON,NC 28401-8883
Website: ncdot.gov