NC0020290_SOC_QuarterlyReport_20230717

Russell Fox
Mayor Tobin of JBurmsbille
Heather Hockaday
Town Manager/Attorney Of BURNst'`
Chad Fox A; �F
Town Clerk
CAR��
Town of Burnsville Public Works Department
SOC Quarterly Report for April 2023-June, 2023
July 11, 2023
Mr. Landon Davidson, P. G. Regional Office Supervisor
Surface Water Protection Section
North Carolina Division of Water Quality
2090 U.S. Highway 70
Swannanoa, NC 28778
Councilors:
Judy Buchanan
Denise Collier
Randy 011is
Bill Wheeler
JUL 17 2023
Water Quality Regional Operations
Asheville Regional Office
SUBJECT: Environmental Management Commission Settlement Agreement
Quarterly Status Report
Town of Burnsville Collection System
NPDES PERMIT NCO020290 and WQCS00143
Dear Mr. Davidson:
This Quarterly Report documents the Town of Burnsville Sewer Collection System compliance activities
during April, May, and June 2023.
The Town has experienced no SSO's and the Pine Swamp treatment facility has operated within
permitted limits during the period of this quarterly report.
Project 3b-OMC Pump Station Flow Reduction
The project to install an additional pump at the OMC Pump Station to divert between 50-70,000 GPD of
flow to the EY Sewer District's treatment facility located East of Burnsville has been completed. Yancey
County has committed to obligating a portion of their 2021 State Budget Infrastructure funding for the
construction of force main to connect. The Town previously secured engineering services for the design
and bids for the force main connection to the EYWSD collection system. We are awaiting design
information from the engineering firm McGill Associates. The collection system is has just recently been
completed. The County has also committed to obligate funding from their above mentioned earmark for
camera inspection, cleaning and inspection of portions of the EY Sewer District's collection system and
repairs and upgrades to the EY-WWTP as were outlined in document sent to the County Manager dated
April 20, 2022 from the ARO. The total amount allocated for these inspections and repairs will be $1.5
million. The Department has issued a LOIF to the County and a milestone schedule for this project (see
attached LOIF).
Project 4-Baker's Creek Pump Station Rehabilitation
The Engineering Report was approved and milestone timelines established for this project. (See
attached approval letter)
Project 5-West Main Sewer Interceptor Improvements
P.O. Box 97 • Burnsville, North Carolina 28714 9 Phone [phone] • FAX [phone] www.townofburnsville.org

The design bid package for this project was approved by the Division and advertisement for bids went
out last week. (see attached advertisement)
Project 7- Burnsville WWTP Improvements:
Funding for this project has now been increased to $8,850,000.00 after Yancey County agreed to
provide, from their State earmark, the additional $2.8 million in funding when the Town's application for
more grant funding from DWI was unsuccessful. The County has contracted with WithersRavenel as the
Engineering Firm. The Division has issued a LOIF for this project with milestone timelines. (see attached
LIOF)
Additional Projects:
The Town in has secured grant funding through Yancey County from Dogwood Health Trust for the GIS
mapping of the sewer collection system. The sewer mapping project was completed in late November
2022. The water line mapping project is more than 50% complete at this time. Additionally the same
funding source will be used to complete an update of the 2016 AMP/CIP along with an infrastructure
master plan study to evaluate current conditions and capacity of all Town infrastructure and future
needs of both the Town and County. McGill and Associates is continuing to work on finishing updating
the Town's AMP/CIP plan and has begun work on the updating the SDF calculator. We are awaiting word
from the engineers on a completion date.
The Engineering Report for the East Main Sewer Interceptor Improvements was submitted to the
Division and approval letters were received on March 20, 2023. The engineers are moving forward with
the design and bid package for this project within the Division's timeline.
The Town Council is committed to improving and planning for future maintenance of the collection and
treatment systems. The Town looks forward to the forward progress of all these projects as we move
through the design phase and onto bidding and construction in accordance with the Division's timelines.
Please accept this information on behalf of the Town of Burnsville Sewer System. If further information
is needed, please do not hesitate to contact me at 828-682-2824 or by email at
hhockaday(@townofburnsville.orR
Sincerely,
Town of Burnsville
Heather Hockaday
Town Manager
cc: Shane Dale, Public Works Director, Town of Burnsville

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
SHADI ESKAF
Director
Ms. Lynn Austin, Manager
Yancey County
110 Town Square / Room 11
Burnsville, North Carolina 28714
Dear Ms. Austin:
NORTH CAROLINA
EnWronmental Qtallty
June 29, 2023
Subject: Letter of Intent to Fund
American Rescue Plan Act — Earmark
South Toe. River WWTP & East Yancey Wastewater
Collection System improvements Project
DWI Project No.: SRP-W-ARP-0337
The Division of Water Infrastructure (Division) has reviewed your Request for Funding and determined
your project is eligible to receive American Rescue Plan Act (ARPA) funding from the State Fiscal Recovery -
Fund (SFRF), established in Session Law (S.L.) 2021-180. Projects funded from the SFRF must meet applicable
federal law and guidance for the ARPA funds. The ARPA project grant will be one -hundred percent (100%) of
eligible project costs, up to a maximum of $2,518,950.
The first milestone is the submittal of bid-and-desi,l_n package by 02-January-2024. Please note that
this intent to fund is contingent on meeting all the following milestones:
Milestone
Date
Apply for all Necessary Permits"
ASAP
Bid -and -Design Package Submittal obtain allpermits)
02-Jan-2024
Package Approval
01-Ma -2024
—Bid-and-Design
Advertise Project, Receive Bids, Submit Bid Information, and Receive Authority to Award
03-Se -2024
Execute Construction Contracts
01-Oct-2024
Receive Last Reimbursement - Statutory
31-Dec-2026
'An engineering alternatives analysis (EAA) may be required on certain projects.
See: https://deg.nc.gov/about/divisions/water-resources/water-quality-permittin /g_npdes-wastewater/pern fitting -process
Failure to meet any milestone may result in the forfeiture of funding for the proposed project.
All costs incurred prior to March 3, 2021, are not eligible for ARPA funds, and all ARPA funds mpst be
expended prior to December 31, 2026: The Division will make no reimbursement of ARPA funds after
December 31, 2026. Please also note that upon a detailed review of the project during the funding process,
it may be determined that portions of your project are not eligible for funding.
Upon detailed review of the project during the funding process, it may be determined that portions of your
project are not eligible for funding and the total funding amount may be reduced. Additionally, changes in theme
scope or priority points awarded — based on additional information that becomes apparent during project
review — may also result in changes to the total funding amount and loan terms
QNorth Carolina Department of Environmental Quality I Division of Water Infrastructure
woan�cnao� D
512 N. Salisbury Street 11633 Mail Service Center I Raleigh, North Carolina 27699-1633
�� 919.707.9160

Ms. Austin
Yancey County
29-Jun-23
Page 2 of 2
Environmental Review Requirements
The State Environmental Policy Act exempts projects funded by the State Reserve (such as this project)
from state -mandated environmental review. Federal requirements may still apply. [North Carolina General
Statute (N.C.G.S.) 113A-12(2)h.]
US Treasury Requirements
Projects with an expected total cost of ten million dollars ($10,000,000) or more must meet US Treasury
requirements for prevailing -wage rates, project labor agreements, and related requirements. Recipients can either
certijly meeting the requirements or provide plans and reports as the SLFRF Compliance and Reporting
Guidance (treasury.gov) specifies.
Permitting Assistance
We are offering a free, permit -assistance service to address any questions you may have about potential
permitting requirements, pitfalls, fees, and timelines. If interested, please complete our online form at
hllps:Hdeq.nc.goy/pertnits-rules/permit-assistance-and-guidance/permit-assistance-request-form and a regional
environmental coordinator will contact you. When applying for a permit, attach a copy of this letter to your
permit application. We find it is helpful to identify ARPA projects not only to get your permit to you faster but
also to assist with meeting the federal expenditure deadline of December 31, 2026.
If you have any questions concerning this matter, or require general assistance regarding your project's
Division -awarded funding, please contact your project's assigned project manager, Julia Byrd either by
telephone at 828.772.1475 or by e-mail at [e-mail].
Sincerely,
9&)P A��d
Jon Risgaard, Chief
State Revolving Fund Section
cc: Mike Dowd, P.E., McGill Associates, P.A., Asheville NC (e-mail: [e-mail])
Cory Osborne, High Country Council of Governments, Boone NC (e-mail: [e-mail])
Antonio V. Evans, P.E. (DWI, viaa-mail)
Julia Byrd (DWI, via e-mail)
Mark Hubbard, P.E. (DWI, via e-mail)
ARPA Project File (COM — LOIF)

ADVERTISEMENT FOR BIDS
Pursuant to NC G.S. 143-129, sealed Bids for the construction of the Burnsville CDBG-I Main Street Sewer
Interceptor Project will be received by the Town of Burnsville, at 6 South Main Street, Burnsville, NC
28714 until 2:00 PM local time on Thursday, August 10, 2023, at which time the Bids received will be
publicly opened and read. Bids may be submitted by mail or courier. Bids received after this time will
not be accepted.
Rehabilitate and replace approximately 11,477 linear feet of old and deteriorated 8" and 10" diameter
vitrified clay pipe (VCP) and ductile iron pipe (DIP) along the main sewer interceptor (west) that collects
wastewater from the entire town. Nearly all pipe would be repaired via trenchless rehabilitation
compared to traditional dig and replace. Trenchless rehabilitation will be done by CIPP. Replace
approximately 84 sanitary sewer service taps, perform approximately 4 point repair service taps,
rehabilitate approximately 67 manholes, and replace approximately 3 manholes.
A pre -bid conference will be held at 2:00 PM local time on Thursday, July 27, 2023 at 6 South Main
Street, Burnsville, NC 28714. Interested parties are encouraged to attend this conference to review the
plans, ask for additional information or clarification, and to visit the project site. Attendance at the pre -
bid conference is highly encouraged, but is not mandatory.
Complete digital bidding documents are available at http://withersravenel.com/bid/ or
https://www.guestcdn.com/. You may download the digital documents for $25.00 by inputting Quest
project # 8581811 on the website's search page. Please contact QuestCDN.com at [phone] or
[e-mail] for assistance in membership registration, downloading, and working with this digital
project information.
All bids must be accompanied by a certified or cashier's check or bid bond in the amount of 5% of the total
amount bid made payable to Town of Burnsville. No bid may be withdrawn for a period of 60 consecutive
calendar days after bid opening except as provided in Instructions to Bidders. Bidders must be licensed
contractors in the state(s) in which the work is to be completed.
All questions related to this bid shall be submitted in writing to [e-mail] prior to
10:00 AM local time on August 3, 2023, to receive consideration. Questions received after that time will
not be answered or accepted. A Final Addendum will be provided prior to the Bid Date.
The Town of Burnsville is an Equal Opportunity Employer. Small businesses, minority owned businesses,
women owned businesses, and businesses owned by low and moderate -income persons are encouraged
to bid. The Owner reserves the right to waive informalities and to reject any or all bids. All Bidders are
required to adhere to the rules set forth in Article 1 of Chapter 87 of the NC General Statutes.
This information is available in Spanish or any other language upon request. Please contact Heather
Hockaday at [phone] or at 2 Town Square, Burnsville, NC 28714 for accommodations for this
request.
EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

Esta informaci6n esta disponible en espanol o en cualquier otro idioma bajo petici6n. Por favor, p6ngase
en contacto con Heather Hockaday al [phone] o en 2 Town Square, Burnsville, NC 28714 de
alojamiento para esta solicitud.
EQUAL HOUSING
OPPORTUNITY
END OF ADVERTISEMENT FOR BIDS
EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
SHADI ESKAF
Director
Ms. Heather Hockaday, Town Manager
Town of Burnsville
PO Box 97
Burnsville, NC 28714
Dear Ms. Hockaday:
NORTH CAROLINA
Environmental Quality
April 17, 2023
Subject: Engineering Report Funding Approval
Town of Burnsville
Bakers Creek Pump Station Improvements
Project No. SRP-W-ARP-0140
American Rescue Plan
The Division of Water Infrastructure (Division) has completed its review of the
engineering report for the subject project. Based upon the review, the Division has determined
that the referenced project is eligible for funding as follows:
Eli ibg_le
Rehabilitation of the Bakers Creek Pump Station to include replacement of two (2)
existing pumps (one 656 GPM and one 499 GPM) with two (2) new 600 GPM pumps;
electrical, yard piping, and associated appurtenances; and rehabilitation/replacement of
backup generator.
Non -Eligible Paving of roadways in excess of the excavated area. Spare parts, service
contracts, maintenance contracts, and extended warranties.
Based upon detailed review of the bid documents, the Division may determine that
portions of the project are not eligible for funding and the total fiinding amount may be reduced.
Please note that funding is contingent on meeting the schedule provided in your Letter of
Intent to Fund, or approved Funding Deadline Extension, as tabulated below:
Milestone
Date
Bid and Design Package Submittal
November 1, 2023
Bid and Design Package Approval
March 1, 2024
Advertise Project, Receive Bids, Submit Bid
Information, and Receive Authority to Award
July 1, 2024
Execute Construction Contracts
August 1, 2024
Receive last reimbursement - Statutory
December 31, 2026
Na+ni cn�ao�i D � Q��
o�.renan a B,wmmmtai o��n� /"�
North Carolina Department of Environmental Quality I Division of Water Infrastructure
Sit N. Salisbury Street 1 1633 Mail Service Center I Raleigh, North Carolina 27699-1633
919.707.9160

Heather Hockaday, Town Manager
April 17, 2023
Page 2 of 2
Note that the Division will make no reimbursements of ARP funds after December
31, 2026.
If you have any questions, please contact Julia Byrd by e-mail at [e-mail]
or by telephone at 828.772.1475.
Sincerely,
Ken Pohlig, PE, Supervisor
Wastewater and Stormwater Projects Unit
cc: J. Meliski, PE, McGill Associates, Asheville
Ken Pohlig, PE. DWI (via email)
Mark Hubbard, PE, DWI (via email)
GMU Project Manager, DWI (via email)
Julia Byrd, DWI (via e-mail)
ARP File (EREID/ERAL)

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
SHADIESKAF
Director
Ms. Lynn Austin, Manager
Yancey County
110 Town Square / Room 11
Burnsville, North Carolina 28714
Dear Ms. Austin:
NORTH CAROLINA
Environmental Quality
June 29, 2023
Subject: Letter of Intent to Fund — Amended
American Rescue Plan Act — Earmark
Pine Swamp WWTP Project
DWI Project No.: SRP-W-ARP-0173
The Division of Water Infrastructure (Division) has reviewed your amended Requests for Funding (both
amended request forms provided for this specific project) and determined your project is eligible to receive
additional American Rescue Plan Act (ARPA) funding from the State Fiscal Recovery Fund (SFRF), established
in Session Law (S.L.) 2021-180 and S.L. 2022-74. Projects funded from the SFRF must meet applicable federal
law and guidance for the ARPA funds.
The amended, ARPA project grant will be one -hundred percent (100%) of eligible project costs, for
up to an amended, maximum total amount of $8 850 000 (total increase of $2 800 000), which shall be
structured as follows:
• One subtotal of $5,800,000 (increased from original LOIF), coming from the County's
S.L. 2021-180 appropriation; and
• An additional subtotal of $3,050,000 (no increase from original LOIF), coming from the
County's S.L. 2022-74 appropriation.
The first milestone is the submittal of design -and -bid package by February 29 2024 Please note that
this intent to fund is contingent on meeting all the following milestones:
Milestone
Date
Apply for all NecessaryPermits'
ASAP
Design -and -Bid Package Submittal obtain all pen -nits)
29-Feb-2024*`
Design -and -Bid Package Approval
01-Jul-2024"
Advertise Project, Receive Bids, Submit Bid Information, and Receive Authority to Award
01-Au-2024'#
Execute Construction Contracts
01-Nov-2024`*
Receive Last Reimbursement - Statutory31-Dec-2026
;An
1 ...b..., 1 ...6 �... ­',— u —y— (­,i may ue required on certain projects.
* The project's milestone dates were amended as per the Funding Deadline Extension approval letter issued by the Division on 01-Feb-2023.
See: hgps:Adeg. nc. zoy/about/divisions/water-resources/water-anality-Dermittino/npdes wastewater/Detmitting )ocess
Failure to meet any milestone may result in the forfeiture of funding for the proposed project.
raoa.ri cna D � i v
o"ena�mm� uwM V
North Carolina Department of Environmental Quality I Division of Water Infrastructure
512 N. Salisbury Street 1 1633 Mail Service Center I Raleigh, North Carolina 27699-1633
919.707.9160

Ms. Austin
Yancey County
29-Jun-23
Page 2 of 2
All costs incurred prior to March 3, 2021, are not eligible for ARPA funds, and all ARPA funds must be
expended prior to December 31, 2026: The Division will make no reimbursement of ARPA funds after
December 31, 2026. Please also note that upon a detailed review of the project during the funding process,
it may be determined that portions of your project are not eligible for funding.
Upon detailed review of the project during the funding process, it may be determined that portions of your
project are not eligible for funding and the total funding amount may be reduced. Additionally, changes in the
scope or prioritypoints awarded — based on additional information that becomes apparent during project
review — may also result in changes to the total funding amount and loan terms.
Environmental Review Requirements
The State Environmental Policy Act exempts projects funded by the State Reserve (such as this project)
from state -mandated environmental review. Federal requirements may still apply. [North Carolina General Statute
(N.C.G.S.) 113A-12(2)h.]
US Treasury Requirements
Projects with an expected total cost of ten million dollars ($10,000,000) or more must meet US Treasury
requirements for prevailing wage rates, project labor agreements, and related requirements. Recipients can either
certify meeting the requirements or provide plans and reports as the SLFRF Compliance and Reporting Guidance
(treasury.gov) specifies.
Permittiniz Assistance
We are offering a free, permit -assistance service to address any questions you may have about potential
permitting requirements, pitfalls, fees, and timelines. If interested, please complete our online form at
htti2s://deg.nc goy/permits-rules/permit-assistance-and guidance/permit assistance request form and a regional
environmental coordinator will contact you. When applying for a permit, attach a copy of this letter to your permit
application. We find it is helpful to identify ARPA projects not only to get your permit to you faster but also to
assist with meeting the federal expenditure deadline of December 31, 2026.
If you have any questions concerning this matter, or require general assistance regarding your project's
Division -awarded funding, please contact your project's assigned project manager, Julia Byrd either by telephone
at 828.772.1475 or by e-mail at [e-mail].
Sincerely,
�
Jon Risgaard, Chief
State Revolving Fund Section
cc: Dana J. Bolden, P.E., WithersRavenel, Asheville NC (e-mail: [e-mail])
Cory Osborne, High Country Council of Governments, Boone NC (e-mail: [e-mail])
Antonio V. Evans, P.E. (DWI, via e-mail)
Julia Byrd (DWI, via e-mail)
Mark Hubbard, P.E. (DWI, via e-mail)
ARPA Project File (COM — LOIF)

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
SHADI ESKAF
Director
Ms. Lynn Austin, Manager
Yancey County
110 Town Square / Room 11
Burnsville, North Carolina 28714
Dear Ms. Austin:
NORTH CAROLINA
Environmental Quality
June 29, 2023
Subject: Letter of Intent to Fund — Amended
American Rescue Plan Act — Earmark
Pine Swamp WWTP Project
DWI Project No.: SRP-W-ARP-0173
The Division of Water Infrastructure (Division) has reviewed your amended Requests for Funding (both
amended request forms provided for this specific project) and determined your project is eligible to receive
additional American Rescue Plan Act (ARPA) funding from the State Fiscal Recovery Fund (SFRF), established
in Session Law (S.L.) 2021-180 and S.L. 2022-74. Projects funded from the SFRF must meet applicable federal
law and guidance for the ARPA funds.
The amended, ARPA project grant will be one -hundred percent (100%) of eligible project costs, for
up to an amended, maximum total amount of $8 850 000 (total increase of $2 800 000), which shall be
structured as follows:
• One subtotal of $5,800,000 (increased from original LOIF), coming from the County's
S.L. 2021-180 appropriation; and
• An additional subtotal of $3,050,000 (no increase from original LOIF), coming from the
County's S.L. 2022-74 appropriation.
The first milestone is the submittal of a design -and -bid package by February 29 2024 Please note that
this intent to fund is contingent on meeting all the following milestones:
Milestone
Date
Apply for all Necessary Permits*
ASAP
Design -and -Bid Package Submittal obtain allpermits)
29-Feb-2024**
Design -and -Bid Package Approval
0 1 -Jul-2024**
Advertise Project, Receive Bids, Submit Bid Information, and Receive Authority to Award
01-Au-2024**
Execute Constriction Contracts
O1-Nov-2024**
Receive Last Reimbursement - Statutor
`An en ineer , It
31-Dec- %
g t ig a ernattves analysts (EAA) may be required on certain projects.
The project's milestone dates were amended as per the Funding Deadline Extension approval letter issued by the Division on 01-Feb-2023.
See: https://dect.ne.zovlabout/divisionslivater-resources/water-gitalitV Del,mittinQ/npdes wastewaterLlpetmittink rocess
Failure to meet any milestone may result in the forfeiture of funding for the proposed project.
;;T 7DEQ�
P�
North Carolina Department of Environmental Quality I Division of Water Infrastructure
512 N. Salisbury Street 1 1633 Mail Service Center I Raleigh, North Carolina 27699-1633
919.707.9160

Ms. Austin
Yancey County
29-Jun-23
Page 2 of 2
All costs incurred prior to March 3, 2021, are not eligible for ARPA funds, and all ARPA funds must be
expended prior to December 31, 2026: The Division will make no reimbursement of ARPA funds after
December 31, 2026. Please also note that upon a detailed review of the project during the funding process,
it may be determined that portions of your project are not eligible for funding.
Upon detailed review of the project during the funding process, it may be determined that portions of your
project are not eligible for funding and the total funding amount may be reduced. Additionally, changes in the
scope or priority points awarded — based on additional information that becomes apparent during project
review — may also result in changes to the total funding amount and loan terms.
Environmental Review Requirements
The State Environmental Policy Act exempts projects funded by the State Reserve (such as this project)
from state -mandated environmental review. Federal requirements may still apply. [North Carolina General Statute
(N.C.G.S.) 113A-12(2)h.]
US Treasury Requirements
Projects with an expected total cost of ten million dollars ($10,000,000) or more must meet US Treasury
requirements for prevailing wage rates, project labor agreements, and related requirements. Recipients can either
certify meeting the requirements or provide plans and reports as the SLFRF Compliance and Reporting Guidance
(treasM.gov) specifies.
Permitting Assistance
We are offering a free, permit -assistance service to address any questions you may have about potential
permitting requirements, pitfalls, fees, and timelines. If interested, please complete our online form at
https://deq.nc.aov/permits-rules/permit-assistance-and-guidance/permit-assistance request form and a regional
environmental coordinator will contact you. When applying for a permit, attach a copy of this letter to your permit
application. We find it is helpful to identify ARPA projects not only to get your permit to you faster but also to
assist with meeting the federal expenditure deadline of December 31, 2026.
If you have any questions concerning this matter, or require general assistance regarding your project's
Division -awarded funding, please contact your project's assigned project manager, Julia Byrd either by telephone
at 828.772.1475 or by e-mail at [e-mail].
Sincerely,
Jon Risgaard, Chief
State Revolving Fund Section
cc: Dana J. Bolden, P.E., WithersRavenel, Asheville NC (e-mail: [e-mail])
Cory Osborne, High Country Council of Governments, Boone NC (e-mail: [e-mail])
Antonio V. Evans, P.E. (DWI, via e-mail)
Julia Byrd (DWI, via e-mail)
Mark Hubbard, P.E. (DWI, via e-mail)
ARPA Project File (COM — LOIF)